Minutes - 2020 - City Council - 07/09/2020 - SpecialEAGLE CITY COUNCIL
SPECIAL MEETING MINUTES
July 9, 2020
1. CALL TO ORDER: Mayor Pierce calls the meeting to order at 1:02 p.m.
2. ROLL CALL: Present: PIKE, GOLD, PITTMAN, BAUN. All present. A quorum is
present.
3. PLEDGE OF ALLEGIANCE: Mayor Pierce leads the Pledge of Allegiance
4. REPORTS:
A. Mayor and Council Reports: None
B. City Hall Department Supervisor Reports: None
5. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA:
A. City Staff requests. None
B. Mayor or City Council requests. None
6. ALL CONSENT ITEMS ARE CONSIDERED ACTION ITEMS: CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion. There will
be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff,
or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed
from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the
City Council.
• Any item on the Consent Agenda which contains written Conditions of Approval from the City of
Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part
of the City Council's Consent Agenda approval motion unless specifically stated otherwise.
A. Appointment to the Parks Pathways and Recreation Commission: Mayor Pierce
is requesting Council confirmation of the appointment of Steve Decker to fulfill the
remainder of a vacated term that will expire in March of 2021. (JP)
B. Appointment to the Historic Preservation Commission: Mayor Pierce is requesting
Council confirmation of the appointment of Eric Robinson to fulfill a three (3) year
term that will expire in July of 2023. (JP)
C. Appointment to the Design Review Board: Mayor Pierce is requesting Council
confirmation of the appointment of Talena Baer to fulfill a three (3) year term that will
expire in July of 2023. (JP)
D. Approval for the Mayor to sign a Professional Services Contract with Tetra Tech,
Inc.: Tetra Tech will provide a Benefits Cost Analysis required by FEMA for an
application being submitted by the City to the Hazardous Mitigation Grant Program.
The amount of the contract shall not exceed $2,987 (Mitigation assistance for flood
disaster Site 4-A). (SN)
E. Appointment to the Planning and Zoning Commission: Mayor Pierce is requesting
Council confirmation of the appointment of Todd McCauley to fulfill the remainder of
a vacated term that will expire in April of 2022. (JP)
Gold requests to remove item D and E.
Mayor introduces the item.
Pike moves to approve the consent agenda 6 A, B, C. as presented. Seconded by Gold.
ALL AYE...MOTION CARRIES.
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D. Approval for the Mayor to sign a Professional Services Contract with Tetra Tech,
Inc.: Tetra Tech will provide a Benefits Cost Analysis required by FEMA for an
application being submitted by the City to the Hazardous Mitigation Grant Program.
The amount of the contract shall not exceed $2,987 (Mitigation assistance for flood
disaster Site 4-A). (SN)
Gold states that no items were provided to Council review and would request that agreement be
provided for review and placed on the July 14th Council agenda.
Gold moves to table this item. Seconded by Pike. ALL AYE...MOTION CARRIES.
E. Appointment to the Planning and Zoning Commission: Mayor Pierce is requesting
Council confirmation of the appointment of Todd McCauley to fulfill the remainder of a
vacated term that will expire in April of 2022. (JP)
Gold states her concern that Council was not extended an invitation to the interviews of
applicants for the Planning and Zoning Commission, and that the policy was not followed. Pike
expresses his desire for consistency.
Sr. Deputy Clerk/Treasurer Osborn states that it was a staff error that an invitation to Council
was not extended. Staff will take corrective action for future appointments and provide
additional training to staff to better ensure consistency.
Discussion regarding appointment policy and procedure.
Gold moves to approve item 6E confirm the appointment to Planning and Zoning
Commission and implement the existing policy from this point forward. Seconded by
Pittman. THREE AYE; ONE ABSTAIN (Bann). MOTION CARRIES.
7. NEW BUSINESS:
A. ACTION ITEM: Ordinance 833 : Amending URA membership An ordinance of the
City of Eagle, Ada County, Idaho, amending ordinance number 805 appointing of the
board of commissioners of the Eagle Urban Renewal Agency to clarify appointment
providing a savings and severability clause; providing a repealer clause; providing for
publication by summary; and providing an effective date.(JP)
Mayor introduces the item.
