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Minutes - 2001 - City Council - 09/25/2001 - RegularORIGINAL EAGLE CITY COUNCIL Minutes September 25, 2001 PRE-COUNCIL AGENDA 6:30 p.m.- 7:30 p.m. Mayor acknowledges Eagle City Clerk Sharon Moore's, designation as a Certified Municipal Clerk and presents her with a flower bouquet and a Gift Certificate. 1. Idaho Humane Society: Rich Donovan, Director will discuss animal control in Eagle. Rich Donovan discusses animal control in the City of Eagle. Averaging 30-40 calls a month. We also take cam of dead animals, dog bites, and barking dogs. We would like to model our contract with Eagle for other small cities. The deputies at the substation are terrific to work with. We are seeing more need for officers that are proficient in dispute resolution. Discussed increase of costs to maintain the shelter, services and animal care. General discussion. 2. Cultural Arts Commission Report: Linda Butler, Eagle Arts Commission, reviews the projects that the Arts Commission is working on. a. Arts Matter is a seminar put on by the Idaho Commission on the Arts and the City is sponsoring several people to attend. b. Discusses the Folk Life Resource Inventory. This would be funded in the next fiscal year. General discussion. c. Arts education in schools. We would like to give $500 to each of the Eagle Schools for them to use for a particular art need. General discussion. d. Eagle Chamber Orchestra request for $5,000 for instruments, scholarships and music. Eagle Chamber Orchestra is a nonprofit organization. Richard Schwen, Artistic Director, Eagle Chamber Orchestra, we are involved in bring music to kids. The Orchestra has performed around the valley. Discussed the scholarships that am needed. General discussion. Linda Butler: After the October workshop we are going to start planning our activities for the next year. We am going to do programs at Eagle Fun Days. General discussion. Discussion on a performance facility in Eagle. 3. Discussion regarding proposed solutions to the Library drainage issue. Joe Rausch, Wright Brothers & Jack Coonce, Oppenheimer Development. Jack Coonce distributes a copy of the Standard Estimate Report on cost to correct the Library drainage problem. Wright Brothers and the City of Eagle will share the total cost of $3,140 equally. Discussion on the drainage problem at the Library. General discussion. Veto Brewer, Holladay Engineering, I believe that this will solve the drainage problem at the Library. Them is also some drainage problems by the curb and I believe a clean out needs to be installed. General discussion. Veto Brewer, Holladay Engineering, discusses his September 24, 2001, e-mail in reference to the front door and structural movement at the Library. General discussion. 4. Jim Birdsall, Mercy Housing, discusses another application to the Community Block Grant Program. We may have another chance for grant funding. Council concurs that they would support the grant application. 5. Mayor and Council's Report: Moved to the end of the Agenda. 6. City Engineer Report: Moved to the end of the Agenda. 7. City Clerk/Treasurer Report: Moved to the end of the Agenda. 8. Zoning Administrator's Report: Moved to the end of the Agenda. 9. City Attorney Report: Moved to the end of the Agenda. REGULAR COUNCIL AGENDA: 7:30 p.m. 1. CALL TO ORDER: Mayor Yzaguirre called the meeting to order at 7:50 p.m. 2. ROLL CALL: BASTIAN, MERRILL, SEDLACEK, GUERBER. All present. A quorum is present. PLEDGE OF ALLEGIANCE: CONSENT AGENDA: Consent Agenda items are considered to be routine and am acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. Guerber moves to approve the Claims Against the City. Seconded by Sedlacek. ALL AYE: MOTION CARRIES ......................... 5. FINAL PLATS: None 6. UNFINISHED BUSINESS: A. Discussion regarding Drug-Free workplace policy. (SKMfRY) Mayor introduces the issue. Guerber moves to continue this item to the next City Council on October 9, 2001. Seconded by Merrill. ALL AYE: MOTION CARRIES ................ This item was discussed under 6B. and does need to be on the Agenda for the October 9, 2001, City Council meeting. B. Review and discussion of the proposed personnel policy manual. (sKIrl) Mayor introduces the issue. City Attorney Buxton: Discusses the changes in 4. Searches. General discussion. Merrill moves to approve the Personnel Policy Manual with the amendments presented tonight by the City Attorney. Seconded by Bastian. ALL AYE: MOTION CARRIES ........... C. Review and approval of the Eagle Senior Center Van Use and Senior Center Utilities Agreement. This item was continued from the September 18, 2001 meeting. (SKM/SEB) Mayor introduces the issue. City Attorney Buxton: Discusses the van use by the Senior Citizens Center. Discussion on the proposed agreement. Guerber moves to approve the Eagle Senior Center Van Use and Senior Center Utilities Agreement as amended. Seconded by Sedlacek. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES ........................ D. Discussion of Old Town Eagle archway sign for Eagle Road. (LS) Mayor introduces the issue. Sedlacek: Provides Council with an overview of the Arch Sign and the costs. Council discussion on the Memo from Council Member Sedlacek dated 9/19/01 in reference to the Eagle Entry Statement - Arch Sign. The cost is now approaching $46,000. City Attorney Buxton: Discussion on sole source in reference to the bid law. You have to make a declaration that it is a sole source. Classic Signs appears to be sole source. The other work we will need to get three estimates. Merrill moves to continue this item to the October 9, 2001, City Council meeting and that we seek three proposals for the steel work and framework for the Arch Sign over Eagle Road. Seconded by Bastian. ALL AYE: MOTION CARRIES ............... 7. PUBLIC HEARINGS: None Merrill moves to amend the Agenda by adding two items: 8E. The Wright Brothers proposal on the Library Drainage and 8F. Discussion of the minutes of the Park and Pathway Committee meeting. Seconded by Bastian. ALL AYE: MOTION CARRIES .................. 8. NEW BUSINESS: A. LS-2-01 - Lot Split - Craig & Kristen Van Engelen: Northwest Development, LLC, represented by Matt Munger with Hubble Engineering, is requesting approval of a lot split for the creation of two lots located on the north side o£ State Street approximately 300-feet west of Eagle Glen Road at 386 West State Street. (WEV) Mayor introduces the issue. Matt Munger, Hubble Engineering, representing the applicant, displays an overhead of the Lot Split Record of Survey and discusses the application. General discussion. Vaughan: Provides Council with an overview of the application. General discussion. Guerber moves to approve LS-2-01 Lot Split as proposed with the Site Specific Conditions of Approval and the Standard Conditions of Approval. Seconded by Bastian. Discussion. ALL AYE: MOTION CARRIES .................... B. Review and action on the application for permit for possession and/or consumption of alcoholic beverages submitted by River Rock Alehouse~ Inc. (SKM) Mayor introduces the issue. Guerber moves to approve the application for permit for possession and/or consumption of alcoholic beverages submitted by River Rock Alehouse. Seconded by Merrill. ALL AYE: MOTION CARRIES ............... C. Discussion of funding for Cultural Arts Commission projects. (SKM) Mayor introduces the issue. Guerber moves to accept the proposal from the Eagle Arts Commission to authorize the disbursement of funds for their proposed expenditures from their letter of September 10, 2001. Seconded by Merrill. Discussion. ALL AYE.' MOTION CARRIES ................. D. Landscape Maintenance Contract for West Entry Sign. (SKM) Mayor introduces the issue. General discussion. Merrill moves to approve the landscape maintenance contract for the West Entry Sign in the amount of $3,785. Seconded by Bastian. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES ............... E. Wright Brothers Standard Estimate Report - Library Drainage. Mayor introduces the issue. Bastian moves to approve the Wright Brothers Standard Estimate Report and that the cost to the City for all the repairs is to be no more than $3,140. Seconded by Sedlacek. Discussion. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES ............. F. Parks & Pathway Development Committee minutes September 19, 2001. Mayor introduces the issue. Merrill: The Parks & Pathway Development Committee made two motions that I wanted the Council to be aware of. General discussion. Bastian moves to accept the recommendations of the Parks & Pathway Development Committee considering the pathway in Clear Creek Subdivision as noted in the draft minutes of September 19, 2001. Seconded by Merrill. Discussion. ALL AYE: MOTION CARRIES ....................... These motions are to be passed on to Clear Creek Subdivision by the Planning & Zoning Administrator. 9. EXECUTIVE SESSION: A. Acquisition of private property: I.C. § 67-2345 (c) Sedlacek moves to go into Executives Session for discussion on acquisition of private property. Seconded by Bastian. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES ................... Council discussion on the acquisition of private property. Council leaves Executive Session. Guerber moves to authorize the City Attorney to proceed with condemnation on the Wells Property. Seconded by Bastian. ALL AYE: MOTION CARRIES .................... Pre-Council Agenda Continued: 4. Mayor and Council's Report: Guerber: No report. Merrill: Reports on the progress of the pathways. Reports on the proposed fence at Heritage Park. The cost of the fence is $2,176. General discussion. Council Member Merrill will investigate how to anchor the fence. Reports on park signage. ITD meeting is Thursday. Pre-meeting is tomorrow at City Hall. General discussion. Bastian: No report. Sedlacek: No report. Mayor: Discussion on the request for $1,000 contribution to the Lower Boise River Water Quality Plan. This matter will be on the October 9, 2001, City Council Agenda. Inquiry is to be made of the City Engineer as to what information he has on the Lower Boise River Water Quality Plan. General Council discussion on historic villages and buildings. Merrill: Discussion on the emergency preparedness meeting scheduled for October 10, 2001, 7:00 p.m. at the Library. General discussion. Mayor: Discussion on having a bus line in Eagle. I have received a petition with 300 signatures in support of a bus line. General discussion. 5. City Engineer Report: No report. 6. City Clerk]Treasurer Report: No report. 7. Zoning Administrator's Report: No report. 8. City Attorney Report: Discussion on amending the cell tower ordinance. Provides Council with a draft copy of the ordinance amending Title 9, Chapter 4 inserting regulations for pathways and design. General discussion. Reports on the lease agreement with Ada County on the skateboard park. The lease agreement has been assigned to Ada County's legal staff, it has not been before the Commissioners. General discussion. 10. ADJOURNMENT: Guerber moves to adjourn. Seconded by Merrill. ALL AYE: MOTION CARRIES .................. Hearing no further business, the Council meeting adjourned at 10:30 p.m. Respectfully submitted: SHARON K. MOORE I CITY CLERK/TREASURER APPROVED: RICK"~ZXG~JI~i~E, MAYOR r 7 9 r 5 (-€ e C7vo 3 Y \ \W('\\, Lt (3 (-IL J 3 - J 0- Lig /--�Cc z� l22),.e- Lke LtB 5.2 . SA -t 3-(17 (A,,A2 c . , dt 5:1 y /11J1r/ L yy )6. C-06 iSccs RECEIVED & FILED I CITY OF EAGLE SEP 2 5 2001 FiIR Route to. 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Signature: Joe Rausch Bid Date & Time: 09/20/2001 2:00 PM Job Size: sf Duration: wks Item Description Takeoff Qty 1000.00 GENERAL REQUIREMENTS 1101.00 Personnel: Supervision 10 Superintendent Personnel: Supervision 5.00 Labor hours 5.00 hrs Unit Cost Amount 29.206 /hrs 146 146 1705.00 Clean Up 10 Cleanup 8.00 hour 16.531 /hour 132 Clean Up 132 8.00 Labor hours GENERAL REQUIREMENTS 13.00 Labor hours 2050.00 DEMOLITION 278 2050.01 Demo: Subcontractors 40 Sub: Concrete Cutting - /LF 140.00 Inft 4.409 /Inft 617 Demo: Subcontractors 617 2050.02 Demo: Laborer 10 Demo and Remove Sidewalk 10.00 hr 38.575 /hr 386 Demo: Laborer 386 10.00 Labor hours 10.00 Equipment hours DEMOLITION 10.00 Labor hours 10.00 Equipment hours 2100.00 SITEWORK 1,003 2200.00 Earthwork Subs 00 Excavator Rental 2.00 day 132.255 /day 265 00 Labor to Install Drain Box & Pipe 18.00 hrs 24.247 /hrs 436 00 Labor to prep new sidewalk 8.00 hrs 16.531 /hrs 132 00 Plate Compactor Rental 4.00 hrs 16.535 /hrs 66 Earthwork Subs 899 16.00 Equipment hours 2616.50 Pipe: PVC 80 Pipe PVC 4" 40.00 Inft 1.24 /Inft 50 380 Pipe PVC Fittings 1.00 !sum 33.39 ',sum 33 Pipe: PVC 83 4.910 Labor hours 2721.00 