Minutes - 2020 - Design Review - 06/11/2020 - Regular DESIGN REVIEW BOARD
MINUTES
The Design Review Board met in regular session June 11, 2020, Basher presiding.
1. CALL TO ORDER calls the meeting to order at 6:00 p.m.
2. ROLL CALL: The following members were present: BRASHER, GRUBB, SAYER,
KOCI. via Webex: GERMANO, DUPERAULT. ABSENT: BAER. A quorum is
present.
3. CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless a Design Review Board
member, City Staff, or a citizen requests an item to be removed from the Consent
Agenda for discussion. Items removed from the Consent Agenda will be placed on
the Regular Agenda in a sequence determined by the Rules of Order.
• Any item on the Consent Agenda that contains written recommendations from the
City of Eagle shall be adopted as part of the Design Review's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of June 2, 2020.
Grubb moves to approve the consent agenda as written, and would like to add items
5A and 5C and 5E to the consent agenda. Seconded by Sayer. Duperault abstains.
Discussion. ALL AYE...MOTION CARRIES.
4. UNFINISHED BUSINESS:
A. ACTION ITEM: DR-17-20—Modification to the Exterior Building Elevations and
Site Landscaping for a Restaurant with Drive Through — Dan Todd: Dan Todd,
represented by Amanda Ryan with BRS Architects, is requesting design review
approval to modify the exterior building elevations and site landscaping for a
restaurant with drive through. The 0.32-acre site is located on the southeast corner of
East State Street and South 2nd Street at 231 East State Street (Lots 1 & 2, Block 6,
Aikens Add to Eagle Subdivision).
Members Grubb and Koci recuse themselves from this item.
Trent Koci, 1010 S. Allante, Boise, addresses the application and changes made. City
Planner Gero reviews the application. Board discussion.
Brasher moves to approve DR-17-20—Modification to the Exterior Building
Elevations and Site Landscaping for a Restaurant with Drive Through with the site
specific and standard conditions of approval as written with the following
modifications:
Site specific condition#1: At the end of the first sentence I would like to add the
words "and replaced",strike the second sentence entirely.
Site specific condition#12: Strike.
Site specific condition#19: The applicant shall provide revised plans indicating all
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of the member sizes for the green screen and or a cut sheet from the manufacturer,
the Design Review Board suggests the applicant consider a sturdier design than that
proposed due to the proximity of foot traffic.
Site specific condition#20: The applicant shall provide revised color samples,
indicating options with warmer white tones for consideration by staff and two
members of the Design Review Board.
Site specific condition#21: The applicant shall provide revised landscaping plans
indicating street trees and grates as well as historical street lights, per the EASD
book with required irrigation service.
Comments: The majority of the Board agrees that the Eagle City Council should
relax or waive section 8-2A-3 as requested. Seconded by Duperault. Discussion.
Brasher amends the motion to include strike site specific condition#18. Second
concurs. Discussion with staff.
Brasher moves to amend the motion to include the following:
The majority of the Design Review Board would like to recommend that site specific
condition #10 be stricken,the Design Review Boards basis for this recommendation
is that the structure is existing and the proposed benefits to the city outweigh the
need for this requirement.
The majority of the Design Review Board would like to recommend that site specific
condition#11 be stricken, the basis of this recommendation is that the building is
existing and a large quantity of the structure is already glass and the applicant is
proposing yet more glazing and openings and we feel that they've attempted to
comply with this in good faith.
The majority of the Design Review Board recommends striking specific condition
#13, as the building is already existing and the proposed benefits to the City
outweigh the needs for this requirement.
The majority of the Design Review Board recommends striking site specific
condition #14, again because the building is existing and the proposed benefits to the
City outweigh the need for this.
The majority of the Design Review Board recommends striking site specific
condition #15, as the coverage for the use of this structure seems appropriate with
the exterior dining opportunities and parking and green space.
The majority of the Design Review Board recommends striking site specific
condition#16, as the existing site would make this difficult to achieve and the Board
feels they've reached a reasonable compromise with the applicant for the proposed
improvements. Second concurs. Discussion.
Brasher amends the motion to include the following:
The majority of the Design Review Board recommends striking site specific
condition #17 as that is a valuable access to the property and is of little visual impact
to the project. Second concurs. Roll call vote: Brasher; aye, Sayer; aye,Germano;
aye, Duperault; aye. ALL AYE..MOTION CARRIES.
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.
Al.ACTION ITEM: Findings of Fact and Conclusions of Law for DR-17-20—
Modification to the Exterior Building Elevations and Site Landscaping for a
Restaurant with Drive Through—Dan Todd: Dan Todd, represented by Amanda
Ryan with BRS Architects, is requesting design review approval to modify the
exterior building elevations and site landscaping for a restaurant with drive through.