Gold feels that over the last 1 '/ years the Agency has had been more effective with the Mayor
and Council members being placed on the Agency. It has helped with communication and
effectiveness.
Mayor Pierce explains his wish to add citizens at large on the Agency. He philosophically
disagrees with two Council members and the Mayor sitting on these two separate taxing districts.
He, as Mayor, would like to continue to attend but in the capacity as a liaison. Thus, making
himself available to provide information at the URA meetings, and also increasing input by
citizens at large in a voting capacity.
Baun feels that having two Council members and the Mayor on the EURA gives an inordinate
amount of power and does not feel it appropriate for these two taxing districts.
Pittman states he feels it is would be in favor of having one Council member or add an additional
three members to not only increase public input but retain having Council members on the
Agency as voting members.
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Discussion.
Baun moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be
read on three different days with one reading to be in full be dispensed with, and that Ordinance
#833 be considered after being read once by title only. An ordinance of the City of Eagle, Ada
County, Idaho, amending ordinance number 805 appointing of the board of commissioners of
the Eagle Urban Renewal Agency to clarify appointment providing a savings and severability
clause; providing a repealer clause; providing for publication by summary; and providing an
effective date. Seconded by Pike. PIKE AYE; GOLD NAY; PITTMAN NAY; BAUN AYE.
MAYOR AYE.
Motion fails as passage requires the majority of the Council to waive the motion.
Baun moves that Ordinance #833 be adopted as submitted. Seconded by Pike. Discussion.
Gold substitute motion to approve ordinance 833 with the amendments to be one (1) city
council member or the Mayor, and up to nine (9) at large members to include seven (7) at
large commissioners. Seconded by Pittman. Discussion. PIKE AYE; GOLD AYE;
PITTMAN AYE. BAUN NAY. THREE AYE; ONE NAY... MOTION CARRIES.
B. ACTION ITEM: Republic Services Presentation: Rachele Klein, Business Development
Manager with Republic Services, will present to the City Council about operations for the year
so far, and a plan to bring "opt -in" compost collection to Eagle customers.
Mayor introduces the item.
Rachelle Klein representing Republic Services. Ms. Klein reviews the services currently offered
to residents in the City of Eagle.
Discussion regarding composting option and costs to residents.
Baun moves to opt into the composting collection to Eagle customers. Seconded by Gold.
Discussion. ALL AYE...MOTION CARRIES.
C. ACTION ITEM: Approval of Veteran's Discount to City of Eagle customers of Republic
Services: Approval to extend to City of Eagle customers a veteran's discount of 18% to active
military and veterans. The discount will be offered retroactively beginning July 1, 2020. (JP)
Mayor introduces the item.
Rachelle Klein representing Republic Services. They have recently discussed the extension of
a discount to veterans. Eagle currently extends an 18% discount to senior citizens. Republic
Services researched options and would happily be able to extend this to veterans at the same rate
as the senior discount should the Council desire to do so. Discounts cannot be doubled i.e. either
a senior discount or a veteran's discount of 18% but not a 36% reduction if both standards are
met.
Discussion.
Baun moves to approve. Seconded by Pike. Discussion. ALL AYE...MOTION CARRIES.
8. EXECUTIVE SESSION: 74-206. EXECUTIVE SESSIONS — WHEN AUTHORIZED.
[EFFECTIVE UNTIL JULY 1, 2020] (1) An executive session at which members of the
public are excluded may be held, but only for the purposes and only in the manner set
forth in this section. The motion to go into executive session shall identify the specific
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subsections of this section that authorize the executive session. There shall be a roll call
vote on the motion and the vote shall be recorded in the minutes. An executive session
shall be authorized by a two-thirds (2/3) vote of the governing body. An executive session
may be held:
A. 74-206 (f) To communicate with legal counsel for the public agency to discuss
the legal ramifications of and legal options for pending litigation, or controversies
not yet being litigated but imminently likely to be litigated. The mere presence of
legal counsel at an executive session does not satisfy this requirement;
Pike moves to go into Executive Session 74-206 (f) to communicate with legal counsel
for the public agency to discuss the legal ramifications of and legal options for pending
litigation, or controversies not yet being litigated but imminently likely to be litigated.
