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Minutes - 2014 - City Council - 11/10/2014 - Special
EAGLE CITY COUNCIL Special Meeting Minutes November 10, 2014 PRE-COUNCIL AGENDA: 5:30 p.m.- 6:30 p.m. 1. Idaho Association for Education of Young Children: Beth Oppenheimer,Director(10 min.) Ms. Oppenheimer was unable to attend tonight. 3. City Hall Department Supervisor Reports: PR/Facilities Director Aho: Director Aho gives an update on projects that have been occurring this Fall. Laguna trail has been cleared; mutt mitt dispensers are in place. The hope is to get the trail down with road mix towards the end of the month. Guerber turf improvements have begun including top dressing. Over the next three to five years improvements will continue to be made and hopefully the amount of irrigation water will decrease as a result of these soil improvements. The Firewise Garden had a ribbon cutting last week. A fence has been installed at the sports complex providing good separation between the grassy park area and the biking portion of the sports complex. The painting of the Library has begun. Mace trail has been paved and mile markers installed. The trash enclosure at the sports complex has been completed. Drainage work around the skate park has been completed. Signage at the bike park has been installed. Upcoming events and activities; new trail maintenance coordinator starts working for the City of Eagle on the 19t. Master planning for parks will begin this week. Staff is working on the application for special events in municipal parks. The overhead sign for Eagle Road and the Senior Center will be installed on the 24th. Discussion. Ridgeway would like all City owned parking lots to be signed designating them as such. Kunz inquires if a final inspection should be done by the City before taking over the Laguna Pointe bridge. Vern Brewer states that the engineer that was responsible for the design should do a final inspection and perhaps the City should request a final letter from them. Zoning Administrator Vaughan states he is working with the attorney are working on a RFQ for the design of the Hill Road project. 2. Mayor and Council Reports: Mayor: No report McFarland: Reports that she went on a ride along with Ada County Sheriff's Office on Halloween. Butler: No report Kunz: No report Ridgeway: No report Mayor calls a break until regular session. INVOCATION: REGULAR COUNCIL AGENDA: 6:30 p.m. 1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:30 p.m. 2. ROLL CALL: Present: MCFARLAND,BUTLER, KUNZ, RIDGEWAY. All present. A quorum is present. Page 1 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-11-10-14spmin.doc 3. PLEDGE OF ALLEGIANCE: Mayor Reynolds leads the Pledge of Allegiance. 4. ADDITIONS,DELETIONS OR MODIFICATIONS TO THE AGENDA: Kunz requests to amend the agenda to add a very brief discussion of deadlines for the completing of the return surveys associated with the Eagle Road/State Street intersection and related concepts. Would like to add it to the end of new business. Discussion. Ridgeway suggests to add this item as 5B under appointments. Seconded by Kunz. ALL AYE... McFarland requests to remove item 8.1 to remand it back to staff so the City Attorney can review the contract. Discussion.Seconded by Butler. ALL AYE...MOTION CARRIES. Butler would like to switch items 8 to 9 and 9 to 8. Seconded by McFarland. ALL AYE...MOTION CARRIES. McFarland moves to continue Item 8 (9C) CU-05-00 MOD - Height Exception Request For 60-Foot High Poles And Safety Netting At Banbury Golf Course Driving Range-Banbury Meadows,LLC to the November 25,2014 meeting per the applicants request. Seconded by Kunz. ALL AYE...MOTION CARRIES. 5. APPOINTMENTS: fECC-1-6-11 A. Water Department Superintendent: Ken Acuff Mayor introduces the item. Kellie Rekow introduces Ken Acuff to the Council. Butler moves to approve Ken Acuff as the Water Department Superintendent.Seconded by Ridgeway. MCFARLAND AYE; KUNZ AYE; BUTLER AYE; RIDGEWAY AYE...MOTION CARRIES Mayor swears in Ken Acuff. B. Kunz relays information regarding the State Street and Eagle Road Intersection and the survey that is now available for the public to participate in. Discussion. The deadline will be December 10th to submit completed surveys, with the understanding that the sooner the survey results are submitted the greater likelihood that they will be able to be incorporated more fully by the Stakeholder Committee as they move through their evaluation. 6. PUBLIC COMMENT: This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding subjects not on the agenda. At times,the City Council may seek comments/opinions regarding specific City matters during this allotted time. This is not the time slot to give formal testimony on a public hearing matter, or comment on a pending application or proposal. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three(3)minutes. 7. CONSENT AGENDA: ♦ Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. ♦ Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Page 2 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-11-10-14spmin.doc Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Noise Waiver Request: Da Ney Chen is requesting a noise waiver until midnight May 16, 2015 at Crooked Flats to accommodate a private wedding ceremony and reception. C. Minutes of October 28,2014. D. FP-09-14—Final Plat for Henry's Fork Subdivision No.3—Hunter 5 Investments,LLLP.: Hunter 5 Investments,LLLP, represented by Kevin McCarthy with KM Engineering,LLP., is requesting final plat approval for Henry's Fork Subdivision No. 3 (formerly Shaunessy/Park Place Gardens), a 36- lot(33-buildable, 3-common)residential subdivision. The 24.01-acre subdivision is located north of W. Snake River Drive and east of Park Lane. (WEV) E. Findings of Fact and Conclusions of Law for RZ-07-13 MOD &PP-04-14— Development Agreement Modification,Development Agreement in Lieu of a PUD,and Preliminary Plat for Gateway Subdivision—NorthSide Management: NorthSide Management,represented by Scott Noriyuki, is requesting a development agreement modification, development agreement in lieu of a PUD, and preliminary plat approval for Gateway Subdivision, a 101-lot (95 buildable and 6 common) residential subdivision. The 28.11-acre site is generally located at the SW corner of E. Sadie Drive and N. Echohawk Way. (WEV) F A. AA-01-14—Appeal of Zoning Administrator's decision to deny the issuance of a building permit to construct a 902-square foot green room/shed within the front yard setback-Russ and Janet Buschert: Russ and Janet Buschert are appealing the Zoning Administrator's decision to deny the issuance of a building permit to construct a 902-square foot greenhouse/shed located within the front yard setback. The 3.962-acre site is located on the south side of Floating Feather Road approximately 1300-feet west of the intersection of Floating Feather Road and Eagle Road at 235 W. Floating Feather Road. (WEV) Butler would like to move 10 A AA-01-14—Appeal of Zoning Administrator's decision to deny the issuance of a building permit to construct a 902-square foot green room/shed within the front yard setback-Russ and Janet Buschert to be moved to the consent agenda with an approval to construct as submitted by the applicant. Seconded by Ridgeway. Discussion. MCFARLAND AYE; KUNZ AYE; BUTLER AYE; ALL AYE...MOTION CARRIES. Kunz asked that Item#7E be removed for discussion. Also he has requested that some minor typographical errors be corrected on the October 28,2014 minutes. Seconded by McFarland. Discussion. ALL...MOTION CARRIES. E. Findings of Fact and Conclusions of Law for RZ-07-13 MOD &PP-04-14— Development Agreement Modification,Development Agreement in Lieu of a PUD,and Preliminary Plat for Gateway Subdivision—NorthSide Management: NorthSide Management,represented by Scott Noriyuki, is requesting a development agreement modification, development agreement in lieu of a PUD, and preliminary plat approval for Gateway Subdivision, a 101-lot(95 buildable and 6 common) residential subdivision. The 28.11-acre site is generally located at the SW corner of E. Sadie Drive and N. Echohawk Way. (WEV) Page 3 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-11-10-14spmin.doc Kunz reviews sites specific condition 14 and requests it be rewritten as follows: Provide a revised landscape plan showing a minimum of one(1)deciduous tree located near the rear property line each residential lot located adjacent to Guerber Park. Additionally,the revised landscape plan should include a minimum of one(1) conifer tree located on the property owned by the City of Eagle(known as Guerber Park) within the 10-foot wide landscape area at the top of the slope and adjacent to the rear property line of each residential lot of the proposed Gateway Subdivision that borders Guerber Park. The conifer trees shall be staggered between the deciduous trees to provide additional screening from Guerber Park. The revised landscape plan shall be reviewed and approved by the Design Review Board prior to submittal of the final plat application. Discussion. Butler moves to have the findings amended as such and have the findings placed back on the consent agenda. Seconded by McFarland. ALL AYE...MOTIONN CARRIES. G.