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Minutes - 2013 - City Council - 11/25/2013 - Regular EAGLE CITY COUNCIL Minutes November 25, 2013 PRE-COUNCIL AGENDA: 5:30 p.m.-6:30 p.m. 1. Ada County Sheriff's Department Report: Chief Bartlett reviews the October monthly statistics. They have been working in the Edgewood area in response to concerns that were brought forward at a previous Council meeting. ACHD has re-painted the bike lanes in this area as well. The Sheriff's Office assisted the family of a local firefighter that passed away recently. They were involved in the Honor Guard, as well as the traffic control for the funeral procession. Chief Bartlett presents a letter of commendation to Sgt Patrick Calley and to Deputy Jason Jones for their efforts in saving a child back in May. He also introduces the Council to the new Enforcement dog that is currently going through training. The dogs training should be complete towards the end of the year. Chief Bartlett states there is a lot of vacant property north of the City, but at this point the calls for service north of Beacon Light that fall into area that is either incorporated, or going to be incorporated, are very low at this point. In the last year there has been approximately 10 calls for service in that northern area. Most often the North County Deputies respond and fall into that shared services credit that they have for the City of Eagle. Once Avimor becomes annexed into the City and as homes are being built in the M3 area there will absolutely be a need for additional officers. 2. Historic Preservation Commission Report: Chairman Frank Thomason gives a brief presentation on recent Historic Preservation Commission activities. They had their most successful quarterly speakers event on October 23rd, where, Eagle Resident Sheri Sharp,the daughter of Orville Jackson spoke to a full house at the Community room of the Library. On behalf of the Commission he thanks the Library Director and his staff for their help for this event. The event was videotaped. The Commission recently got news from the State Historic Preservation Office that Eagle's request for a grant of$2,500 was approved. So they will be doing another nomination to the National Register and with some matching funds from the City they will move forward. 3. Mayor and Council Reports: Mayor Reynolds met with a company that may be interested in relocating to the Eagle area. No other reports. 4. City Hall Department Supervisor Reports: Planner Baird-Spencer discusses a recent neighborhood meeting that was recently distributed. Building Official Steve Nash states that he has been working closely with Deputy Shawn Thomas to address enforcement for illegal builds, and it has been working our very well. In addition he reviews the building statistics for the month of October in great detail. 5. City Engineer Report: Vern Brewer briefly reviews the status report provided on behalf of Holladay Engineering. 6. City Attorney Report: No report INVOCATION: REGULAR COUNCIL AGENDA: 6:30p.m. 1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:30 p.m. 2. ROLL CALL: GRASSER, DEFAYETTE, BUTLER, PIERCE. All present. A quorum is present. 3. PLEDGE OF ALLEGIANCE: Mayor Reynolds leads the Pledge of Allegiance. 4. PUBLIC COMMENT: Page I K.\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-I I-26-I3min2.doc This time is reserved for the public to address their elected officials regarding concerns or comments they would like to provide to the City Council regarding subjects not on the agenda. At times, the City Council may seek comments/opinions regarding specific City matters during this allotted time. This is not the time slot to give formal testimony on a public hearing matter, or comment on a pending application or proposal. Out of courtesy for all who wish to speak, the City Council requests each speaker limit their comments to three (3) minutes. Joe Bridgewater lives on Beacon Light Road and just wanted to say how nice the Christmas lights look. Sabrina Anderson, representing Ada County Highway District. Ms. Anderson states that ACHD received a letter requesting a signal light near Eagle High School, and she believes the Council was copied on this letter. As the letter was unsigned, ACHD was unable to follow up so Ms. Anderson wanted to give an update. A traffic count was conducted, and after analyzing the results they are not moving forward at installing a light. But they are suggesting enhancements to the crosswalk at this time. Discussion. Also as a follow up the bike lanes on Edgewood have been repainted. 5. CONSENT AGENDA: ♦ Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. ♦ Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Minutes of November 12,2013. C. Findings of Fact and Conclusions of Law for RZ-24-06 MOD4 & PP-03-12— Renovare Subdivision—Renovare Development,LLC: Renovare Development, LLC, represented by John Rennison with Rennison Engineering is requesting a development agreement modification and preliminary plat approval for Renovare Subdivision a 67-lot(55 buildable, 11 common, and 1-park site) residential subdivision. The 20.3-acre site is generally located on the east side of South Edgewood Road approximately 710-feet south of State Highway 44. (WEV) D. Findings of Fact and Conclusions of Law for A-03-13/RZ-04-13/CU-05- 13/PPUD-05-13/PP-09-13—Lanewood Subdivision No.2 - Lanewood Eagle LLC: Lanewood Eagle LLC, represented by Shawn Nickel with SLN Planning, is requesting an annexation, rezone from RUT(Rural-Urban Transition—Ada County designation)to R-3-DA-P (Residential up to three units per acre with a development agreement PUD), conditional use, preliminary development plan and preliminary plat approvals for Lanewood Subdivision No. 2, a 158-lot(142 buildable and 16 common) residential subdivision. The 72.93-acre planned unit development is generally located on the north side of West Floating Feather Road approximately 1,300-feet west of the intersection of North Linder Road and West Floating Feather Road at 5247 West Floating Feather Road. (WEV) E. Findings of Fact and Conclusions of Law for CU-04-13/PPUD-04-13/PP-06- 13—Foxglove Estates Subdivision—Linder 17 Investment,LLC: Linder 17 Investment, LLC, represented by John Rennison with Rennison Engineering, is requesting conditional use, preliminary development plan, and preliminary plat Page 2 K.