Minutes - 2002 - City Council - 07/17/2002 - SpecialORIGINAL
EAGLE CITY COUNCIL
July 17, 2002
Special Meeting Minutes
Budget Workshop
PRE-COUNCIL AGENDA:
1. Discussion with the State of Idaho Parks and Recreation Department, regarding Eagle Island
State Park.
Rick Collignon and some of the Park Staff are present.
Rick Collignon: We have exchanged ideas and have had lots of discussions, where do we go
from here? The park has been shifted from a permanent staff to a seasonal, part time staff. I
know you have been working on a feasibility study and how to establish budget priorities. We
would like to find out your ideas on operating the park. General discussion.
Merrill: The City is on a fishing trip right now to see how the Park could pay for itself so the
City would not have to put tax dollars into the Park. We are going to use the Master Plan as a
stepping-stone for development. We need to know the parameters that we can work under. We
take all of the ideas in and then explore them to see if they are workable. The media sometimes
picks up these ideas and then thinks that is what the City is going to do. We have a Statement of
Interest letter going out. The City does no have the dollars and ways to run the Park and put the
Master Plan together without bringing in other people. If this is not what we can do under the
State Parks or their federal partners then we need to know up front.
City Attorney: I have reviewed the master plan and have reviewed what Boise has done with
Veteran's Park. Discusses concessionaires. The City Council directed myself and the City Staff
to prepare a Statement of Interest to be advertised in the paper for people who would be
interested in concessions at the Park. The Statement of Interest would be nonbinding. I am also
going to review the grazing lease and the City may propose changing the terms. Discussion on
an equestrian center and the water slide area. We are doing this so we try to set up a budget.
The City wants to make sure that they are not going to lose money. General discussion.
Rick: Concerns I have heard are the swimming beach, the water slide, and that the Park is going
to closed. I'm concerned that the City is going to privatize the park. We have a pretty
streamlined organization at the Park now. We are working with Fish & Game on fishing areas.
We still have a project budgeted to removed the asbestos, project budgeted for restroom facility
and picnic area, and project budgeted for trails. We are still moving forward on the Master Plan.
General discussion.
Guerber: We have to know that there is an advantage for the City to take over the Park.
Rick: We are not going to put in a water park. There is a water slide there. If the City wants
soccer fields this would be an opportunity. The City would have to decide that the Park would
enhance the City Park System. General discussion.
Discussion on traffic, access and the bridge.
Merrill: I would like to talk about the privatization issue.
Guerber: We are told that Roaring Springs may be interested. Would this qualify.
Rick: On the surface this would qualify.
Further discussion on privatization.
Chuck Lobdell: Provides a copy of his proposed budget estimates and discusses the same.
Discussion on if the RV Campground would be privatization. Discussion on expanding the water
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park area and putting in two campgrounds. The lake would be for fishing, no swimming.
Potential swimming pool. Further discussion. Discussion on the equestrian center. Neighbors at
the Park do not want to see the type of activities that would increase the traffic going to and from
the Park. Discussion on the ball fields.
After the Statement of Interest's are sent our and received back, the City would hold a public
open house to see if the citizens show any interest in the City moving forward.
Further discussion.
The State has staff to help the City with grants. Discussion on grant funds.
City Attorney discusses City Park Impact Fees.
Mayor calls a recess at 5:35 p.m.
Mayor reconvenes the meeting at 5:40 p.m.
COUNCIL AGENDA:
1. CALL TO ORDER: Mayor Yzaguirre called the meeting to order at 5:30 p.m.
2. ROLL CALL: MERRILL, BASTIAN, SEDLACEK, GUERBER. All present. A
quorum is present.
3. CONSENT AGENDA:
· Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
· Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Findings of Fact and Conclusions of Law for PP/FP 3-02 - Mixed Use
Subdivision No. 3 (Eagle River Development) - Eagle River LLC: Eagle River,
LLC, represented by Bill Clark with Clark Development, is requesting combined
preliminary plat and final plat approval for Mixed Use Subdivision No. 3 (formally
know as Eagle River Subdivision). The 9.95-acre, 10-lot commercial subdivision is
located on the southeast comer of Eagle Road and State Highway 44. (WEV)
Open Container permit: Carmela Vineyards is requesting an open container permit
to cover the dates of the Eagle Saturday Market being held from June 20th through
September 28th. They will be providing 1 oz. samples of their wine during market
hours from 9:00 - 2:00. The location will be in the parking lot owned by Old Town
LLC. (SKM)
Merrill move to approve the Consent Agenda. Seconded by Guerber. ALL AYE:
MOTION CARRIES ................
4. DISCUSSION OF PROPOSED BUDGET FOR FY02/03.
Library Budget: Don Gray, President of the Library Board, Terry Loftus, Board Member, Janice
Campbell and Ann Gallinger from the Library and Vic Ramirez, Trustee are present at the
meeting.
Don Gray presents the Library Budget. Distributes information on the Lynx System
Maintenance and Library Personnel and discusses the same. Discussion on the courier service.
We do keep gate statistics. A lot of our budgetary items are based on our circulation. When we
budget for our collection we use the American Library Associations formula which is the gross
budget including salaries. Discussion on carry over and reserve.
Discussion on Library cimulation, Lynx Service Maintenance, American Library Association
formula, and personnel.
Mayor calls a recess 6:50 p.m.
Mayor reconvenes the meeting at 7:05 p.m.
Jennifer Trautman discusses Men'ill Park Maintenance and overall City area maintenance.
General discussion. Jennifer and the City Clerk will check other city park maintenance costs
and put together a schedule of start up costs if the City wanted to start their own parks
department.
Discussion on contract with Ada County Sheriffs Department. Council concurs to only have one
deputy under the Cops grant.
Hill Road Park funding at $25,000 is alright.
Discussion on SAG, City Water System, disability insurance and city property insurance,
financial software, historic lights at OK Park and Friendship Park.
Discussion on the Design Review Boards recommendation that the trees in OK Park not be
removed.
Discussion on the design of the new City Hall.
5. ADJOURNMENT:
Bastian moves to adjourn. Seconded by Guerber. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 10:00 p.m.
Respectfully submitted:
SHAI~bI~ K. MOORE I
CITY CLERK/TREASURER
RICK YZ~GUI~,
MAYOR