-B, Findings of Fact and Conclusions of Law for PP-06-12-Spring Valley Subdivision No. 1—M3 Companies,LLC: M3 Companies,LLC, is requesting preliminary plat approval for Spring Valley Subdivision No. 1, a 217-lot(190-buildable, 1-waste water treatment, 1-domestic well, 22-common, and 3-future phase) subdivision. The 346.77-acre site is generally located on the east side of State Highway 16 approximately 0.6-mile north of West Beacon Light Road. This item was continued from the October 28, 2014 meeting. (WEV) Kunz moves to approve Consent Agenda items A,B, C,D,E,and F. Seconded by Butler. Discussion. Kunz moves to add item 9B Spring Valley Findings onto the Consent agenda item 7G. Seconded by McFarland. ALL AYE...MOTION CARRIES. Kunz moves to approve items 7A—7G. Seconded by McFarland. MCFARLAND AYE; KUNZ AYE; BUTLER AYE; RIDGEWAY. ALL AYE...MOTION CARRIES. 8-9. PUBLIC HEARINGS: Public Hearings are legally noticed hearings required by state law.The public may provide formal testimony regarding the application or issue before the City Council.This testimony will become part of the hearing record for that application or matter. A. A-02-14/RZ-02-14&PP-01-14—Banbury Meadows Subdivision No.8-Banbury Meadows,LLC: Banbury Meadows, LLC,represented by Becky McKay with Engineering Solutions,LLP, is requesting an annexation, rezone from RUT(Rural-Urban Transition—Ada County designation) and A-R(Agricultural-Residential up to one (1)unit per five(5) acres)to R- 3-DA(Residential up to three units per acre with a development agreement), and preliminary plat approvals for Banbury Meadows Subdivision No. 8, a 29-lot(26 buildable and 3 common) residential subdivision. The 11.81-acre site is generally located at the west side of South Chipper Way approximately 50-feet north of the intersection of South Chipper Way and West Oakhampton Drive. (WEV) This item was continued from the October 28, 2014 meeting. The Mayor provides Council the opportunity to declare any ex-parte contact or conflict of interest. Butler states that he is representing clients in a lawsuit against ACHD, and Becky McKay the applicant's representative tonight, is representing ACHD in that proceeding. He does not feel that there is a conflict but wanted to declare it. City Attorney McClain states that it does not fall within an actual conflict which are actually self-policing. As long as Mr. Butler feels that he can make an unbiased decision regarding this application there shouldn't be a problem. Mayor introduces the item. Page 4 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-11-10-14spmin.doe Becky McKay with Engineering Solutions, 1029 N. Rosario Meridian,Idaho representing Banbury Meadows LLC. reviews the application Planner II Mike Williams reviews the staff report. Mayor opens the public hearing. Linda Bennett, 260 W. Oakhampton Dr.,President of Banbury Homeowners Association. She confirms that Becky McKay was accurate in regard to the HOA's decisions at this point. They are still undecided as to whether or not to absorb them into their current HOA, as well as adding them into the pressurized irrigation system. The amount of common area with application is almost as much as they are currently maintaining. Carter Marsdon, 232 W. Oakhampton Drive,he was formerly the Banbury HOA President and concurs with Ms. Bennett's statements. AJ Allred,766 W. Oakhampton Dr., Mr. Allred asks for clarification on the incorporation into the existing Home Owners Association. Planner Williams provides clarification, the site specific condition does not require annexation into the Home Owners Association, it only requires that if they are absorbed that documentation is provided as such. Nancy Marsden, 232 W. Oakhampton Dr., Ms. Marsden asks for clarification on the same matter. Planner Williams states that the condition only goes into effect IF the existing Banbury Meadows HOA agrees to take in this proposed project. It would not apply if they are not taken into the existing association. Mayor closes the public hearing. Butler states he'd like to go with the original plat with the two additional lots. Butler moves to approve A-02-14/RZ-02-14 &PP-01-14—Banbury Meadows Subdivision No. 8 -Banbury Meadows,LLC. Seconded by McFarland. Discussion. Butler moves to Strike conditions#3. Second concurs. Discussion. Butler withdraws his motion. Mayor reopens the public hearing. Becky McKay states that in order to increase lots other than what was originally approved the entire process would have to be started over again. This would include neighborhood meetings, and public notices and hearings. The proposed open space is passive. Discussion of density and required open space according to city code. Discussion. Mayor closes public hearing Butler moves to approve A-02-14/RZ-02-14 &PP-01-14—Banbury Meadows Subdivision No.8-Banbury Meadows,LLC. with item 3.3 amended to say should the applicant choose to be annexed into the Banbury Meadows homeowners association and the association accept annexation,that final documentation be provided to the City with regard to the annexation prior to the City Clerk signing the final plat. That condition#3 regarding the removal of the 2 lots be stricken and instead condition#3 read: the open space lot in the center of the subdivision shall include an economical landscape design due to the extensive surrounding open space. Seconded by McFarland. ALL AYE...MOTION CARRIES. B. RZ-14-06 MOD 2 &PP-03-14-Development Agreement Modification(Development Agreement In Lieu of a PUD),and a Preliminary Plat for Eagle Lofts Subdivision—KM Page 5 K:\COUNCIUMINUTES\Temporary Minutes Work Area\CC-11-10-14spmin.doe Engineering LLP.: KM Engineering,LLP is requesting a development agreement modification (development agreement in lieu of PUD) and preliminary plat approval for Eagle Lofts Subdivision, an 82-lot(76-buildable, 5-common, and 1-private street) residential subdivision. The 18.58-acre site is generally located on the south side of Riverside Drive approximately 1,600-feet west of the intersection of Riverside Drive and S. Edgewood Ln. (WEV) Mayor introduces the item. Jim Hunter with Boise Hunter Homes reviews the application. Site specific condition#6: The applicant would like to utilize private roads, to build them to ACHD standards would reduce the number of buildable lots. Site specific condition#8: The applicant would like to be able to utilize 3 units per driveway vs. the 2 proposed in the staff report. They would also like 4 building permits issued prior to the final plat for model homes to be constructed. Brad Pfannmuller, 110025 Brideway Place, the applicant is agreeable to all conditions associated with private streets if that is the direction Council choses. Mr. Hunter would like an exception to the pressurized irrigation requirement, as they are having challenges with the neighboring development. They would like to utilize Eagle Water District (Company) as their water source for irrigation. Discussion regarding pathways. Planner Williams reviews the staff report and addresses the exceptions or clarifications requested by the applicant regarding site specific conditions of approval. Mayor opens the public hearing. Theresa Johnson, 3417 N. Croft Way,Eagle Idaho. Ms. Croft inquires as to emergency vehicle access. She would also like to make sure the conditions are clear as to who will maintain the private roads and who would have authority as to police and fire services. McFarland inquires if the applicant knows what 4 lots would be built first? Mr.Pfannmuller states that it hasn't been determined yet,they wouldn't have an issue in obtaining water, sewer and fire department approval prior to building these four structures. Paving would hopefully be in the Spring. Discussion. Mayor closes the public hearing. Butler moves to approve RZ-14-06 MOD 2 &PP-03-14-Development Agreement Modification (Development Agreement In Lieu of a PUD),and a Preliminary Plat for Eagle Lofts Subdivision with the condition#6 being modified to strike the first line and a half. So it actually starts at"The applicant shall provide a revised preliminary plat..." and then goes on from there. Condition#8: be striken. The three dwelling units shown in the southwest corner shall be permitted to take access off of the common driveway as this is a PUD,and a PUD allows some flexibility with regard to codes. That#15 and#16 are just clarified to state that it will be water provided from a potable system from a municipal water provider. That a condition#17 be added that: Four building permits shall be permitted prior to submittal of a final plat with a condition that the water department, sewer department and fire department the permits. Condition#18: The paved pathway shall be paved as soon as possible during the construction timeline