Minutes - 2013 - City Council - 04/09/2013 - Regular EAGLE CITY COUNCIL
Minutes
April 9,2013
PRE-COUNCIL AGENDA: 5:30 p.m.-6:30 p.m.
1. Presentation on the Eastern Treasure Valley Electric Plan(ETVEP)—Idaho Power Company,
Blake Watson. Jarrod Hansen, Jurisdiction Planner, displays a power point presentation and
discusses the same. General discussion.
Blake Watson continues with the power point presentation and discusses the implementation
plan. General discussion.
2. Update on Eagle and Plaza Intersection Craig Herndon ACRD. Sabrina Anderson, ACHD,
displays power point map of the Study Area and discusses the project. General discussion.
3. Mayor and Council Reports:
4. Butler: the Library Board meeting was cancelled.
Defayette reports on the Scenic Byway meeting. April 14, 2013 the new signs will be in place.
General discussion on the Welcome Eagle sign and the Scenic Byway sign on Highway 55.
Pierce reports on the Senior Center Board meeting. They are opening a couple extra days a week
for games and activities.
Mayor reports on the MYAC meeting. The MYAC presented the YMCA a check for$1,000.00.
Mayor reports on EEZ Street project. Reports on the Eagle Motor Sports complex. We are
planning on meeting with the Department of Commerce.
4. City Hall Department Supervisor Reports:
Park&Rec Director Aho: Reports on the March 29th native plant planting that was done at the
Sports Complex which was done by volunteer labor. Discusses the Chamber of Commerce's
Easter Egg Hunt. Reports on the dirt moving on the bike trails which is being done by volunteer
labor. We are working with the Historic Commission to place a rooster in Merrill Park. General
discussion.
Discussion on Veteran's Trail.
Zoning Administrator Vaughan: None
City Clerk Bergmann: None
5. City Attorney Report: None
INVOCATION:
REGULAR COUNCIL AGENDA: 6:30 p.m.
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:40 p.m.
2. ROLL CALL: GRASSER,DEFAYETTE,BUTLER, PIERCE. All present. A quorum is
present.
3. PLEDGE OF ALLEGIANCE: Mayor Reynolds leads the Pledge of Allegiance.
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4. PUBLIC COMMENT: Patricir Minkiewicz, discusses the previous Council meeting and
the process of selecting a new Council Member. Questions and answers between Patricia and
new Council Member Pierce.
Jay Friday, Discusses the process of selecting a new Council Member and discusses prior
Councils. Questions and answers with new Council Member Pierce.
Foad Roghani, displays a for the Idaho Performing Arts performance and discusses the same.
Butler moves to amend the Agenda by adding under New Business as item #8C
discussion and assignment of liaison positions since we have a new Council Member.
Seconded by Defayette. ALL AYES: MOTION CARRIES
5. CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
♦ Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of March 26,2013.
C. Memorandum of Understanding Agreement between the City of Eagle and
The Idaho Council of Governments: (JDR)
D. Resolution 13-08: Fair Housing Resolution declaring April Fair Housing month
in Eagle, Idaho. (SKB)
E. Noise Waiver Request: Hailey Head is requesting a noise waiver for is
requesting a noise waiver to be utilized June 29, 2013, extending the time until
11:00 p.m. at Wood River Cellars to accommodate her wedding reception.
(SKB)
F. Noise Waiver Request: The senior class of Capital High School is requesting a
noise waiver to be utilized on May 4, 2013, extending the time until 11:00 p.m.
at Wood Rivers Cellars to accommodate their Senior Prom. (SKB)
G. Parks and Pathways Commission Re-Appointment: Mayor Reynolds is
requesting the re-appointment of Don Stockton to the Commission. Mr.
Stockton will be serving a three(3)year term that will expire in April 2016.
(JDR)
H. Parks and Pathways Commission Appointment: Mayor Reynolds is
requesting the appointment of Dan Friend to the Commission. Mr. Friend will
be serving a three (3)year term that will expire in April 2016. (JDR)
I. Approval of lease agreement between Eagle Tropical Sno (owned by Debbie
Small)and City of Eagle for vendor space at Heritage Park. Ms. Small will
be operating a sno cone shack at the park(MA)
J. Approval of lease agreement between Kona Ice Treasure Valley,(owned by
Calleen Harris-Site,Paul Site and Carla Harris) and City of Eagle for
vendor space at Ada-Eagle Sports Complex. Ms. Harris-Site, Mr. Site and
Ms. Harris will be operating a mobile shaved ice truck at the park. (MA)
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Grasser moves to approve the Consent Agenda,Items#A through#J. Seconded by
Defayette. Grasser: AYE; Defayette: AYE; Butler: AYE: Pierce: AYE; ALL AYES:
MOTION CARRIES
6. UNFINISHED BUSINESS: NONE
7. PUBLIC HEARINGS:
A. RZ-11-08 MOD and PP-05-12 - Revnard Subdivision - Foxtail Partners, LLC.: Foxtail
Partners, LLC, is requesting a development agreement modification and preliminary plat
approval for Reynard Subdivision a 241-lot (206 buildable, 2 commercial, and 33 common)
subdivision. The 80.02-acre site is generally located on the north side of West Chinden
Boulevard (Highway 20-26) approximately 340-feet west of the intersection of North Fox Run
Avenue and West Chinden Boulevard (Highway 20-26) at 990 West Chinden Boulevard
(Highway 20-26)(WEV)
Mayor introduces the issue.
Mayor: Does anyone on Council have any exparte contact to declare? None
Mayor: Does anyone on Council have any potential or actual conflict of interest?None
(Problems with the computer and the presentation. Council moves to Item#8A.)
Mark Tate, M3 Companies: Welcomes Council Member Pierce. I'm here tonight to talk about
the Foxtail project. Displays a power point presentation discusses the same and provides Council
some history of the project. Mark displays a letter that he handed out to the Council which
provides history of the development, discusses the neighborhood meetings, meetings and
conversations with the neighbors. General discussion.
Ms Joann Butler: I will discuss some of the modifications to the Development Agreement and I
will address issues that have been raised by your City Attorney. This afternoon you're City
Attorney and I received a letter from Holland & Hart which I will discuss and which your City
Attorney has provided you tonight. General discussion.
Mayor opens the Public Hearing
Don Knickrehm, 1403 Mace Road, representing Mr. Wilson and his companies who own the 5
acre parcel. Discusses the 10' berm.
Planner Williams: What is before you tonight is a preliminary plat, development agreement
modification, and 2-3 issues that have been discussed in great detail. The Planning and Zoning
Commission has recommended unanimously approval of this with the Conditions of
Development and the Site Specific Conditions and Standard Conditions of Approval that are
placed on the plat. Planner Williams provides the Council an overview of the applications
General discussion.
Mayor calls a recess at 8:50 p.m.
Mayor reconvenes at 9:00 p.m.
Dana Borgquist, 675 Pickford, Meridian, I am going to testify as a resident of Meridian not the
Chief of Police for Eagle. I live in Paramount Subdivision which is right across the street from
this development and I am in favor of this subdivision. I would have also been in favor of
commercial development if that would have happened. I think everyone in involved have bent
over backwards to make this a good development.
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Dave Szplett, Development Services Manager for ACRD, I have no objection to this project.
The Current plan meets IT Policies. Discusses the accesses. I mostly came to respond to your
questions and concerns. General discussion.
Brian Schuaden, 6620 N. Fox Run Avenue, Meridian, I would like to address the berm and the
access. Displays some pictures in reference to the berm. Discussion on the berm. General
discussion.
Shawn Kirkmon, 6452 N. Fox Run Avenue, Meridian,this plan affects me the most as 5,000 cars
would be going by my house everyday. They are going to access our light.
Dallas Hansen, 645 W. Sly Fox St., Meridian, the biggest problem is access to Chinden by the
development. Discusses the access.
Kathryn Geoyer, Holland & Hart, we represent the Homeowners. I think Council has our letter
submitted last week and the letter we faxed to the City Attorney today which Council has.
Discusses the berm.
Jay Friday, 1528 N. Sunup Way, discusses his background, discusses the new lots in Castlebury,
discuss the zoning in the area and small houses being put next to large houses. General
discussion.
Jeffrey Smith, 6621 N. Fox Run Avenue, my name is in some of the documents referenced here
tonight. Discusses the 5 acre lot. We would like the berm going up Chinden. Mr. Wilson agreed
to the berm. I oppose the access not the development. Access to the light makes senses.
Discussion on the access.
Cindy Moore, 6673 N. Fox Run Avenue, Meridian, my points have all been covered. I still want
the berm behind my property.
Ryan Moore, 6673 N. Fox Run Avenue, Meridian, our Homeowners Association has worked
with Mark Tate and we thought we had an agreement. I went to ACHD to talk about access and
we had an agreement. All we are asking for is that the berm be in the document.
Bill Brownlee, M3 representing the Foxtail applicants, displays a proposed site plan. Discusses
the berm issue, access,traffic, and the neighborhood meetings.
Mayor closes the Public Hearing
General Council discussion.
Mark moves to approve RZ-11-08 MOD and PP-05-12 with the following conditions
amended in the Development Agreement: 3.1 under Uses, we add as a permitted use
restaurant with drive-thru; 3.17 under the Berm; the condition for the berm be modified so
that the berm is to be installed on the park land shown as Block 3 on the Plat that is
submitted with this application and the berm shall be adjacent to the two lots in the
subdivision called Fox Tail that are north of the 5 acre piece of property; that item 3.3.3 be
added to the Development Agreement that clarifies that the 5 acre parcel shall have a
density of 1 unit per acre with the language as recommended in the document submitted
by Joann Butler with the long footer ending in restated da3.28.13.docx-2; and that a
condition is added to the Preliminary Plat which states "a stub street shall be required for
future connection to Fox Run Avenue if approved by ACRD and ITD and concept plan for
this roadway connection shall be provided to the City Council for their review and ultimate
approval or denial by the next regular meeting on April 23,2013". Seconded by Defayette.
Discussion. Grasser: NAY; Defayette: AYE; Butler: AYE; Pierce: AYE: MOTION
CARRIES
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Mayor calls a recess at 10:50 p.m.
Mayor reconvenes at 11:05 p.m.
8. NEW BUSINESS:
A. IFYWP 2014—2018—Integrated Five-Year Work Plan: ACHD staff will discuss the
preparation of an updated list regarding the prioritization of transportation project within the City
of Eagle. (WEV)
Mayor introduces the issue.
Zoning Administrator Vaughn provides Council an overview of the Integrated Five-Year Work
Plan. General Discussion.
Butler moves to approve the Five-Year Work Plan as presented. Seconded by Pierce. ALL
AYES: MOTION CARRIES
B. Discussion of moving development agreement extensions of time to staff level: (MD)
Mayor introduces the issue.
General discussion.
B. Discussion and assignment of liaison positions.
Mayor introduces the issue.
General discussion on liaison positions for the Council Members. The Clerk will make the
necessary changes Council has decided on email the list of the new liaison positions to the
Council.
