Minutes - 2014 - City Council - 06/17/2014 - Special EAGLE CITY COUNCIL
Special Meeting Minutes
June 17,2014
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 5:00 p.m.
2. ROLL CALL: MCFARLAND, BUTLER, KUNZ, RIDGEWAY. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE: Mayor Reynolds leads the Pledge of Allegiance.
4. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA:
City Clerk Bergmann adds the revised Park Fund Budget to the Agenda.
McFarland discusses the Contracts listed on the Agenda. General discussion.
5. PUBLIC COMMENT: None
This time is reserved for the public to address their elected officials regarding
concerns or comments they would like to provide to the City Council regarding
subjects not on the agenda. At times, the City Council may seek comments/opinions
regarding specific City matters during this allotted time. This is not the time slot to
give formal testimony on a public hearing matter, or comment on a pending
application or proposal. Out of courtesy for all who wish to speak, the City Council
requests each speaker limit their comments to three (3) minutes.
6. FISCAL YEAR 2014-2015 BUDGET DISCUSSION:
1. Doug Hetherington, Leavitt Group, City's Insurance Broker, Health Insurance for
FY 2014/2015.
Mayor introduces the issue.
Doug provides the Council an overview of the renewal options which have been driven
by the changes in health care. Doug displays a power point and discusses the same.
General discussion.
2. Shawn Nickel, Chairman Historic Preservation Commission (HPC), Revised HPC
Budget.
Mayor introduces the issue.
Shawn Nickel provides the Council an overview of the HPC revised Budget. The HPC is
requesting an additional $3,000 in grant funds. General discussion.
3. Idaho Humane Society—Dr. Joel Rosenthal, Leann Gilberg, Morris McCall:
Mayor introduces the issue.
Leann Gilberg, Chief Financial Officer for the IHS, provides Council an overview of the
budget for the Humane Society and how Eagle fits into are overall animal control
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program. We are requesting funding in the amount of$49,927 for FY 14/15. General
discussion.
4. Water Department Budget
Mayor introduces the issue.
Kellie Rekow, Water Department, provides the Council an overview of the Water
Department Budget and the proposed fee increase, discusses hiring a Water
Superintendent and the water master plan. General discussion.
5. Parks and Recreation-Facilities Budget
Mayor introduces the issue.
PR-Facilities Director Aho displays a power point of budget highlights and discusses the
same. Also provides Council an overview of the PR-Facilities budget and discusses the
carry over projects from FY 13/14 and the priorities. General discussion.
6. Building Department Budget
Mayor introduces the issue.
Building Official Nash provides Council an overview of the Building Department
Revenue side of the General Revenue Budget and provides an overview the Building
Department Budget. General discussion.
Butler moves to hear the IT Support Specialist—in house staff person prior to the
Executive Department Budget. Seconded by McFadden. ALL AYES: MOTION
CARRIES
7. IT Support Specialist—in house staff person
Mayor introduces the issue.
City Clerk Bergmann and Steve Bumgarner, Library Director, discusses the need for an in
house IT Support Specialist. General discussion.
8. Executive Department Budget
Mayor introduces the issue.
City Clerk Bergmann provides Council an overview of the Executive Department Budget.
9. City Clerk Department Budget
Mayor introduces the issue.
City Clerk Bergmann provides Council an overview of the City Clerk Department
Budget. The one change from FY 13/14 is the Admin Media Clerk will be under the
Clerk's Department instead of the General Fund. The City Clerk is the Supervisor for
this position. General discussion.
10. Sheriff's Department Budget,
Mayor introduces the issue.
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Chief Bart let provides Council an overview of the two options presented for the Sheriff
Department Budget. The first option is essentially the same as last fiscal year. The
second option is about $20,000 more but would provide the department their own space
in the same building that they are now sharing with the Fire Department. Discussion on
the budget, department services, and the leased space for the police department. General
discussion.
11. General Fund—Revenue an&Expenditures
Mayor introduces the issue.
City Clerk/Treasurer Bergmann provides Council an overview of the Revenue and
Expenditures budgets and discusses the following Topics of Discussion. General
discussion.
Topics of Discussion:
1. Grant Writer Contract
2. Grants—Future & Matching
3. TIP (Trauma Intervention Program)
4. IT Support Specialist—in house staff person
Moved up on the Agenda by Motion
5. Boise Philharmonic Concert Series
6. Operational Reserve
7. Hill Road Extension
8. Request For Proposals (RFPs)
a. New Telephone System
b. Contract Services:
i. Prosecuting Attorney
ii. City Attorney
iii. City Engineer
iv. Parks Maintenance
9. Property Taxes
10. General Budget Discussion
7. ADJOURNMENT:
McFarland moves to adjourn. Seconded by Butler. ALL AYES: MOTION
CARRIES...
Hearing no further business, the Council meeting adjourned at 10:20 p.m.
Respectfully submitted:
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A , u` • kJ/1%:./ /AS 4t e0 so*0 i
SHARON K. BERGMANN 416.34, Q AT5 '=6QO 4/1 s
CITY CLERK/TREASURER s U 14' •4'
i.PPROVED: '•,4 U S�...r .'
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AYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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