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Minutes - 2017 - Parks Pathways & Recreation Commission - 03/16/2017 - RegularCITY OF EAGLE Parks, Pathways and Recreation Commission Minutes Eagle City Hall 660 E. Civic Lane March 16, 2017 5:30 P.M. 1. CALL TO ORDER: The meeting was called to order at 5:38 P.M. 2. ROLL CALL: Present —Friend, Grubert, Huffaker, Moser, and Stockton. Absent — Baun, Marshall. Parks, Pathways and Recreation Commission Clerk, Christina Coats, would like the record to show that two new Commissioners are present. Tyler Rackleff and Shelly Stirrat were approved this past Tuesday the 140' at the City Council meeting, hence why they were not published on the agenda. All commissioners received a new member contact sheet. Commissioners Stirrat and Rackleff introduce themselves to the Commission. Commissioner Marshall entered at 5:40pm. 3. APPROVAL OF MINUTES: A. Minutes of February 16. 2017 Friend moved to approve the minutes of February 16, 2017, as written. Seconded by Marshall. ALL AYES... MOTION CARRIES. Commissioner Stockton makes a motion to move Item 6B to item 4. Seconded by Marshall. ALL AYES... MOTION CARRIES. Commissioner Baun entered at 5:42pm. 4. STAFF REPORTS A. Possible Improvements to Isla Del Rio Subdivision trails Chairman Huffaker introduces item. Zoning Administrator, Bill Vaughan, discusses the changes of the subdivision's pathways. The issue is that the Commission made their recommendation in March, however the plans have been changed since that approval, without coming to the Parks, Pathways and Recreation Commission with those changes before it going forward to Planning and Zoning, Design Review and City Council. Chairman Huffaker discusses what had previously been presented to the Commission. The main change is the pathway that cuts inside the subdivision was originally planned to continue outside the perimeter of the subdivision allowing public to utilize this pathway without disrupting residences. Page lof 6 k:-ppre'.temp work nrcmppre-11.3-16-17111iii.doc CITY OF EAGLE Parks, Pathways and Recreation Commission Minutes Eagle City Hall 660 E. Civic Lane March 16, 2017 5:30 P.M. Let the record show that Commissioner Baun will recuse himself from voting on this topic due to being a consultant on this project, however Commissioner Baun can provide relevant information on the project. Commissioner Stockton states that there was also a recommendation of a ten foot path on the West end of the river for connectivity to tie into existing pathways. Commissioner Friend would like to see the Commission go forward with their previous recommendation with recommending that the pathway remains on the exterior around the subdivision. Commissioner Friend mentions there are current pathways in subdivisions similar to what this subdivision is proposing that do not seem like public pathways and the exterior path seems more trail friendly. Commissioner Baun states at this time, Fish and Wildlife are currently looking into if the Eagle's nest is still there and what their recommendation would be. The trail being discussed might not even be constructed for a few years. Stockton makes a motion to recommend to City Council that the pathway be moved to the outside of the development area, a ten -foot wide paved path and build according to Eagle specifications and be constructed or easement be made to the City of Eagle for a stretch of path that would connect along the South side of the North channel to the current easement... seconded by Marshall. ALL AYES... MOTION CARRIES. Parks and Recreation Administrative Assistant, Christina Coats, mentions that the Commission will implement the Parks, Pathways and Recreation recommendation sheets to be forwarded to Planning and Zoning, Design Review, City Council and any other related parties with copies of the map, plat, and any other information that was provided at the time of the approval. B. Recreation Coordinator Report (CS) Chairman Huffaker introduces item. Recreation Coordinator, Caitlin Straubinger, updates the Commission on February recreation programs which included 119 adult participants and 17 youth participants. New classes were introduced: Vietnamese Spring Rolls and Drink Wine like a Program, and Gentle Yoga. New programs include youth soccer league, hiking series, museum programs, and new camps. Upcoming events include Trail EggXtravaganza April 8, Yappy Hour April 28, Eagle Fun Days July 7-8. Recreation Coordinator, Caitlin