Minutes - 2014 - City Council - 05/20/2014 - Special EAGLE CITY COUNCIL
Special Budget Meeting
Minutes
May 20, 2014
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at
5:05 p.m.
2. ROLL CALL: MCFARLAND, BUTLER, KUNZ, RIDGEWAY. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE: Mayor Reynolds leads the Pledge of Allegiance.
4. FY 14/15 BUDGET PROCESS AND BUDGET CALENDAR(SKB)
City Clerk/Treasurer Bergmann provides Council the Budget Calendar and a Memo
detailing the Budget process and provides an overview of the same. General Discussion.
Mayor would like the Trauma Intervention Program added to the budget and will re-send
the email to Council.
Council would like to look at the City Contracts.
5. FUTURE GRANTS & GRANT WRITER CONTRACT (SKB)
City Clerk/Treasurer Bergmann provides Council a Memo detailing the FY 07/08 and
08/09 Budgets that included funds for a Grant Writer Contract and Future Grants and
Grants/Matching Funds and discusses the same. Also discusses the Grant that was
procured by the Grant Writer for the improvements to the Senior Center Parking Lot.
Council concurs to add Grant Writer Contract and Grants/Matching Funds or Future
Grants to the FY 14/15 Budget.
6. PROJECTED REVENUE FOR FY 14/15 (SKB)
City Clerk/Treasurer Bergmann asks that this item be continued to the June 3, 2014
Special Budget Meeting.
Kunz moves to continue the Projected Revenue to the June 3, 2014 Special Budget
Meeting. Seconded by McFarland. McFarland: AYE; Butler: AYE; Kunz: AYE;
Ridgeway: AYE: ALL AYES: MOTION CARRIES
7. NEW MEMBER ORIENTAiTION—JIM MCNALL, ICRMP
Mayor introduces Jim McNall with ICRMP.
Jim McNall presents a power point on Understanding Roles and Responsibilities.
Discusses the Legislative Branch's Roles and Responsibilities; budgeting& finance;
effective personnel management; authority of individual Council Members; effective
meetings; meeting purpose; public input, Idaho Open Meeting Law, and meeting rules.
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General discussion on public comment and Budgeting. Council would like to schedule
Mr. McNall to attend a future meeting to discuss these items.
The City Clerk will work with Mr. McNall to schedule him for a future meeting.
Bob VanArnem discusses the new Public Comment language on the May 13, 2014
Agenda. He finds no problems with language and it was easy for him to understand.
Further discussion.
Jim McNall continues with his presentation. Discusses meeting roles-staff; open meeting
law basics, agendas, committees and Council liaison positions. General discussion.
8. ADJOURNMENT:
McFarland moves to adjourn. Seconded by Butler. ALL AYES: MOTION
CARRIES...
Hearing no further business, the Council meeting adjourned at 6:25 p.m.
Respectfully submitted:
SHARON K. BERGMANN iy 0RTte,
CITY CLERK/TREASURER = O
V ter••
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• 1.1" �O
: PPROVED: • oma`
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JAMES D. REYNOL
‘—'''MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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Memorandum
To: Mayor and City Council
From: Sharon Bergmann, City Clerk/Treasurer
Date: May 20, 2014
Re: June 3, 2014 Budget Meeting
Budget Presentations:
Historical Preservation Commission
Museum
Art's Commission
Library
Planning & Zoning
Tree Fund
Streamside Fund
Eagle Economic Development Fund
Property Taxes
Revenue
General Fund Expenditures
Memorandum
To: Mayor and City Council
From: Sharon Bergmann, City Clerk/Treasurer
Date: May 20, 2014
Re: Budget Process & Calendar
Process:
April — Council sets August 11th as the Public Hearing date for the FY 14/15 Budget.
Staff and Mayor work on a draft budget to present to the Council.
Council holds budget meetings in May, June and July.
July 22nd — Regular CC Meeting — last day for Council to approve a balanced budget so the
budget can be published for the Public Hearing on August 11th
Public Hearing Notice for the budget is published on July 28th & Aug 4th
Aug l lth Public Hearing on the Budget.
Council can make changes to the budget after the August 11th Public Hearing.
Prior to September 3rd the City Council needs to adopt a balanced budget so the Clerk can
prepare the Appropriation Ordinance for Council to adopt on or before Sept 3rd
September 3rd is the last day for Council to approve the FY 14/15 Budget & the Appropriation
Ordinance.