Drainage: Site CatchBasin 10 Precast Drain Box w/ grate Drainage: Site CatchBasin 10.00 Labor hours 1.00 each 165.32 /each 165 165 WRIGIIT BROTHERS THE BUILCHNGI COMPANY Standard Estimate Report Page 2A' 01_229 Eagle Library Drai 09/25/2001 2:36 PM Estimator. Brian Ellway Project Manager. Signature: Joe Rausch Bid Date & Time: 09/20/2001 2:00 PM Job Size: sf Duration: wks Item Description Takeoff Qty SITEWORK 14.910 Labor hours 16.00 Equipment hours 3000.00 CONCRETE Unit Cost Amount 1,148 3000.01 Division 3 Subcontractors 00 Concrete Labor 16.00 hrs 27.554 /hrs 441 Division 3 Subcontractors 441 3030.01 Concrete Materials - WBBE 60 Sidewalk Material - 4000 PSI 3.00 cuyd 66.68 /cuyd 200 Concrete Materials - WBBE 200 CONCRETE 7000.00 THERMAL & MOISTURE PROT 641 7910.01 Sealant - Jt Filler Gaskt 00 Caulking for Sidewalk Joints 16.00 tube 4.408 /tube 71 Sealant - Jt Filler Gaskt 71 THERMAL & MOISTURE PROT 71 Estimate Totals Labor 1,453 1,453 Material 519 519 Subcontract 617 617 Equipment 551 551 3,140 3,140 3,140 Total 3,140 37.910 26.000 hrs hrs PARKS & PATHWAY DEVELOPMENT COMMITTEE Minutes September 19, 2001 1. CALL TO ORDER: Called to order at 6:55p.m. 2. ROLL CALL: HUMMEL, GLAVICH, TORFIN, DECKERS, OKERLUND. Council Liaison Merrill. Absent: FERGUSON, STOCKTON. A quorum is present. 3 DISCUSSION ITEMS: A. Clear Creek Crossing Subdivision - — Doug Javo, represented by Clint Boyle with Pinnacle Engineers: The applicant is requesting the Park and Pathway review and approval for Clear Creek Subdivision pathways. Clear Creek Subdivision is a 91 - lot (72 -buildable) residential subdivision. The 54.8 -acre site is located approximately 1/8 -mile west of the intersection of North Eagle Road and Floating Feather Road. The site is within the Eagle City Limits. Clint Boyle 12552 W. Executive Dr. Boise, with Pinnacle Engineers representing the applicant presents the landscape plan for Clear Creek Crossing Subdivision. A regional pathway is proposed along the floodway. No hard surface items will be used to construct this pathway. Deckers moves to approve Clear Creek Subdivision Pathway with the recommendation that the pathway be located closer to the creek and up closer to the top of the contour. Seconded by Hummel. Discussion. ALL AYE...MOTION CARRIES. Ms. Merrill reads to the Committee the site-specific conditions approved by Design review for DR -44-01, and the motion made by the City Council. Okerlund moves to show on the easement that the pathway that is currently noted as a pedestrian pathway becomes a non motorized public pathway. Seconded by Deckers. ALL AYE...MOTION CARRIES. B. Review of the river walk held on the August 1, 2001 meeting. Torfin moves to discuss the river walk at the next regularly scheduled meeting of The Parks & Pathway Development Committee on October 17, 2001. Seconded by Deckers. ALL AYE...MOTION CARRIES. 4. UNFINISHED BUSINESS: A. Discussion of proposed water feature for Merrill Park. — Don Belts Don Belts introduces Allen Yarrington with Meridian Waterway. Mr. Yarrington describes the 2 types of systems used in a waterpark feature. Drain -a -way system, which focuses on water conservation and the Closed system which replaces water with a circulating water system. Other factors to look at include; layout, colors, programming, expense, winterization etc. The Board looks at color brochure and color handouts provided by Mr. Yarrington. Decker leaves the meeting at 8:00 p.m. Mr. Yarrington leaves the meeting at 8:25 p.m. Discussion amongst the Board on types of water features they envision. Page I of 2 x.041 "�, Deckers returns to the meeting at 8:30 p.m. Discussion amongst the Board and Mr. Belts on adding security lighting and a security gate in the park. Discussion on park amenities such as picnic tables, and benches. Mr. Belts would like to schedule an additional special meeting to continue discussion of the water park for October 3, 2001. B. Minutes of the August 1, 2001 meeting. Torfin Moves to approve the minutes of August 1, 2001. Seconded by Hummel. ALL AYE...MOTION CARRIES. 5. ADJOURNMENT: ►mmel moves to adjourn at 8:53 p.m.. Seconded by Torfin. ALL AYE...MOTION CARRIES. Respectfully submitted: SHARON K. MOORE CITY CLERK/TREASURER APPROVED: ANGELA DECKERS, CHAIRMAN Page 2of 2