\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-I I-26-13nan2_doc approvals for Foxglove Estates Subdivision, a 44-lot(38 buildable and 6 common) residential subdivision. The 16.3-acre planned unit development is generally located at the northwest corner of North Linder Road and West Saguaro Drive. (WEV) F. Library Systems Sales Agreement between 3M and City of Eagle,Idaho. (SB) G. Resolution No. 13-24: A resolution of the City of Eagle designating fixed assets to be surplused as the assets are no longer required to conduct Library business. (SB) Butler moves to approve the Consent Agenda items A,B, C,D,E, F and G. Seconded by Grasser. Grasser: AYE; Defayette: AYE; Butler: AYE: Pierce: AYE; ALL AYES: MOTION CARRIES 6. UNFINISHED BUSINESS: A. Ordinance No. 707—amending City Code pertaining to the Urban Renewal Agency : An Ordinance Of The City Of Eagle, Ada County, Amending Ordinance No. 592, Adopted On December 11, 2007, To Delete Section 10; Providing For Publication By Summary; And Providing An Effective Date. (SEB) This item was continued from the November 12, 2013 meeting. Mayor introduces the item. Grasser does not feel the language that was added to the agenda was adequate to covey what this ordinance is, and what is driving it. City Attorney, Stephanie Bonney reviews the ordinance, and explains legal counsel's stance on the proposed language. Discussion. Butler moves, pursuant to Idaho Code, Section 50-902,that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with,and that Ordinance#707 be considered after being read once by title only. Ordinance No. 707— amending City Code pertaining to the Urban Renewal Agency An Ordinance Of The City Of Eagle,Ada County,Amending Ordinance No. 592,Adopted On December 11,2007,To Delete Section 10; Providing For Publication By Summary; And Providing An Effective Date by title only. Seconded by Pierce. THREE AYE...ONE NAY (GRASSER) ALL AYES: MOTION CARRIES Butler moves that Ordinance#707 be adopted. Seconded by Grasser: NAY; Defayette: AYE; Butler: NAY; Pierce: AYE; MAYOR NAY: MOTION DIES. Discussion amongst the Council regarding the Urban Renewal Agency Board membership. Butler moves to approve this as the first reading of Ordinance 707. Seconded by Pierce. THREE AYE...ONE NAY (GRASSER). MOTION CARRIES. This item will be on the December 10, 2013 Council meeting. B. Request to allow expenditure of$14,000 for Mace River trail to utilize a soil stabilizer instead of asphalt on the surface. (MA) This item was continued from the November 12, 2013 meeting. Mayor introduces the item. Parks and Recreation Director, Mike Aho is asking this item be tabled as the amount listed on the agenda is not accurate. Page 3 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-I I-26-I3min2.doc Butler moves to continue this item to the December 10th so that the language,can be accurately reflected on the agenda. Seconded by Grasser. Discussion. ALL AYE...MOTION CARRIES. C. Review potential appraisal scenarios and possible action to initiate appraisal for Ada- Eagle Sports Complex or portion thereof. (MLB) Mayor introduces the item. Council Member Butler, explains his reasoning for placing this item on the agenda. Legal Council, Susan Mimura states that she has received an e-mail from Jana Gomez on behalf of Ada County. Ms. Mimura relays the contents of the e-mail,that conveys the Ada County Commissioners wishes regarding moving forward with the Ada-Eagle Sports Complex. The Commissioners are adamant about wanting an appraisal before further discussion occur.. The BOCC is looking at having a public meeting for all residents to provide input sometime in December. They are working on a date for the meeting at this time. The Board of Ada County Commissioners would not be available to meet until after December 13, 2013. Butler feels that the appraisal should be for the land already annexed as well as the jump park. Defayette agrees with Butler as far as seeking the appraisal for that portion if that is the philosophy of the Commissioners at this time. Grasser is not in favor of pursing the property, but is willing to sit down and negotiate and work on a lease agreement that both entities are happy with. Defayette feels that if Eagle were to own the property we would control our own destiny. Three years ago the lease with the County was acceptable to them, and now that we have a new Board of County Commissioners they don't like the lease. A lot of time has been wasted with the back and forth with the County. Pierce feels that the Mayor has attempted several times to work with the Commissioners and they keep changing their position. Discussion. Butler moves to move forward for an appraisal for the annexed ground and the area that is designated as jump track or pump track,that we get an appraisal to that land. Seconded by Defayette. Discussion. BUTLER AYE; GRASSER NAY;DEFAYETTE AYE; PIERCE AYE. THREE AYE...ONE NAY...MOTION CARRIES. City Attorney Mimura asks for Council direction on as to who they would like to contact, who would you like her to contact? Mr. Janish is the only one who was acceptable to the Commission and responded in a timely manner. Discussion. 7. PUBLIC HEARINGS: Mayor: Does anyone on Council have any ex parte contact to declare? Mary Defayette spoke to Meg Glasgow with the Arts Commission for clarification on the proposed fee. She does not feel this caused any conflict of interest. Mayor: Does anyone on Council have any potential or actual conflict of interest?None A. Gallery Maintenance Fee public hearing: A public hearing in accordance with Idaho State Code 63-1311A to consideration adopting a new fee for the purpose of establishing an art gallery maintenance fee. A gallery maintenance fee in the amount of$20.00 would be required of each artist seeking to have their work displayed within galleries the Eagle Arts Commission oversees. The funds will assist in offsetting the cost to administer the program. (TEO & MG) Mayor introduces the item. Sr. Deputy Clerk Osborn reviews the fees proposed by the Arts Commission, and stands for questions. Page 4 K\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-I1-26-13min2.doc Mayor opens the public hearing. J.T. Sayer 2151 W. Forrest Hill Eagle, Idaho. Mr. Sayer enjoys the art displayed at City Hall. He asks for clarification on the frequency of the fees to be collected, and exactly what the funds would be used for. Discussion amongst the Council. A.1. Resolution 13-25: A Resolution of the City of Eagle, Idaho, establishing gallery maintenance fee for those artists seeking to have their work displayed within galleries the eagle arts commission oversees; and providing an effective date. (TEO) Defayette moves to approve Resolution 13-25 A Resolution of the City of Eagle, Idaho, establishing gallery maintenance fee for those artists seeking to have their work displayed within galleries the Eagle Arts Commission oversees; and providing an effective date Seconded by Grasser. BUTLER NAY; GRASSER AYE; DEFAYETTE AYE; PIERCE AYE. MOTION CARRIES. 