9. EXECUTIVE SESSION: Pending& Threatened Litigation 67-2345 (f) (MLB)
67-2345. Executive sessions-- When authorized. (1)An executive session at which
members of the public are excluded may be held, but only for the purposes and
only in the manner set forth in this section. The motion to go into executive session
shall identify the specific subsections of this section that authorize the executive
session. There shall be a roll call vote on the motion and the vote shall be recorded
in the minutes. An executive session shall be authorized by a two-thirds(2/3)vote
of the governing body. An executive session may be held:
(f) To communicate with legal counsel for the public agency to discuss the legal
ramifications of and legal options for pending litigation, or controversies not yet
being litigated but imminently likely to be litigated. The mere presence of legal
counsel at an executive session does not satisfy this requirement;
Mayor Reynolds introduces the issue.
City Attorney Buxton: Pursuant to I.C.67-2345(0 for pending litigation or controversy not
yet litigated but likely to be litigated with regard to the coffee roasting situation at
Rembrandts.
So moved by Butler. Seconded by Pierce. Grasser: AYE; Defayette: AYE; Butler: AYE:
Pierce: AYE; ALL AYES: MOTION CARRIES
Council goes into Executive Session at 11:15 p.m.
Council discusses the coffee roasting situation at Rembrandts.
Council leaves Executive Session at 11:25 p.m.
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Grasser moves to instruct the City Attorney to issue a Show Cause to Rembrandt's owner
with regard to the noxious odor coming out of the smoke stack and that they come back to
the next council meeting and Show Cause and they have 30 days to remedy the problem.
Seconded by Butler. ALL AYES: MOTION CARRIES
10. ADJOURNMENT:
Grasser moves to adjourn. Seconded by Butler. ALL AYES: MOTION
CARRIES...
Hearing no further business, the Council meeting adjourned at 11:30 p.m.
Respectfully submitted: o,,,\:.......,,
.J1- )\G- Imo" \ Oar ,:.% `!\l's,^'v r u ao w min*',�r.
SHARON K. BERGMANN t'•
CITY CLERK/TREASURER ry * : •"
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l'ROVED: '
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/te.i ..,i4«.:• ,_
FAMES D. RE 0 ii S
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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i
EAGLE CITY COUNCIL
PUBLIC HEARING SIGN-UP
RZ-11-08 MOD and PP -05-12 - Revnard Subdivision - Foxtail Partners, LLC
April 9, 2013
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April 9, 2013
Via E -Mail
Eagle City Council
c/o Mike Williams
City of Eagle Planning & Zoning Department
660 E. Civic Lane
Eagle, ID 83616
RE: Foxtail Partners/Reynard Subdivision & Foxtail Subdivision Homeowner Discussions
Dear Council Members:
Foxtail Partners, LLC is the contract purchaser of the property commonly known as the Foxtail Golf
Course property and the applicant in connection with Reynard Subdivision. The following is a summary
of the interactions and discussions that have taken place between our initial neighborhood meeting on
August 8th, 2012 and April 9th, the date of the Reynard Subdivision City Council meeting. The summary
focuses primarily on the period between the Planning & Zoning meeting and the City Council meeting.
The purpose is to provide the Council with a chronological account of various communications and a
context of how we have arrived where we are.
We realize that the Council cannot delegate its authority to review subdivision plats to neighbors of the
applicant's property, but also know that the Council appreciates an applicant's attempt to work with its
neighbors to reach common ground where possible. Foxtail Partners, and me personally, have worked
with our neighbors.
On August 8h, we held a neighborhood meeting at Eagle City Hall, which was well attended by people
from within the area, to show the neighbors a conceptual site plan that included mixed use and residential
uses on the Foxtail Golf Course property (all of which is zoned for mixed use). As part of the mixed use
area along Chinden Blvd, we proposed to have 200 units of multi -family, which is an allowed use in the
mixed use zone and a portion of the 5 acres which is not a part of this Reynard Subdivision. This
proposal also included a primary access to Reynard Subdivision from the light at Chinden Boulevard and
Fox Run Drive.
The four main requests that were made were to 1) not take access from Fox Run Drive 2) move the main
access further west 3) move the commercial further from their neighborhood„ and 4) to eliminate the
multi -family. Unfortunately, the most notable thing about the meeting was not the feedback we received
(which we addressed in our subsequent submittal), but the tone of the meeting. From the very beginning
certain attendees were accusatory and threatening. While we tried to make clear that we were there to
elicit their feedback so we could adjust our site plan, the more vocal neighbors were not interested in a
productive dialog.
On November 15th, approximately three months after our neighborhood meeting, we submitted our
preliminary plat, addressing the major issues from the neighborhood meeting. This plat addressed all four
of their concerns by 1) eliminating all multi -family entirely 2) reduced the commercial area to 1.74 acres
and 3) removed the 5 acre Fox Run parcel from the plat and 4) eliminated all access to Fox Run Drive.
After the application was reviewed by lTD and ACRD, lTD recommended a stub street, and ACHD
required that a stub street, be extended to provide future access to the 5 acre parcel located between our
preliminary plat and Fox Run Drive. On February 11th, we submitted a revised preliminary plat that
included the required stub street.
C �/�/� -/ 3
4/10/2013
•
What Every Voter Needs To Know About
The Eagle City Hall Bond Election
Presented by
Jell- Lune.. Chairman & Treasurer
Cmnnuttec In Pas or o1 Fagle CCs l all OW nership
Apr.I 10. 2013
Eagle City Hall Bond Election Details
The Eagle City Hall bond election is Tuesday, May 21, 2013 Polls open at 8:OOAM, close at 8.00PM.
Precinct Name Address City
1401 Star EMS Building 8820 W State St 11x,
1402 Eagle Muddle School 10x101 W Fl000ng Feather Fid
1403 Eagle Lulled Methtdlst 1 ho,. h 415 5 E:agk HC
1.0.5 51, Library 1f17;4, W State St
I
1106 E,µila !lig!. 5111oo1 571 V Park 1.11
1.107 E'xglt. Elementary S, I,o ll 475 5 Eagle 120
1.108 Eagle India Elementary 5. hoot 650 F Nan. h Dr
140•, Seven Oaks Elementary S, haul 1441 5 Sevenoaks WF
1411. I Eagle Pubhc Ltbrars 1015 Sussman Wy
1411 I Ewglr Cm Hall 0401.
1113 1 Paramount Elementary S, pool 5501,4 Pru111.11 Or
1115 hall. ny Go11 Course 2616 5 Mar�vust P1
1116 Eagle Fue StatIon • 1 1.3.1. Iron Eagle Dr
1503 8011tng Hells Public ( barter 5.11...1 1.140115 Horseshoe Bend 12,1
1'104 0110des Hills Elementary "4.1'..,1 14301 A Sloan St
Eagle
Eagle
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Eagle
Eagle.
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Eagle
1401, 1
Voter Pe" ea rJur•uea
Lam MIM l.1 lin,, 11)0 .. ‘17.”.111.•
, .... ",. 1,11 .a, .,.d m:ol ..oar,• ,eale ,ale1.411,11
Mb. 1' 1.41 r..t•"n Mir _. t. Mill.,,,,,, 1.11.1
To lird where you ,.we 4571 . . or ru11!he Atlas Courcy F,ie.tron., Illi,.- a 287 NW,
. The ballot proposition asks, "Shall the City of Eagle be malionzecl to incur an indebtedness and
issue and sell its general obligation bonds f .1 to pay the cost of acquisition of City Hall, J ..f all as
more fully provided in Ordinance No, 692, adopted on February 26, 2013P•
• Two-thirds of voters must vote "in favor" for the proposed bonds to be issued and sold
• The ballot proposition authorizes city officials to levy a property tax increase. if necessary. to repay
the proposed bonds, othenuise, investors would not buy the bonds. However, city officials do not
need to increase property taxes because the money currently spent 011 lease payments could instead
be used to make the lower bond payments to buy the budding.
1
What Is The Final Purchase Price?
How Will The Acquisition Be Financed?
► The final purchase price for Eagle City Hall is $1,899,999, which is $515,688 (21.3%) less
than the contractual purchase price of $2,415,687.
► If the bond election is successful, the City of Eagle will use the net bond proceeds and
$825,925 in cash to purchase Eagle City Hall and pay related expenses.
► Summary bond information:
interest rate
2.0% per annum
("Anticipated")`
Bond principal $1,200,000
Bond interest $194,932
Total bond amount $1,394,932
Annual bond payment -$93,000*
Bond duration < 15 years
The range of anticipated interest nates is from 1.0% to 4.0"!, per annum.
'Biannual bond payments on March 15th and September 15th.
The City has existing indebtedness payable from a library bond levy, of approximately
$1,124,875, including interest accrued to the date of election.
3
What Are The Land 86 Building Lease Terms?
Although the City of Eagle owns the land underneath Eagle City Hall, the land is
currently leased to the building's lessor, Hawkins -Smith, for a maximum 50 -year term.
The lease rate is $1,000 per year for the next 13 years, and $12,000 per year
thereafter.
' The City occupies the 13,005 -square foot Eagle City Hall on a year-to-year 'hybrid' lease,
meaning the City pays all taxes, insurance, utilities and maintenance costs in addition to
the building's lease payments.
The contractual lease rate is fixed fora maximum 50 -year term at $18.50 per square
foot, or $240,592 per year. The lease may be renewed each fiscal year pending a
budget appropriation.
For the current fiscal year, a lower lease rate of $10.95 per square foot, or $142,405
per year, is in effect.
At the start of the next fiscal year, the lease rate reverts to the contractual lease rate.
► If the City buys the building, both the land and building leases terminate.
► The level of property taxes currently being collected fully covers the building's lease
payments, whether at the contractual or lower lease rate.
4
4/10/2013
2
What Does Ownership Of Eagle City Hall Mean?
Ownership Of Eagle City Hall Means:
• Less Cost Than Leasing
• No Property Tax Increase
• Greater Benefits For Eagle's Future
Ownership Means Less Cost Than Leasing
The total cast to own versus lease, operate and maintain Eagle City Hall includes these elements (All
monetary figures cited below are annual c sts.1
, <her the nest 15 fiscal vrars. the building lease ra7;\,
will not always fir 0240 592 per year Fur the current
fiscal veal the lower lei rate of S142.405 per year
is in effect And if the bond election is unsu<cesslul Total (cat elements
,t officials soil seek and the Irswr could grant Bond eleruon costs
further leave concrssmns The bmldung Iraex rate oe I,I Ind leas, pwmens rec, .vrd from lesser
5214 409 per year is a utulhrrtf average of lour fiscal
',ars at the lower leas rate followed In eleven fiscal ))) Building kaae psctnents pnidto lessor
\ears at the t ontracntal ]rates rete Imtia] acqu¢ition costs lin> luting cash darn pnownti
1 Net annual savings idennted Is Councilman Grasser 1 Bund pnnrtpd and interest pivments
[r•:1,.,:>,wIS
i ax fMn
Nagle Cu, Hall Figlr Cin Hall
001 $333)
.$2 4671 5246'1
5214.4091 S01
SO 550,2131
50 553.0001
FLIT lease pemment om building $?40,592 IOperaung cwsts fe g. utdrursi and maintenance crisis 574 1411 574.1411
Insurance costa 53.034 )(Insurance cams 53034) $1,3171
1Propertt taxes $16,604(- )(property taxes 516.604) 501
'Total costs that would go asa1 alter purchase S21>0,2301 'Income traducedle.g., i onlrrencr MOM rentals) -582i1 -58271
'Assume 15 i ear b>nds<rnanu /liniment $91,0001 Land and/or lidding salvag, values 52h,18( 5114,8471
'Net annual 3111411f• $167.2301 'TSI 5278,71 1 810 5,79 81
17/ the upper left table, the three elements in gray shading - lease payments, insurance costs and
property tuxes - are the (current costs" identified by Col,ncelrnan Grasser's net annual savings
analysts that would be eliminated through ownership The net (171,1110/ savings equal .$167,230.