either when the roads are being paved or sometime sooner. Seconded by McFarland. Discussion. Butler amends to state that the four building permits shall be part of the same pod. Second concurs. Discussion. ALL AYE...MOTION CARRIES C. CU-05-00 MOD - Height Exception Request For 60-Foot High Poles And Safety Netting Page 6 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-11-10-14spmin.doc At Banbury Golf Course Driving Range -Banbury Meadows,LLC: Banbury Meadows, LLC,represented by Cornel Larson with Larson Architects,P.A., is requesting conditional use permit approval for a height exception for the addition of 60-foot high poles and safety netting along the east side of the driving range at the Banbury Meadows Golf Course. The site is located on the west side of Eagle Road approximately 1/2-mile north of Chinden Boulevard. (WEV) Continued to the November 25, 2014 meeting, see motion above. D. Public hearing on proposed Recreation Fees: In accordance with Idaho State Code 63- 1311A, legal notice is hereby given that the Eagle City Council will hold a public hearing on November 10, 2014 at Eagle City Hall, 660 E. Civic Lane,Eagle, Idaho for proposed new fees to cover the cost of Recreation Programs. Mayor introduces the item. Director Aho reviews the proposed fee schedule and explains the different programs that are being proposed. Recreation Specialist Straubinger explains how the programs were arrived at and how the budget was established. Discussion for clarification. Mayor opens the public hearing. No one chores to speak. Mayor closes the public hearing. D.1. Resolution 14-25: A resolution of the City of Eagle, Idaho,establishing a fee schedule for recreation programs coordinated by the Eagle Parks and Recreation Department. Butler moves to approve Resolution 14-25 with the word Skyhawks Sports Session being removed,and change it to Youth Sports Session. Seconded by McFarland. ALL AYE...MOTION CARRIES. 10. B. Requesting City Council authorization for the Mayor to sign a letter to Idaho Department of Transportation stating that the City of Eagle would be responsible for the maintenance of a future vet to be funded or built pedestrian/bicycle walkway/bridge crossing the north channel of the Boise River on Eagle Road. (MA) Kunz would like to address 10B at this time. He would like to see more detailed maintenance estimates before acting on this item. Kunz moves to continue item 10 B Requesting City Council authorization for the Mayor to sign a letter to Idaho Department of Transportation stating that the City of Eagle would be responsible for the maintenance of a future yet to be funded or built pedestrian/bicycle walkway/bridge crossing the north channel of the Boise River on Eagle Road to be continued to a future meeting at which such maintenance cost estimates are available. Seconded by McFarland. McFarland AYE; KUNZ AYE; BUTLER AYE; RIDGEWAY AYE. MOTION CARRIES. Mayor calls a brief break. Kunz states that additional information has been gathered after speaking with Director Aho, and therefore he would like to add item 10 B back on the agenda tonight for action. Page 7 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-11-10-14spmin.doc Kunz requests we amend the agenda to consider 10B back on the agenda. Seconded by Butler. ALL AYE...MOTION CARRIES. Clarification is received that final approval of any financial commitment by the City for awarded grants would come before the Council at the time the grant is awarded. The City would have the opportunity to opt out of any awarded grant for which it did not want to make the financial commitment. Discussion. Kunz move to authorize Parks and Recreation Director Aho to pursue funding,or the application grants for funding of construction and possible maintenance of a walkway or bridge crossing the north channel of the Boise River on Eagle Road. Seconded by Ridgeway. Discussion. KUNZ AYE; MCFARLAND AYE; BUTLER AYE; RIDGEWAY AYE. MOTION CARRIES. 9 8.UNFINISHED BUSINESS: A. Discussion on Youth Sports Programs with the Skvhawks Organization: This item was continued from the October 28, 2014 meeting. (MA) Director Aho and Recreation Specialist Straubinger review the programs provided by Skyhawks Organization. Discussion regarding program providers and common practices with other municipal recreation programs. Ridgeway would like it to be made clear that these type of agreements with providers are something that the city enters into and is favorable at looking at. Discussion. A.1: Review and action on proposed contract between City of Eagle and Skvhawks Organization: (MA)\ Remanded for attorney review. See motion above. B. Findings of Fact and Conclusions of Law for PP-06-12-Spring Valley Subdivision No. 1 —M3 Companies,LLC: M3 Companies, LLC, is requesting preliminary plat approval for Spring Valley Subdivision No. 1, a 217-lot(190-buildable, 1-waste water treatment, 1-domestic well, 22-common, and 3-future phase) subdivision. The 346.77-acre site is generally located on the east side of State Highway 16 approximately 0.6-mile north of West Beacon Light Road. This item was continued from the October 28, 2014 meeting. (WEV) Moved to consent agenda. C. Resolution 14-14—Communication Policy: A Resolution of the City of Eagle,Idaho, establishing a policy for communications within and by the city; and providing an effective date. (SR) This item was continued from the October 28, 2014 meeting. Mayor introduces the item. Ridgeway and Kunz review changes they would like made to the draft before Council tonight. Discussion amongst Council on the topic including Council regarding articles produced for the media, access to said articles, dissemination of information on the website, and requirement of author bylines. Butler moves to drop this resolution in its entirety. Seconded by McFarland. Discussion. Butler withdraws the motion. Ridgeway and Kunz will rework the policy and bring it back at a later date for consideration. Page 8 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-1 l-Ill-l4spmin.doc D. Ordinance 723 — Repealing the Internal Communication Policy Ordinance: An ordinance of the City of Eagle, Ada County, Idaho, repealing Section 1-11-3 of the Eagle City Code relating to internal communications policy; and providing an effective date. (SR) This item was continued from the October 28, 2014 meeting. Mayor introduces the item. Kunz move this item to the meeting at which item Resolution 14-14 will be heard. Seconded by McFarland.ALL AYE...MOTION CARRIES. E. Resolution 14-19—Board/Committee/Commission Appointment Policy: A Resolution of the City Of Eagle, Idaho, establishing a policy for appointment procedure for Boards/Committees/Commissions within and by the City; and providing an effective date. (SR) This item was continued from the October 28, 2014 meeting. Mayor introduces the item. Discussion amongst the Council regarding the policy. Kunz moves to approve resolution 14-19 with the following corrections and modifications. On page 1 under vacancies,where it says and areas of expertise in the third line from above,get rid of the word"and". On page 2 section 2(a) where it says"Priority shall be given to appoint qualified Eagle residents to City Boards",the word"appoint"should be changed to"appointing". ON page 2 section 2C(c) Councilman Butler requested that we change this section to state that one qualified representative from the Eagle Area of Impact "shall"rather than"may"be appointed to fill vacancies. The same thing on section 2D on page 2 I would say that to ensure equal representation,wait on page 2 section 2C and D, I'm proposing that we change 2C from"Eagle Business owners may not have more than one member on a Board"to"Eagle Business owners shall not have more than one member on a Board"and 2D would changed"to ensure equal representation and avoid the potential for conflicts of interests across Boards,no member or organization shall"rather than may" have more than one individual on each Board. I'm going to propose we eliminate both options 1 and 2 from section 2F and we will implement procedures and operations to deal with the other things we have talked about. Seconded by Butler. ALL AYE...MOTION CARRIES. F. Resolution 14-16—Social Media Policy: A Resolution of the City of Eagle,Idaho, establishing a policy regarding official City use of social media; and providing an effective date. (SKB) This item was continued from the October 28, 2014 meeting. Mayor introduces the item. Kunz moves to remand this back to staff. Seconded by McFarland. ALL .AYE...MOTION CARRIES. 