8. NEW BUSINESS: A. Acceptance of November 5,2013 Election Results as canvassed by the Ada County Commissioners: [I.C. § 50-412] Butler moves to approve the November 5,2013 election results as canvassed by the Ada County Commissioners. Seconded by Grasser. ALL AYE...MOTION CARRIES. B. Discussion of City Council position regarding Beacon Light Road: Public comment will not be taken for this item. Mayor Reynolds introduces the item. A brief narration of the history of Beacon Light Road and recent stakeholder meetings is conveyed. Discussion amongst the Council. Planner Baird Spencer relays how the Comprehensive Plan and M3 modeling was used to initially create those documents. With regional growth the data changed and this is why Council is having this discussion. Council chooses to hear item C and item B at the same time for discussion purposes. C. Discussion regarding potential city initiated comprehensive plan amendment for lower densities in the general vicinity of Beacon Light Road. (MLB) Council member Butler displays some examples of changes that the Council may want to consider to the Comprehensive Plan, and discusses the same. Butler moves to instruct the Mayor to send a letter to ACHD stating that the City's position is that Beacon Light Road should remain with right of way no more than allowing three lanes from Highway 16 to Highway 55, and that no additional right of way be required for a five lane road. Grasser, "would you entertain adding to the motion the return of those already reserved five lane areas so they go back to the property owners or whatever, so the that reservation is somehow negated?" Butler: and that any right of way that has been acquired along this corridor by ACHD that would allow for expansion past three lanes be returned to the property owners however the ACHD policy handles that type of return of right of way. Seconded by Grasser. BUTLER AYE; GRASSER AYE; DEFAYETTE NAY; PIERCE NAY: Discussion. MAYOR NAY: MOTION FAILS. Page 5 K\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-I I-26-13min2.doc Defayette does not believe that ACHD will ever return the right of way. Grasser states it is merely a recommendation and that ACHD will ultimately be the decision makers. Discussion. Butler makes the same motion with regard to Beacon Light Road except when it comes to the extra right of way,the language would be the City would like ACHD to consider returning any right of way beyond that needed for 3 lanes to be returned to adjacent property owners. Seconded by Grasser. BUTLER AYE; GRASSER AYE; DEFAYETTE AYE; PIERCE NAY. THREE AYE: ONE NAY...MOTION CARRIES. Discussion regarding the potential comprehensive plan changes that were discussed earlier. Butler moves to remands the concept back to staff and that when the new Council is seated that Staff hold a workshop so that the new Council and Staff can talk about these concepts and see if we want to move forward with long and worthwhile public process. Seconded by Grasser. ALL AYE...MOTION CARRIES. D. Discussion on allotment of additional FY 13/14 carry forward funds: Department Heads Mike Aho reviews the priority list staff generated for Council consideration. Building Official Nash presents his staffing requests and reviews building permit data going back to 1990. Nash displays statistics of building trends for the last several years. An additional administrative clerk is being requested in order to continue to provide the level of customer services that Eagle is used to offering. Mike Aho reviews the remainder of the priority list. Defayette relays the $8,000 request that the Arts Commission is request. She is not in favor or against, but is relaying their request. $6,000 for a public arts display and $2,000 for strategic planning. General discussion. Butler moves to go forward with the public hearing with this document modified so that remove item #9 (City Hall Work Space modifications)that $40,000 and #7 (Library Interior painting) $5,000 and item #4 (Parks & Pathway budgeted Master Plan increase) $20,000 and have that $65,000 be shown to go into a reserve fund. Seconded by Defayette. Discussion. Butler amends that $60,000 to a reserve fund and $5,000 to the Arts Commission. Second concurs. BUTLER AYE; GRASSER NAY; DEFAYETTE AYE; PIERCE NAY. Discussion. MAYOR NAY Discussion. City Attorney Stephanie Bonney suggests language to reflect the recent Council discussion regarding notifying the public of the public hearing and the option that funds may be placed in a reserve account if not specified for the expenditures that will be detailed in the notice. The language is: If the appropriation ordinance is not adopted or amended, a portion or all of the excess funds may be placed in a reserved fund. Discussion. Butler moves to publish what was submitted by staff,changing the $20,000 on item #4 so that it is $6,524 towards the Arts Commission, remove that$20,000,that way you have the Arts Commission in there,you get rid of the$20,000 for the Master Plan,you get a number that balances and that we add the language that Stephanie just said with regard to reserve fund money. Seconded by Defayette. Discussion. BUTLER AYE; GRASSER AYE; DEFAYETTE AYE;PIERCE NAY. MOTION CARRIES. E. Ex-parte Communication via City Council's city e-mail from public. (MLB) Butler discusses the e-mails and contact he has been receiving pertaining to ongoing applications. Discussion. * F. Amending Lease with Ada County & City of Eagle on Eagle Sports Complex: (SM) Page 6 K.\COUNCIL\MINUTES\Tempo'ary Minutes Work Area\CC-I I-26-13min2.doe Legal Counsel, Susan Mimura. This item was added to the agenda as it was in conjunction with the appraisal as to whether or not the Council was interested in still purchasing all or a portion, and if only a portion, what they were going to do with the rest of the described premises under the lease and addendum agreement. For the record, it was added about 10 minutes after the initial agenda was distributed last week. Discussion amongst the Council. Butler would like to Commission with an MOU or a draft, based on what the Ada County Commissioner has said just to have some draft language. It may be ahead of time, but to have something an MOU or a lease addendum that doesn't nail the City down to doing something—but it gives a starting place when meeting with the Commission. Mimura states it sounds like perhaps an outline with talking points, examples that support the City's side and maybe some legal researches to the definitions that are causing some grief, as well as a factual history. There have been some ongoing events that have occurred that may be in jeopardy. Is this what the Council's desire is? To get something in written format? Butler states he feels the lease allows what the City is trying to do and shouldn't have to be amended, however in an effort to get through this to get an MOU or a document clarifying the lease— clearly stating the City's positions and the County's position and adopting it would be a starting point. Grasser states he is diametrically opposed and would be willing to negotiate and amend the lease to mutual benefit. He does not feel that legal counsel time should be spent on this matter. He would rather a sub-membership of Council go and meet with one or 2 of the Commissioners and try and understand what they would find acceptable. A two way