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Minutes - 2001 - City Council - 06/19/2001 - JointEAGLE CITY COUNCIL Joint Meeting with ACHD Minutes June 19, 2001 ORIGINAL CALL TO ORDER: Mayor calls the meeting to order at 6:30 p.m. ROLL CALL: MERRILL, BASTIAN, SEDLACEK, GUERBER. Bastian is absent. A quorum is present. 3. ROLL CALL ACHD COMMISSIONERS: Judy Peavey-Derr, Dave Bivens, Sherry Huber, Susan Eastlake, David Wynkoop. All present. Introductions were made. 4. DISCUSSION ITEMS: 1. Update on Ballantyne Road traffic study from Beacon Light to Highway 44.(NM) Mayor introduces the issue. Merrill: Our citizens are concerned about Ballantyne Road and wondering about the future of this road. General discussion. ACHD: Ballantyne Road is a collector. The volume on a collector is 8500. Our last numbers for Ballantyne Road are 2100. When an area blossoms we do special studies. ACHD Staff watches for changes in the general area. General discussion. Discussion on rerouting Ballantyne Road. ACHD: There was to be no participation from the Highway District for the rerouting of Ballantyne Road. If the City of Eagle feels that it is important it would be up to the City and the Developer to enter into an agreement. The way to get the road built would be when the commercial development comes before the City. 2. ACHD's procedure on reviewing proposed Subdivisions; relating to number of subdivisions now and proposed new subdivision.(NM) Mayor introduces the issue. Merrill: I put this item on the agenda. I'm wondering for myself and I have had inquiries from citizens as to the process ACHD uses in their reviews. ACHD does take into account the surrounding area when they look at a new subdivision. General discussion. 3. Signal light at Island Wood Subdivision.(NM) Mayor introduces the issue. ACHD: This intersection is already operating at level of service F. Our staff determined that the developer would have to participate in the cost. A cost of $120,000 has been determined by ACHD. Contributors have offered $90,000 towards the cost of the light. ACHD could advance the remaining $30,000 but feel that lTD should be contributing. ACHD can not put the signal light up without approval from ITD. General discussion. Merrill moves to direct staff to work with ACHD staff to draft a letter of application to proceed with the request for the installation of the signal light at Island Wood and Eagle River Subdivisions. Seconded by Guerber. ALL AYE: MOTION CARRIES ......................... Island Wood Homeowner's Association is going to put together a letter to lTD providing funding information for the signal light. This letter will be provided to the City and ACHD so it can be submitted with the City letter. Page i 4. 5 Mile extension project. Mayor introduces the issue. ACHD displays plans for the File Mile Road Extension and discusses the same. Five Mile river crossing. In the 20 year plan, 2006, we are looking at doing a study which will cost about $600,000 - $1,000,000. This project will be totally funded by ACHD. General discussion. Monroc is in favor of the river crossing and would like to be able to participate on where it would go through their property. There are potential wetland problems that will have to be overcome. Further discussion. 5. Process for projects in 5 Year Work Program.(ACHD) Mayor introduces the issue. ACHD distributes handouts and discusses the 5 Year Work Program. We will send out a letter in July asking for you to prepare your list to be submitted in September. In September a meeting will be scheduled with you to go over your list. November/December ACHD prepares draft. January ACHD adopts updated FYWP. General discussion. 6. Update on Business Relation Program.(ACHD) Mayor introduces the issue. Larry Sales: I need to correct one thing. There is no Business Relation Program. I have taken on a temporary title of Business Relation Manager. Commissioners gave me an assignment to identify the need for a business relation program, how it should be imposed and to recommend policy and organizational changes. ACHD wants to get the business involved. We have joined the Eagle Chamber Commerce and have requested to be on an agenda. General discussion. Discussion on the traffic management center. We would like to have a letter of support from the City of Eagle. 