10. NEW BUSINESS: A. AA-01-14—Appeal of Zoning Administrator's decision to deny the issuance of a building permit to construct a 902-square foot green room/shed within the front yard setback-Russ and Janet Buschert: Russ and Janet Buschert are appealing the Zoning Administrator's decision to deny the issuance of a building permit to construct a 902-square foot greenhouse/shed located within the front yard setback. The 3.962-acre site is located on the south side of Floating Feather Road approximately 1300-feet west of the intersection of Floating Feather Road and Eagle Road at 235 W. Floating Feather Road. (WEV) Moves to consent agenda. Page 9 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-11-10-14spmin.doe B. Requesting City Council authorization for the Mayor to sign a letter to Idaho Department of Transportation stating that the City of Eagle would be responsible for the maintenance of a future yet to be funded or built pedestrian/bicycle walkway/bridge crossing the north channel of the Boise River on Eagle Road. (MA) See motion above 11. ADJOURNMENT: Butler moves to adjourn. Seconded by McFarland. ALL AYES: MOTION CARRIES... Hearing no further business, the Council meeting adjourned at 10:00 p.m. Respectfully submitted: `0io•'EA SHARON K. BERGMANN AC QoRgT 's CITY CLERK/TREASURER = O4 4( c dy•' L • • PPROVED: . * s• SS NI'` O s ,, Li JAMES D. REY 1 OLDS MAYOR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL UPON REQUEST. Page 10 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-11-10-14spmin.doc City of Eagle Report Criteria: Report type: GL detail Bank.Bank number = 2 Check Check Issue Date Number Payee 14658 10/29/2014 14656 Premier Industrial, LLC 10/29/2014 14656 Premier Industrial, LLC Total 14656: 14701 11/04/2014 14701 11/04/2014 14701 11/04/2014 14701 11/04/2014 14701 11/04/2014 14701 11/04/2014 14701 11/04/2014 14701 Total 14701: Delta Dental of Idaho Delta Dental of Idaho Delta Dental of Idaho Delta Dental of Idaho Delta Dental of Idaho Delta Dental of Idaho Delta Dental of Idaho 14702 11/04/2014 14702 Idaho Child Support Receipting 11/04/2014 14702 Idaho Child Support Receipting Total 14702: 14703 11/04/2014 14703 Key Bank - HSA 11/04/2014 14703 Key Bank - HSA Total 14703: 14704 11/04/2014 14704 NCPERS IDAHO 11/04/2014 14704 NCPERS IDAHO 11/04/2014 14704 NCPERS IDAHO 11/04/2014 14704 NCPERS IDAHO 11/04/2014 14704 NCPERS IDAHO 11/04/2014 14704 NCPERS IDAHO 11/04/2014 14704 NCPERS IDAHO 11/04/2014 14704 NCPERS IDAHO Total 14704: 14705 11/04/2014 11/04/2014 11/04/2014 11/04/2014 11/04/2014 11/042014 11/04/2014 14705 Regence Btueshield of Idaho 14705 Regence Btueshield of Idaho 14705 Regence Btueshield of Idaho 14705 Regence Btueshield of Idaho 14705 Regence Blueshietd of Idaho 14705 Regence Btueshield of Idaho 14705 Regence Blueshietd of Idaho Total 14705: Check Register - Transparency Version Check issue Dates: 10/28/2014 -11/7/2014 Invoice Invoice Sequence GL Account Invoice GL Account Title 1 ch 01-0416-35-00 OPERATIONAL RESERVE 2 ch 01-0416-35-00 OPERATIONAL RESERVE 1 ch 12-0217-07-00 2 ch 60-0217-07-00 3 ch 16-0217-07-00 4 ch 14-0217-07-00 5 ch 06-0217-07-00 6 ch 11-0217-07-00 7 ch 13-0217-07-00 CLERK DEPT HEALTH INSURANCE WATER DEPT HEALTH INSURANCE HEALTH INSURANCE P8Z DEPT HEALTH INSURANCE LIBRARY HEALTH INSURANCE EXEC DEPT HEALTH INSURANCE BLDG DEPT HEALTH INSURANCE 1 ch 60-0217-08-00 GARNISHMENTS 2 ch 16-0217-08-00 GARNISHMENTS 1 ch 08-0217-10-00 HSA CONTRIBUTION 2 ch 16-0217-10-00 HSA CONTRIBUTION 1 ch 12-0217-07-00 2 ch 13-0217-07-00 3 ch 11-0217-07-00 4 ch 06-0217-07-00 5 ch 07-0420-25-00 6 ch 14-0217-07-00 7 ch 16-0217-07-00 8 ch 60-0217-07-00 1 ch 12-0217-07-00 2 ch 16-0217-07-00 3 ch 80-0217-07-00 4 ch 14-021747-00 5 ch 06-0217-07-00 6 ch 01-0217-07-00 7 ch 13-0217-07-00 CLERK DEPT HEALTH INSURANCE BLDG DEPT HEALTH INSURANCE EXEC DEPT HEALTH INSURANCE LIBRARY HEALTH INSURANCE INSURANCE P&Z DEPT HEALTH INSURANCE HEALTH INSURANCE WATER DEPT HEALTH INSURANCE CLERK DEPT HEALTH INSURANCE HEALTH INSURANCE WATER DEPT HEALTH INSURANCE P8Z DEPT HEALTH INSURANCE LIBRARY HEALTH INSURANCE GEN ADMIN HEALTH INSURANCE BLDG DEPT HEALTH INSURANCE CCS Page: 1 Nov 07, 2014 02:34PM Invoice Check Amount Amount 70,000.00 26,087.00 289.90 120.93 85.80 281.82 573.97 85.54 445.63 208.50 150.00 210.00 75.00 64.00 80.00 16.00 128.00 16.00 96.00 80.80 51.20 3,189.61 952.70 1,882.59 4,666.79 8,073.27 478.27 3,029.06 70,000.00 26,087.00 96,087.00 289.90 120.93 85.60 281.82 573.97 85.54 445.83 1.883.39 208.50 150.00 358.50 210.00 75.00 285.00 64.00 80.00 16.00 128.00 16.00 96.00 60.80 51.20 512.00 3,189.61 952.70 1,882.59 4,666.79 8,073.27 476.27 3,029.06 22,250.29 City of Eagle Check Check Issue Date Number 14706 11 /04/2014 11/04/2014 11 /04/2014 11 /04/2014 11/04/2014 Payee 14708 Wllamette Dental Insurance 14708 Wllamette Dental Insurance 14708 Willamette Dental Insurance 14708 WIlamette Dental Insurance 14706 Willamette Dental Insurance Total 14706: 14707 11/07/2014 14707 Ada Community Library 11/07/2014 14707 Ada Community Library Total 14707: 14708 11/07/2014 14708 Ada County Highway District Total 14708: 14709 11/07/2014 14709 Ada County Sheriffs Dept. Total 14709: 14710 11/07/2014 11/07/2014 11/07/2014 14710 Ada Emission Testingl ch 14710 Ada Emission Testingl ch 14710 Ada Emission Testing/ ch Total 14710: 14711 11/07/2014 14711 Albertson's #182 11/07/2014 14711 Albertson's #182 11/07/2014 14711 Albertson's #182 11/07/2014 14711 Albertson's #182 11/07/2014 14711 Albertson's #182 Total 14711: 14712 11/07/2014 14712 Alloway Commerical Lightning Total 14712: 14713 11/07/2014 14713 Alloway Electric Total 14713: 14714 11/07/2014 14714 AT&T Check Register - Transparency Version Page: 2 Check Issue Dates: 10/28/2014 - 11/7/2014 Nov 07, 2014 02:34PM invoice Invoice Sequence GL Account Invoice GL Account Title 1 ch 12-0217-07-00 CLERK DEPT HEALTH INSURANCE 2 ch 06-0217-07-00 LIBRARY HEALTH INSURANCE 3 ch 14-0217-07-00 P8Z DEPT HEALTH INSURANCE 4 ch 60-0217-07-00 WATER DEPT HEALTH INSURANCE 5 ch 16-0217-07-00 HEALTH INSURANCE 1 ch 06-0461-48-03 ELECTRONIC DATABSES 1 ch 06-0461-62-00 LIBRARY/OPEN ACCESS Invoice Check Amount Amount 45.38 91.06 232.91 45.38 136.44 45.38 91.06 232.91 45.36 136.44 551.17 2,100.00 2,100.00 24.95 24.95 2,124.95 1 ch 01-0203-00-00 ACCTS PAYABLE-ACHD IMPACT FEE 107,538.00 107,538.00 107,536.00 1 ch 01-0416-09-00 LAW ENFORCEMENT DEPARTMENT 142,708.98 142,708.98 1 ch 1 ch 1 ch 1 ch 1ch 60-0420-03-00 VEHICLE MTNC & REPAIR 15-0413-24-00 MTNC-REPAIR VEHICLES 15-0413-24-00 MTNC-REPAIR VEHICLES 15-0422-01-00 PUBLIC RELATIONS 06-0461-30-01 CHILDRENS PROGRAMING 06-0461-30-01 CHILDRENS PROGRAMING 14-0422-01-00 PUBLIC RELATIONS 11-0422-01-00 PUBLIC RELATIONS 1 ch 16-0415-02-00 REPLACEMENT FND-TREES-LITES 1 ch 16-0415-02-00 REPLACEMENT FND-TREES-LITES 1 ch 06-0461-52-00 LIBRARY/UTILITIES 20.00 20.00 20.00 7.18 16.07 12.39 25.99 77.04 97.56 30.00 142,708.98 20.00 20.00 20.00 60.00 7.18 16.07 12.39 25.99 77.04 138.67 97.56 97.56 30.00 30.00 108.60 108.80 Total 14714: 108.60 City of Eagle Check Register - Transparency Version Page: 3 Check Issue Dates: 10/28/2014 -11/712014 Nov 07, 2014 02:34PM Check Check Invoice Invoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount 14715 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 06-0461-31-00 LIBRARY/OFFICE SUPPLIES 39.90 39.90 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 06-0461-31-00 LIBRARY/OFFICE SUPPLIES 64.49 64.49 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 13-0413-05-00 OFFICE EXPENSES 21.41 21.41 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 14-0413-05-00 OFFICE EXPENSES 12.55 12.55 11/07/2014 14715 Batdwin & Associates, Inc. 1 ch 01-0413-05-00 OFFICE EXPENSES 88.48 86.48 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 13-0413-05-00 OFFICE EXPENSES 21.41 21.41 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 60-0434-15-00 OFFICE SUPPLIES 11.89 11.89 11/07/2014 14715 Baldwin & Associates, Inc. 2 ch 15-0413-05-00 OFFICE EXPENSES 11.69 11.89 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 15-0413-05-00 OFFICE EXPENSES 197.43 197.43 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 01-0413-05-00 OFFICE EXPENSES 64.42 64.42 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 12-0413-05-00 OFFICE EXPENSES 25.03 25.03 11/0712014 14715 Baldwin & Associates, Inc. 2 ch 15-0413-05-00 OFFICE EXPENSES 20.39 20.39 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 60-0434-15-00 OFFICE SUPPLIES 36.20 36.20 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 13-0413-05-00 OFFICE EXPENSES 21.41 21.41 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 12-0413-05-00 OFFICE EXPENSES 6.99 8.99 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 14-0413-05-00 OFFICE EXPENSES 39.90 39.90 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 15-0413-05-00 OFFICE EXPENSES 305.98 305.98 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 14-0413-05-00 OFFICE EXPENSES14.40 14.40 11/0712414 14715 Baldwin & Associates, Inc. 1 ch 12-0413-05-00 OFFICE EXPENSES 35.99 35.99 11/07/2014 14715 Baldwin & Associates, Inc. 1 ch 01-0413-05-00 OFFICE EXPENSES 53.19 53.19 Total 14715: 1,091.15 14718 11/07/2014 14718 Billing Document Specialists Total 14716: 1 ch 60-0434-47-00 BILLING SERVICES 993.07 993.07 993.07 14717 11/07/2014 14717 Bobs Kettle Corn 1 ch 09-0463-02-00 EAGLE SATURDAY MARKET 40.00 40.00 Total 14717: 40.00 14718 11/07/2014 14718 Boise City Attorney's Once 1 ch 01-0416-05-00 PROSECUTOR Total 14718: 14719 11/07/2014 14719 Boise Office Equipment 11/07/2014 14719 Boise Office Equipment 11/07/2014 14719 Boise Office Equipment Total 14719: 1 ch 01-0413-23-00 REPAIR/OFFICE EQUIP/FURN 1 ch 01-0413-23-00 REPAIR/OFFICE EQUIP/FURN 1 ch 01-0413-23-00 REPAIR/OFFICE EQUIP/FURN 4,916.67 4,916.67 4,916.67 118.00 1,019.85 118.00 118.00 1,019.85 118.00 1,255.85 14720 11/07/2014 14720 Boise Public Library 1 ch 06-0461-62-00 LIBRARY/OPEN ACCESS 33.49 33.49 Total 14720: 33.49 14721 11/07/2014 14721 Brighton Homes Total 14721: 1 ch 13-0413-29-00 BUILDING PERMIT REFUNDS 342.00 342.00 342.00 City of Eagle Check Check Issue Date Number Payee 14722 11/07/2014 14722 Caldwell Public Library Total 14722: 14723 11/07/2014 11/07/2014 11/07/2014 14723 Casette, Inc. 14723 Casette, Inc. 14723 Casette, Inc. Total 14723: 14724 11/07/2014 14724 Cathy Hardy Total 14724: 14725 11/07/2014 11/07/2014 11/07/2014 11/07/2014 14725 14725 14725 14725 Total 14725: CenturyLink -29040 CenturyLink -29040 CenturyLink -29040 CenturyLink -29040 14726 11/07/2014 14726 Chevron 11/07/2014 14726 Chevron 11/07/2014 14726 Chevron 11/07/2014 14728 Chevron 11/07/2014 14726 Chevron Total 14726: 14727 11/07/2014 14727 Christa Lurie Total 14727. 