dialogue to try and find common ground, so that a new lease could be generate. Defayette would rather not assign Council members to this task and feels that legal representation should be involved. The Council has very different opinions. Pierce would like to know if there is any violation of having two public agencies talking about public property by going and discussing this stuff. Attorney Mimura states the issue of putting it in the public has to do with the purchase of public lands, you would be negotiating, re-negotiating or clarifying would be the broad spectrum that each of the Council is talking about. Council member Grassers suggestion lends itself to an argument as there are only three members Board of County Commissioners so if two are in attendance they have a quorum and they would have to notice the meeting. Discussion. Mimura states from the e-mail she received that they may want to spend time if there is something they have in advance that they can look over and contemplate, some bullet points from both the Commission and the Council to detailing what they want to talk about. Each Council member could send to Mimura their"hot topics",the discussion wouldn't have to be limited the Terrain Park, but could also be on the existing master plan, or new things that may be included in a new lease. Discussion. Butler moves to, in regard to amending the lease,that Council direct Legal Counsel Suzie Mimura work toward developing an MOU which clarifies some of the bullet points that we think will help clarify this lease and use of the park ground and that Council members get their information to Suzie so that she can present something,draft form to this Council on December 10th for us to pick apart and hash over. Discussion regarding timeframe for Council to get their information to Mimura, and that the information should be available to the public for review and put on the webpage. Butler: Council is to get their information to Mimura by December 2"d. Seconded by Defayette. ALL AYE...MOTION CARRIES. 9. EXECUTIVE SESSION:: § 67-2345 (c)Acquisition of Private Property §67-2345 (f) Pending and/or Threatened Litigation Johnston v. Eagle City Council $67-2345 When authorized. (1)An executive session at which members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this Page 7 K.\COUNCIL\MINU IES'VI emporary Minutes Work Area\CC-I I-26-13min2.doc section. The motion to go into executive session shall identify the specific subsections of this section that authorize the executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An executive session shall be authorized by a two-thirds (2/3)vote of the governing body. An executive session may be held: (c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency; (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement; Butler moves that in accordance § 67-2345 (c) move to go into Executive Session to discuss the acquisition of private property and to clarify this doesn't have to do with public property, it doesn't have to do with the park,this is private property. And additionally in executive session under §67-2345 (1) Pending and/or Threatened Litigation to discuss litigation titled Johnston v. Eagle City Council. Seconded by Pierce. BUTLER AYE; GRASSER AYE; DEFAYETTE AYE; PIERCE; AYE...MOTION CARRIES. Council goes into Executive Session at 9:25 p.m. Council discusses § 67-2345 (c)Acquisition of Private Property and to clarify this is private property not public property. Also §67-2345 (f) Pending and/or Threatened Litigation Johnston v. Eagle City Council. Council leaves Executive Session at 9:40p.m. 10. ADJOURNMENT: Pierce moves to adjourn. Seconded by Butler. ALL AYES: MOTION CARRIES... Hearing no further business, the Council meeting adjourned at 9:40 p.m. Respectfully submitted: ,���„• . F . SHARON K. BERGMANN •0 FS T. CITY CLERK/TREASURER v ..� • * c •i* \ se La A'PROVED: ••.:41,R rcn, L S •,MESD. RE MAYOR AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL UPON REQUEST. Page 8 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-1 I-26-13min2.doc EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP SUBJECT:. Gallery Maintenance Fee public hearing: A public hearing in accordance with Idaho State Code 63-1311A to consideration adopting a new fee for the purpose of establishing an art gallery maintenance fee. A gallery maintenance fee in the amount of $20.00 would be required of each artist seeking to have their work displayed within galleries the Eagle Arts Commission oversees. The funds will assist in offsetting the cost to administer the program. November 26, 2013 TESTIFY PRO/ CON or NAME ADDRESS YES/NO NEUTRAL FY FY NH Total AH All Other Mech 9 Bldg per _ Total Plmb Total Elect Total Total Avg per Times with Mos the Volume * Note: Majority of Mech permits were issued as part of the BP to the Builder. There is no way to differentiate the stand alone Mech Permits unless done manually ** Mechanical reports manually reviewed to determine totals *** Started issuing all Mech Permits to HVAC contractor Nov '10 LSC& use «4 -k-,���-� Mos '' •' of FY05_ FY13 284 24 179 982 790 NA 2,235 186 249% FY12 207 17 188 647 615 NA 1,657 138 184% FY11*** 138 12 461 451 NA 88 FY10 80 7 213 298 NA 49 FY09 30 3 102 202 87 35 FY08 97 8 BP* 456 556 92 FY07 99 8 BP* 470 626 100 FY06 297 25 308 BP** NA NA 682 57 76% FY05 569 47 272 BP** 58 NA NA 899 75 FY04 462 39 BP* NA NA 39 FY03 400 33 BP* NA NA 33 FY02 320 27 BP* NA NA 27 FY01 387 32 BP* NA NA 32 FY00 464 39 BP* NA NA 39 FY99 352 29 BP* NA NA 29 FY98 330 28 BP* NA NA 28 FY97 224 19 BP* NA NA 19 FY96 158 13 BP* NA NA 13 FY95 236 20 BP* NA NA 20 FY94 311 26 BP* NA NA 26 FY93 247 21 BP* NA NA 21 FY92 172 14 BP* NA NA 14 FY91 19 2 BP* NA NA 2 FY90 43 4 BP* NA NA 4 * Note: Majority of Mech permits were issued as part of the BP to the Builder. There is no way to differentiate the stand alone Mech Permits unless done manually ** Mechanical reports manually reviewed to determine totals *** Started issuing all Mech Permits to HVAC contractor Nov '10 LSC& use «4 -k-,���-� FY 13/14 BUILDING DEPARTMENT - NEW ADMIN CLERK 1 $10:00 /hr Title Admin Clerk 1 Annual Way Wa $0,280 7.65% FICA _ 1,551 Total Salaries $20,280 Total PERSI: Total FICA 1,551 Total PERSI 2,343 Total Work Comp 787 Total Insurance 13,800 Total $38,761 *9 Mos 11.32% PERSI 1,722 $2,343 3Mos 12.24% PERSI 621 "PERSI rates will change July 1, 2014 to 12.24% for Employer and 7.34% for Employee $12:00 /hr Title ,NAdmin Clerk 1 Annual Wage $4,960 7.65% FICA 1,909 Total Salaries $24,960 Total PERSI: Total FICA 1,909 Total PERSI 2,343 Total Work Comp 968 Total Insurance 13,800 Total $43,981 *9 Mos 11.32% PERSI 2,119 $2,343 *3Mos 12.24% PERSI 764 I.PERSI rates will change July 1, 2014 to 12.24% for Employer_ and 7.34% for Employee $13:00 /hr Title Admin Clerk 1 Annual Wage_ $,040 7.65% FICA 2,069 Total Salaries $27,040 Total PERSI: Total FICA 2,069 Total PERSI 2,343 Total Work Comp 1,049 Total Insurance 13,800 Total $46,301 *9 Mos 11.32% PERSI 2,296 $2,343 *3Mos 12.24% PERSI 827 I*PERSI rates will change July 1, 2014 to 12.24% for Employer and 7.34% for Employee WORK COMP 787 WORK COMP 968 WORK COMP 1,049 27040 INSURANCE 13,800 INSURANCE 13,800 INSURANCE 13,800 TOTAL $38,761 TOTAL $44,521 TOTAL $47,081 30© 275 250 225 200 175 150 125 100 75 50 25 0 New Home Aggregate Total Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY13 FY12 FY11 FY10 ® FY09 Number Item Description City Hall Front Door locking A card key system similar to the back doors at City system Hall using our current card system Justification Current system is not secure with keys being handed out to user groups 2 Fulitime employee for the An administration clerk for the building department Building Department includes benefis short staffed 3. Project Employee Parks and Pathway 4. budgeted Master Plan increase 5. 