Minutes - 2002 - City Council - 06/18/2002 - RegularORIGINAL
EAGLE CITY COUNCIL
]Minutes
June 18, 2002
PRE-COUNCIL AGENDA: 5:30 p.m. - 7:30 p.m.
1. ZGA will review the new city hall project. (5:30 - 6:30) Tom Zabala and Cathy Sewel, ZGA,
display some building material samples for review and discussion. They would like Council to
make a decision on the building materials tonight. A schedule is distributed and discussed.
General discussion. Distributes photos of building exteriors and discussion on the photos.
Council reviews the building material samples outside in the sunlight.
2. Ada County Sheriffs Office presents Sgt. Pat Schnieder who will take Sgt. Patrick Calley's
place at the Eagle Substation. Sgt. Schnieder provides Council an overview of his experience.
General discussion.
3. Jo Bolen with Gibbons, Scott & Dean will review the FY 00/01 audit. Jo Bolen discusses the
audit report. General discussion.
4. Stan Turner, an efficiency expert, will make a presentation to the Council. Council Member
Bastian introduces Stan Turner. Stan distributes information in regards to his business, The
Turner Group, Inc., and what services are provided. General discussion.
5. Mayor and Council's Report:
Guerber: No report.
Merrill: Discusses dates for a ground breaking ceremony for Merrill Park. Council concurs to
have the ceremony on July 9th before the City Council meeting.
Bastian: No report.
Sedlacek: No report.
6. City Engineer Report: No report.
7. City Clerk/Treasurer Report: Holladay Engineering would like to have the water master plans
returned. Eagle Water would like permission to park equipment on the City's lot at 1st and Idaho
Street. General discussion. Council Member Sedlacek will contact Eagle Water Company.
8. Zoning Administrator's Report: Moved to the end of the meeting.
9. City Attorney Report: Discussion on the city hall financing. General discussion.
Discussion on the proposal to the Chase family. General discussion.
I had a meeting last week with the attorney for United Water. I will bring this to the City
Council at the first meeting in July.
REGULAR COUNCIL AGENDA: 7:30 p.m.
1. CALL TO ORDER: Mayor Yzaguirre calls the meeting to order at 7:40 p.m.
2. .ROLL CALL: BASTIAN, MERRILL, SEDLACEK, GUERBER. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. CONSENT AGENDA:
· Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
· Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
Bastian moves to approve the Consent Agenda. Seconded by Guerber. Bastian: AYE;
Merrill: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES ......
Merrill moves to add to the agenda as Item ~eIG. Change Order for 1st Street Bridge.
Seconded by Sedlacek. ALL AYE: MOTION CARRIES ...............
5. FINAL PLATS: None
6. PUBLIC HEARINGS:
A. PP/FP-1-02 - Mercy Senior Village Subdivision - Mercy Housing Idaho Inc.: Mercy
Housing Idaho, Inc., represented by Glancey-Rockweil & Associates, is requesting a combined
preliminary plat and final plat approval for Mercy Senior Village Subdivision. The 5.44-acre site
is located on the east side. (WEV)
Mayor introduces the issue and opens the public hearing.
Mayor swears in Richard Cook.
Richard Cook, Briggs Engineering, representing the applicant together with Mr. Rockwell.
Provides Council a brief overview of the project. We are fine with site specific conditions of
approval. Discussion on the 10' wide pathway.
Zoning Administrator Vaughan: Displays an overhead of the plat and provides Council an
overview of the project.
Mayor closes the public heating.
General discussion.
Bastian moves to approve PP/FP-1-02 Mercy Senior Village Subdivision - Mercy Housing
Idaho, Inc. the combined preliminary plat and final plat with the following change: strike
Site Specific Condition #4; all other Site Specific and Standard Conditions of Approval
remain as written. Seconded by Merrill. THREE AYES: ONE ABSTAIN: MOTION
CARRIES .................
B. CU-3-02 - Bank Facility with Drive-up Service and ATM - Pioneer Federal Credit
Union: Pioneer Federal Credit Union, represented by Land Consultants Inc., is requesting
conditional use approval for a bank facility with drive-up service and an automatic teller machine
with associated drive-up lane. The site is located on the northeast comer of State Street and
Stierman Way at 560 E. State Street. The applicant has requested this item be continued to the
July 9, 2002 meeting. (WEV)
Mayor: Applicant has requested this be continued to the July 9, 2002 City Council meeting.
Guerber moves to continue CU-3-02 Bank Facility with Drive-up Service and ATM -
Pioneer Federal Credit Union to the July 9, 2002, City Council meeting. Seconded by
Sedlacek. ALL AYE: MOTION CARRIES ..............
7. NEW BUSINESS:
A. Open Container Permit Application: Kiwani's Club of Eagle is requesting an open
container permit for August 3, 2002 from 10:00 a.m. to 10:00 p.m. The event will be held at
Rocky Mountain Fitness 875 E. Plaza Dr. (SKM)
Mayor introduces the issue.
Sedlacek moves to approve the open container permit for the show 'n shine on August 3,
2002. Seconded by Merrill. Discussion. ALL AYE: MOTION CARRIES ................
B. Support letter for Drainage District #10frhree Cities Assessment Study: (LS)
Mayor introduces the issue.
Sedlacek: This should be Flood Control District #10 no Drainage District #10. Provides Council
an overview of the Study and discusses the support letter. The City work on this project can be
counted as in-kind match.
General Council discussion on the project.
Sedlacek moves to have the sign letter of support addressed to LTC Richard P. Wagenaar
and Debbie Willis. Seconded by Merrill. ALL AYE: MOTION CARRIES ................