14728 11/07/2014 14728 Computer Arts Inc Total 14728: 14729 11/07/2014 14729 D&B Supply Total 14729: 14730 11/07/2014 14730 Delores Rutledge Total 14730: 14731 11/07/2014 14731 Demco, Inc. Check Register - Transparency Version Page: 4 Check Issue Dates: 10/28/2014 - 11/7/2014 Nov 07, 2014 02:34PM Invoice Invoke Sequence GL Account Invoice GL Account Title 1 ch 06-0461-62-00 LIBRARY/OPEN ACCESS 1 ch 60-0434-55-00 CASELLE SUPPORT 2 ch 01-0413-23-00 REPAIR/OFFICE EQUIP/FURN 3 ch 01-0413-25-00 MISCELLANEOUS 1 ch 06-0461-47-00 LIBRARY/TRAVEL & MEETINGS 1 ch 01-0413-19-00 TELEPHONE & COMMUNICATIONS 1 ch 06-0461-52-00 LIBRARY/UTILITIES 2 ch 06-0461-51-02 LIBRARY/INTERNET SERVICE 1 ch 07-0462-52-00 MUSEUM UTILITIES 1 ch 60-0420-01-00 FUEL & LUBRICANTS 2 ch 15-0413.28-00 GAS AND OIL 3 ch 13-0417-02-00 FUEL COSTS 5 ch 15-0413-26-00 GAS AND OIL 6 ch 60-0420-01-00 FUEL & LUBRICANTS 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 01-0416-35-00 OPERATIONAL RESERVE 1 ch 16-0415-01-00 AWIN MGMT (BFI) ED/ADD SRVS 1 ch 80-0220-00-00 WATER/SERVICE DEPOSITS Invoice Check Amount Amount 20.00 184.75 543.35 80.90 13.33 101.11 205.10 197.97 109.81 222.34 59.01 407.44 381.99 854.82 75.00 20.00 20.00 184.75 543.35 80.90 809.00 13.33 13.33 101.11 205.10 197.97 109.81 613.99 222.34 59.01 407.44 381.99 854.82 1,925.60 75.00 75.00 3,400.00 3,400.00 3,400.00 2,517.48 2,517.48 46.11 2,517.48 46.11 46.11 1 ch 06-0461-32-00 LIBRARY/SPECIAL DEPTMNTL SUPP. 184.62 184.62 City of Eagle Check Register - Transparency Version Page: 5 Check Check Issue Date Number Total 14731: 14732 11/0712014 14732 Dennis Holte Total 14732: Payee 14733 11/07/2014 14733 Eagle Auto Parts Total 14733: 14734 11/07/2014 14734 Eagle Big 0 Tires Total 14734: 14736 11/07/2014 11/07/2014 11/07/2014 11/07/2014 14735 Eagle Industrial Center 14735 Eagle Industrial Center 14735 Eagle Industrial Center 14735 Eagle Industrial Center Total 14735: 14736 11/07/2014 14736 Eagle Informer Total 14736: 14737 11/07/2014 14737 11/07/2014 14737 11/07/2014 14737 11/07/2014 14737 11/07/2014 14737 11/07/2014 14737 Total 14737: Eagle Sewer District Eagle Sewer District Eagle Sewer District Eagle Sewer District Eagle Sewer District Eagle Sewer District 14738 11/07/2014 14738 Eric Wallace Total 14738: 14739 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center Check Issue Dates: 10/28/2014 - 11/7/2014 Nov 07. 2014 02:34PM Invoice Invoice Sequence GL Account Invoice GL Account Title 1 ch 13-0416-09-00 PLUMBING INSPECTIONS 1 ch 15-0413-24-00 MTNC-REPAIR VEHICLES 1 ch 60-0420-01-00 FUEL & LUBRICANTS 1 ch 60-0434-50-00 SHOP LEASE 2 ch 16-0416-01-00 SHOP LEASE 1 ch 80-0434-50-00 SHOP LEASE 2 ch 16-0416-01-00 SHOP LEASE 1 ch 09-0463-02-00 EAGLE SATURDAY MARKET 1 ch 01-0413-16-00 UTILITIES/NEW CITY HALL 1 ch 15-0449-06-00 UTILITIES 1 ch 06-0461-52-00 LIBRARY/UTILITIES 1 ch 07-0462-52-00 MUSEUM UTILITIES 1 ch 15-0450-06-00 UTILITIES 2 ch 15-0452-06-00 UTILITIES 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 1 ch 15-0444-01-00 1 ch 15-0437-25-00 1 ch 16-0415-01-00 1 ch 15-0437-25-00 1 ch 15-0437-29-00 1 ch 15-0454-01-00 1 ch 15-0454-05-00 1 ch 15-0454-05-00 1 ch 15-0437-29-00 1 ch 15-0437-23-00 MAINTENANCE & REPAIR MATERIALS & SUPPLIES AWN MGMT (BFI) ED/ADD SRVS MATERIALS & SUPPLIES GREENBELT PATHWAY MTNC/RPR MAINT & REPAIR MTNC & RPR -EQUIP & STRUCTURES MTNC & RPR -EQUIP & STRUCTURES GREENBELT PATHWAY MTNC/RPR MISC MTNC/RPR GROUNDS Invoice Check Amount Amount 184.62 9,264.69 9,284.69 9,264.69 4.29 40.40 630.50 830.50 2.98 2.98 4.29 4.29 40.40 40.40 630.50 630.50 2.98 2.98 1,266.96 800.00 800.00 800.00 136.00 34.00 204.00 34.00 17.00 17.00 14.00 8.98 8.09 42.10 185.17 41.38 13.63 36.87 2.70 34.32 52.00 136.00 34.00 204.00 34.00 17.00 17.00 442.00 14.00 14.00 8.98 8.09 42.10 185.17 41.38 13.63 36.87 2.70 34.32 52.00 City of Eagle Check Check Issue Date Number Payee 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center 11/07/2014 14739 Evan's Building Center Total 14739: 14740 11/07/2014 14740 Everbank Cornmercial Finance Total 14740: 14741 11/07/2014 14741 Fishers Document Svc -PA Total 14741: 14742 11/07/2014 14742 Gregg and Jill Durand! ch Total 14742: 14743 11/07/2014 14743 Idaho Humane Society, Inc. Total 14743: 14744 11/07/2014 14744 Idaho Power Co. -Processing Ctr Total 14744: Check Register - Transparency Version Check Issue Dates: 10/28/2014.1117/2014 Invoice Invoice Sequence GL Account 1ch 1ch 1ch 1ch 1 ch 1 ch 1ch 1 ch 1 ch 1 ch 1 ch 1 ch 1ch 1ch 1ch 1ch 1ch 1 ch 1ch 1ch 1ch 1ch 1ch 1ch 1 ch 15-0454-01-00 15-0454-05-00 15-0450-05-00 15-0437-29-00 15-0454-01-00 15-0454-01-00 60-0434-58-01 15-0454-05-00 15-0437-25-00 15-0454-05-00 15-0454-05-00 15-0454-05-00 15-0449-01-00 15-0454-05-00 15-0442-01-00 15-0449-01-00 16-0454-04-00 15-0449-05-00 15-0454-05-00 15-0437-25-00 15-0437-23-00 15-0437-29-00 15-0437-29-00 80-0434-58-01 15-0437-29-00 Invoice GL Account Title MAINT & REPAIR MTNC & RPR -EQUIP & STRUCTURES MTNC & RPR -EQUIP & STRUCTURES GREENBELT PATHWAY MTNC/RPR MAINT & REPAIR MAINT & REPAIR RPR/MTNC PUMPS-WELLS-CHEMICA MTNC & RPR -EQUIP & STRUCTURES MATERIALS & SUPPLIES MTNC & RPR -EQUIP & STRUCTURES MTNC & RPR -EQUIP & STRUCTURES MTNC & RPR -EQUIP & STRUCTURES MAINTENANCE & REPAIR GROUNDS MTNC & RPR -EQUIP & STRUCTURES MAINTENANCE & REPAIR MAINTENANCE & REPAIR GROUNDS RENOVATE SPRINKLER SYSTEM MTNC & RPR -EQUIP & STRUCTURES MTNC & RPR -EQUIP & STRUCTURES MATERIALS & SUPPLIES MISC MTNC/RPR GROUNDS GREENBELT PATHWAY MTNC/RPR GREENBELT PATHWAY MTNC/RPR RPR/MTNC PUMPS-WELLS-CHEMICA GREENBELT PATHWAY MTNC/RPR 1 ch 01-0416-24-00 EQUIPMENT LEASING 1 ch 08-0461-58-00 LIBRARY/MTNC-EQUIPMENT 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 01-0416-08-00 IDAHO HUMANE SOCIETY 1 ch 15-0455-06-00 UTIUTIES Page: 6 Nov 07, 2014 02:34PM Invoice Check Amount Amount 16.61 8.28 8.74 18.43 15.13 10.33 6.29 8.22 14.12 5.36 1.53- 5.54 21.22 9.51 .48 12.22 25.53 15.11 3.84 28.86 5.90 4.04 53.99 8.99 78.31 806.56 16.61 8.28 8.74 18.43 15.13 10.33 6.29 8.22 14.12 5.36 1.53- 5.54 21.22 9.51 .48 12.22 25.53 15.11 3.64 28.86 5.90 4.04 53.99 8.99 78.31 291.16 291.18 291.16 57.00 57.00 57.00 75.00 75.00 75.00 4,355.33 4,355.33 4,355.33 5.34 5.34 5.34 14745 11/07/2014 14745 Idaho Rural Water Assoc. 1 ch 80-0434-22-00 TRAVEL-MTNGS-EDUCATION 200.00 200.00 City of Eagle Check Register - Transparency Version Page: 7 Check Issue Dates: 10/28/2014 - 11/7/2014 Nov 07, 2014 02:34PM Check Check Invoice Invoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount Total 14745: 200.00 14748 11/07/2014 14748 Ingram Book Company 1 ch 08-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 185.62 165.62 11/07/2014 14748 Ingram Book Company 1 ch 06-0461-65-00 LIBRARY/BOOKS -ADULT & CHILD 789.85 789.85 11/07/2014 14746 Ingram Book Company 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 45.91 45.91 11/07/2014 14746 Ingram Book Company 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 46.45 46.45 11/07/2014 14746 Ingram Book Company 1 ch 06-0481-65-00 LIBRARY/BOOKS - ADULT & CHILD 14.00 14.00 11/07/2014 14746 Ingram Book Company 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 974.76 974.76 11/07/2014 14746 Ingram Book Company 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 50.38 50.38 11/07/2014 14746 Ingram Book Company 1 ch 06-0461-65-00 LIBRARY/BOOKS -ADULT & CHILD 10.63 10.63 11/07/2014 14746 Ingram Book Company 1 ch 06-0481-85-00 LIBRARY/BOOKS -ADULT & CHILD 70.55 70.55 11/07/2014 14746 Ingram Book Company 1 ch 06-0461-85-00 LIBRARY/BOOKS - ADULT & CHILD 19.02 19.02 11/07/2014 14746 Ingram Book Company 1 ch 06-0461-65-00 LIBRARY/BOOKS -ADULT & CHILD 15.65 15.65 11/07/2014 14746 Ingram Book Company 1 ch 06-0481-65-00 LIBRARY/BOOKS - ADULT & CHILD 9.49 9.49 11/07/2014 14748 Ingram Book Company 1 ch 08-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 590.35 590.35 11/07/2014 14746 Ingram Book Company 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 10.63 10.63 Total 14746: 2,813.29 14747 11/07/2014 14747 Integra Total 14747: 14748 11/07/2014 14748 Integrity Audio Visual Total 14748: 1 ch 01-0413-19-00 TELEPHONE & COMMUNICATIONS 900.87 900.87 900.87 1 ch 15-0442-05-00 UPGRADE SOUND SYSTEM-CHAMBE 150.00 150.00 150.00 14749 11/07/2014 14749 Jeanette Mather 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 75.00 75.00 Total 14749: 75.00 14760 11/07/2014 14750 Jeff and Lisa Marker Total 14750. 