6 7. 8. 9. Assist in creating the inventory of street trees, light pales and trails that will be added to the mapping program allow for budget planning, replacement plans and maintenance schedules and responsibilities The City Council budgeted $80,000 for this in 2013-14After early work on this project the $80,000 budget this figure needs to increase by $20,000 budgeted is to low for a full plan Library sidewalk joint filling Fill the seams of the walk way around the Library Downtown Tree replacement and irrigation Two downtown trees need to be replaced and the line repair irrigation lines fixed Library interior painting Paint the interior walls of the library Awning for library Awnings over the library windowa City Hall work space Reconfigure and possibly add a white noise element to help with distractions Keeps water and dirt from getting between the concrete pads and causing damage The current trees are causing sidewalk, curb and street damage and have outgrown their placement. Old irrigation lines will need to be fixed and restarted for the replacement trees. The Library's interior paint is the original paint from its opening. In addition to looking dated, there are numerous areas of patching and re- painting that are visible to the public. Current awning were damaged in a hail storm this past summer The current configuration is approximately 70% open office complex and creates problems of distration and privacy Total Carry forward amount Difference Amount $20,000 $44,000 $10,000 $20,000 $4,500 $30,000 $5,000 $2,000 $40,000 $175,500 $162,024 $13,476 bac/ 11 u u • \\--C3%'5c-*-->0 1 kkN c� El Q z5 atmBEACON LIGHT ihtfammili Niro Aim 0 • • • a r-1 •..._ .. . . • . . . • v ry I City of Eagle zoning Dale September 2013 1 36.000 Feet ICBM 1 700 0 700 q .. .. : Eagle Impact Area Zoning Path M 12013 mapslZoningmap sizeB mxd City of Eagle Report Criteria: Report type: GL detail ct II la (v i Check Register - Transparency Version Page: 1 Check Issue Dates: 11/13/2013 - 11/25/2013 Nov 25, 2013 01:27PM Check Check Invoice Invoice Invoice Gt. Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount 11808 11/18/2013 11808 Idaho Child Support Receipting 1 ch 16-0217-08-00 GARNISHMENTS 150.00 150.00 Total 11808: 150.00 11809 11/21/2013 11809 Home Depot Credit Services 1 ch 15-0443-01-00 MAINTENANCE & REPAIR 20.66 20.66 11/21/2013 11809 Home Depot Credit Services 1 ch 60-0434-58-01 RPR/MTNC PUMPS-WELLS-CHEMICA 1.19 1.19 11/21/2013 11809 Home Depot Credit Services 1 ch 15-0437-24-00 HOLIDAY LIGHTING 27.62 27.62 11/21/2013 11809 Home Depot Credit Services 2 ch 15-0437-23-00 MISC MTNC/RPR GROUNDS 19.04 19.04 11/21/2013 11809 Home Depot Credit Services 1 ch 15-0449-05-00 MTNC & RPR -EQUIP & STRUCTURES 19.52 19.52 11/21/2013 11809 Home Depot Credit Services 1 ch 15-0455-01-00 MAINTENANCE & REPAIR GROUNDS 15.48 15.48 11/21/2013 11809 Home Depot Credit Services 2 ch 15-0443-01-00 MAINTENANCE & REPAIR 23.42 23.42 11/21/2013 11809 Home Depot Credit Services 1 ch 15-0437-23-00 MISC MTNC/RPR GROUNDS 31.38 31.38 11/21/2013 11809 Home Depot Credit Services 1 ch 15-0437-23-00 MISC MTNC/RPR GROUNDS 37.64 37.64 11/21/2013 11809 Home Depot Credit Services 1 ch 15-0443-01-00 MAINTENANCE & REPAIR 23.28 23.28 11/21/2013 11809 Home Depot Credit Services 2 ch 15-0451-05-00 MTNC & RPR -EQUIP & STRUCTURES 9.94 9.94 11/21/2013 11809 Horne Depot Credit Services 3 ch 15-0442-01-00 MAINTENANCE & REPAIR 87.88 87.88 11/21/2013 11809 Home Depot Credit Services 1 ch 15-0455-05-00 MTNC & RPR -EQUIP & STRUCUTRES 101.91 101.91 11/21/2013 11809 Home Depot Credit Services 1 ch 15-0445-01-00 MAINTENANCE & REPAIR 12.95 12.95 Total 11809: 431.91 11810 11/25/2013 11810 Ada County Sheriff's Dept. 1 ch 01-0416-09-00 LAW ENFORCEMENT DEPARTMENT 140,989.51 140,989.51 Total 11810: 140,989.51 11811 11/25/2013 11811 Alloway Commerical Lightning 1 ch 15-0442-01-00 MAINTENANCE & REPAIR 148.08 148.08 Total 11811: 148.08 11812 11/25/2013 11812 Alloway Electric 11/25/2013 11812 Alloway Electric 1 ch 15-0444-01-00 MAINTENANCE & REPAIR 1 ch 15-0444-01-00 MAINTENANCE & REPAIR 75.51 75.51 485.03 485.03 Total 11812: 560.54 11813 11/25/2013 11813 Amazon Credit Plan 1 ch 08-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 3,603.96 3.603.96 Total 11813: 3,603.96 11814 11/25/2013 11814 Analytical Laboratories, Inc. 11/25/2013 11814 Analytical Laboratories, Inc. 1 ch 60-0435-56-00 TESTING -WKLY, MO, QTR, ANNUAL 1 ch 60-0435-56-00 TESTING -WKLY. MO, QTR. ANNUAL 80.00 60.00 15 00 15.00 Total 11814: 75.00 11815 11/25/2013 11815 Baldwin & Associates, Inc. 11/25/2013 11815 Baldwin & Associates, Inc. 11/25/2013 11815 Baldwin & Associates, Inc. 1 ch 01-0413-05-00 OFFICE EXPENSES 1 ch 12-0413-05-00 OFFICE EXPENSES 1 ch 01-0413-05-00 OFFICE EXPENSES 42.90 17.19 330 35 42.90 17.19 330.35 City of Eagle Check Register - Transparency Version Page: 2 Check Issue Dates: 11/13/2013 - 11/25/2013 Nov 25.2013 01:27PM Check Check Invoice Invoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount 11/25/2013 11815 Baldwin & Associates, Inc. 1 ch 14-0413-05-00 OFFICE EXPENSES 42.90 42.90 Total 11815: 433.34 11816 11/25/2013 11816 Barbara Brown 1 ch 99-0107-00-00 CASH CLEARING -UTILITY BILLING 46.99 46.99 Total 11816: 46.99 11817 11/25/2013 11817 Black Box Network Services 1 ch 01-0413-23-00 MTNC-REPAIR/OFFICE EQUIP/FURN 182 50 182.50 Total 11817: 182.50 11818 11/25/2013 11818 Brandon Erickson -Memorial Fund 1 ch 11-0422-01-00 PUBLIC RELATIONS 50.00 50.00 Total 11818: 50.00 11819 11/25/2013 11819 Brenda Kaye Studios, LLC 1 ch 09-0463-05-00 PUBLIC ART PROJECTS 273.52 273.52 Total 11819: 273.52 11820 11/25/2013 11820 Brent Arte 1 ch 60-0434-68-00 UNIFORMS - LAUNDRY 97.77 97.77 97.77 Total 11820: 11821 11/25/2013 11821 Brodart Co. 