The mere presence of legal counsel at an executive session does not satisfy this
requirement; Seconded by Baun. PIKE AYE; GOLD AYE; PITTMAN AYE; BAUN
AYE. ALL AYE...MOTION CARRIES.
Council enters Executive Session.
Discussion of pending/threatened litigation.
Council leaves Executive
9. ACTION ITEM. The City Council to direct legal counsel to act on the pending or threatened
litigation discussed in the executive session.
No action taken.
10. ADJOURNMENT:
Baun moves to adjourn. Seconded by Pittman. ALL AYE...MOTION CARRIES
Hearing no further business, the Council mitoyu . adjourned.
Respgctfully submitted: �•••,0•VA:.C. k. ��•�'•.,,
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1'RACY E. OS ' N, CMC
CLERK/TREA URER
APPROVED:
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
W W W.CITYOFEAGLE.ORG.
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1
V "0 REPUBLIC'
�4 SERVICES
We'II handle it from here Eagle 2020 Mid -Year Report
Prepared by Rachele Klein - July 2020
Curbside Recycling and Trash - 95% of Eagle residents recycle (cart out at least ix/month)
• The average household recycled 25.4 lbs./month or 304.8 lbs./year (current year = 30.63 lbs./HH/mo.)
• The average household throws away 251 lbs./month or 3,012 lbs./year (current year = 267 lbs./hh/mo.)
Eagle is an engaged community that values all forms of recycling, including drop site glass recycling, drop site water bottle
recycling, drop -site leaf recycling and subscription grass recycling.
• The glass recycling drop site (30-cubic yards) is hauled an average of 8 times each month for a total of 2,820
yards/year. All glass goes to Environmental Abrasives.
• The water bottle recycling container was hauled three times between spring and fall for a total of 75 cubic yards
of plastic diverted from the landfill.
• The leaf recycling container was hauled 13 times for a total of 260 yards diverted from the landfill (*seasonal)
• Hefty Energy Bag program
• Grass -Only Recycling (500 participants)
Grass Only
April - October
November(During Fall Leaf Program)
Overflow Trash
December - March
Guidelines:
• No pet waste.
• Cut grass as close to service day
as possible.
• Use earth and animal friendly
products and apply according to label.
• Customers must rinse cart before grass
rogram resumes in April.
G�o A SS RECYCLING
NO: Hazardous Chemicals • Pet Waste• Plastic Bags •Garbage
Food Scraps • Garden Waste. Wood • Dirt/Rocks
(208) 345-1265 I www.republicservicesidaho.com I *REPUBLIC
d✓ SERVICES
Current Cart Split- 75% 95-gallons, 15% 65-gallons, 10% 32-gallon
Prue..arn CveP. e•'
• •• J... if:r..Prrr ❑is
Accep[ab!e .terns A 4.`4
Unacceptable uems
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Program Overview
• Curbside compost collection is weekly, year-round.
• Fill your cart with loose compostable material first and place any overflow in large Kraft
paper bags next to your cart. Up to ten large paper bags of compostable material will be
accepted per week in addition to your cart contents.
• Additional compost carts are available for a small monthly fee.
• No plastics of any kind in the compost cart.
• No "compostable" bags, plates, cups or utensils in the cart. These cannot be processed
at our local facility.
• Remove pet waste, dog toys (i.e. balls and frisbees) and other non-compostable items
from the lawn before mowing.
Acceptable Items
Leaves, tree branches, stumps and limbs
(up to 4 ft in length and less than 60 pounds)
Grass
• Fruits and vegetables
• Yard and garden waste
• Coffee grounds, coffee filters, tea bags and egg shells
• Pine cones and needles
Unacceptable Items
• Dairy
• Fats, oils and grease
• Pet waste
Grains, bread and pasta
Meat, fish, bones or any other animal
by product
Plastics
Compostable bags, plates,
cups or utensils
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