Lease payments terminate when the City owns the building
Ownership reduces insurance costs via Idaho Counties' Risk Management Program (ICRMP)
The City pays no property taxes on land and buildings that it owns
The upper nght table shows all cost elements. The last four cost elements - insurance costs, property
taxes, income produced and land/building salvage values (or "the estimated value an asset will
realize upon its sale at the end of its useful Life" [Investopedia coml) are zero or offset the total cost
of ownership
4/10/2013
3
Ownership Means Less Cost Than Leasing (2)
Annual ( ost of (juntng ss 1 eastng ogle ( its 11.11 Inca 1 'est of Owning ss 1 eastog Eagle (.IIAIlII
(including operating and staIntenanct resist knelt/ding operating and U1/4[11411211114V Omit)
—1044 144.1e • in
IN
'co :1,Jsme COI
.eat—assr
The graphs show the annual and total costs of owning versus leasing, operating and maintaining
Eagle Crty Hall over the next 15 years, including all previously -defined elements.
The total cost of leasing (at the contractual lease rate of $18 50 per square foot), operating
and maintaining Eagle City Hall is $278,714 per ear, or $4,180,717 over the next 15 years,
If the City buys Eagle City I lall for $1,899,999 (and issues $1.2 million in bonds at an
interest rate of 2 0% per annum), the total cost of owning, operating and maintaining the
building is $105,798 per year. or $1,586,889 over the next 15 years.
When total costs are accounted for. the City and taxpayers could realize savings of $172,916
(62.0°0 per year, or approximately $2,593,828 over the next 15 years, by owning versus leasing
the building. This analysis shows the total cost savings are $5,686 (3 4%) higher per year, or
$85,290 higher over the next 15 years, than the net savings identified by Councilman Grasser
Ownership Means Less Cost Per Household
Cost per Household to Own vs. Lease Eagle City Hall
(including operating and maintenance costs)
L Annual cost per household (for 15 years)
$32.79 ke Monthly cost per household (kir 180 months)
$2.73
$12.45
$1.04
I case Eagle City Hall at contractual (case rate Bu) Eagle Ilall for S1.899.999 (and issue
(of $18 50 per square foot) $1 2 million in bonds at interest rate o12.0%
per annum)
The chart shows the annual and monthly costs per household to own versus lease, operate and
maintain Eagle City Hall (There are -8.500 households in Eagle. The per -year and per -month
figures cited below are for 15 years and 180 months, respectively )
The cost per household to lease (at the contractual lease rate of $18 50 per square foot),
operate and maintain Eagle City Hall is $32.79 per year, or $2.73 per month.
The cost per household to own (by buying the building for $1,899.999 and issuing $1 2
million in bonds at an interest rate of 2 0% per annum). operate and maintain Eagle City
Hall is $12.45 per year. or SI .04 per month.
When total costs are accounted for. each household could realize savings of $20.34 (62 00o) per
year, or $1.69 per month, by owning versus leasing Eagle City Hall.
4/10/2013
4
Ownership Means Reduced City Costs
The ballot proposition pledges a property tax
levy to pay the bonds.
► AnnuaIly, the City Council can opt to pay the
bond payments from the City budget and
avoid separate levies for the bond payments.
Current property taxes fully cover the full Iease
payments and related costs.
► If city officials opt to pay the bond payments
out of the annual budget,
► Building -related expenses reduce by
$167,230 per year.
► If all other City budget items remain the
same as FY 12/ 13 budget, the net effect
potentially justifies a property tax
reduction.
> A majority of City Council members have
stated that they favor using City budget
monies to make annual bond payments,
not by increasing property taxes.
9
CITY OF EAGLE GENERAL OBLIGATION BOND ELECTION MAY 21, 2013
PrtacIpal amount a *1,100,000.00
Anticipated Interest Rate at 2.0% pa annum • *194,932.00
Total amount to be repaid of the 15 year Bfe of the Bond - *1,394,932.00
Estimated Annual Payment on the Bond • *93,000.00
•Pebraq 18, 2013 Taxable Market Value (approximate) • *1,953,946,190
•Annual Levy Rate for PY 13/14 (approximate) • 0.000048
TAXABLE VALUE
0f RESIDENCE
580.000
590.000
895.000
8100.000
8125.000
5150;000
5175.000
5200,000
5225.000
8250.000
5300.000
5325.000
8350.000
$375.000
5400.000
$500,000
TY 13/14
ANNUAL PAYMENT
LEVY RATE
0.000048
83.84
84.32
84.56
$4.80
86.00
57.20
88.40
89.60
S10.80
812.00
814.40
815.60
S16.80
518.00
519.20
824.00
IT 13/14
M ONTmLY PAYMENT
LEVY RATE
0.000048
50.32
50.36
80.38
50.40
$0.50
50.60
80.70
so.ao
80.90
51.00
51.20
81.30
81.40
51.50
51.60
52.00
•The Aoaoal Lee, win adjust when the Taxable Market Values change
Options for net annual savings
► Ultimately, city officials will decide what could be done with the net annual savings from
buying Eagle City Hall. For example, city officials could decide to:
► Reduce our property taxes. Each household could realize a property tax reduction of
over $20 per year.
Pay off the bonds early. Doing so would minimize the interest we pay on the bonds.
► Fund high-priority city projects, such as infrastructure development and maintenance.
► Some combination thereof
10
4/10/2013
5
Ownership Means Greater Benefits
For Eagle's Future
Oxnership of Eagle Ca Hall provides significant savings to the City of Eagle and
taxpayers
In 15 years or less, the bond payments will cease and we will own our Eagle City Hall,
which further reduces our property tax burden.
These are just a few examples of the greater benefits that ownership provides for our
City's future
Conclusions
Ownership of Eagle City Hall means less cost than leasing. no property tax increase and
greater benefits for Eagle's future
For more information, please visit
'rhe City of Eagle's website at ntt++.cttynh•aglt• ote;, or
The Committee in Favor of Eagle City Hall Ownership's website at
'.•',ta (m lt't:ler u,hall to nl
12
4/10/2013
6
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7,1'10 ' ^e•,1•Icr. b: I SVerls
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May n, 2012
F17 tr. r (
S61. 200
k W!.J..l. 4115751
080 000 000.
505E 1- • zr,
WHEREAS, Foxtail has submitted to Eagle a Development Site Plan in connection with Foxtail's
applications to modify the Original Development Agreement and for preliminary plat approval (Eagle City
File Nos. RZ-11-08MOD and PP -05-12) (collectively, the "Applications'). The Development Site Plan is
attached hereto as Exhibit C and made a part hereof; and
WHEREAS, Eagle's City Council has, after public hearings and deliberations, determined that the
Applications and this Agreement are in the best interest of Eagle as they allow the Property to be
developed in the future in a manner that is in harmony with the existing community.
NOW, THEREFORE, Foxtail, ,Nilson and Eagle desire to enter into this Agreement, and for and
in consideration of the mutual covenants contained herein, it is agreed as follows:
ARTICLE I
LEGAL AUTHORITY
This Agreement is made pursuant to and in accordance with the provisions of Idaho Code 67-
6511A and Eagle City Code, Title 8, Chapter 10. An affidavit of Foxtail agreeing to submit the Property to
this Agreement and to the provisions set forth in Idaho Code Section 67-6511A and Eagle City Code
Section 8-10-1 is on file with Eagle and is incorporated herein by reference.
ARTICLE 11
CONDITIONS ON DEVELOPMENT
2.1. Golf course operations may continue on the Property, or such portions of the Property,
until Foxtail or Wilson elects to abandon such operations. Foxtail and—Wilson will develop the Foxtail
Property and Wilson will develop the Wilson Prooertv subject to the conditions and limitations set forth in
this Development Agreement. Further, Foxtail and Wilson, as applicable will submit such applications
regarding design review, preliminary and final plat reviews, and/or any conditional use permits, if
applicable, and any other applicable applications as may be required by the Eagle City Code, which shall
comply with the Eagle City Code, as it exists at the time such -applications are anadeexsept-as-otherwise
provided -within -this -Development Agreerentthe Applications were made.
2.2 The Development Site Plan (Exhibit BC) represents the OwnoisFoxtail s current- refined
concept for senvletiendevelopment of the RrejeetFoxtail Property. Aolf_the GonseptDevelo mo ent Site
Plan is modified significantly in the future andevolves. the -Qty understands -and agrees that-oe4a3n
changes in that concept may occur er- be required. If _the City determines that any such changes require
additional public comment due to potential impacts on surrounding property or the community, a public
hearing shall be held on any proposed changes in the ConceptDevelooment Site Plan and notice shall be
provided as may be required by the City.
