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Agenda - 2014 - City Council - 09/23/2014 - SpecialTHE CITY OF EAGLE CITY COUNCIL Special Meeting Agenda Eagle City Hall, 660 E. Civic Lane September 23, 2014 5:30 P.M. – *EARLY START Page 1 of 3 cc-09-23-14ag INVOCATION: 1. CALL TO ORDER: 2. ROLL CALL: BUTLER, MCFARLAND, KUNZ, RIDGEWAY 3. PLEDGE OF ALLEGIANCE: 4. SERVICE RECOGNITION: A. Mayor Reynolds will present Don Roehling with a certificate of appreciation for his years of service to the Eagle Community while on the Planning and Zoning Commission. 5. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA 6. EXECUTIVE SESSION:67-2345 (a) (c) (f) est. 5:30 p.m. – 6:30 p.m. Review of RFP for Prosecution Services; Laguna litigation - City v. Jade Properties, Laguna Pointe HOA, and Premier Industrial. - Lagerstrom et. al. v. City. - Executive sessions -- When authorized. (1) An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two-thirds (2/3) vote of the governing body. An executive session may be held: 67-2345 (a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; 67-2345 (c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency; 67-2345 (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement; 7. PUBLIC COMMENT: This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek comments/opinions regarding specific City matters during this allotted time. This is not the time slot to give formal testimony on a public hearing matter, or comment on a pending application or proposal. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3) minutes. 8. CONSENT AGENDA:  Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. CITY COUNCIL SPECIAL MEETING AGENDA September 23, 2014 5:30 P.M. Page 2 of 3 cc-09-23-14ag  Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council’s Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Findings of Fact and Conclusions of Law for FPUD-07-14 – Final Development Plan for Chateau des Fleurs (also known as Camille Beckman Commercial Industrial Planned Unit Development – Phase II) – SAF, LLC.: SAF, LLC, represented by Dana Kauffman/Joe Bruce with Insight Architects, is requesting final development plan approval for Chateau des Fleurs (also known as Camille Beckman Commercial Industrial Planned Unit Development – Phase II). The approximately 22.5-acre Phase II site is generally located south of West Lilac Lane in proximity to the southeast corner of State Highway 44 and Old Valley Road. (WEV) C. Findings of Fact and Conclusions of Law for CU-03 -14 - Storage (Enclosed Building) – Boardman 55 LLC: Boardman 55, LLC, represented by Ron Ramza, is requesting conditional use permit approval for a storage facility (enclosed building). The 8.4-acre site is generally located on the west side of North Horseshoe Bend Road approximately 725- feet south of West Hill Road. (WEV) D. Findings of Fact and Conclusions of Law for FPUD-01-14/FP-01-14 – Final Development Plan and Final Plat for WyCliffe Estates Subdivision – Northside Management: Northside Management, represented by Scott Noriyuki, is requesting final development plan and final plat approvals for WyCliffe Estates Subdivision, a 48- lot (42 buildable, 6 common) residential subdivision. The 14.93-acre site is generally located on the northwest corner of N. Echohawk Way and E. Mariposa Drive. (WEV) E. EXT-04-14 – Development Agreement and Preliminary Plat Extension of Time for Lanewood Subdivision No. 2 – SCS Kimberland, LLC: SCS Kimberland, LLC, is requesting an extension of time for the preliminary plat and development agreement approvals for Lanewood Subdivision No. 2, a 158-lot (142-buildable, 16-common) residential subdivision. The 72.9-acre site is generally located on the north side of West Floating Feather Road approximately 1,300-feet west of the intersection of North Linder Road and West Floating Feather Road at 5247 West Floating Feather Road. (WEV) F. FP-16-14 – Final Plat for Creek Water Subdivision – Hernan W. Barros: Hernan W. Barros, dba as Barros Investments, Unlimited, is requesting final plat approval for Creek Water Subdivision, a 37-lot (30-buildable, 7-common) residential subdivision. The 12.7- acre site is generally located on the south side of West Floating Feather Road approximately 1/4 mile east of