Straubinger, discusses her priorities for the Commission to consider when they are making their priorities. These priorities include updating volleyball courts including replacing the sand as well as the posts and replacing basketball hoops as they are currently not adjustable. Some program planning includes teen programs, active adult programs, adventure programs/trips, and races. Recreation Coordinator, Caitlin Straubinger, announces that Administrative Assistant, Christina Coats, has recently been promoted to a Parks and Recreation Assistant position and we will be hiring a new Administrative Assistant soon to start taking minutes and catering to the Commission. Page 2of 6 k:lpprOtcmp irork nrcalpl)rc-1)3-16-17mio.doc CITY OF EAGLE Parks, Pathways and Recreation Commission Minutes Eagle City Hall 660 E. Civic Lane March 16, 2017 5:30 P.M. Chairman Huffaker recommends finding an alternative use for the old sand in the volleyball courts and also suggests finding a sponsor to help cover the cost of the basketball hoops. C. Trail Coordinator Report (SN) Chairman Huffaker introduces item. Trails Coordinator, Steve Noyes, discusses the current pathway closures due to the higher river flows. The bike park storage building is underway and is estimated to be completed this month. Trails Master Planning is also underway. Alta was awarded the contract to help with the plan. There will be a steering committee of about eight to ten members that will hopeful start meeting in April. The BMX bathrooms and concessions facility has been approved and should be going to bid soon. The expected date for completion is Labor Day. A trail day, Dig Eagle, has been set for April 2 to help with trail maintenance. This will include a concert and a barbeque. Trails Coordinator Noyes discusses the importance of trails and his priorities. Number one on his trail is paving at the Garden City border and crossing at Idaho Concrete Road. Number two is paving the Greenbelt near Eagle River Apartments and Lonesome Dove. Trails Coordinator Noyes included cost estimates in his report last month. Number three is connecting to Eagle Island State Park. This is a number one goal for FACTS. Number four is paving the North South East trail to Merrill Park, which Noyes recommends concrete surfacing. Number five is Lakemoor Park Trail. Number six is the pathway at the North Channel Center. This property is currently not maintained by the City of Eagle, however to get it up to standards, Noyes would like to discuss the City maintaining that piece. Additional priorities, in order, include Mace trailhead parking on Eagle Rd., ITD trail from Eagle Road to the Shore, modify the sidewalk/access to Mace Trail, an advanced bike skills area, bridge to cross South channel which will require grant funding and bridge to cross North channel which also requires grant funding. Repair priorities include repair or replacing sections at River District, Mace Trail, Merrill Park to Eagle Road, Clear Creek Crossing and Laguna. Trails Coordinator Noyes is working on a campaign for educating homeowners and home owner association on easements and who owns what. 5. UNFINISHED BUSINESS: 6. NEW BUSINESS: A. Eagle Dog Park Advisory Committee Recommendation (Cindy CIark) Chairman Huffaker introduces item. Cindy Clark is representing the Dog Park Advisory Committee. The Committee was formed April 2016 with eight members. The purpose of the Committee was to research Iocal dog parks, determine size of area needed, locate potential sites, make budget recommendations, obtain and convey community input, and make a recommendation. When researching dog parks, the Committee visited Meridian and Nampa dog parks. The Superintendents for those park departments met with the Pare Sof 6 kr.pprv.tcn►p worl. area-pprc-03-16-173r►in.doc CITY OF EAGLE Parks, Pathways and Recreation Commission Minutes Eagle City Hall 660 E. Civic Lane March 16, 2017 5:30 P.M. Committee to provide feedback on their dog parks, development, how they can improve, and other additional information. The Committee's recommendation is to establish a dog park at Eagle Island State Park. Some secondary recommendations include seasonal off -leash area at Guerber and/or Merrill Park November 1 -March 31 and another established dog park at Ada/Eagle Sports Complex or a new park on the West side of Eagle. There is a conflict with the dates of the seasonal off -leash areas at Guerber and Merrill Parks. Marshall