2.3 The uses areas depicted on the ConceptDevelooment Site Plan (herein referred to as
"Use Areas") shall be subject to the following use, size and/or density limitations
2.3.1 For the "MU DA (Commercial) Mixed Use Area" consisting of approximately
1.74 -acres as indicated on the CenseptDevelooment Site Plan, the permitted uses shall be all
those that are permitted or conditional uses identified under the Mixed Use District in Eagle City
Code 8-2-3 except for the following uses, which are prohibited:
• Cemetery
• Circuses and Carnivals
• Drive in Theater
• Kennel
• Mortuary
C:1Users\randrus\AppDatalLocal\Templop4eu4g31M3 Comments on P&Z Recommended Restated DA (3-28-
13).docx - 2
If the permitted and conditional uses in the MU zoning designation are expanded, such
expanded uses shall be allowed as permitted or conditional uses as the case may be. As
depicted on the Development Site Plan, the MU -DA (Commercial) Mixed Use Area shall be
limited to 1.74 -acres. Commercial Mixed Use Area development shall be subject to design review
compliance, with design review approval by Eagle consistent with Eagle City Code. Any
commercial building shall be set back a minimum of eighty (80) feet from any existing adjacent
residential structure. Appl+saat-Foxtail shall endeavor to locate one or more of the following uses
in the Commercial Mixed Use Area:
• Church
• Computer Store
• Book Store
• Restaurants
• Banks/financial institutions (including drive thru)
• Specialty retailers
• Fitness centers
• Sporting goods stores
• Retail pharmacies
• Office, business and professional
• Professional activities
2.3.2 The "Residential Use Area" consists of approximately 78.28 -acres (inclusive of
open space). The maximum density for the Residential Use Area shall be approximately 2.63
dwelling units per acre with a maximum of 206 dwelling units. Residential uses in the Residential
Use Area shall not require a conditional use permit. Sidewalks and pathways shall be constructed
in appropriate locations to provide pedestrian connectivity throughout the Foxtail Property, which
pedestrian connectivity shall be reviewed by Eagle upon the submittal of a preliminary plat
application. The Residential Use Area shall emphasize transitioning with patio home dwellings
(higher density) located in proximity to Chinden Boulevard to single-family dwellings (lower
density) located adjacent to existing residential uses. The minimum required open space shall be
comprised of no less than 20% of the total gross land area of a particular portion of the
Residential Use Area; provided, however, that that portion of the Residential Use Area containing
lots greater than 37,000 square feet in size shall be excluded from the minimum open space
calculations. Minimum lot sizes and setbacks shall comply with the following table:
Commercial Proposed Setbacks
Front 10 feet
Rear 20 feet
Side 7.5 feet
Residential
Minimum Lot Size: 5,000 SF
Front
Rear
Side/Street Side
Minimum Lot Size: 10,000 SF
Front
Rear
Side
15 feet to living area / 25 feet to garage
15 feet
5 feet/15 feet
20 feet to living area / 25 feet to garage (front)/30 feet to
garage (front) on loop roads
20 feet
5 feet (additional 2.5 feet per story)
C:1Users\randrus\AppData\Local\Temp\op4eu4g31M3 Comments on P&Z Recommended Restated DA (3-28-
13).docx - 3
Side Block 16 Lots 7, 8 and
Block 17, Lots 9, 10, 13, 15
Collector Front
Minimum Lot Size: 17,000 SF
Front
Rear
Side
Side Block 16, Lots 4 and 5
Minimum Lot Size: 37,000 SF
Front
Rear
Side
5 feet
25 feet to living area / 30 feet to garage (front)
25 feet
20 feet
7.5 feet (additional 2.5 feet per story)
'5 feet (additional 5 feet per story)
30 feet
30 feet
15 feet (additional 5 feet per story)
* Lots adjacent to the boundaries of the Sandy Court and Winward River Heights
Subdivisions shall not be less than 43,560 square feet in size. The minimum lot size of lots
adjacent to the west boundary of Foxtail Subdivision shall be 17,000 square feet.
2.3.3 The Wilson Property shall be limited to a aross density of one (1) unit per acre
and will require preliminary plat and design review approval prior to development
2.4 Eagle shall not issue any development permits for any portion of the Commercial_lMixed
Use Area except permits related to the golf course and related operations set forth in Section 2.1 above.
until Eagle approves the following requirements for such Use Area (or a portion of asuch Use Area):
2.4.1 Foxtail shall develop and submit a master signage plan which includes exhibits
and guidelines necessary to achieve a visually -coordinated, balanced and appealing signage
environment. The master sign plan shall include monument and wall sign styles, themes, and
locations. It is the intent for the master sign plan to govern all signage within the Commercial
Mixed Use Area in accordance with Eagle City Code § 8-2A-8. The master sign plan shall be
reviewed and approved in accordance with the Design Review procedures in Eagle City Code
prior to issuance of a zoning certificate.
2.4.2 Owners-Foxtail shall construct on the Foxtail Property a minimum 6 -foot concrete
sidewalk along Chinden Boulevard compliant with the Americans with Disabilities Act.
2.5 Prior to submittal of any final plat application for any portion of the Property, such portion
of the Property shall (i) be annexed into Eagle Sewer District's boundaries and shall comply with all
applicable Eagle Sewer District's regulations and conditions, (ii) have been issued any required approval
letters from Idaho Division of Environmental Quality, and/or Central District Health. Further, prior to
issuance of a building permit for any non-residential buildings that are not the subject of a final plat
application, Owners shall provide proof of adequate sewer service to the proposed habitable buildings by
causing a letter of approval to be provided to Eagle from Eagle Sewer District.
2.6 Concurrently with the recordation of a final plat, or prior to the issuance of a Certificate of
Occupancy for any non-residential building, for any portion of the Foxtal Property, Foxtail shall record
conditions, covenants and restrictions ("CC&Rs") against such portion of the Foxtail Property that contain
at least the following provisions:
C.\Users\randrus\AppData\Local\Temp\op4eu4g31M3 Comments on P&Z Recommended Restated DA (3-28-
13).docx - 4
• An allocation of responsibility for maintenance, in perpetuity, of all community and privately -
owned landscape and amenities;
• Establishment of an architectural control board for all buildings consistent with approvals and
Eagle City Code prior to building permit; acid
• An allocation of responsibility for the operations and maintenance of the pressurized irrigation
system for the Foxtail Property= and
• A provision for a reciprocal cross -access for vehicular and pedestrian ingress and egress to the
public right-of-ways and to the utility easements on the commercial Tots.
2.7 Prior to the issuance pf any Certificate of Occupancy for any building within any Use frea
of the Foxtail Prooertv, Owner, (except golf course -related buildings). Foxtail will construct such normal
and customary phased improvements and satisfy such normal and customary conditions required by the
Ada County Highway District ("ACHD") and the Idaho Transportation Department ("ITD") for such Use
Area. In the design of these improvements, consideration shall be given to US 20/26 corridor studies that
have been completed and applicable Access Management Plans that have been adopted. Eagle
supports the continued use of the existing full commercial access to Chinden Boulevard. These phased
improvements include, but are not limited to, dedication of right-of-way for future road widening, roadway
and intersection improvements commensurate to development traffic impacts, construction of sidewalks
along Chinden Boulevard, and construction of driveways in the locations and configurations as
determined by the aforementioned entities or as otherwise may be required herein. The obligations set
forth herein are without prejudice or waiver of any right of Applicant Foxtail to compensation from ACHD
or ITD for such dedications or improvements required by ACHD or ITD. Approval letters from these
entities approving the design of the required improvements shall be provided to Eagle prior to the
issuance of a Building Permit.
2.8 Due to the high visibility of Chinden Boulevard, special attention shall be given to the
design, configuration and position of the buildings abutting the roadways consistent with Eagle City Code.
Building placement --shall be designee' such that p3rk,n, areas are-noi-nor-bentrated-between the buildings
and Gliinden Boulevard—The side of any buildings facing the roadways shall be provided with
architectural design elements and architectural relief, as may be approved by the Eagle Design Review
Board.
2 9 All buildings shall be set back a minimum of 105 -feet from the centerline of Chinden
Boulevard to accommodate future corridor widening.
2.10 Internal roadways connecting any residential and non-residential areas shall be designed
with traffic calming devices in an effort to reduce cut -through traffic, to create lower vehicle speeds, to act
as a delineator between differing uses, and to ensure the safety of the pedestrian. Plans showing traffic
calming devices shall be submitted to Eagle and ACHD and/or ITD (pursuant to jurisdictional authority) for
review and approval in conjunction with any proposed development plans or preliminary plat, whichever
may be the case.
2.11 Foxtail shall work with Eagle Island Marketplace immediately west of the Foxtail Property
to locate one vehicular and pedestrian cross access approximately as shown on the Development Site
Plan. The opening and use of such cross access requires a mutually acceptable reciprocal easement
agreement between the owner(s) of Eagle Island Marketplace and the Foxtail Property.
2.12 Foxtail shall work with the neighbors to the east and west of the north half of the Foxtail
Property to coordinate location of not less than one road connection suitable for a future road between
Linder Road and Meridian Road. Such road connection shall be constructed to the roadway classification
and specification required by ACHD's Policy Manual for the anticipated traffic volumes. If-aHousing
fronting on this collector road is-required-frent-en-hoErsing shall be allowed without buffers. Setbacks
described in Section 2.3.2 shall be adhered to along both sides of the roadway.
C.\Userslrandrus\AppDatalLocal\Templop4eu4g31M3 Comments on P&Z Recommended Restated DA (3-28-
13).docx - 5
2.13 Foxtail shall construct a ten (10) foot high landscaped berm along the western boundary
of Lot 2, Block 2, and Lot 3, Block 2, of the Foxtail Subdivision if the owners of either such lots so request,
in writing, prior to Eagle's approval of a design review application for development immediately adjacent
to Foxtail Subdivision. If susta owneer-s-bet#h requesleither owner requests construction of such berm, the
berm shall be located on the Foxtail Property- . adiacent to the owners orooerty that made the request If
neither of the such lot owners request the berm. in writing prior to Eaale's aooroval of a design review
application for the Foxtail Property Foxtail. the berm shall not constructed. Foxtail shall be required to
landscape the ten (10) foot high berm along the western boundary of Lot 2. Block 2 and Lot 3. Block 2.
pursuant to Eagle City Code Section 8-2A-7(J)(4)(c). If such berm is constructed as provided in this
Section, the proposed landscape plan shall be reviewed and approved by the Eagle Design Review
Board prior to the approval of a final plat application for any development immediately adjacent to Foxjail
Subdivision.
2.14 Any building with a proposed drive-thru shall be designed in such a way as to compliment
the entirety of the Foxtail Property and, if located near residential uses or a public way, shall provide a
minimum of forty-eight inch (48") grade separated berm and/or screen wall with vegetation adjacent to the
drive-thru lanes to reduce the impact of the vehicles utilizing the drive-thru lanes (Le., vehicle headlights
and vehicle cueing). Eagle may place reasonable limits on the hours of operation of all drive-thru uses to
ensure compatibility with adjacent uses.
2.15 Foxtail shall provide bus stops or other similar public transportation mode improvements
on Chinden Boulevard if required by the applicable governmental agency when platting the Commercial
/Mixed Use Area within the Foxtail Property. The location and placement of such improvements will be
completed in cooperation with Eagle. ITD and/or ACHD- (pursuant to jurisdictional authontv).
2.16 Deliveries to commercial buildings within the Commercial /Mixed Use Area shall be
conducted from the hours of 7:00 am to 7:00 pm. All other operations of the commercial buildings within
the Commercial/Mixed Use Area shall comply with Eagle City Code "Loud Amplification Devices; Noise
Ordinance" Section 4-9, or as thereafter amended.
2.17 All non-residential (commercial) buildings in the Commercial/ Mixed Use Area shall be
subject to dark -sky lighting, or related limitations in compliance with Eagle City Code, as it exists at the
time such applications are made, to address additional concerns that may arise.
2.18 The Property is currently located within the Meridian Fire District and, therefore, Owners
shall work with the Meridian Fire District for all fire service/protection issues, unless the Property is
annexed into the Eagle Fire District.