14751 11/07/2014 14751 Jessica Amber Conger Total 14751 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 09-0483-05-00 PUBLIC ART DISPLAY 75.00 75.00 75.00 500.00 500.00 500.00 14762 11/07/2014 14752 Joanne McKinnis 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 75.00 75.00 Total 14752: 75.00 14753 11/07/2014 14753 John and Kay Ganguzza Total 14753: 1 ch 99-0107-00-00 CASH CLEARING -UTILITY BILLING 12.42 12.42 12.42 City of Eagle Check Register - Transparency Version Page: 8 Check Issue Dates: 10/28/2014 -11/7/2014 Nov 07, 2014 02:34PM Check Check Invoice Invoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount 14754 11/07/2014 14754 Joseph Day 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS Total 14754: 14755 11/07/2014 14755 K&T Maintenance 11/07/2014 14755 K&T Maintenance 11/07/2014 14755 K&T Maintenance Total 14755: 75.00 75.00 75.00 1 ch 15-0444-03-00 CUSTODIAL SERVICES 840.50 840.50 1 ch 15-0443-03-00 CUSTORIAL SERVICES 560.30 560.30 1 ch 15-0442-03-00 CUSTODIAL SERVICES 710.70 710.70 14756 11/07/2014 14758 Kirk & Saundra Borup 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS Total 14756: 14767 11/07/2014 14757 Lloyd and Frances Wdener 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS Total 14757: 2,111.50 75.00 75.00 75.00 75.00 75.00 75.00 14758 11/07/2014 14758 MASTERCARD 1 ch 15-0450-01-00 MAINTENANCE & REPAIR GROUNDS 38.10 38.10 11/07/2014 14758 MASTERCARD 2 ch 15-0437-29-00 GREENBELT PATHWAY MTNC/RPR 864.00 864.00 11/07/2014 14758 MASTERCARD 3 ch 15-0422-01-00 PUBLIC RELATIONS 26.00 26.00 11/07/2014 14758 MASTERCARD 4 ch 15-0437-29-00 GREENBELT PATHWAY MTNC/RPR 2,422.50 2,422.50 11/07/2014 14758 MASTERCARD 5 ch 15-0437-29-00 GREENBELT PATHWAY MTNC/RPR 9.16 9.18 11/07/2014 14758 MASTERCARD 1 ch 01-0465-03-00 CAPITAL EXPEND/CITY HALL EQUIP 1,299.00 1,299.00 11/07/2014 14758 MASTERCARD 2 ch 01-0422-01-00 PUBLIC RELATIONS 108.00 108.00 11/07/2014 14758 MASTERCARD 3 ch 01-0422-01-00 PUBLIC RELATIONS 100.00 100.00 11/07/2014 14758 MASTERCARD 4 ch 15-0437-29-00 GREENBELT PATHWAY MTNC/RPR 12.84 12.84 11/07/2014 14758 MASTERCARD 5 ch 15-0437-29-00 GREENBELT PATHWAY MTNC/RPR 14.82 14.82 11/07/2014 14758 MASTERCARD 1 ch 07-0463-01-00 DISPLAY SUPPLIES 132.78 132.78 11/07/2014 14758 MASTERCARD 2 ch 07-0462-68-00 MUSEUM PROGRAMS 89.49 89.49 11/07/2014 14758 MASTERCARD 3 ch 01-0413-28-00 RESOURCE MATERIALS 29.30 29.30 11/07/2014 14758 MASTERCARD 4 ch 07-0482-31-00 HIST COMM/OFFICE SUPPLIES 117.98 117.98 11/07/2014 14758 MASTERCARD 5 ch 07-0462-68-00 MUSEUM PROGRAMS 60.98 60.98 11/07/2014 14758 MASTERCARD 8 ch 07-0462-31-00 HIST COMM/OFFICE SUPPLIES 50.50 50.50 11/07/2014 14758 MASTERCARD 7 ch 01-0416-35-00 OPERATIONAL RESERVE 421.71 421.71 11/07/2014 14758 MASTERCARD 8 ch 01-0413-28-00 RESOURCE MATERIALS 47.80 47.80 11/07/2014 14758 MASTERCARD 9 ch 18-0415-01-00 AWIN MGMT (BFI) ED/ADD SRVS 6.66 6.66 11/07/2014 14758 MASTERCARD 10 ch 16-0415-01-00 AWN MGMT (BFI) ED/ADD SRVS 61.18 61.18 11/07/2014 14758 MASTERCARD 1 ch 11-0422-01-00 PUBLIC RELATIONS 42.09 42.09 11/07/2014 14758 MASTERCARD 2 ch 11-0413-13-00 TRAVEL & PER DIEM 17.00 17.00 11/07/2014 14758 MASTERCARD 1 ch 06-0461-49-00 LIBRARY/PERSONNEL TRAINING 67.50 67.50 11/07/2014 14758 MASTERCARD 1 ch 06-0481-29-00 LIBRARY/EMPLOYMENT TESTING 75.00 75.00 11/07/2014 14758 MASTERCARD 2 ch 06-0461-30-01 CHILDRENS PROGRAMING 159.00 159.00 11/07/2014 14758 MASTERCARD 3 ch 06-0461-31-00 LIBRARY/OFFICE SUPPLIES 66.99 66.99 11/07/2014 14758 MASTERCARD 4 ch 08-0461-49-00 LIBRARY/PERSONNEL TRAINING 105.00 105.00 11/07/2014 14758 MASTERCARD 5 ch 06-0461-58-02 LIBRARY/COMPUTER RPR/MTNC 114.88 114.88 11/07/2014 14758 MASTERCARD 6 ch 06-0461-59-00 LIBRARY/R/M-BUILDING & GROUNDS 145.60 145.60 11/07/2014 14758 MASTERCARD 7 ch 08-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 29.01 29.01 Total 14758: 8,734.87 City of Eagle Check Check Issue Date Number Payee 14759 11/07/2014 14759 Meridian Public Library Total 14759: 14760 11/07/2014 14760 Mike Aho Total 14760: 14761 11/07/2014 14761 Mike and Marie Hodge Total 14761: 14762 11/07/2014 14762 11/07/2014 14762 11/07/2014 14782 11/07/2014 14762 11/07/2014 14762 11/07/2014 14762 11/07/2014 14762 11/07/2014 14762 11/07/2014 14762 Total 14782: Moore Smith Buxton & Turcke Moore Smith Buxton & Turcke Moore Smith Buxton & Turcke Moore Smith Buxton & Turcke Moore Smith Buxton & Turcke Moore Smith Buxton & Turcke Moore Smith Buxton & Turcke Moore Smith Buxton & Turcke Moore Smith Buxton & Turcke 14763 11/07/2014 14763 Nancy Weaver Total 14763: 14764 11/07/2014 14764 National Benefit Services, LLC 11/07/2014 14764 National Benefit Services, LLC 11/07/2014 14764 National Benefit Services, LLC 11/07/2014 14764 National Benefit Services. LLC 11/07/2014 14764 National Benefit Services. LLC 11/07/2014 14764 National Benefit Services, LLC Total 14784: 14765 11/07/2014 14765 NPHIC-National Public Health Total 14765: 14766 11/07/2014 14768 Osborn, Tracy Total 14766: 14767 11/07/2014 14767 Oxarc, Inc. Check Register -Transparency Version Check Issue Dates: 10/28/2014 -1117/2014 Invoice Invoice Invoice GL Sequence GL Account Account Title 1 ch 06-0461-62-00 LIBRARY/OPEN ACCESS 1 ch 01-0416-35-00 OPERATIONAL RESERVE 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 01-0416-02-00 1 ch 01-0416-02-00 1 ch 01-0416-02-00 2 ch 01-0413-33-00 1 ch 01-0413-33-00 1 ch 01-0416-02-00 1 ch 01-0416-02-00 1 ch 01-0413-33-00 2 ch 01-0416-02-00 CITY ATTORNEY CITY ATTORNEY CITY ATTORNEY ATTORNEY FEE -CHARGE DEVELOPE ATTORNEY FEE -CHARGE DEVELOPE CITY ATTORNEY CITY ATTORNEY ATTORNEY FEE -CHARGE DEVELOPE CITY ATTORNEY 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 14-0415-23-01 2 ch 60-0433-23-01 3 ch 16-0433-23-01 4 ch 12-0415-23-01 5 ch 06-0461-23-01 6 ch 13-0415-23-01 COBRA ADMIN FEE COBRA ADMIN FEE HRA ADMIN FEE COBRA ADMIN FEE COBRA ADMIN FEE COBRA ADMIN FEE 1 ch 01-0413-14-00 PROFESSIONAL DUES 1 ch 01-0413-13-00 TRAVEL & PER DIEM 1 ch 60-0434-59-00 CHEMICALS Page: 9 Nov 07, 2014 02:34PM Invoice Check Amount Amount 10.00 10.00 10.00 63.75 63.75 63.75 75.00 75.00 75.00 3,861.99 7,415.83 1,824.10 994.00 3,264.74 3,484.47 1,628.11 478.44 239.23 22,990.91 75.00 75.00 75.00 18.00 18 00 9.00 9.00 12.00 12.00 12.00 12.00 24.00 24.00 15.00 15.00 90.00 75.00 75.00 75.00 12.32 12.32 12.32 515.00 515,00 3,661.99 7,415.83 1,824.10 994.00 3,264.74 3,484.47 1,628.11 478.44 23923 City of Eagle Check Register - Transparency Version Page: 10 Check Issue Dates: 10/28/2014 -1117/2014 Nov 07, 2014 02:34PM Check Check Invoice Invoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount Total 14767: 14768 11/07/2014 14768 Pawel Zleba 1 ch 99-0107-00-00 CASH CLEARING -UTILITY BILLING 515.00 20.88 20.86 Total 14768: 20.86 14769 11/07/2014 14789 Peak Alarm Company 1 ch 15-0416-07-00 ALARM MONIOTRING AGREEMENT 105.38 105.38 Total 14769: 105.38 14770 11/07/2014 14770 Petty Cash -Library 11/07/2014 14770 Petty Cash -Library 1 ch 06-0461-30-01 CHILDRENS PROGRAMING 2 ch 08-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 484.96 484.96 98.96 98.98 Total 14770: 583.92 14771 11/07/2014 14771 Rebecca and Samuel Fleetwood 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 75.00 75.00 Total 14771: 75.00 14772 11/07/2014 14772 Rimi, Inc.