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 14.23 14.23 11/25/2013 11821 Brodart Co 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 53.88 53.86 11/25/2013 11821 Brodart Co 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 15.47 15.47 83.58 Total 11821: 11822 11/25/2013 11822 Building Safety Prof. of SW Id 1 ch 13-0413-12-00 PERSONNEL TRAINING 150.00 150.00 150.00 Total 11822: 11823 11/25/2013 11823 Cabinet Concepts Inc. 1 ch 01-0416-35-00 OPERATIONAL RESERVE 560.00 560.00 580.00 Total 11823: 11824 11/25/2013 11824 Cathy Hardy 1 ch 06-0461-47-00 LIBRARY/TRAVEL & MEETINGS 10.11 10.11 10.11 Total 11824: 11825 11/25/2013 11825 CENGAGE Learning 1 ch 06-0461-65-00 LIBRARY/BOOKS -ADULT & CHILD 94.21 94.21 Total 11825: 94.21 City of Eagle Check Register - Transparency Version Page: 3 Check Issue Dates: 11/13/2013 -11/25/2013 Nov 25, 2013 01:27PM Check Check Invoice tnvoice Invoice GL Invoice Check Issue Date Number Payee Sequence GL Account Account Title Amount Amount 11826 11125/2013 11828 Center Point Large Print 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 41.94 41.94 Total 11826: 41.94 11827 11/25/2013 11827 Community Planning Association 1 ch 01-0416-35-00 OPERATIONAL RESERVE 1,336.00 1,336.00 Total 11827: 1.336.00 11828 11/25/2013 11828 Cytec Computuer Consulting Inc 11/25/2013 11828 Cytec Computuer Consulting Inc 1 ch 13-0413-23-00 MTNC-REPAIR/OFFICE EQUIP/FURN 2 ch 60-0434-25-00 MTNC EQUIP-COPIERS/SOFTWARE 130.00 130.00 195.00 195.00 Total 11828: 325.00 11829 11/25/2013 11829 De Lege Landen Financial Svc -------------- 1 ch 01-0416-24-00 EQUIPMENT LEASING 1,197.37 1,197 37 Total 11829: 1,197.37 11830 11/25/2013 11830 Derek T. Smith 1 ch 01-0413-01-00 P&Z COMMISSIONERS COMPENSATI 100.00 100.00 Total 11830: 100.00 11831 11/25/2013 11831 Digital Map Products, Inc. 1 ch 16-0471-01-00 TRAIL MAP DESIGN -PRINTING 8,420.00 8,420.00 Total 11831: 8,420.00 11832 11/25/2013 11832 Donald P. Roehling 1 ch 01-0413-01-00 P&Z COMMISSIONERS COMPENSATI 100.00 100.00 Total 11832: 100.00 11833 11/25/2013 11833 Eagle Informer 1 ch 09-0463-15-00 CHRISTMAS MARKET 300.00 300.00 Total 11833: 300.00 11834 11/25/2013 11/25/2013 11834 Eagle Kiwanis Club 11834 Eagle Kiwanis Club 1 ch 06-0481-48-00 LIBRARY/SUBSCRIPTNS,MEMBERSH 1 ch 06-0461-48-00 LIBRARY/SUBSCRIPTNS,MEMBERSH 36.00 36.00 82.00 82.00 Total 11834: 118.00 11835 11(25/2013 11835 Eagle Mini Storage 1 ch 07-0462-15-00 STORAGE UNIT 68.00 68.00 Total 11835: 68.00 11836 11/25/2013 11836 Eagle Water Co. 1 ch 15-0455-06-00 UTILITIES 20.09 20.09 11/25/2013 11836 Eagle Water Co. 1 ch 15-0455-06-00 UTILITIES 20.09 20.09 11/25/2013 11836 Eagle Water Co. 1 ch 15-0447-06-00 UTILITIES 14 62 14.62 11/25/2013 11836 Eagle Water Co. 1 ch 15-0449-06-00 UTILITIES 53.80 53.80 City of Eagle Check Check Issue Date Number Payee 11/25/2013 11836 Eagle Water Co. 11125/2013 11836 Eagle Water Co. Total 11838. 11837 11/25/2013 11837 Elisa Wood 11/25/2013 11837 Elisa Wood Total 11837: 11838 11/25/2013 11838 Fireworks America Total 11838: 11839 11/25/2013 11839 Heartland Post & Pole Total 11839: 11840 11/25/2013 11840 11/25/2013 11840 11/25/2013 11840 11/25/2013 11840 11/25/2013 11840 11/25/2013 11840 11/25/2013 11840 11/25/2013 11840 Total 11840: Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. Holladay Engineering Co. 11841 11/25/2013 11841 Idaho Correctional Industries 11/25/2013 11841 Idaho Correctional Industries Total 11841: Check Register - Transparency Version Page: 4 Check Issue Dates: 11/13/2013 - 11/25/2013 Nov 25, 2013 01:27PM Invoice Invoice Sequence GL Account 1 ch 15-0449-06-00 UTILITIES 1 ch 15-0454-06-00 UTILITIES Invoice GL Account Title 1 ch 99-0102-00-00 CASH IN CHECKING 219-0002820 2 ch 60-0220-00-00 WATER/SERVICE DEPOSITS 1 ch 16-0414-02-00 COMMUNITY PROMO/FIREWORKS 1 ch 16-0454-06-00 REPAIR FENCE AROUND PARK 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 01-0413-31-00 1 ch 60-0434-42-01 1 ch 01-0416-07-00 ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG ENGINEERING FEE/DEVELOPER CHG WATER/LEGAL SERVICES CITY ENGINEERING 1 ch 01-0413-05-00 OFFICE EXPENSES 1 ch 15-0413-05-00 OFFICE EXPENSES 11842 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 15-0441-06-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 15-0453-06-00 11/25/2013 11642 Idaho Power Co. -Processing Ctr 1 ch 15-0441-06-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 60-0434-60-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 15-0441-06-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 60-0434-60-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 06-0461-52-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 15-0454-08-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 15-0454-06-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 15-0449-06-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 15-0455-08-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 60-0434-60-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 1 ch 15-0441-06-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 2 ch 15-0441-06-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 3 ch 15-0450-06-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 4 ch 15-0449-06-00 11/25/2013 11842 Idaho Power Co. -Processing Ctr 5 ch 15-0441-08-00 STREET LIGHTS -UTILITIES UT1UTIES STREET LIGHTS -UTILITIES POWER STREET LIGHTS -UTILITIES POWER LIBRARY/UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES POWER STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES UTILITIES UTILITIES STREET LIGHTS -UTILITIES Invoice Check Amount Amount 21.83 21.83 55.57 55.57 186.00 1.29 1.29 75.00 75.00 76.29 10,000.00 10,000.00 10,000.00 300.50 300.50 300.50 60.00 60.00 540.00 540.00 400.00 400.00 400.00 400.00 525.00 525.00 877.50 877.50 45.00 45.00 3,291.59 3,291.59 6,139.09 207,50 207.50 70.00 70.00 277.50 15.70 15.70 8.56 6.58 7.98 7.98 878.30 876.30 135.51 135.51 556.01 556.01 1,160.30 1,180.30 20.91 20.91 52.79 52.79 90.85 90.85 13.84 13.84 309.53 309.53 43.54 43.54 70.10 70.10 52.48 52.48 5.25 5.25 7.87 7.87 City of Eagle Check Check Issue Date Number Payee 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/2512013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr 11/25/2013 11842 Idaho Power Co. -Processing Ctr Total 11842: 11843 11/25/2013 11843 IIMC 11/25/2013 11843 IIMC Total 11843: 11844 11/25/2013 11844 11/25/2013 11844 11/25/2013 11844 11/25/2013 11844 Total 11844: Ingram Book Company Ingram Book Company Ingram Book Company Ingram Book Company 11845 11/25/2013 11845 International Code Council Inc Total 11845: 11846 11/25/2013 11848 James Reynolds Total 11846: 11847 11/25/2013 11/25/2013 11/25/2013 11/25/2013 11847 K&T Maintenance 11847 K&T Maintenance 11847 K&T Maintenance 11847 K&T Maintenance Check Register • Transparency Version Check Issue Dates: 11/13/2013 - 11/25/2013 Invoice Invoice Sequence GL Account 6ch 7 ch 8 ch 9 ch 10ch 11 ch 12ch 13ch 14ch 15 ch 16 ch 17 ch 18 ch 19 ch 20 ch 21 ch 1ch 1ch 1ch 1ch 2ch 1ch 01-0413-16-00 07-0462-52-00 15-0441-08-00 15-0441-06-00 15-0441-06-00 15-0441-06-00 15-0441-06-00 15-0441-06-00 15-0441-06-00 15-0455-05-00 15-0441-06-00 15-0441-06-00 15-0441-06-00 15-0441-06-00 15-0441-06-00 15-0441-06-00 15-0452-06-00 