ARTICLE III
DEFAULT
3.1. If Foxtail or Wilson fails to comply with the commitments set forth herein within the time
periods set forth herein with respect to the portion of the Property owned by each party, Eagle shall have
the right, after thirty (30) days of written notice of such failure to such Owner and without prejudice to any
other rights or remedies, to cure such violation, enjoin such violation and otherwise enforce the
requirements contained in this Agreement, or to terminate the Agreement; provided, however, any default
that occurs on a portion of the Property shall affect only such portion of the Property in default and shall
not affect other portions of the Property; provided further, however, that if the nature of the default is such
that the same cannot reasonably be cured within such thirty (30) day period, Foxtail or Wilson, as the
case may be, shall not be deemed to be in default if Foxtail or Wilson, as the case may be, shall, within
such period, commence such cure and thereafter diligently prosecute the same to completion.
3.2. If required to proceed in a court of law or equity to enforce any provision of this
Agreement, the enforcing party shall be entitled to recover all direct out-of-pocket costs so incurred to
cure or enjoin such default and to enforce the commitments contained in this Agreement, including
attorneys' fees and court costs.
C:\Users\randrus\AppData\Local\Temp\op4eu4g31M3 Comments on P&Z Recommended Restated DA (3-28-
13).docx - 6
Fm:Lisa Hensley To:Susan Buxton and Joanne Butler (12003311202)
HOLLAND&HART .
11/11
April 9, 2013
VIA FACSIMILE & E-MAIL
Susan Buxton
Moore Smith Buxton & Turke
950 W. Bannock St., Suitc 520
Boise, ID, 83702
se b@msbtlaw.com
(208) 331-1800
(208) 331-1202
Dear Susan and Joanne:
17:21 04/09/13'EST P9 3-4 cl
Cc_ —q—/3
Matthew M. Hicks
mhicks@hollandhart.com
Joanne Butler
Spink Butler
251 E. Front St., Suite 200
Boise, ID 83702
jbutler@spinkbutler.com
(208)388-1093
(208) 388-1001 (1)
Holland & Hart LI,t' is in receipt of your letters dated April 4, 2013 responding to the
Foxtail Homeowners Association, Inc,'s (the "Foxtail HOA") objection letter to the Eagle City
Council regarding RZ-11-08 MOD & PP -05-12, Application of Foxtail Partners, LLC (the
"Application"). The purpose of this letter is to clarify the Foxtail 1IOA's position on two key
issues.
First, as you are aware, under the current Development Agreement recorded on
November 18, 2010, M3 Companies LLC ("M3") is required to construct a ten (10) foot privacy
berm (the "Privacy Berm") that extends along the entire western boundary of the Foxtail
Subdivision. Additionally, under the Restrictive Use Agreement recorded on August 29, 2002,
the property owner of Lot 1, Wilson Properties, is required to maintain a berm ("Restrictive Use
Berm") along the entire eastern boundary of Lot 1 and the remainder of Foxtail Subdivision from
its existing driveway entrance at North Fox Run Avenue down to the main Foxtail Subdivision
entrance at Chinden Boulevard.
The Foxtail HOA and its homeowners are opposed to any plan that would eliminate or
reduce M3's obligation to construct the Privacy Berm along the entirety of the western edge of
the Foxtail Subdivision. The proposed new development will impact all of the Foxtail
homeowners, not just those with back -facing lots, and the Privacy Berm is essential to mitigating
the impact of the high-density portion of the development that will abut the western edge of the
Foxtail Subdivision.
Second, with regard to access, the Foxtail IIOA remains committed to reaching an
agreement and long-term solution with M3 that considers and protects the interests of all parties.
'I'o that end, the Foxtail HOA is prepared to enter into an agreement that would provide the
Holland& Hart up
?boon 1208] 342-5000 Irtx (208] 343-8869 www.hollandhart.com
101 South [appto, Boulevard Suite 1400 Boise, ID 83702 Milling , P..0.8ox 2527 ewe, ID 83701.2527
Aspen Boulder Carson City CoktradoSprincgs Dower Denver Tech Center Oilings bile Cheyenne Jackson Hole las Vegas Reno S8 lake City Santa Fe Washington,D.0
e:Lisa Hensley To:Susan Buxton and Joanne•Butler (12083311202)
H0LLAND&HART. PPR
,.,.:.
1 HE LAW OU.l. WEST
17:22 04/09/13 EST Pg 4-4
Susan Buxton & Joanne Butler
April 9, 2013
Page -2
development with access through the Restrictive Use Berm provided that M3 comes to the table
with a good -faith design that adequately addresses its traffic, privacy and safety concerns. In
fact, the parties have made encouraging progress on this front in recent days, but more time is
needed to resolve all outstanding issues and concerns. Accordingly, the Foxtail HOA believes it
is premature for the City Council to rule on this application and requests that it provide the
parties with more time to arrive at a negotiated resolution.
Very truly yours,
psr�
Matthew M. Hicks
of Holland & Hart LLP
KLG
Cc:
Ryan Moore (via Email)
Tyson Smith (via Email)
Brian Schlador (via Email)
Dennis Hansen (via Email)
Katherine Gcorger
6)30309_3
6/.--9.-
April 9, 2013
Via E -Mail
Eagle City Council
c/o Mike Williams
City of Eagle Planning & Zoning Department
660 E. Civic Lane
Eagle, ID 83616
RE: Foxtail Partners/Reynard Subdivision & Foxtail Subdivision Homeowner Discussions
Dear Council Members:
Foxtail Partners, LLC is the contract purchaser of the property commonly known as the Foxtail Golf
Course property and the applicant in connection with Reynard Subdivision. The following is a summary
of the interactions and discussions that have taken place between our initial neighborhood meeting on
August 8th, 2012 and April 9th, the date of the Reynard Subdivision City Council meeting. The summary
focuses primarily on the period between the Planning & Zoning meeting and the City Council meeting.
The purpose is to provide the Council with a chronological account of various communications and a
context of how we have arrived where we are.
We realize that the Council cannot delegate its authority to review subdivision plats to neighbors of the
applicant's property, but also know that the Council appreciates an applicant's attempt to work with its
neighbors to reach common ground where possible. Foxtail Partners, and me personally, have worked
with our neighbors.
On August 8th, we held a neighborhood meeting at Eagle City Hall, which was well attended by people
from within the area, to show the neighbors a conceptual site plan that included mixed use and residential
uses on the Foxtail Golf Course property (all of which is zoned for mixed use). As part of the mixed use
area along Chinden Blvd, we proposed to have 200 units of multi -family, which is an allowed use in the
mixed use zone and a portion of the 5 acres which is not a part of this Reynard Subdivision. This
proposal also included a primary access to Reynard Subdivision from the light at Chinden Boulevard and
Fox Run Drive.
The four main requests that were made were to 1) not take access from Fox Run Drive 2) move the main
access further west 3) move the commercial further from their neighborhood„ and 4) to eliminate the
multi -family. Unfortunately, the most notable thing about the meeting was not the feedback we received
(which we addressed in our subsequent submittal), but the tone of the meeting. From the very beginning
certain attendees were accusatory and threatening. While we tried to make clear that we were there to
elicit their feedback so we could adjust our site plan, the more vocal neighbors were not interested in a
productive dialog.
On November 15th, approximately three months after our neighborhood meeting, we submitted our
preliminary plat, addressing the major issues from the neighborhood meeting. This plat addressed all four
of their concerns by 1) eliminating all multi -family entirely 2) reduced the commercial area to 1.74 acres
and 3) removed the 5 acre Fox Run parcel from the plat and 4) eliminated all access to Fox Run Drive.
After the application was reviewed by ITD and ACHD, I TD recommended a stub street, and ACHD
required that a stub street, be extended to provide future access to the 5 acre parcel located between our
preliminary plat and Fox Run Drive. On February 11th, we submitted a revised preliminary plat that
included the required stub street.
As a result of delays caused by ACHD in review of the traffic study the six months passed after the initial
neighborhood meeting, requiring an additional neighborhood meeting per Eagle City Code; a second
neighbor hood meeting was held on March 1 st, before the March 4th Planning & Zoning Commission
hearing. Three neighbors attended this meeting, Dennis Hansen, Tyson Smith, and Brian Schlador. This
meeting was more cordial than the first meeting and the participants expressed their concerns over the
addition of the stub street to the Fox Run parcel. We let the neighbors know that this was a requirement
of ACRD and was mandatory. We also discussed the open space adjacent to the Foxtail Subdivision and
our suggestion to build the berm adjacent to the two neighbor's properties that abut Reynard Subdivision
(that is those lots owned by Ryan Moore and Tyson Smith) only if they requested. This would give them
the opportunity to view the 7.5 acre park, including lakes, located adjacent to their property. The final
comment was that the plan was too dense. Our response was that the density complied with the approved
development agreement and the zoning and that the density within the commercial area was significantly
below the maximum density allowed. We have also designed the master plan to provide a landscaped
buffer of approximately 200' along the two adjoining properties in Foxtail.
On March 4th one neighbor, Brian Schlador, attended the Planning & Zoning Commission hearing and
two letters were submitted by neighboring residents. Brian's comments focused on the density and he
requested that the stub street be moved to a more southerly location that could potentially line up with
Gray Fox Court on the other side of Fox Run Drive should the sub street be extended in the future. At the
Planning & Zoning hearing we agreed to have a third neighborhood meeting to further discuss the
neighbor's concerns and see if there was some consensus that could be reached. A neighborhood meeting
notice was mailed out by March 11th for a March 26th meeting.
On March 25t, one day before the scheduled neighborhood meeting, Dennis Hansen hand delivered a
letter to our office and sent the letter to the City of Eagle, ACHD, and 1TD. In his letter, Dennis first
reprimanded us (incorrectly) for not making a sufficient effort to work with neighboring home owners.
Mr. Hansen goes on to say that the Foxtail Homeowner's Association would only agree to allow us to use
the public light at Fox Run Drive to access their development under certain conditions
1. After entering Fox Run at the light and going north approximately 300 feet to Gray Fox Court, a
road would then be constructed going west across the berm onto Wilson property and to the
development.
2. A 10 foot berm would be constructed across Fox Run at that point which would follow the road to
the property line of Foxtail Homeowners and then join the 10 foot berm that was approved which
runs north to the end of Ryan Moore's property. (An emergency entrance would have to be made
on Fox Run by Gray Fox Court)
3. David Turnbull, representing Brighton Corporation said they would allow Foxtail Subdivision to
use a road they plan to build from Winward, going east across their development and entering
onto Meridian Road.
4. The Association would ask that sewer access would be brought to the property line so that in the
future hook ups could be used.
5. The Foxtail Homeowners would be reimbursed for the legal fees they have incurred to defend
their legal right to the berm. (Approximately $10,000)
We spent a great deal to revise our application and accommodate our neighbors request by significantly
reducing the intensity of what we had originally contemplated and what is allowed under the existing
development agreement. The main connection to Reynard Subdivision is not at Fox Run Drive and not in
the scope of our application, we were willing to discuss his requests to see if there was a way to satisfy
requests 1, 2 and 4. Any decision on access through the 5 acre parcel between the Reynard Subdivision
and Fox Run Drive would need to be agreed to by the property owner, Wilson Properties, and may need
to be in the form of an amendment to an existing private the restrictive use agreement between the Foxtail
Home Owners Association and Wilson Properties that relates to restrictions on golf course usage and
buffering of the golf course. In addition, we informed Mr. Hanson that the 5 acres was not a part of this
application and that connection to Fox Run through the 5 acres would be a part of a future application.