- Terry Medley 1 ch 13-0416-11-00 MECHANICAL INSPECTOR 8,016.56 8,016.56 Total 14772: 8,016.56 14773 11/07/2014 14773 Rob Knudson 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 75.00 75.00 Total 14773: 75.00 14774 11/07/2014 14774 Shred -it - USA -Boise 1 ch 01-0413-05-00 OFFICE EXPENSES 82.69 82.69 Total 14774: 82.69 14775 11/07/2014 14775 Steven Susten 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 75.00 75.00 Total 14775: 75.00 14776 11/07/2014 14776 Summer Lawns, Inc. 11/07/2014 14776 Summer Lawns, Inc. 1 ch 15-0437-20-00 GEN MTNC PARKS -PATHWAYS 2 ch 15-0437-21-00 FULL TIME GEN MTNC STAFF 9,774.33 9,774.33 5,000.00 5,000.00 Total 14776 14,774.33 14777 11/07/2014 14777 Suzanne Crupper 1 ch 06-0461-47-00 LIBRARY/TRAVEL & MEETINGS 12.32 12.32 Total 14777: 12.32 14778 11/07/2014 14778 Sweet Valley Cookie Co. 1 ch 15-0422-01-00 PUBLIC RELATIONS 28.80 28.80 City of Eagle Check Check Issue Date Number Total 14778: 14779 11/07/2014 14779 Tahni Bean Total 14779: 14780 11/07/2014 14780 Terrie Diliman Total 14780: Payee 14781 11/07/2014 14781 Thomas & Cassaundra Jones Total 14781: 14782 11/07/2014 14782 Thomas Bright Total 14782: 14783 11/07/2014 14783 Toby and Sarah Wilson Total 14783: 14784 11/07/2014 14784 Treasure Valley Partnership 11/07/2014 14784 Treasure Valley Partnership Total 14784: 14785 11/07/2014 14785 T-Zers Shirt Shop Inc. Total 14785: 14786 11/07/2014 14788 11/07/2014 14786 11/07/2014 14788 11/07/2014 14786 11/07/2014 14786 11/0712014 14786 11/0712014 14788 11/0712014 14788 Total 14786: 14787 11/07/2014 11/0712014 11/07/2014 11/07/2014 United Heritage -Group Dept. United Heritage -Group Dept. United Heritage -Group Dept. United Heritage -Group Dept. United Heritage -Group Dept. United Heritage -Group Dept. United Heritage -Group Dept. United Heritage -Group Dept. 14787 Valley Times 14787 Valley Times 14787 Valley Times 14787 Valley Times Check Register - Transparency Version Check Issue Dates: 10/28/2014 - 11/7/2014 Invoice Invoice Sequence GL Account Invoice GL Account Title 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 80-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 01-0413-14-00 PROFESSIONAL DUES 2 ch 01-0413-14-00 PROFESSIONAL DUES 1 ch 11-0422-01-00 PUBLIC RELATIONS 1 ch 14-0217-07-00 2 ch 16-0217-07-00 3 ch 60-0217-07-00 4 ch 06-0217-07-00 5 ch 12-0217-07-00 6 ch 11-0217-07-00 7 ch 13-0217-07-00 8 ch 12-0217-07-00 P&Z DEPT HEALTH INSURANCE HEALTH INSURANCE WATER DEPT HEALTH INSURANCE LIBRARY HEALTH INSURANCE CLERK DEPT HEALTH INSURANCE EXEC DEPT HEALTH INSURANCE BLDG DEPT HEALTH INSURANCE CLERK DEPT HEALTH INSURANCE 1 ch 14-0413-08-00 LEGAL ADS & PUBUCATIONS 2 ch 01-0413-08-00 LEGAL ADVERTISING/PUBLICATION 1 ch 14-0413-08-00 LEGAL ADS & PUBLICATIONS 2 ch 01-0413-08-00 LEGAL ADVERTISING/PUBLICATION Page: 11 Nov 07, 2014 02:34PM Invoice Check Amount Amount 75.00 75.00 75.00 75.00 75.00 2.389.00 773.00 83.00 102.97 48.33 28.13 126.94 60.61 13.97 60.38 .50 44.16 34.56 48.00 266.88 28.80 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 2,389.00 773.00 3,162.00 83.00 83.00 102.97 48.33 28.13 126.94 60.61 13.97 60.38 .50 441.83 44.16 34.56 48.00 266.88 City of Eagle Check Register - Transparency Version Page: 12 Check Issue Dates: 10/28/2014 - 11/7/2014 Nov 07, 2014 02:34PM Check Check Invoice Invoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount Total 14787: 393.60 14788 11/07/2014 14788 Verizon Wireless 1 ch 11-0413-19-00 TELEPHONE & COMMUNICATIONS 89.03 89.03 11/07/2014 14788 Verizon Wrreless 2 ch 60-0434-19-00 TELEPHONE & COMMUNICATIONS 144.95 144.95 11/07/2014 14788 Verizon Wireless 3 ch 15-0413-19-00 TELEPHONE & COMMUNICATIONS 117.95 117.95 11/07/2014 14788 Verizon Wireless 4 ch 13-0413-19-00 TELEPHONE & COMMUNICATIONS 194.84 194.84 Total 14788: 546.77 Grand Totals: 477,064.19 Dated: Mayor: City Council: Report Criteria: Report type: GL detail Bank.Bank number = 2 Oc: On October 21, 2014, a notice was mailed to individuals who had expressed interest in R/W applications filed by M3 Companies for access across BLM-managed lands north of the City of Eagle, in support of a planned subdivision development. The notice provided instructions on how to access documents related to the R/Ws through BLM's online NEPA Register website. The notice, however, contained an error. The following paragraph is a corrected version. The NEPA Environmental Assessment document for the project and the associated decision is available via BLM's online NEPA website at the following address: httns://www.blm.gov/evl-fiat-office/enlanning/neua/nepa reaister.do. The NEPA number is: DOI-BLM-ID-BO10-2010-0010-EA. The search criteria are by State (Idaho), Office (ID -Four Rivers FO), Document Type (EA), and Fiscal Year (2010), Programs (All). We apologize for any inconvenience our earlier notice may have created. 7 / L /% % - /J e -ex Le-e-Zel4 3 n ve i}, g3/t�� Itw-i Le -1 (1 0 AS 'cmc .) QQ'( 3 C / qua war, a:., •. 12 :az E.tersi:r C'Bo -•i:oer3r el 4' I •I i.. - !• .a.,. I. Ind. R a4 .�1 E.anslon .4)rw r RO Id t .. O .g S J a. .a•. t ' i.w. n nl n.q..+ .1 ' l..a, a• s r.'� i./a. �. y, Mala E■tent Vicinity Map _ 2,1717: J Figure 2.11 Overview of Proposed ROW Corridors - Alternative 4 6-'1 1) MA C��t, ->c'r`/ EAGLE CITY COUNCIL PUBLIC HEARING SIGNUP SUBJECT: CU -05-00 MOD - Height Exception Request For 60 -Foot High Poles And Safety Netting At Banbury Golf Course Driving Range- Banbury Meadows, LLC: November 10, 2014 NAME (print legibly) ADDRESS kt;14-et \SL -V013 �ar fir 4)4/36/1 2� � cot,oLCALskiya-tc- t4) 0I7 V' 1' `N W 0/1-k1-1),1 lti PPI ic)6`- av rr9 -1 9 5 f—/ PRO/CON/ TESTIFY NEUTRAL YES/NO L G IV EAGLE CITY COUNCIL PUBLIC HEARING SIGNUP SUBJECT: A-02-14/RZ-02-14 & PP -01-14 — Banbury Meadows Subdivision No. 8 - Banbury Meadows, LLC: November 10, 2014, m NAME (print legibly) ADDRESS PRO/CON/ TESTIFY NEUTRAL YES/NO 0260 IRC2,641A-11—oN �e C#rierAsoOintet ADP 7Ps5 -1-41eL r\u-id I' p.A443 _C_Tc_sed (Jo_ DikKi-i-Aft-terfoo cyfi_mb 15 1/(3-7A.41 /1/ k (A/- EAGLE CITY COUNCIL PUBLIC HEARING SIGNUP SUBJECT: Public hearing on proposed Recreation Fees: November 10, 2014 NAME (print legibly) ADDRESS PRO/CON/ TESTIFY NEUTRAL YES/NO EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP SUBJECT: RZ-14-06 MOD 2 & PP -03-14 - Development Agreement Modification (Development Agreement In Lieu of a PUD), and a Preliminary Plat for Eagle Lofts Subdivision — KM Engineering LLP.: November 10, 2014jia. NAME (print legibly) ADDRESS PRO/CON/ TESTIFY NEUTRAL YES/NO • Tracy Osborn cc_ 1\ 4018E From: Jeff Kunz Sent: Saturday, November 08, 2014 4:56 PM To: Jill S. Holinka; Stan Ridgeway; Tracy Osborn; Sharon Bergmann; Tammy Payne; Mike Aho; Steve Bumgarner Cc: Susan Buxton; Jeff Kunz Subject: RE: Appointments Policy Hi Jill, I've reviewed the revised draft appointments policy. I only have a couple of very minor comments and one question: 1. On Page 1, under Section 1 ("Vacancies"), the second sentence reads, 'The announcement shall indicate the required application process, deadline for submittal, and area of professional expertise (if applicable and contact information for inquiries." The word "and" appearing after "submittal" and before "area of expertise" should be deleted. 2. On Page 2, Section 2(a) reads, "Priority shall be given to appoint qualified Eagle residents to City Boards". The word "appoint" should be changed to "appointing", as in "Priority shall be given to appointing qualified Eagle residents to City Boards." 3. On Page 2, Section 2(c), my recollection is that during the last council meeting, Councilman Butler requested that we change this section to state that one qualified representative from the Eagle Area of Impact (AOI) "shall" (rather than "may") be appointed to fill vacancies. Section 2(e) would apply in the case where a qualified Eagle AOI candidate does not apply or a qualified AOI applicant cannot be found. One qualified representative of an Eagle business owner who doesn't resident within Eagle City limits should remain as "may" rather than "shall". 4. On Page 2, Section 2(c) states "Eagle business owners may not have more than one (1) member on each Board." I would suggest replacing the word "may" with "shall", as in "... shall not have...". 5. On Page 2, Section 2(d) states, "To ensure equal representation and avoid the potential for conflicts of interest across Boards, no business or organization may have more than one (1) individual on each Board." I would suggest replacing the word "may" with "shall", as in "... no business or organization shall have more than ...". 6. I like what you've done with Section 2(0 [OPTION 2] in conjunction with Section 3(a)(5) requiring an acknowledgement that the applicant will follow all applicable ethics, conflicts of interest and code of conduct laws, rules and policies of the City of Eagle and the State of Idaho." Question: During certain agenda items, the mayor asks council members whether they have any ex parte communications or conflicts of interest with respect to certain agenda items. Within this appointments policy, would it be appropriate to request that the presiding officer ask similar questions on certain agenda items where a conflict of interest may exist? Such a question might remind applicants who are elected or appointed officials of, or employed by, any public entity having supervisory jurisdiction within the City of Eagle to consider whether they should recuse themselves from certain decisions and/or votes where a conflict of interest exists. Thank you and best regards, Jeff From: Jill S. Holinka [JSH©msbtlaw.com] Sent: Thursday, November 06, 2014 9:32 AM To: Stan Ridgeway; Tracy Osborn; Sharon Bergmann; Tammy Payne; Mike Aho; Steve Bumgarner; Jeff Kunz Cc: Susan Buxton Subject: RE: Appointments Policy I made the change to subsection (c), attached. Thanks! Jill S. Holinka Attorney Moore Smith Buxton & Turcke. Chartered 950 W. Bannock. Suite 520 Boise. ID 83702 Tel: (208) 331-1800 Fax: (208) 331-1202 jsh(u mshtlaw.com ww w.msbtlaww.com CONFIDENTIALITY, SIGNATURE AND TAX DISCLOSURE NOTICE: This email, and any attachments, may contain information that is privileged, confidential and/or protected from disclosure under applicable law, and nothing contained therein shall be deemed to waive or diminish the protections afforded by such