5. ADJOURNMENT: Mayor adjourns the meeting. Hearing no further business, the Joint Council meeting adjourned at 8:00 p.m. Respectfully submitted: APPROVED: MAYOR Transportation Funding Categories Federal -aid Funds Administered by the Idaho Transportation Department (ITD) INTERSTATE MAINTENANCE funds are for resurfacing, restoring, rehabilitating, and reconstruction of the Interstate highway system only. Reconstruction projects to add capacity to the existing system may not be funded under this program except for high -occupancy vehicle lanes or auxiliary lanes such as truck climbing lanes. NATIONAL HIGHWAY SYSTEM funds are for the reconstruction or rehabilitation of roadways on the congressionally designated National Highway System. This System includes the Interstate and most of Idaho's major U.S. and State Highway routes. SURFACE TRANSPORTATION PROGRAM (STP) -STATE primarily provides funding for reconstruction or rehabilitation of roadways on the State highway system (Interstate, US, State Highway routes) and functionally classified with FHWA as rural major collectors or higher. STP funds can also be used for activities such as corridor studies and the purchase of minimally corrosive anti -icing material. The state match required on these projects is approximately 7 percent. Project Selection: For each of the funding categories noted above projects are identified and prioritized by ITD District Engineers and Headquarters staff based on roadway condition, public involvement, funding eligibility, and project costs compared to available funding. Statewide priority projects are identified and prioritized by Headquarters Staff and the Idaho Transportation Board. Final project selection is by the Idaho Transportation Board. STP LOCAL RURAL funds are allocated for projects in rural areas, and in cities with populations below 5,000. They may be used for new construction, reconstruction or rehabilitation of roadways functionally classified with FHWA as rural major collectors or higher with a small percentage allowed for minor collectors. STP funds can also be used for activities such as transportation planning, corridor studies and the purchase of minimally corrosive anti -icing material for use on bridges. These funds may also be used for enhancement, bridge, or safety activities. The local match requirement is 7.34 percent. The Idaho Transportation Board has designated approximately $10 million annually from FY 1999 through FY 2003, the duration of the current Highway Act. ITD offers an exchange program for those counties and local highway districts that participated in the Exchange Program in FY 1997. The Exchange Program allows the counties local highway districts within each county to exchange their federal -aid funds ($4.5 million) for state funds. There is a cap on the Exchange Program of $2.8 million in state funds. The remainder of the funds, approximately $5.5 million, are awarded through the Local Federal -aid Incentive Program administered by the Local Highway Technical Assistance Council (LHTAC). Project Selection: Eligible projects are identified, prioritized, and requested by local agencies through a formal project application process (January -March). Projects proposals are reviewed and ranked by LHTAC and a prioritized list of projects (based on Federal -aid Funds Administered by the Idaho Transportation Department (ITD) (Cont.) available funding) is then presented to the Idaho Transportation Board, for inclusion in the draft Statewide Transportation Improvement Program (STIP) in June. The Idaho Transportation Board makes the final project selection in September. STP LOCAL URBAN funds are allocated for projects in urban areas of 5,000 population or greater. They may be used for new construction, reconstruction or rehabilitation of roadways functionally classified with FHWA as urban collectors or higher. STP funds also be used for activities such as transportation planning, corridor studies and the purchase of minimally corrosive anti -icing material for use on bridges. These funds may also be used for enhancement, bridge, or safety activities. The local match requirement is 7.34 percent. The Idaho Transportation Board has designated approximately $10 million annually from FY 1999 through FY 2003, the duration of the current Highway Act. The allocation is shared over duration of the Highway Program, based on population data, among the three metropolitan planning organizations (MPO's) and all other cities above 5,000 in population. Project Selection: The Metropolitan Planning Organizations will recommend projects within the MPO areas. Projects are placed on the Program within the available STP local urban funding for that year. Final project selection is by the Idaho Transportation Board. For cities greater than 5,000 population but excluding the MPO's eligible projects are identified, prioritized, and requested by local agencies through a formal project application process (January -March). Projects proposals are reviewed and ranked by LHTAC and a prioritized list of projects (based on available funding) is then presented to the Idaho Transportation Board, for inclusion in the draft Statewide Transportation Improvement Program (STIP) in June. The Idaho Transportation Board makes the final project selection in September. STP SAFETY funds are for projects to reduce accidents at identified hazardous locations and for bicycle and pedestrian safety improvements, including on -road facilities, public trails, and