makes a motion that the Commission recommends priority one that the City work with Eagle Island State Park to develop a full-blown dog park at that location as a first priority for spending the money and number two to instruct the staff to work with times and places at Guerber and/or Merrill Park to find ways to try to accommodate dog parks within timeframes and locations that would work for the public. Number three, down the road as demand increases we might look at, in the future, West side property. Seconded by Stirrat. ALL AYES... MOTION CARRIES. C. Possible Improvements to Edaewood Chairman Huffaker introduces item. Friend makes a motion to tie 6C into 7C. Seconded by Marshall. ALL AYES...MOTION CARRIES. 7. REPORTS: A. Park & Recreation Director's Report Chairman Huffaker introduces item. Since there is no Director, Chairman Huffaker updates on the Director search process. After some initial phone interviews, three candidates have been selected to come to Eagle for in-person interviews. B. PPRC Liaison Assignment Reports Chairman Huffaker introduces item. There is none. C. PPRC Priorities and Lona Term Goals Chairman Huffaker introduces item. Chairman Huffaker suggests going through Steve's list of priorities and taking it from there. Commissioners Marshall and Huffaker like Steve Noyes' priorities and the order. Commissioner Friend states that the bridge in Laguna should be replaced. The Commission ranks improving Laguna trail as number three priority. The Commission ranks replacing the bridge at Laguna as priority number five. Commissioner Baun recommends adding connecting Clear Creek to Brookwood as a separate priority North of 44. Commissioner Marshall would like to add a concept priority of connecting Banbury to Chinden as well as access to the bike park. Improvements to Edgewood is a priority brought up by Commissioner Stockton to connect to the bike park and all the way to the Greenbelt. Pace 4of 6 kapprcllemp «ork prculpprc-113-ib-17win.dae CITY OF EAGLE Parks, Pathways and Recreation Commission Minutes Eagle City Hall 660 E. Civic Lane March 16, 2017 5:30 P.M. Chairman Huffaker states that this would involve going to ACHD to get improvements done. Commissioner Stockton mentions that the Trails Master will help determine a lot of these priorities. Commissioner Friend would like to add a concept priority of a bridge at Williamson Ranch to connect to the South side of the South channel. Chairman Huffaker recommends adding snow removal as a priority under repairs. Commissioner Marshall makes a motion that we adopt Steve Noyes' priority list with the changes we have suggested including moving the Laguna Point up to number three, Laguna bridge to number five, and then four concepts to add at the end; connecting the bike park to the Greenbelt, connecting Banbury and Castlebury to the Greenbelt, connecting 55 and 44 to Dry Creek corridor, connecting Willis property to North side of North channel by a bridge and repairs adding snow removal as a top priority... seconded by Stockton. ALL AYES... MOTION CARRIES. Moving on to park priorities, Commissioner Marshall recommends taking the ski slope off of the list. A large park on the West side is noted as a high priority. A dog park is also a high priority. The Ada -Eagle Sports Complex restrooms are already planned. Commissioner Bann makes a motion that we approve the priority list on parks based on the changes that were identified previous.... Seconded by Marshall. ALL AYES... MOTION CARRIES. Under recreation priorities, Commissioner Buan states that having a triathlon would be a top event priority. Storage at Guerber is a fourth priorities. Commissioner Baun makes a motion that the list for recreation is the same with capital improvements adding a number four which is storage at Merrill Park, and including storage at Merrill and Guerber Parks... Seconded by Stockton. ALL AYES ... MOTION CARRIES. 8. ADJOURNMENT: There being no further business motion was made by Friend and seconded by Stockton to adjourn. ALL AYES. MOTION CARRIED. The meeting adjourned at 8:50 PM. AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG Respectfully submitted: Page 5of G 1%:lppr61cmp +vorl::ucalpprc-li3 I(r-E7�nin.doc CITY OF EAGLE Parks, Pathways and Recreation Commission Minutes Eagle City Hall 660 E. Civic Lane March 16, 2017 5:30 P.M. CHRISTINA COATS CLERK OF THE MEETING APPROVED: MICHAEL HUF KER CHAIRMAN Page Gof 6 k:Vpprcktcmp ivoric �rcalpprc-113-Ifi-l7min.doc