laws. Do not: (1) deliver, distribute, copy or disclose this transmission or its contents to any third party or business entity; or (ii) produce a copy of this e-mail in connection with any litigation without the advice of any attorney; or (iii) take any action in reliance on the information it contains. Printed copies of this e-mail should not be kept in your regular files. If you print a copy of this e-mail, place it in a separate file labeled "Attorney -Client Privilege." If you are not an intended recipient of this transmission, please notify the sender immediately and delete the original message without making any copies. Nothing in this communication is intended to constitute an electronic signature, unless a specific statement to the contrary is included in this communication. Nothing contained in this e-mail was intended or written to be used, or can be used by any taxpayer for the purpose of avoiding penalties that may be imposed on such taxpayer under the Internal Revenue Code of 1986, as amended. From: Stan Ridgeway [mailto:sridgeway@cityofeagle.org] Sent: Wednesday, November 05, 2014 12:31 PM To: Jill S. Holinka; Tracy Osborn; Sharon Bergmann; Tammy Payne; Mike Aho; Steve Bumgarner; Jeff Kunz Cc: Susan E. Buxton Subject: RE: Appointments Policy Jill, I hate to bring this up at this late date but as I read Title 33 Chapter 26 Section 04. Members of the library board of trustees must be Eagle Residents. It could be added to "C" Except as provided by Idaho Code . If you have questions please call me as I will not be by the computer for a while. Thanks stan 949-9514 From: Jill S. Holinka [JSH@msbtlaw.com] Sent: Wednesday, November 05, 2014 10:34 AM To: Tracy Osborn; Sharon Bergmann; Tammy Payne; Mike Aho; Steve Bumgarner; Stan Ridgeway; Jeff Kunz Cc: Susan Buxton Subject: Appointments Policy Good morning, Attached is the revised appointments policy based upon our discussion yesterday. In Section 2(f), I combined options 1 and 2 from the draft we reviewed yesterday and made a new option 2 that states applicants will not be excluded based solely on their employment or public official status with another public agency having supervisory jurisdiction in the city. Then, to address the conflicts of interest/ethics issues, I added a fifth submittal requirement under Section 3(a), which is that the applicants have to sign an acknowledgment that they will follow all ethics rules of the city and state. Let me know if you still have concerns or suggested edits. I will send the revised communications policy by separate email. Thanks! 2 Jill S. Holinka Attorney Moore Smith Buxton & Turcke, Chartered 950 W. Bannock, Suite 520 Boise, ID 83702 Tel: (208) 331-1800 Fax: (208) 331-1202 ish@msbtlaw.com www.msbtlaw.com CONFIDENTIALITY, SIGNATURE AND TAX DISCLOSURE NOTICE: This email, and any attachments, may contain information that is privileged, confidential and/or protected from disclosure under applicable law, and nothing contained therein shall be deemed to waive or diminish the protections afforded by such laws. Do not: (1) deliver, distribute, copy or disclose this transmission or its contents to any third party or business entity; or (11) produce a copy of this e-mail in connection with any litigation without the advice of any attorney; or (iii) take any action in reliance on the information it contains. Printed copies of this e-mail should not be kept in your regular files. If you print a copy of this e-mail, place it in a separate file labeled "Attorney -Client Privilege." If you are not an intended recipient of this transmission, please notify the sender immediately and delete the original message without making any copies. Nothing in this communication is intended to constitute an electronic signature, unless a specific statement to the contrary is included in this communication. Nothing contained in this e-mail was intended or written to be used, or can be used by any taxpayer for the purpose of avoiding penalties that may be imposed on such taxpayer under the Internal Revenue Code of 1986, as amended. 3 Tracy Osborn From: Jeff Kunz Sent: Saturday, November 08, 2014 3:48 PM To: Jill S. Holinka; Tracy Osborn; Sharon Bergmann; Mike Aho; Steve Bumgarner; Stan Ridgeway; Tammy Gordon Cc: Susan Buxton; Jeff Kunz Subject: RE: Revised Communications Policy All, Thank you, Jill, for the revised draft communications plan. I've reviewed the revised draft communications policy and I have a couple of comments: First, on Page 1, the Communication Mission Statement reads, "In order to meet the needs and expectations of our community, the City of Eagle is committed to facilitating effective communication with its city staff, elected official, ...". The phrase "elected official" should be pluralized to "elected officials". Second, on Page 4, Section D(7) reads, "The City's website (www.cityofeaale.orq) will remain the City's primary and predominate Internet presence. All press releases, news articles, newsletters, articles and other public documents prepared by City staff or elected or appointed officials shall be placed on the city's website as soon as possible after distribution to the public or media." I have three thoughts here. 1. Given its importance, and given the fact that the entirety of Section D is entitled "Internet/City Website," I believe Section D(7) should appear as Section D(1) and all other follow-on sections should be re -numbered accordingly. 2. In the first sentence, "predominate" (a verb) should be changed to "predominant" (an adjective), as in "... will remain the City's primary and predominant internet presence." (Does this same error exist in the draft social media policy?) 3. The phrase "and intended for distribution to, and access by, the public and all media" should appear in the second sentence, as in "All press releases, news articles, newsletters, articles and other public documents prepared by City staff or elected or appointed officials and intended for distribution to, and access by, the public and all media shall be placed on the City's website as soon as possible after distribution to the public or media." If someone writes an article not intended for distribution to the public and all media, then in my opinion, it should not be subject this requirement. Third, on Page 6, Section D(9) outlines two options: [OPTION 1] Articles or other public documents prepared by City employees containing personal opinions, subjective content, subjective content or forward/speculative statements, or oral statements containing such opinions, shall be recognized strictly as those of the person making them and that such statements do not necessarily represent the position of the City. [OPTION 2] All written or verbal statements of City employees shall be recognized strictly as those of the person making them and that such statements do not necessarily represent the position of the City. The main issue here is that neither option explicitly addresses the presence or absence of an author's byline (and under what circumstances an author's byline is required). OPTION 1 addresses written subjective content only, and should be expanded to include verbal subjective content. Also, for written subjective content, an author's byline should be present as per generally -accepted journalism standards. 1 OPTI©N'2 covers both written and verbal statements of City employees, but doesn't differentiate between "objective" and "subjective" written and verbal statements of City employees. Rather, it seems to suggest that all written or verbal statements should be characterized as the opinion of the person making them, irrespective of whether the statements are "objective" or "subjective" in nature. Nor does this option characterize when an author's byline should be present: Should an author's byline be present (a) only on subjective written statements and content; or (b) on all written statements, irrespective of whether they are "objective" or "subjective" in nature? (Some attendees have expressed a preference for this latter position.) Best regards, Jeff From: Jill S. Holinka [JSH@msbtlaw.com] Sent: Wednesday, November 05, 2014 1:42 PM To: Tracy Osborn; Sharon Bergmann; Mike Aho; Steve Bumgarner; Stan Ridgeway; Jeff Kunz; Tammy Gordon Cc: Susan Buxton Subject: Revised Communications Policy Good afternoon, Attached is the revised communications policy. I included Jeffs suggested edits to (B)(6) on page 2, B(8) on page 3, (D)(7) on page 4, (B)(7) on page 6 and (D) on page 7. I also added an "administration" section at the end, referencing compliance with the personnel policy and ethics rules. The byline/no byline options are included in a new section (B)(9) on page 6. Let me know if you still have comments, questions or suggested edits. Thanks, Jill Jill S. Holinka Attorney Moore Smith Buxton & Turcke, Chartered 950 W. Bannock, Suite 520 Boise, ID 83702 Tel: (208) 331-1800 Fax: (208) 331-1202 jsh@msbtlaw.com www.msbtlaw.com CONFIDENTIALITY. 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