Mr. Hansen was the only neighbor to attend the neighborhood meeting on March 26th, represented at the
meeting that he was the representative for the HOA. At this meeting we brought a conceptual plan for
discussion that showed the stub street in a more southerly location that would allow for a straight
connection to be made across from Gray Fox Court (as requested in Mr. Hansen's letter and by Brian
Schlador at the Planning & Zoning Commission hearing. Another possible scenario was discussed that
could have made a connection in a location south of Gray Fox Court. At this meeting we also discussed
Mr. Hansen's request that Fox Run be blocked off and changed to an emergency access and told Mr.
Hanson that his request to block off Fox Run was an ACRD decision and not ours to make. We
indicated that we would discuss this with Wilson Properties and were not opposed their effort to do this if
a connection was still possible through the 5 acre Fox Run parcel.
On April 1st, we received copies of two letters from two separate attorneys purporting to represent the
Foxtail homeowners association that necessitated a response from both us and the City attorney. Those
letters and the responses are in the Council packet of information for tonight's hearing.
On April 3rd, we sent a letter to Mr. Hansen (Attachment 1) letting Mr. Hansen know we had a
discussion with Wilson Properties regarding potential access scenarios. The owner was supportive of the
direct connection to Gray Fox Court but not a more southern location . This letter included an exhibit that
showed a potential location of a stub street in a southern location and a connection lining up with Gray
Fox. Regarding the question of the berm (iten #2, above, from Mr. Hansen's letter), we felt it was
important to talk to Tyson Smith, the property owner that would be immediately affected by decisions in
connection with the berm. We emailed the same letter to Mr. Smith and requested a meeting.
On April 5th, I met with Mr. Smith to discuss, the stub street location, the possible connection location,
and berming and buffering. Mr. Smith was clear that he did not speak for the entire HOA, but my
summary of our discussion that I sent to Mr. Smith included:
1. You (Tyson) will not ask for the 10 ` berm behind your property if we provide additional trees on
the south side of your rear yard view and expand the pond slightly to the south. I believe we can
accommodate this request. I will follow up with you with a landscape drawing that shows our
plan to expand the pond on Monday.
2. You support moving the stub street to the middle location on our property and lining up with gray
fox through the 5 acre property and would support an amendment to the restrictive use agreement
that would make this possible.
3. You would like to see sewer stubbed to the 5 acre parcel from our development and then to Fox
Run through the 5 acre parcel. The extension of sewer would need to be part of the amended
agreement between Wilson and the HOA. We are committing to stubbing the sewer to the 5 acre
parcel and we will convey this to Wilson to be included in a proposed amendment to the private
use agreement.
4. You had not fully committed to the type of buffer you wanted on the south side of your property,
but were open to the 3' berm with 6' fence similar to what Brighton is doing around the perimeter
of their property. We will include this suggestion in the proposed amendment to the agreement
between the HOA and Wilson.
I copied Dennis Hansen on my summary to Mr. Smith and it elicited the following response:
Mark,
Just a word to the wise: Before you spend time making any changes to the four points you
recapped from your discussion with Tyson there is one thing that must happen.
WE MUST HAVE WRITTEN APPROVAL FROM ACHD AND ITD THAT THEY WILL APPROVE CLOSING
OFF FOXRUN AND YOU NEED TO GET THAT!
I can promise without that, you will provide a ten foot berm from the north end of Ryan
Moore's property to the berm on Chinden. Also we will challenge your development on the
five acre parcel owned by Wilson, and we will not allow you to use the light access for your
proposed development. I thought I made that pretty clear from the two times I have met with
you.
Dennis
After this response I had a follow-up discussion with Mr. Smith and he indicated that he could not make
any commitments on behalf of the HOA and would be meeting with his neighbors over the weekend. We
scheduled a meeting on Monday, April Sth to discuss the HOA's position.
On April 8t', another meeting took place, this time with Mr. Smith, Mr. Schlador, and Ryan Moore. The
tone of this meeting was considerably more negative and the group indicated that it would not support a
direct connection without Fox Run being blocked off and that they would push for a berm along the entire
property line. I again made it clear that the question of blocking a street off would be up to ACRD and F
that we could not make that determination or obtain that approval as suggested (above) by Mr. Hansen. I
provided the group with an amendment to the restrictive use agreement prepared by Mr. Wilson's
attorney (Don Knickrehm) that would allow for stubbed access across from Gray Fox Court, required an
extension of sewer, and provided additional buffering on the north property line of the 5 acre parcel
(immediately south of Mr. Smith's lot). This amendment was not given serious consideration at the
meeting. Mr. Moore then scheduled a meeting with ACHD and 1TD for the afternoon of the Sth to discuss
a potential connection to Fox Run Drive and closing of their street.
I attended this meeting at ACRD along with three neighbors: Mr. Hanson, Mr. Smith, and Mr. Moore.
The neighbors inquired as to the possibility of restricting access through their road and ACHD explain the
process of vacating right—of-way that would likely be necessary. Next the neighbors suggested that Fox
Run Drive be completely re-routed onto the 5 acre parcel, which was different from the previous
discussions of tying a road into the existing Fox Run Drive. ACHD indicated that if this street was to be
entirely reconstructed, as would be necessary, it would likely need to be a collector style road (as we had
originally proposed in our first master plan in August 2012) that was to be a primary access . We
indicated that Mr. Wilson, the owner of the 5 acre parcel, is not supportive of reconstructing Fox Run
Drive and rendering most of the 5 acres undevelopable.
We again suggested the most simple and straight forward solution, to take the road straight across and to
line up with Gray Fox as had been discussed and suggested before. The neighbors fmal consensus was
that if the stub road went straight across the 5 -acre parcel, they would only support it and enter an
agreement with Mr. Wilson if he agreed not to develop the portion of his property lying north of the stub
road, which currently has the maintenance center for the golf course located on it, and only agreed to
develop the portion of his property lying south of the stub road with just two lots. Mr. Wilson has said he
cannot agree to so restrict this 5 -acre parcel which is zoned under the development agreement for
development at 1 unit per acre.
We earnestly tried to find some consensus and resolved the neighbor's concerns (ever changing as they
were); but we are left to conclude that there is 1) not a consensus among the owners and 2) there is not a
realistic resolution to the neighbors' concerns and 3) the issues being raised by the neighbors are
discussions for any future application for the 5 acres, aside from the choice of building the berm or not by
Mr. Moore and Mr. Smith which is at their election and not ours. With this said though we are willing to
move the stub street to line up with Gray Fox and will work with Mr. Moore and Mr. Smith to determine
if they want the berm built or another form of screening along our common boundary.
Respectfully Submitted,
-
�' 9 N
L'l' \ ,_
Mark Tate
M3 Companies
CC:
Attachment 1 — April 2"a Offer Letter
April 3, 2013
Mr. Dennis Hansen
465 W. Sly Fox Avenue
Eagle, Idaho 83646
Dear Mr. Hansen
Thank you for participating In our neighborhood meeting on March 261". As the sole owner attending from
the Foxtail subdivision, you indicated that you were attending on behalf of the owners in the Foxtail
subdivision.
At this meeting we discussed your suggestions to connect the Reynard Subdivision to Fox Run Avenue in a
configuration that lines up with Gray Fox Court or at a location between Gray Fox and Chinden Boulevard.
We also discussed your desire to see one acre lots developed on the 5 acre Fox Run parcel along with a three
foot berm and five or six foot privacy fence along the northern boundary of the 5 acre parcel (Tyson's
property).
While the 5 acre Fox Run parcel is not part of our plat, we have discussed possible alignments and buffering
with the property owner, Wilson Properties, and we have the property owner's approval to align a future
connection from the Reynard Subdivision with Gray Fox Court and to provide a three foot tall berm with a
privacy fence on the north property line. In addition, we discussed the 10' foot berm and you suggested that
you would be willing to discuss a berm condition similar to the 3' berm and 6' fence. We stated that we will
install either the 10' berm or the 3' berm and 6' fence at the property owners election. This 3' berm and 5 or
6' fence is a similar condition that you stated that your owners and the HOA support for the Brighton
development to the north and the east of your subdivision.
Attached is a conceptual rendering of how this connection could be configured. If the Foxtail HOA and its
owners are supportive of this configuration and willing to modify the existing agreement with Wilson
Properties to allow for these improvements as shown, we can provide you and the HOA with an amendment
to the Restrictive Use Agreement that would specify where this connection could be made in the future.
With this amended agreement, we would relocate the stub street to the 5 acre parcel to a more southerly
location as shown in the attached rendering. At the March 26" meeting, you indicated that you thought the
HOA would be supportive of this scenario and would be in favor of amending the agreement. Any restriction
on access as you have proposed would occur to the north of Gray Fox Court if owners are able to obtain
approvals from ACRD.
Due to the short timeframe before the city council meeting, please let us know by Thursday, April 4t", if this Is
acceptable and we will provide a draft agreement for your review by 5:00 PM on Friday, April 5t". My contact
information is listed below.
Thank you very much for your consideration and we look forward to working with you.
Sincerely,
L ".
