Resolution - 2012 - 12-11 - Pprc By-Laws - 04/10/2012RESOLUTION NO. 12 -11
A RESOLUTION REPEALING RESOLUTION NO. 09-12 AND REPLACING WITH
THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Eagle deems it advisable to provide further clarity
of what constitutes a quorum in order for the Eagle Parks and Pathways Development
Commission may conduct business and take action in compliance with all applicable laws.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EAGLE, IDAHO, Resolution 09 -12 is repealed entirely.
NOW, THEREFORE BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EAGLE, IDAHO, that Resolution 09 -12, be replaced with:
Section 1: OFFICIAL NAME: The name of the Eagle Park and Pathway Development
Committee shall be changed to the Eagle Parks and Pathways Development Commission which
Commission shall be known and designated as such. The Commission shall still consist of seven
(7) members who shall be appointed by the Mayor and confirmed by a majority vote of the City
Council.
Section 2: TERM OF OFFICE AND VACANCIES AND REMOVAL: The term of office for
appointive members shall remain three (3) years unless deemed otherwise necessary. Said terms
shall be staggered. The initial terms being a one year term consisting of three members, a two
year term consisting of two members and three year term consisting of two members. All
members shall be eligible for reappointment. If a vacancy shall occur during any unexpired
term, the Mayor, with confirmation by a majority vote of the Council, shall appoint a member for
the balance of such unexpired term. Commission members may be removed by a majority vote
of the Council.
Section 3: ORGANIZATION:
A. Chairman and Vice Chairman: The Commission shall meet and appoint one of its members
as Chairman of the Commission, who shall hold office as such Chairman for such term as
the Commission shall so designate. The Commission shall elect a Vice Chairman who shall
act as Chairman in the absence of the Chairman of the Commission.
B. Clerk/Secretary of Commission: The Commission shall designate a Clerk, who may be an
officer or employee of the City, who shall act as the Clerk or Secretary to the Commission
and shall keep an accurate record of all proceedings of said Commission, and shall file,
when ordered by the Commission, with the Council, a report of all transactions of the
Commission.
C. Meetings: A Quorum must be established to conduct business. A Quorum shall be a
majority of the Commission members appointed and sitting on the Commission at that time.
(Example: If there are only 5 members currently sitting on the Commission, a Quorum
would be 3 members). The Commission shall hold meetings each month for at least nine (9)
months of the year, and at such other times as may be called by the Chairman or by the
Mayor or City Council.
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D. Rules For Conduct Of Business: Written rules consistent with this Chapter and the laws of
the State of Idaho for the transaction of business of the Commission shall be adopted.
E. Records Kept: Written records of meetings, hearings, resolutions, findings, studies, permits
and actions shall be maintained and open to the public.
F. Compensation: The members of the Parks and Pathways Development Commission shall
serve and act without compensation, except that their actual and necessary expenses shall be
allowed by the Council and the City shall provide the necessary and suitable equipment and
supplies to enable the Commission to properly transact and perform its business.
Section 4: DUTIES:
A. The Commission shall serve in an advisory capacity and is established to:
1. Create and recommend to the City Council an overall plan for parks and pathways within
the City of Eagle.
2. Review and make recommendations to the City Council on park and pathway land
acquisition and development.
3. Assist in the preparation of the park and pathway portion of the annual budget.
4. Conduct quarterly on site visits and compile a need assessment report to be presented to
the City Council at a regularly scheduled meeting.
5. Represent the City of Eagle at meetings involving parks and pathways.
6. Report quarterly to the City Council at a regularly scheduled meeting.
Section 5: This Resolution shall be in effect from and after its passage and approval.
Dated this
/474 day of -, 2012.
CITY OF EAGLE
Ada County, Idaho
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SHARON K. BERGMAN
CITY CLERK
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