September 4th is the last day to certify the tax levy to the Ada County Commissioners. If the tax
levy is not certified to the Commissioners the City will not be allowed to collect property taxes
for FY 14/15.
Scheduled Budget Meeting Dates:
June 3rd Aug 11th Public Hearing
June 17th Aug 12th
June 30th Aug 26th
July 22nd
Memorandum
To: Mayor and City Council
From: Sharon Bergmann, City Clerk/Treasurer
Date: May 20, 2014
Re: Budget Process & Calendar
Process:
April — Council sets August 11th as the Public Hearing date for the FY 14/15 Budget.
Staff and Mayor work on a draft budget to present to the Council.
Council holds budget meetings in May, June and July.
July 22" — Regular CC Meeting — last day for Council to approve a balanced budget so the
budget can be published for the Public Hearing on August 1 lth
Public Hearing Notice for the budget is published on July 28th & Aug 4th
Aug 11th Public Hearing on the Budget.
Council can make changes to the budget after the August 11th Public Hearing.
Prior to September 3r1 the City Council needs to adopt a balanced budget so the Clerk can
prepare the Appropriation Ordinance for Council to adopt on or before Sept 3rd
September 3rd is the last day for Council to approve the FY 14/15 Budget & the Appropriation
Ordinance.
September 4th is the last day to certify the tax levy to the Ada County Commissioners. If the tax
levy is not certified to the Commissioners the City will not be allowed to collect property taxes
for FY 14/15.
Scheduled Budget Meeting Dates:
June 3rd Aug 1 1th Public Hearing
June 17th Aug 12th
June 30th Aug 26th
July 22"
DATE
April 30th
FY 14/15 BUDGET CALENDAR
CC 5.z —/"
ACTION/EVENT ID CODE
Last day for the city to notify Ada County Clerk of the date & location 63-802A
of the City budget hearing.
May 20th
Tues
CC Special Meeting - Budget Discussion
May 28th
Wed
Budget & Levy Training - State Tax Commission
June 2nd The new construction roll is due from the County Assessor. (As soon as
possible, but in any event by no later than the first Monday in June)
63-301 A
June 3rd
Tues
CC Special Meeting - Budget Discussion
50-1002
June 17th
Tues
CC Special Meeting - Budget Discussion
June 30th
Mon
CC Special Meeting - Budget Discussion
July 15th
Tues
CC Special Meeting - Budget Discussion
50-1002
July 22nd
Tues
Reg CC Meeting - Budget Discussion. Need a balanced budget
so the Public Hearing Notice can be Published on 7/25/14
July 25th
Fri
Send Notice of Public Hearing on Budget to Valley Times
July 28th
Mon
Aug 1st
Aug 1st
Aug 4th
Mon
Publish 1st Notice of Public Hearing on the Budget
Aug 4th publish 2nd Notice of Public Hearing on the Budget
Prepare Appropriation Ordinance
County Auditor notify city of taxable valuation of all taxable property
Publish 2nd Notice of Public Hearing on the Budget
50-1002
63-1312
50-1002
Aug 11th
Mon
CC Meeting - Public Hearing on the Budget
50-1002
Aug 12th
Tues
CC Regular Meeting - Budget Discussion if needed
Aug 26th
Tues
CC Regular Meeting - Budget Discussion if needed
Sept 3rd
Wed
Last day for budget hearing and council approval on budget
Appropriation Ordinance can be adopted at the same meeting
50-1002
DATE
ACTION/EVENT
ID CODE
Sept 4th
Thurs
Last day to certify tax levy to County Commissioners
"..not later than the Thursday prior to the second Monday in September
63-803(3)
Sept 30th
Tues
Last day to publish annual appropriation ordinance
Ordinance is sent to the Secretary of State's Office
50-1003
Sept
Oct 1st
Transfer over account numbers & etc in Caselle
Beginning of new fiscal year
50-1001
Memorandum
To: Mayor and City Council
From: Sharon Bergmann, City Clerk/Treasurer
Date: May 20, 2014
Re: June 3, 2014 Budget Meeting
Budget Presentations:
Historical Preservation Commission
Museum
Art's Commission
Library
Planning & Zoning
Tree Fund
Streamside Fund
Eagle Economic Development Fund
Property Taxes
Revenue
General Fund Expenditures