Mark Tate
M3 Companies
mtate(c )m3companiesl Ic.com
208-939-6263
Attachment:
Conceptual Fox Run Avenue & Gray Fox Court Connection
Conceptual Middle Fox Run Connection
Coy of Eagle
Date Check No
Cc 67-9-i 3
Check Register • Transparency Version Page' 1
Apr 08, 2013 12:25pm
Check Issue Date(s): 03/28/2013 - 04/08/2013
Payee Seq GL Acct No GL Acct Title Seq Amount Check Amount
04/02/2013 9875 CenturyLink -29040 1 01.0413-19-00 TELEPHONE & COMMUNICATIONS 05 31
1 07-0482.52.00 MUSEUM UTILITIES 103 58 198 87
Total 9875 198 87
04/02/2013 9878 Delta Dental of Idaho 1 01.0217-07-01 COBRA- HEALTH INSURANCE 43.85
2 06-0217-07-00 LIBRARY HEALTH INSURANCE 511 25
3 12-0217-07-00 CLERK DEPT HEALTH INSURANCE 211 77
4 11-0217-07-00 EXEC DEPT HEALTH INSURANCE 85 54
5 14-0217-07-00 P&Z DEPT HEALTH INSURANCE 317 29
6 13-0217-07-00 BLDG DEPT HEALTH INSURANCE 249 21
7 01-0217-07-00 CITY COUNCIL HEALTH INSURANCE 85 54
8 16-0217-07-00 HEALTH INSURANCE 42.80
9 60-0217-07-00 WATER DEPT HEALTH INSURANCE 120.93 1,667 98
Total 9876 1,667 98
04/02/2013 9877 Eagle Industrial Center 1 15.0437-27-00 STORAGE UNIT RENTAL 594.00
2 60-0434-50-00 SHOP LEASE 594.00
1 15-0437-27-00 STORAGE UNIT RENTAL 2 80
2 60-0434-50-00 SHOP LEASE 2 79 1,193 59
Total 9877 1,193.59
04/02/2013 9878 Intermountain Gas Company 1 01-0413-18-00 UTILITIES/NEW CITY HALL 688 33
1 07.0482.52.00 MUSEUM UTILITIES 62.37 750 70
Total 9876 750.70
04/02/2013 9879 NCPERS IDAHO 1 16-0217-07-00 HEALTH INSURANCE 30 24
2 80-0217-07-00 WATER DEPT HEALTH INSURANCE 49 76
3 11-0217-07-00 EXEC DEPT HEALTH INSURANCE 1800
4 12-0217-07-00 CLERK DEPT HEALTH INSURANCE 48 00
5 06-0217-07-00 LIBRARY HEALTH INSURANCE 128 00
6 13-0217-07-00 BLDG DEPT HEALTH INSURANCE 48 00
7 14-0217-07-00 P&Z DEPT HEALTH INSURANCE 64.00
8 01-0217-07-00 CITY COUNCIL HEALTH INSURANCE 16 00 400.00
Total 9879 400 00
04/02/2013 9880 Pacific Source Health Plans
1 16-0217-07-00 HEALTH INSURANCE 917.18
2 12-0217-07-00 CLERK DEPT HEALTH INSURANCE 2.557.38
3 06-0217-07-00 LIBRARY HEALTH INSURANCE 6,342 48
4 01-0217-07-00 CITY COUNCIL HEALTH INSURANCE 485 27
5 13-0217-07-00 BLDG DEPT HEALTH INSURANCE 2,217 89
6 01-0217-07-00 CITY COUNCIL HEALTH INSURANCE 1,043 33
7 14-0217-07-00 P&Z DEPT HEALTH INSURANCE 4,741 09
8 60.0217-07-00 WATER DEPT HEALTH INSURANCE 1,154 95
1 01-0217-07-01 COBRA- HEALTH INSURANCE 485 27 19,944 62
Total 9880 18,944 82
04/02/2013 9881 United Heritage -Group Dept
M = Manual Check, V = Void Check
1 11.0217.07.00 EXEC DEPT HEALTH INSURANCE 13 69
2 14-0217.07-00 P&Z DEPT HEALTH INSURANCE 84 35
3 08-0217-07-00 LIBRARY HEALTH INSURANCE 118 00
4 16-0217-07-00 HEALTH INSURANCE 27 07
5 01-0217-07-00 CITY COUNCIL HEALTH INSURANCE 15.99
City of Eagle Check Register - Transparency Version Page: 2
Apr 08, 2013 12:25pm
Check Issue Date(s): 03/26/2013 - 04/08/2013
Date Check No Payee Seq GL Acct No GL Acct Title Seq Amount Check Amount
6 13-0217-07-00 BLDG DEPT HEALTH INSURANCE 48.42
7 12-0217-07-00 CLERK DEPT HEALTH INSURANCE 41.91
8 60-0217-07-00 WATER DEPT HEALTH INSURANCE 46.94
1 01-0217-07-01 COBRA- HEALTH INSURANCE 6.85 403.22
Total 9881 403.22
04/08/2013 9882 Ada County Highway District 1 01-0203-00-00 ACCTS PAYABLE,ACHD IMPACT FEES 92,008.00 92,008.00
04/08/2013 9883 Alana C. Dunn 1 07-0483.01.00 DISPLAY SUPPLIES 126.33 126.33
04/08/2013 9884 Alsco 1 15-0444.03-00 CUSTODIAL SERVICES 31.25
1 15-0442-03-00 CUSTODIAL SERVICES 61.12
1 15-0444-03-00 CUSTODIAL SERVICES 31.25
1 15-0442-03-00 CUSTODIAL SERVICES 81.12 184.74
Total 9884 184.74
04/08/2013 9885 Analytical Laboratories, Inc. 1 80-0435-56-00 TESTING -WKLY, MO, QTR, ANNUAL 60.00
1 60-0435-56-00 TESTING -WKLY, MO, QTR. ANNUAL 15.00 75.00
Total 9885 75.00
04/08/2013 9886 Baldwin & Associates, Inc. 1 14-0413-05-00 OFFICE EXPENSES 39.90
1 01-0413-05-00 OFFICE EXPENSES 54.10
1 01-0413-05-00 OFFICE EXPENSES 12.37
1 01-0413.05-00 OFFICE EXPENSES 39.90
1 01-0413-05-00 OFFICE EXPENSES 40.27 186.54
Total 9888 188.54
04/08/2013 9887 Black Box Network Services 1 01-0413-23-00 MTNC-REPAIRIOFFICE EQUIP/FURN 205.00 205.00
04/08/2013 9888 Boise Office Equipment 1 01-0413-23-00 MTNC-REPAIR/OFFICE EQUIP/FURN 1,578.00
1 01-0413-23-00 MTNC-REPAIR/OFFICE EQUIP/FURN 108.00 1,684.00
Total 9888 1,684.00
04/08/2013 9889 Casette, Inc. 1 60-0434-55-00 CASELLE SUPPORT 180.00
2 01-0413-2340 MTNC-REPAIR/OFFICE EQUIP/FURN 511.00 871.00
Total 9889 871.00
04/08/2013 9890 Chevron 1 13-0417-02-00 FUEL COSTS 248.99
2 15-0413-26-00 GAS AND OIL 110.95
3 60-0420-01-00 FUEL & LUBRICANTS 86.12
4 80-0420-01-00 FUEL & LUBRICANTS 709.79
5 15-0413-26-00 GAS AND OIL 98.61
8 13-0417-02-00 FUEL COSTS 60.70
7 16-0458-02-00 GAS & OIL 79.53 1.390 69
Total 9890 1,390.89
04/08/2013 9891 Clearwire 1 80-0434-19-00 TELEPHONE & COMMUNICATIONS 44.99 44.99
04/08/2013 9892 Colonial Flag Foundation 1 01-0422-06-00 FIELD OF HONOR 183.93
1 01-0422-06-00 FIELD OF HONOR 900.00 1,083.93
Total 9892 1,083.93
04/08/2013 9893 Community Planning Association 1 14-0413-35-00 ORTHO PHOTOGRAPHY 895.00
M = Manual Check, V = Void Check
City of Eagle Check Register - Transparency Version Page: 3
Apr 08, 2013 12:25pm
Date Check No
Total 9893
04/08/2013 9894
04/08/2013 9895
04/08/2013 9898
04/08/2013 9897
04/08/2013 9898
04/08/2013 9899
Total 9899
Payee
0 & A Glass Company
D&B Supply
Dennis Holte
DEO
DigLine
Drugfree Idaho
04/08/2013 9900 Eagle Auto Parts
04/08/2013 9901 Eagle Sewer District
Total 9901
04/08/2013 9902 Eagle Water Co.
Total 9902
04/08/2013 9903 Evan's Building Center
Total 9903
04/08/2013 9904 Game Face Athletics
04/08/2013 9905 Hawkins -Smith Eagle Hall LLC
Total 9905
04/08/2013 9906 HO Supply Waterworks, Inc.
04/08/2013 9907 Heather Adams
M = Manual Check, V = Vold Check
Check Issue Date(s): 03/26/2013 - 04/08/2013
Seq GL Acct No
GL Acct Title
1 01-0413-14-00 PROFESSIONAL DUES
1 15-0444-01-00
1 60-0438-13-00
1 13-0416-09-00
1 60-0436.01-00
1 60-0434-44-00
1 01-0413-14-00
2 06-0217-07-00
1 06-0217-07-00
MAINTENANCE & REPAIR
VEHICLES
PLUMBING INSPECTIONS
DEO LOAN PAYMENT -PRINCIPAL
DIG LINE
PROFESSIONAL DUES
LIBRARY HEALTH INSURANCE
LIBRARY HEALTH INSURANCE
1 60-0420-03-00 VEHICLE MTNC & REPAIR
1 01-0413-16-00 UTILITIESINEW CITY HALL
1 15-0449-08-00 UTILITIES
1 07-0462-52-00 MUSEUM UTILITIES
1 15-0450-06-00 UTILITIES
2 15-0452-06-00 UTILITIES
01-0413-16-00 UTILITIES/NEW CITY HALL
15-0448-08-00 UTIUTIES
15-0453-08-00 UTIUTIES
15-0446-06-00 UTILITIES
15-0455-06-00 UTILITIES
15-0455-06-00 UTILITIES
15-0437-25-00
60-0434-58.00
15-0437-25-00
60-0434-58-00
60-0434-58-00
15-0437-25-00
15-0437-25-00
60-0438-13.00
15-0437-25-00
15-0444-01-00
15-0437-25-00
15-0444-01-00
15-0437-25-00
MATERIALS & SUPPLIES
WATER REPAIR/MAINTENANCE
MATERIALS & SUPPLIES
WATER REPAIR/MAINTENANCE
WATER REPAIR/MAINTENANCE
MATERIALS & SUPPLIES
MATERIALS & SUPPLIES
VEHICLES
MATERIALS & SUPPLIES
MAINTENANCE & REPAIR
MATERIALS & SUPPLIES
MAINTENANCE & REPAIR
MATERIALS & SUPPLIES
01-0422-06-00 FIELD OF HONOR
01-0416-22-00 CITY HALL OPERATING EXPENSES
01-0416-21-00 CITY HALL LEASE PAYMENT- H.S.
1 60-0434-58-00 WATER REPAIR/MAINTENANCE
1 80-0220-00-00 WATER/SERVICE DEPOSITS
Seq Amount Check Amount
2,387.00 3,282.00
3,282.00
350.85
822.33
3,082.64
90,918.08
73.00
200.00
19.36
19.38
238.72
5.28
120.00
30.00
30.00
15.00
15.00
210.00
14.82
20.09
28.05
10.07
10.07
8.25
89.15
84.98
8.09
8.08
17.99
4.04
4.57
3.04
33.27
14.88
9.70
8.25
23.38
17.99
218.22
120.75
1,901.00
11,867.07
13,768.07
117.00
48.30
350.85
622.33
3,082.64
90,918.08
73.00
238.72
5.28
210.00
89.15
218.22
120.75
13,788.07
117.00
48.30
City of Eagle Check Register - Transparency Version Page: 4
Apr 08, 2013 12:25pm
Date Check No
Payee
04/08/2013 9908 Holladay Engineering Co.