The 0.32-acre site is located on the southeast corner of East State Street and South 2nd
Street at 231 East State Street (Lots 1 & 2, Block 6, Aikens Add to Eagle
Subdivision).
Brasher moves to approve the Findings of Fact and Conclusions of Law for DR-17-
20—Modification to the Exterior Building Elevations and Site Landscaping for a
Restaurant with Drive Through. Seconded by Sayer. ALL AYE...MOTION
CARRIES.
5. NEW BUSINESS:
A. ACTION ITEM: DR-69-19 MOD—Rooftop Patio for a Multi-tenant Office
(Business and Professional, Medical and Dental) and Personal Services Building—C
& 0 Development: C&O Development, represented by Rory Heggie with CSHQA, is
requesting design review approval to construct an 1,100-squre foot rooftop patio for a
49,968-square foot multi-tenant office(business and professional, medical and dental)
and personal services building (1'Floor= 16,609-square feet, 2nd Floor= 16,858-square
feet, and 3rd Floor= 16,501-square feet). The 3.8-acre site is located on the east side of
North Eagle Road approximately 290-feet south of East Eagles Gate Drive within the
proposed Lakemoor Subdivision No. 8.
This item was moved to the consent agenda.
B. ACTION ITEM: DR-19-20—Multi-tenant Office (Business and Professional) Building
— Paradigm Construction: Paradigm Construction, represented by Glenn Walker with
Architecture Designs Plus, is requesting design review approval for a 2,534-square foot
multi-tenant office (business and professional) building. The 0.25-acre site is located on
the south side of South Fitness Place approximately 700-feet west of East Iron Eagle
Drive at 553 South Fitness Place (Lot 27, Block 3, Merrill Subdivision No. 4).
Glenn Walker, 1891 N Wildwood Street, Boise, reviews the application. Jim Larken, 561 E
Fishing Creek Lane, Eagle,reviews the application. City Planner Gero reviews the
application. Board discussion.
Grubb moves to approve DR-19-20—Multi-tenant Office(Business and Professional)
Building with the site specific and standard conditions of approval as written with the
following additions to the site specifics:
Site specific condition #11: We would like a revised drawing showing the gutters and
down spouts and additional landscape screening of the HVAC units to be approved by
staff and two members of the Design Review Board.
Site specific condition#12: The applicant will provide a physical samples board to
include the metal roof with concealed fasteners to be approved by staff and two
members of the Design Review Board. •
Seconded by Koci. ALL AYE...MOTION CARRIES.
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C. ACTION ITEM: DR-20-20 — Master Sign Plan for a Multi-tenant Office (Business
and Professional) Building — Paradigm Construction: Paradigm Construction,
represented by Glenn Walker with Architecture Designs Plus, is requesting design review
approval of a master sign plan for a multi-tenant office (business and professional)
building. The 0.25-acre site is located on the south side of South Fitness Place
approximately 700-feet west of East Iron Eagle Drive at 553 South Fitness Place (Lot 27,
Block 3, Merrill Subdivision No. 4).
This item was moved to consent agenda.
D. ACTION ITEM: DR-30-20 — Multi-tenant Mixed Use Artist Studio/Food and
Beverage Sales/Office (Business and Professional), Retail, Restaurant, and
Residential Building — Steven E. Roth: Steven E. Roth, represented by Doug Russell
with The Land Group, is requesting design review approval for a 13,572-square foot,
three-story, mixed use building (eight residential units and three artist studio/food and
beverage sales/office (business and professional)/restaurant/retail units). The 0.41-acre
site is located on the south side of East Aikens Road at the intersection of East Aikens
Road and South 1 st Street at 79 East Aikens Road.
Member Duperault recuses himself from this application.
Doug Russel,465 E Rivershore Drive, Eagle, reviews the application. City Planner Gero
reviews the application. Board discussion.
Brasher moves to approve DR-30-20—Multi-tenant Mixed Use Artist Studio/Food and
Beverage Sales/Office(Business and Professional), Retail, Restaurant, and Residential
Building with the site specific and standard conditions of approval as written with the
following modifications:
Site specific condition#1: Strike.
Site specific condition#14: The applicant shall provide a revised landscape plan
indicating that the streetscape along Aikens shall be constructed by owner as required,
reviewed and approved by ACHD,the City of Eagle and the Eagle Fire Department.
Site specific condition#15: The applicant shall provide a revised landscape plan
indicating that the fence on the property line is to be an earth tone or darker tone,to be
reviewed by staff and one member of the Design Review Board.