Park Lane at 3377 and 3395 W. Floating Feather Road. (WEV) G. City of Eagle Agreement for Electrical Inspector Services: A contract between the Electrical Controls and Instrumentals, LLC and the City of Eagle to perform inspection and other services related to enforcement of the National Electrical Code and related ordinances of the City of Eagle. (SN) H. Noise Waiver Request: The Eagle Volunteer Firefighters Association is requesting a noise waiver until midnight to accommodate their annual Haunted Woods Fundraiser. The affected dates are: October 10, 11, 17, 18, 24, 25, 31 and November 1, 2014. The event takes place along the Boise River behind Merrill Park. I. Minutes of August 29, 2014. J. Minutes of September 9, 2014. K. Law Enforcement Services Contract between Ada County Sheriff’s Office and the City of Eagle. L. Findings of Fact and Conclusions of Law for FPUD-04-14/FP-13-14 – Final Development Plan and Final Plat for Foxglove Estates Subdivision No. 1 – Linder 17 Investment, LLC.: Linder 17 Investment, LLC, represented by John Rennison with CITY COUNCIL SPECIAL MEETING AGENDA September 23, 2014 5:30 P.M. Page 3 of 3 cc-09-23-14ag Rennison Engineering, is requesting final development plan and final plat approvals for Foxglove Estates Subdivision No. 1, a 24-lot (21-buildable, 3-common) residential subdivision. The 7.98-acre site is generally located at the northwest corner of North Linder Road and West Saguaro Drive. (WEV) 9. UNFINISHED BUSINESS: A. Parks, Recreation and Trails Master Plan Agreement – Authorization to enter into to an agreement with The Land Group, Inc. to complete a parks, recreation and trails master plan study for Eagle Parks and Recreation Department –Not to exceed $80,000. This item was continued from the September 9, 2014 meeting. (MA) B. Resolution 14-20 - Amendment to the Concession Agreement – Eagle Superparks LLC: A Resolution Approving A Contractual Addendum Of The Concessions And Exclusive Use Agreement For Recreation At Gateway Park By And Between The City Of Eagle And Eagle Superparks, Llc; Authorizing The Mayor And City Clerk To Respectively Execute And Attest Said Agreement; And Providing An Effective Date. This item was continued from the September 9, 2014 meeting. 10. PUBLIC HEARINGS: NONE 11. NEW BUSINESS: A. Ordinance 723 – Repealing the Internal Communication Policy Ordinance: An Ordinance Of The City Of Eagle, Ada County, Idaho, Repealing Section 1-11-3 Of The Eagle City Code Relating To Internal Communications Policy; And Providing An Effective Date. (SR) B. Resolution 14-14 – Communication Policy: A Resolution Of The City Of Eagle, Idaho, Establishing A Policy For Communications Within And By The City; And Providing An Effective Date. (SR) C. Resolution 14-19 – Board/Committee/Commission Appointment Policy: A Resolution Of The City Of Eagle, Idaho, Establishing A Policy For Appointment Procedure For Boards/Committees/Commissions Within And By The City; And Providing An Effective Date. (SR) D. Appointment to the Parks and Pathways Development Commission: Mayor Reynolds is requesting the appointment of Lynn Moser to fulfill a vacated term. Mr. Moser’s term will expire in March 2015. This item was continued from the September 9, 2014 meeting. (JDR) E. Appointment to the Planning and Zoning Commission: Mayor Reynolds is requesting the appointment of Craig Soelberg to fulfill a vacated term. Mr. Soelberg’s term will expire in October 2015. (JDR) F. Resolution 14-18 – Reinstating stipend for Design Review Board Members: A Resolution Of The City Of Eagle, Idaho, To Rescind Resolution 09-22 That Discontinued Payment To Members Of The Design Review Board For Actual And Necessary Expenses For Attending Regular And Special Board Meetings; And Reinstate The Expense Payment Schedule For Design Review Board Members And Providing An Effective Date. (SR) 12. REPORTS A. Mayor and Council Reports: Mayor: Town Hall Meetings B. City Hall Department Supervisor Reports: C. City Attorney Report: 13. ADJOURNMENT: The City will make reasonable accommodations for anyone attending this meeting who require special assistance for hearing, physical or other impairments. Please contact the City Clerk’s Office at (208) 939-6813 at least 24 hours in advance of the meeting date and time.