15-0441-06-00 15-0455-06-00 15-0437-27-01 60-0434-50-01 60-0434-60-00 Invoice GL Account Titte UTILITIES/NEW CITY HALL MUSEUM UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES STREET LIGHTS -UTILITIES UTILITIES STREET LIGHTS -UTILITIES UTILITIES SHOP UTIITIES SHOP UTILITIES POWER 1 ch 12-0413-05-00 OFFICE EXPENSES 1 ch 12-0413-14-00 PROFESSIONAL DUES 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 1 ch 06-0461-65-00 LIBRARY/BOOKS - ADULT & CHILD 1 ch 13-0413-28-00 RESOURCE MATERIALS 1 ch 11-0413-24-00 Vehicle Expense 1 ch 15-0442-03-00 CUSTODIAL SERVICES 1 ch 15-0445-03-00 CUSTODIAL SERVICES 1 ch 15-0444-03-00 CUSTODIAL SERVICES 1 ch 15-0443-03-00 CUSTORIAL SERVICES Page 5 Nov 25, 2013 01:27PM Invoice Check Amount Amount 561.42 561 42 87.64 87.64 2.74 2.74 49.27 49 27 6.33 6.33 147.40 147.40 33.04 33.04 18.50 18.50 34.76 34.76 18.78 18 78 38.20 38.20 3.58 3.58 79.81 79.81 35.56 35.56 993.41 993.41 194.79 194.79 94.96 94.96 5.84 5.64 5.25 5.25 32.54 32.54 32.53 32.53 865.66 865.66 6,787.53 145.00 145.00 85.00 85.00 230.00 29.94 29.94 15.12 15.12 901.17 901.17 82.09 82.09 1,028.32 777.90 777.90 777.90 62.15 62.15 82.15 690.00 690.00 55.00 55.00 816.00 816.00 544.00 544.00 Total 11847: 2,105.00 City of Eagle Check Register - Transparency Version Page: 8 Check Check Issue Date Number 11848 11/25/2013 11848 Midwest Tape 11/25/2013 11848 Midwest Tape Total 11848: Payee 11849 11/25/2013 11849 Mlmura & Associates Total 11849: 11850 11/25/2013 11850 Mountain States Roofing Total 11850: 11851 11/25/2013 11851 Peak Alarm Company Total 11851: 11852 11/25/2013 11/25/2013 11/25/2013 11852 Petty Cash -Library 11852 Petty Cash -Library 11852 Petty Cash -Library Total 11852: 11853 11/25/2013 11853 Power Enterprises Total 11853: 11854 11/25/2013 11854 Purchase Power Total 11854: 11855 11/25/2013 11/25/2013 11/25/2013 11/25/2013 11/25/2013 11/25/2013 11855 11855 11855 11855 11855 11855 Total 11855 Republic Services Republic Services Republic Services Republic Services Republic Services Republic Services 11856 11/25/2013 11856 Robert J Koellisch Total 11856' 11857 11/25/2013 11857 Signs Now Check Issue Dates: 11/13/2013 - 11/25/2013 Nov 25, 2013 01:27PM Invoice Invoice Sequence GL Account Invoice GL Account Title 1 ch 06-0481-30-00 LIBRARY/PROGRAMS-AUDIOVISUAL 1 ch 06-0481-30-00 LIBRARY/PROGRAMS-AUDIOVISUAL 1 ch 01-0416-05-01 Attomey - Terrain park 1 ch 16-0416-06-00 ROOF MTNC CONTRACT 1 ch 01-0413-34-00 MONITORING ALARM SYSTEMS 1 ch 06-0461-30-01 CHILDRENS PROGRAMING 2 ch 06-0481-33-00 LIBRARY- ADMIN EXPENSE 3 ch 06-0461-31-00 LIBRARY/OFFICE SUPPLIES 1 ch 01-0203-01-01 BONDS DEPOSITS PAYABLE 1 ch 01-0413-07-00 POSTAGE 1 ch 01-0413-16-00 1 ch 15-0452-06-00 2 ch 15-0449-06-00 1 ch 16-0415-01-00 1 ch 15-0454-06-00 1 ch 16-0415-01-00 UTILITIES/NEW CITY HALL UTILITIES UTILITIES AWIN MGMT (BFI) ED/ADD SRVS UTILITIES AWIN MGMT (BFI) ED/ADD SRVS 1 ch 01-0413-01-00 P&Z COMMISSIONERS COMPENSATI Invoice Check Amount Amount 24.99 413.89 24.99 413.89 438.88 3,539.00 3,539.00 3.539.00 250.00 250.00 250.00 103.77 103.77 103.77 49712 35.73 26.98 497.12 35.73 26.98 559.83 1,000.00 1,000.00 1,000.00 500.00 600.00 600.00 158.43 218.08 218.08 75.66 186.46 303.22 158.43 218.08 218.08 75.66 186.46 303.22 1,159.93 100.00 100.00 100.00 1 ch 08-0472-01-00 DEVELOPMENT -SPORTS COMPLEX 210.00 210.00 City of Eagle Check Register - Transparency Version Page: 7 Check Check Issue Date Number Total 11857: 11858 11125/2013 11858 11/25/2013 11858 11/25/2013 11858 11/25/2013 11858 11/25/2013 11858 11/25/2013 11858 Total 11858: Payee Summer Lawns, Inc. Summer Lawns, Inc. Summer Lawns, Inc. Summer Lawns, Inc. Summer Lawns, Inc. Summer Lawns, Inc. 11859 11/25/2013 11659 Suzanne Crupper Total 11859: 1t860 11/25/2013 11860 Trent Wright Total 11860: 11861 11/25/2013 11861 U.S. Bancorp Equipment Finance Total 11861: 11862 11/25/2013 11862 Valley Times Total 11862: 11863 11/25/2013 11863 Victor Villegas Total 11863: 11864 11/25/2013 11/25/2013 11/25/2013 11864 Western States Equipment 11864 Western States Equipment 11864 Western States Equipment Check Issue Dates: 11/1312013 -11/25/2013 Nov 25, 2013 01:27PM Invoice Invoice Sequence GL Account 1 ch 15-0437-20-00 2 ch 15-0455-01-00 1 ch 15-0437-21-00 2 ch 15-0437-20-00 1 ch 15-0450-01-00 1 ch 15-0450-01-00 invoice GL Account Title GEN MTNC PARKS -PATHWAYS MAINTENANCE & REPAIR GROUNDS FULL TIME GEN MTNC STAFF GEN MTNC PARKS -PATHWAYS MAINTENANCE & REPAIR GROUNDS MAINTENANCE & REPAIR GROUNDS 1 ch 06-0481-47-00 LIBRARY/TRAVEL & MEETINGS 1 ch 01-0413-01-00 P&Z COMMISSIONERS COMPENSATI 1 ch 01-0416-24-00 EQUIPMENT LEASING 1 ch 14-0413-08-00 LEGAL ADS & PUBLICATIONS 1 ch 01-0413-01-00 P&Z COMMISSIONERS COMPENSATI 1 ch 60-0434-58-01 RPR/MTNC PUMPS-WELLS-CHEMICA 1 ch 60-0434-58-01 RPR/MTNC PUMPS-WELLS-CHEMICA 1 ch 60-0434-58-01 RPRIMTNC PUMPS-WELLS-CHEMICA Invoice Amount 2,421.54 35.00 5,000.00 9,774.33 55.00 55.00 6.89 50.00 Check Amount 210.00 2,421.54 35.00 5,000.00 9,774.33 55.00 55.00 17,340.87 6.89 6.89 50.00 50.00 201.75 201.75 54.72 50.00 452.43 290.46 265.23 201.75 54.72 54.72 50.00 50.00 452.43 290.46 265.23 Total 11864: 1,008.12 Grand Totals: 214,571.35 City of Eagle Dated: Mayor: City Council: Report Criteria: Report type: GL detail Check Register - Transparency Version Page: 8 Check Issue Dates: 11/13/2013 -11/25/2013 Nov 25, 2013 01:27PM PI> JL/CE v [UTY of EAGLE CITY OF EAGLE POLICE MONTHLY REPORT OCTOBER 2013 GROUP A NIBRS CRIME* YTD 2012 2013 Clearance Rate 2013 YTD Past 3 Months August September October Person Crime" Property Crime Society Crime' Total Felony Misdemeanor 60 E u 40 -a as a 20 0 0 67 266 74 407 175 232 91 216 57 364 136 228 47.3% 13.9% 82.5% 33.0% 22.8% 39.0% 12 20 10 42 11 31 Nov Dec Jan Feb Mar Apr May Jun Jul '10-'12 Normal Range • Person Property -)Society POLICE ACTIVITY 0 14 3 17 5 12 14 34 8 56 23 33 111 7111 Aug Sep Oct YTD Past 3 Months 2012 2013 August September October Calls For Servicet (Total) Total Response Time Code 3$ Calls For Service Code 3$ Response Time Proactive Policing Reports (DR's) Arrests§ Citations 1500 — a 1000 u c 500 3,640 7:12 73 3:32 9,236 999 241 782 0 Nov Dec Jan Feb Provrdod by ACSO/CAU/aa-ta CITY OF EAGLE POPULATION COMPASS 2012: 20,550 COMPASS 2013: 21,350 % Change 3.9% GROUP A NIBRS CRIME RATE YTD (PER 1 .000) 2012: 19.8 2013: 17.0 % Change -13.9% 201 2 CLEARANCE RATES (as of March 2013) Person: 55.1% Property: 34.1% Society: 82.7% Total: 46.2% Felony: 43.9% Misdemeanor: 47.9% OCTOBER 2013 TOP CALLS FOR SERVICE 3,680 461 337 350 Vehicle Crash (31) 7:57 8:00 8:1 1 7:17 Suspicious Situation (28) 91 9 9 7 Alarm (23) 3:20 2:33 2:58 3:40 Citizen Assist (22) 9,421 872 935 1.070 Welfare Check (21) 1,049 97 68 118 Reckless Driver (21) 231 30 14 20 Vandalism (19) 729 73 62 76 1 -Calls For t . -aa 1'11 non-?merge.ncy hump' .unit tPrraachve Policing mlerviews flag dcvns. rrt„ar rapid:''_ erected patrols seieCirve Ir,ffi- enforc.ement & problem Gnlvrna Cie 3 Cale recurring an Emergency Response v4ren one or more Of the rollewmg conditions is be!,e've'l 11 001 situation involves tmmrnenl potential f.:• serious injury or death to anv persons .r order to prevent or hall a crime of vooienr.r Mar Apr May Jun Jul Aug Sep Oct ;men a serous public hazard exists ern,reno, rp ;f,--.n^r. ; 1' a 1 ars .