Total 9908
04/08/2013
04/08/2013
04/08/2013
Total 9911
9909 ICRMP
9910 Idaho Humane Society, Inc.
9911 Idaho Power Co. -Processing Ctr
04/08/2013 9912 Integra
04/08/2013 9913 James Reynolds
04/08/2013 9914 Jeffrey Don
04/08/2013 9915 Joy Lear
04/08/2013 9918 K&T Maintenance
Total 9916
04/08/2013 9917
04/08/2013 9918
04/08/2013 9919
04/08/2013 9920
04/08/2013 9921
04/08/2013 9922
04/08/2013 9923
Total 9923
04/08/2013
04/08/2013
04/08/2013
04/08/2013
Ken Kreautler
Laguna Pointe HOA
Mary Oates
Melissa Nodzu
MetroQuip
Mimura & Associates
National Benefit Services, LLC
9924 Nichoel Baird Spencer
9925 Pacific Residential Resources
9928 Peak Alarm Company
9927 Petty Cash -City Hall
M = Manual Check, V = Void Check
Check Issue Date(s): 03/26/2013 - 04/08/2013
Seq GL Acct No
1 01-0413-31-00
1 60-0438-10-00
1 01-0413-31.00
1 01-0413-31-00
1 01-0413-31-00
1 01-0413-31-00
1 01-0413-31-00
1 01-0413-31-00
1 18-0437-21-00
1 01-0418-07-00
1 01-0413-31-00
1 01-0413-31-00
GL Acct Title
ENGINEERING FEE/DEVELOPER CHGS
WATER MASTER PLAN -UPDATE
ENGINEERING FEE/DEVELOPER CHGS
ENGINEERING FEE/DEVELOPER CHGS
ENGINEERING FEEIDEVELOPER CHGS
ENGINEERING FEE/DEVELOPER CHGS
ENGINEERING FEE/DEVELOPER CHGS
ENGINEERING FEE/DEVELOPER CHGS
GREENBELT -PATHWAY MTNC-RPR
CITY ENGINEERING
ENGINEERING FEE/DEVELOPER CMGS
ENGINEERING FEE/DEVELOPER CHGS
01-0413-10.00 INSURANCE - PROPERTY
01-0416-08-00 IDAHO HUMANE SOCIETY
15-0454-08-00 UTILITIES
15-0455-06-00 UTILITIES
01-0413-19-00 TELEPHONE & COMMUNICATIONS
11-0413-24-00 Vehicle Expense
80-0220-00-00 WATER/SERVICE DEPOSITS
80-0220-00-00 WATER/SERVICE DEPOSITS
15-0445-03-00 CUSTODIAL SERVICES
15-0444-03-00 CUSTODIAL SERVICES
15-0443-03-00 CUSTORIAL SERVICES
15-0442-03-00 CUSTODIAL SERVICES
1 60-0220-00-00
1 16-0437-21-00
1 60-0220-0040
1 09-0463-02.01
1 80-0434-58-00
1 01-0416-05-00
1 08-0481-23-01
2 16-0433-23-01
3 12-0415-23-01
4 13-0415-23-01
5 01-0415-23-01
8 60-0433-23-01
7 14-0415-23-01
1 14-0415-23-00
2 08-0481-23-00
WATER/SERVICE DEPOSITS
GREENBELT -PATHWAY MTNC-RPR
WATER/SERVICE DEPOSITS
SAT MARKET MGR FEES
WATER REPAIR/MAINTENANCE
PROSECUTOR
COBRA ADMIN FEE
HRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
HRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
HRA BILLING
HRA BILLING
1 14.0413-13-00 TRAVEL & PER DIEM
1 60-0220-00-00 WATER/SERVICE DEPOSITS
1 01-0413-34-00 MONITORING ALARM SYSTEMS
1 14-0413-25-00 MISCELLANEOUS
2 01-0413-07-00 POSTAGE
Seq Amount Check Amount
240.00
2,212.50
380.00
240.00
1,110.00
3,259.38
2,280.90
780.00
639.27
1,066.50
1,310.00
840.00 14, 338.55
14,338.55
19,025.35 19,025.35
3,522.00 3,522.00
5.25
4.65 9.90
9.90
871.04 871.04
87.88 87.88
75.00 75.00
48.57 48.57
55.00
817.50
544.00
690.00 1,908.50
1,908.50
44.35 44.35
768.87 768.87
6.32 6.32
1,529.00 1,529.00
12.98 12.88
4,450.00 4,450.00
24.00
8.00
9.00
9.00
3.00
9.00
12.00
1,440.00
2,840.48 4,352.48
4,352.48
91.62 91.82
52.17 52.17
100.50 100.50
20.00
2.07 22.07
•
City of Eagle Check Register - Transparency Version Page: 5
Apr 08, 2013 12:25pm
Date Check No
Total 9927
04/08/2013 9928
04/08/2013 9929
04/08/2013 9930
04/08/2013 9931
04/08/2013 9932
04/08/2013 9933
04/08/2013 9934
Total 9934
04/08/2013
04/08/2013
04108/2013
04/08/2013
04/08/2013
Total 9939
Payee
Rachel Anderson
Recreation Idaho
Rim', Inc.- Terry Medley
Russeil & Karen Saul
Shred -it - USA -Boise
Sterling Codifiers, Inc.
Summer Lawns, Inc.
9935 Tates Rents
9936 The Independent News
9937 Tom's Welding
9938 TRS Range Services
9939 U.S. Bancorp Equipment Finance
04/08/2013 9940 Verizon Wireless
Total 9940
04/08/2013
04/08/2013
04/08/2013
Total 9943
Totals:
9941 West Boise YMCA
9942 West Properties, LLC
9943 Willamette Dental Insurance
M = Manual Check, V = Void Check
Check Issue Date(s): 03/28/2013 - 04/08/2013
Seq GL Acct No
GL Acct Title
1 80-0220-00-00 WATER/SERVICE DEPOSITS
1 15-0449-01-00 MAINTENANCE & REPAIR GROUNDS
1 13-0416-11-00 MECHANICAL INSPECTOR
1 60-0220-00-00 WATER/SERVICE DEPOSITS
1 01-0413-05-00 OFFICE EXPENSES
1 01-0413-28-00 RESOURCE MATERIALS
1 15-0437-21-00 FULL TIME GEN MTNC STAFF
2 18-0437-20-00 GEN MTNC PARKS -PATHWAYS
1 60-0434-58-00
1 09.0463-02-00
1 60-0438-13-00
1 16-0473-01-00
1 12-0416-24-00
2 13-0416-24-00
3 11-0418-24-00
4 14-0418-24-00
5 13-0416-24-00
6 14-0416-24-00
1 01-0418-24-00
WATER REPAIR/MAINTENANCE
EAGLE SATURDAY MARKET
VEHICLES
MASTER PLAN PARKS & PATHWAYS
EQUIPMENT LEASING
OFFICE EQUIPMENT LEASING
EQUIPMENT LEASING
OFFICE EQUIPMENT LEASING
OFFICE EQUIPMENT LEASING
OFFICE EQUIPMENT LEASING
EQUIPMENT LEASING
1 11-0413-19-00 TELEPHONE & COMMUNICATIONS
2 13-0413-19-00 TELEPHONE & COMMUNICATIONS
3 60-0434-19-00 TELEPHONE & COMMUNICATIONS
4 15-0413-19-00 TELEPHONE & COMMUNICATIONS
1 01-0422-05-00 MAYOR'S YOUTH ACTION COUNCIL
1 01-0413.05-00 OFFICE EXPENSES
1 12-0217-07-00 CLERK DEPT HEALTH INSURANCE
2 14-0217-07-00 P&Z DEPT HEALTH INSURANCE
3 08-0217-07-00 LIBRARY HEALTH INSURANCE
4 16-0217-07-00 HEALTH INSURANCE
5 60-0217-07-00 WATER DEPT HEALTH INSURANCE
Seq Amount Check Amount
22.07
75.00
144.72
2,603.53
75.00
70.53
1,051.00
5,000.00
9,527.09
14,527.09
15.68
208.00
162.50
1,720.00
39.81
39.81
39.81
39.81
39.81
39.78
201.75
440.58
52.24
69.72
199.19
39.72
360.87
1,000.00
59.40
42.81
135.44
85.50
76.09
9.13
348.77
309,541.39
75.00
144.72
2,603.53
75.00
70.53
1,051.00
14,527.09
15.68
208.00
162.50
1,720.00
440.58
380.87
1.000.00
59.40
348.77
309, 541.39
1
City of Eagle Check Register - Transparency Version Page: 6
Apr 08, 2013 12:25pm
Check issue Date(s): 03/28/2013 - 04/08/2013
Date Check No Payee Seq GL Acct No GL Acct Title Seq Amount Check Amount
Dated:
Mayor:
City Council:
M = Manual Check, V = Void Check
1
I
Ns EAGLE ROAD
PROPOSED IMPROVEMENTS FOR
EAGLE ROAD, SH 44 TO PLAZA DRIVE
s�-
0' 15' 30' 60' 90
MEI— __
DECEMBER 3.2012
-413,1
Cfar arnr.0.
.•d,
a .6 .0
- ..1-111 _i a -Li
.Jim
r
PROPOSED MEDIAN CURB
•
l
At
' 1-
•J1
41 I
PROPOSED TRAFFIC SIGNAL AND
PEDESTRIAN RAMP IMPROVEMENTS
•
•
1.1
ALBERTSONS.
,> AV:.
.0 % Viol ..,yw,_ -- .. 1Im
,01 O. ._ ....' r ►;taJ
EAGLE ROAD, STATE STREET TO SH 44
2007-2011 CRASH HISTORY
Armo-% yomm--
0 10' 60 20' 180'
DECEMBER 3. 2012
�,. 4",? ,
AC HD
2007-2011 CRASH HISTORY
CRASH TOTAL INJURY CRASH
46 15
29 7
2
4
1 0
CRASH TYPE
REAR -END
ANGLE TURNING
ANGI F
SIDE SWIPE
SAME DIRECTION TJRNING
OFF ROAD
HEAD ON
TOTAL
4
5
97
3
28
PDO CRASH
31
22
7
3
2
69
LEGEND
INJURY CRASH
• REAR -END •
• ANGLE TURNING
ANGLE
• SIDE SWIPE •
• OFF ROAD •
• HEAD ON
PDO CRASH
REAR -END
ANGLE TURNING
ANGLE
SIDE SWIPE
OFF ROAD
HEAD ON
• SAME DIRECTION
Et IRNING
Sharon Berjmann
From: Sharon Bergmann
Sent: Wednesday, April 10, 2013 3:38 PM
To: Jim Reynolds
Subject: Sign Up Sheet
Mayor— do you have the Public Hearing Signup Sheet from last nights meeting?
Sharon X. Bergmann, CMC
City Clerk/7reasurer
City of Eagle
66o E. Civic Lane
P.O. Box 1520
Eagle, Idaho 83616
c/-9--15
1
RECEIVED & FILED
CITY OF EAGLE
APR 0 9 2013
File:
Route to•
EAGLE CITY
COUNCIL
Brian Schlador
6620 N Fox Run Ave,
Meridian, ID 83646
April 9th, 2013
cAD
10
MY OBJECTIVES
— Landscaping berm along eastern border of the proposed project
— Resolve traffic issues now versus waiting for problems later
— Protect my home value
WHAT HAVE WE DONE
— Provided three proposals for traffic
• Relocating the light to the half mile marker
• Reducing project density and allowing connectivity to our neighborhood
• Allow access to the existing light and remove our access. We would use the
roads to be added via the Brighton project to our north.
— Meet with M3 representatives
— Contacted M3 via our legal counsel
— Meet with ACHD and ITD