Resolution - 2015 - 15-05 - Authorizing Destruction Of Temporary Public Records - 01/27/2015 RESOLUTION NO. 15-05
AUTHORIZING DESTRUCTION OF
TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12th day of February, 2002,the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records
be authorized for destruction in order to dispose of them; and
WHEREAS, "Temporary records" shall consist of:
(a) Building applications,plans, and specifications for
noncommercial and nongovernment projects after the structure
or project receives final inspection and approval;
(b) Cash receipts subject to audit;
(c) Election ballots and duplicate poll books; and
(d) Other documents or records as may be deemed of temporary
nature by the city council.
WHEREAS, Temporary Records shall be retained for not less than two(2)years, but in no event
shall financial records be destroyed until completion of the City's financial audit;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,Idaho, as
follows:
1. That the following temporary public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code 50-907
and 50-908:
Employee Personnel Records 2003
Employee Personnel Records 2004
Employment Applications 2005-2013
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
1-6 u a-
Dated this X27 day of-Fcbraary, 2015.
TY OF EAGER
�. �.
4 AMES D. ' Y /OLDS
MAYOR
ATTEST:
HARIN K. BERGMANN
CITY CLERK/TREASURER
K:\Clerks\Records\Temporary Records\Resolution 15-05 Destroy Temporary Records.doc
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 15-05 of the City of Eagle and that the same is in
accordance with Section 50-907 a`r•__1_908, Idaho Code.
Dated this .y°€ elrrr ', 2015.
4" 'LT"
ity Attorney
K:\Clerks\Records\Temporary Records\Resolution 15-05 Destroy Temporary Records.doc