•Ari, •'„' 'Glo r :tr._ t„a .-.d 't r• ,r • • Proactive Policing • Calls for Service Data obta nod from Now World. CAD. !STARS. and !TD WobCars databasos Data quonad Nov 4 and 13 SELECTED CRIMES/INCIDENTS YTD Past 3 Months 2012 2013 August September October Burglary Vehicle Residential Commercial Vandalism Domestic Battery/Assault Property/Security/ Construction Site Checks Welfare Check Incidents Suicide -Related Incidents 49 52 13 47 19 3,347 242 51 26 23 II 62 34 3,432 228 56 TRAFFIC 2 I0 7 312 25 6 5 0 383 28 4 5 4 12 2 394 27 6 YTD Past 3 Months 2012 2013 August September October Total Crashes Property Damage Personal Injury Fatal Alcohol -Related Crashes Traffic Stops DUI Arrests Moving Citations 40 CO 30 .11 u 20 3 10 0 192 191 140 138 52 53 0 0 11 3 3,298 2,631 35 44 336 304 14 10 4 0 0 241 3 29 17 II 6 0 0 246 5 34 12 9 3 0 0 281 6 30 m, II • Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct '10-'12 Normal Range • Property Damage 0 Personal Injury Fatal Provided by ACSO/CAU/aa-la Data obtained from New World, CAD. !STARS and !TD WebCars databases JUVENILE CRIME (by # of juveniles) 70 60 50 40 30 20 o�Qc2�t��0 Q3 2 Property Society 10 0 Oct 10 Q3 16 Q219' Q1 21 OCTOBER 2013 CRASHES BY TIME Or DAY 0000-0600 hrs 1 0600-0900 hrs 2 0900- 1200 hrs 1 1200-1500 hrs 2 1500-1800 hrs 4 1800-2100 hrs 2100-0000 hrs 0 CRASHES BY DAY OF- WEEK Sunday 1 Monday 4 Tuesday 0 Wednesday 0 Thursday 2 Friday 3 Saturday TOP CRASH CONTRIBUTING C!RCtJMSTANC! Following Too Close (7) Inattention (5) Failed to Maintain Lane (2) Improper Backing (2) JULY -SEPTEMBER 2013 TOP CRASH INTERSECTIONS Eagle Rd & Chinden Blvd (7) State St & Eagle Rd (3) Edgewood Ln & Highway 44 (3) Horseshoe Bend Rd & Hwy 44 (3) Data queued Nov 4 and 13 Tracy Osborn From: Tammy Gordon Sent: Tuesday, December 03, 2013 9:12 AM To: Tracy Osborn Subject: Ada - Eagle Agenda Items 1. Open Remarks from Commissioners 2. Remarks from Eagle City Council 3. Public Comment Agenda will be posted Dec 13 (Friday) nine Oeorke Marketing and Communications Specialist City of Eagle 660 E.Civic Ln Eagle, ID 83616 (208) 489-8790 ltuordon a cit.\ l il.c l;s on l'acehook..Ioin Nle on 1 inketIIn. inn 01100 This communication contains information that may be confidential. Except for personal use by the intended recipient, or as expressly authorized by the sender any person who receives this information is prohibited from disclosing, copying, distributing and or using it. If you received this communication in error, please immediately delete it and all copies and promptly notify the sender. Nothing in this communication is intended to operate as an electronic signature under applicable law. 1 191-4241/43 ,a d /7iv -mm reev'd by C Susan Lynn Mimura Associates, PLLC From: Jana Gomez [jgomez@adaweb.net] Sent: Tuesday, November 26, 2013 11:50 AM To: susan@idahoattys.com Cc: Jana Gomez; Rick Yzaguirre; David Case; Jim Tibbs: Ted Argyle; Larry Maneely Subject: Update on Ada -Eagle Sports Complex Susie: Today, the Board met in open session and gave me the following directions to communicate to the City of Eagle: • If Eagle is interested in purchasing any portion of the Sports Complex, the Board requests that Eagle have an appraisal performed before meeting with Ada County again. As to the areas that Ada County is willing to sell, that has not changed since my October 10`h e-mail to you — either: (1) the terrain park footprint, or (2) part or all of the currently -annexed land (up to — 84 acres). I informed the Board that Eagle might also be interested in purchasing the area where the pump track is currently located, although not currendy annexed. My impression was that the Board would be open to discussing that possibility. The Board is not interested in selling the entire Sports Complex. • If Eagle solely wants to renegotiate the lease (and not purchase any portion of the Sports Complex), then please have Eagle submit in writing the changes that it would like to see in the lease. The Board would then be willing to arrange a meeting with Eagle to discuss/negotiate. • An update to my October 10t e-mail to you: The Board is willing to discuss the possibility of Eagle purchasing a portion of the Complex and renegotiating the lease for the rest of the Complex. I mentioned that you had brought up this possibility on a couple of occasions, and they said they would open to discussion about it. If this is the route that Eagle would like to take, the Board requests that Eagle: (1) get an appraisal of the portion of the Complex that it would like to purchase, and (2) submit in writing to Ada County the changes that it would like to see in the lease. Once both of those are accomplished, the County would be willing to arrange a meeting with Eagle. Commissioner Case reiterated that Ada County has been waiting on a response from Eagle as to what it would like to do since October 10. The Board does not want to drag this out by holding unproductive/unnecessary meetings. Additionally, the Board directed its Chief of Staff and the Director of Development Services to arrange for a Public Meeting on this issue. The Board would like to hear from all the citizens of Ada County as to what they would like Ada County to do with this property. That meeting will likely take place December 18, 2013, but I will let you know for sure when the date is set. Finally, for Eagle's information, two commissioners will be out of the office from December 8 through December 12, returning Friday, December 13. You said that if the City approves an appraisal, you are hoping to get it done by December 10. I just wanted to let you know the commissioners' schedules so you know that they will not be available to meet before December 13. Thank you, Susie. Please let me know if you or your client have any questions. I will not be able to make it to the City Council meeting tonight. If you could send me an update tomorrow, that would be much appreciated. Best, Jana i Jana B. Gomez Ada County Deputy Prosecutor , (208) 287-7700 CONFIDENTIALITY NOTICE: This electronic mail message and any attached files contain information intended for the exclusive use of the individual or entity to whom it is addressed and may contain information that is proprietary, privileged, confidential and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any viewing, copying, disclosure or distribution of this information may be subject to legal restriction or sanction. Please notify the sender, by electronic mail or telephone at (208) 287-7700, of any unintended recipients and delete the original message without making any copies. 2