Site specific condition #16: The applicant shall provide revised landscape and or civil
drawings, indicating the height of the retaining wall to the south, its material, color and
appearance as well.
Comments: The majority of the Design Review Board agrees that the set-back
requirements should be relaxed in order to accommodate the regional pathway and
agrees that the increased street scape or courtyard is a fair trade off for that.
The majority of the Design Review Board agrees that the percent of coverage is
appropriate considering the existing drainage canal.
The majority of the Design Review Board feels that the application is being approved
with the understanding that the uses of the building are such that the parking is
adequate or in excess of that required by the code and that if the owner is to have
occupants that require more parking that shall comply with any requirement of the
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city, including section 8-4-4-5. Seconded by Sayer. Discussion.
Brasher amends the motion to add the majority of the Design Review Board agrees that
the alternative method of compliance is appropriate for tree mitigation and removal on
this site.
Comments: The owner should not be penalized for tree removal along Aikens Street as
those trees would likely need to be removed or replanted by the city if the applicant
wasn't volunteering to do it for us.
The majority of the Board feels the street trees along Aikens that are existing now are
being adequately addressed since the applicant is volunteering to provide street
improvements the city was already planning on for the future. Second concurs. ALL
AYE...MOTION CARRIES.
E. ACTION ITEM: DR-31-20 — Master Sign Plan for a Multi-tenant Mixed Use Artist
Studio/Food and Beverage Sales/Office (Business and Professional), Retail,
Restaurant, and Residential Building — Steven E. Roth: Steven E. Roth, represented
by Doug Russell with The Land Group, is requesting design review approval for a
13,572-square foot, three-story, mixed use building (eight residential units and three artist
studio/food and beverage sales/office (business and professional)/restaurant/retail units).
The 0.41-acre site is located on the south side of East Aikens Road at the intersection of
East Aikens Road and South 1 S` Street at 79 East Aikens Road.
This item was moved to consent agenda.
6. REPORTS:
A. Design Review Board: Next meeting discussion.
B. Staff: None.
7. ADJOURNMENT:
Brasher moves to adjourn at 8:22 p.m. Seconded by Seconded by Sayer. ALL
AYE...MOTION CARRIES.
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AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT
WWW.CITYOFEAGLE.ORG
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Emily Gero
From: talena@baerdg.com
Sent: Thursday, June 11, 2020 10:27 AM
To: Emily Gero
Subject: RE: DR Packets Available
Hi Emily!
Sorry it took me a while to get to this. It has been a busy week! Below are my comments. Thanks!
Item 4-A
1. I appreciate the fact that they widened the streetscape along 2"d street. I think they should be required to add
some tree grates with 2" caliper trees to help compensate for the fact that there will no longer be 4 large street
trees there. I think 1 tree per 35' linear feet. Although not ideal, it could look similar to the townhouses down
l_ ` t the road a little ways on 2nd street.
•'t 2. They should be required to replace the existing shrubs along E State Street with new planting. Those existing
juniper shrubs look awful in my opinion. The are patchy and dying out in places.
3. I like the idea of a 36"tall landscape screen wall, but the type they are proposing looks like it will not be a solid
screen. It looks like they are proposing a green screen with nothing growing on it. I suggest they install a
different style fence or wall that is more solid or plant vines that will grow up the green screen. Otherwise it is
pointless and doesn't screen anything.
Item 5-D
r 1. Some of the Keynotes are cutoff from the bottom of the sheet on C2.00 I am not sure what they are proposing
for screening around the trash enclosure.
2. I'm assuming the property to the west will eventually be commercial. If that is the case, I am ok with allowing
the vinyl fence and shared driveway without the 5' wide landscape buffer as long as there is an agreement
between the two property owners.
3. I like the plaza area near the regional path.
YJ 4. The building lot coverage looks fine to me. It allows for good flow for pedestrians and vehicles.
5. I agree that the Aikens improvements can be done when the sidewalk redesign happens in 2023.
6. I am ok with the increased tree caliper to help mitigate for removed trees. There are not many places they
could add more trees, so I am ok with them contributing to the tree fund for compensation.
7. I agree with all of the site specific comments.
Hope that is helpful. Thank you!
Talena
From: Emily Gero<egero@cityofeagle.org>
Sent: Monday,June 8, 2020 8:40 AM
To:Talena Baer<talena@baerdg.com>
Subject: FW: DR Packets Available
Good Morning Talena,
If you have a few moments and are able to review the DR packets to provide comment that would be great. If not, it's
totally ok. The Aikens Mixed Use building and remodel of Doug's Burger Den are the two items that have landscape
related issues.
i