C. Notice of award approval for Reid W. Merrill~ Sr. Park site improvements and
authorize the mayor to sign documents:
Mayor introduces the issue.
General discussion.
Merrill moves to approve the Notice of Award in the amount of $1,143,931.00. Seconded
by Guerber. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYE:
MOTION CARRIES .................
D. Authorization of the notice to proceed (for the Reid W. Merrill~ Sr. Park site
improvements). Approval is contingent on city attorney approval and bond and insurance
authorization. Authorizing the Mayor to sign documents once all conditions are satisfactorily
met.
Mayor introduces the issue.
Merrill moves that after receipt of all the appropriate documents the Mayor is authorized
to sign the Notice to Proceed. Seconded by Guerber. ALL AYE: MOTION
CARRIES ..................
E. CU-1-02 - Eagle Fanfily Worship Church Facility - Eagle Family Worship: Eagle Family
Worship, represented by Land Consultants Inc., is requesting conditional use approval for a
church facility. The site is located on the northeast comer of Floating Feather Road and Park
Lane at 3838 Floating Feather Road. Note: The requested height exception for a 50' high cross
has been withdrawn by the applicant. (WEV)
Mayor introduces the issue.
Shawn Nickel, Land Consultants, Inc., representing the applicant, discusses the cross and the
access point. Displays an overhead of the plan and discusses the access point and the cross.
General discussion on the septic system.
Zoning Administrator Vaughan: Provides Council an overview of the project. General
discussion.
Merrill moves to approve CU-1-02 Eagle Family Worship Church Facility - Eagle Family
Worship with Site Specific Conditions of Approval by the Planning & Zoning and Staff;
with Site Specific Condition #5 the last line to read: shall be removed from this site on the
completion of the construction of Phase 2 or five (5) years which ever comes first; and add
Condition #10: that the applicant shall design stubbing out for future sewer opportunities
to the building if that opportunity ever arises. Seconded by Sedlacek. Discussion. ALL
AYE: MOTION CARRIES .................
F. Resolution 02-08: A Resolution Of The City Of Eagle, Ada County, Idaho, Approving The
Execution Of A Municipal Lease Purchase Agreement And An Assignment Of Option
Agreement, Between The City Of Eagle And Wells Fargo Brokerage Services, LLC.;
Authorizing The Mayor And City Clerk To Execute And Attest The Municipal Lease Purchase
Agreement And The Assignment Of Option Agreement; And Providing An Effective Date. This
meeting was continued from the June 13, 2002 meeting.(SEB
Mayor introduces the issue.
City Attorney Buxton: Distributes copies of the proposed Resolution 02-08 and discusses the
Resolution and the financing of the city hall project. The documents will need to be signed
before 1:00 p.m. on Thursday, June 20, 2002. The City will need to make the $300,000 payment
on or about July 31st. Discussion on the rate of 4.86%. The second payment would be due
anytime after the first of the next fiscal year. General discussion.
Sedlacek moves to approve Resolution 02-08: A Resolution Of The City Of Eagle, Ada
County, Idaho, Approving The Execution Of A Municipal Lease Purchase Agreement And
An Assignment Of Option Agreement, Between The City Of Eagle And Wells Fargo
Brokerage Services, LLC.; Authorizing The Mayor And City Clerk To Execute And Attest
The Municipal Lease Purchase Agreement And The Assignment Of Option Agreement;
And Providing An Effective Date with the caveat that we acknowledge that Section 1.2 of
the Municipal Lease Purchase Agreement may be adjusted to address the property taxes.
Second Bastian. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: NAY: MOTION
CARRIES ...................
G. Change Order No. 1 - 1st Street Bridge:
Mayor introduces the issues.
City Clerk: Elwin Butler, Holladay Engineering, faxed the change order over today. I provided
the Zoning Administrator Vaughn a copy and he will address the change order.
Zoning Administrator Vaughn. Discusses the cost on the change order. General discussion.
Bastian moves to approve Change Order No. 1 for the 1st Street Bridge in the amount of
$515.00. Seconded by Merrill. THREE AYES: ONE NAY: MOTION CARRIES ..........
Further discussion on the Change Order. Council would like to have a written explanation from
Holladay Engineering on the Change Order.
Merrill moves to reconsider the motion on the payment of the Change Order No. 1 - 1st Street
Bridge. Motion dies for lack of a second.
Mayor calls recess at 9:05 p.m.
Mayor reconvenes at 9:20 p.m.
8. BUDGET DISCUSSION FOR FY 02/03:
Mayor introduces the issue.
City Clerk distributes a Discussion list.
Mike Mongelli, City Building Official, distributes building permit information to the Council and
discusses the same. To date the permits are off 16%. I would recommend a 5% reduction in
building fees.
Discussion on the Library budget. The Council would like the Library Board to present their
budget to the Council. Council is particularly interested in the personnel costs, lynx system
maintenance, courier costs, books, videos and the self check-out system.
Zoning Administrator Vaughan: Discussion on the historic lights at Eagle River, the South
elevation fascia and the pathway. General discussion.
Update on comprehensive plan process with Ada County and Boise City. General discussion. I
will provide Council a memo on the procedures and negotiations.
Discussion on condo plat process. General discussion.
Discussion on sign code enfomement. General discussion.
Discussion on budget items: pedestrian pathway 123 Aikens - 1st street bridge and the museum
parking lot paving.
Discussion on the cost of the 1st Street parking lot.
Further discussion on the list of topics.
9. AD,JOURNMENT:
Sedlacek moves to adjourn. Seconded by Bastian. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 12:00 a.m.
Respectfully submitted:
CITY CLERK/TREASURER
APPROVED:
RICK ~-,A~
MAYOR v
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