traffic calming activities, or for projects that improve motorist protection at railroad crossings. These funds are available for any state or local public road. The local or state match requirement is 7.34 percent. Project Selection: Accident reduction projects at hazardous locations are identified from a systematic review of high accident locations produced from the statewide accident records system. All proposed local or state projects are prioritized statewide within available funding levels on a safety benefit to project cost ratio which is heavily dependent on accident history and project cost data. Final project selection is by the Idaho Transportation Board. Accident reduction projects at railroad/highway crossings are identified from a systematic review of hazardous crossings. All proposed local or state projects are prioritized statewide within available funding levels on a ranking formula which 2 Federal -aid Funds Administered by the Idaho Transportation Department (ITD) (cont.) considers vehicle traffic, train traffic, accident history and other relevant crossing data. The Idaho Transportation Board makes the final project selection in September. BRIDGE funds are for the replacement or rehabilitation of bridges. The bridge must be at least 20 feet long and have a qualifying "sufficiency rating," generally 50 or lower. The Idaho Transportation Board makes 35 percent of the Bridge funds available for use on local (non -state highway) bridges. The local or state match requirement is 20 percent. Project Selection: All projects are prioritized statewide within appropriate state or local programs based on bridge condition. State project priorities heavily emphasize bridge replacement projects over bridge rehabilitation projects. Final project selection is by the Idaho Transportation Board. STP ENHANCEMENT funds are available to state, local, federal agencies, universities and Indian Tribes, for the following transportation enhancement activities: 1. Provision of facilities for pedestrians and bicycles. 2. Provision of safety and educational activities for pedestrians and bicycles. 3. Acquisition of scenic easement and scenic or historic sites. 4. Scenic or historic highway programs, including the provision of tourist or welcome centers. 5. Landscaping and other scenic beautification. 6. Historic preservation. 7. Rehabilitation and operation of historic transportation buildings, structures or facilities. 8. Preservation of abandoned railway corridors 9. Control and removal of outdoor advertising 10. Archaeological planning 11. Mitigation of water pollution due to highway runoff 12. Mitigation of wildlife mortality caused by vehicles 13. Establishment of Transportation Museums. Project Selection: Projects are solicited through an annual statewide application process (Dec -March). Projects are prioritized within available funding levels by the Enhancement Advisory Committee (EAC) established by the Idaho Transportation Board. The Idaho Transportation Board has set a $500,000 maximum cap on Federal -aid funds. The local or state match requirement is from 2 to 10 percent. Final project selection is by the Idaho Transportation Board. 3 Federal -aid Funds Administered by the Idaho Transportation Department (ITD) (cont.) CONGESTION MITIGATION and AIR QUALITY Improvement (CMAQ) funds are aimed at reducing transportation related sources and emissions throughout all areas of the state. The primary purpose of Idaho's CMAQ Program is to fund projects, planning, and programs in air quality non -attainment and maintenance areas, as well as areas of concern for ozone (03), carbon monoxide (CO), and particulate matter (PM) which reduce transportation -related emissions. Geographic areas of concern will be identified in cooperation with the Idaho Division of Environmental Quality (IDEQ) as having measured air quality problems or the potential for air quality problems. CMAQ funds are available for construction and non -construction type projects. The local or state match requirement is 7.34 percent. Project Selection: Projects are solicited through an annual statewide application process targeted to communities with an air-quality problem (Dec -Mar). A CMAQ Technical Review Committee reviews the CMAQ Program applications and recommends high-ranking projects to the Idaho Transportation Board. Projects are evaluated and ranked on a statewide basis for air quality benefits and cost effectiveness. Final project selection is by the Idaho Transportation Board. FOREST HIGHWAYS funds are for highway improvement projects on highways serving forest highways. These highways may be state highways, local roads or Federal agency roads. Funding, project development and project contracting is administered by the Western Federal Lands Highways Division (WFLHD) of the Federal Highway Administration (FHWA). There is no state or local match requirement on forest highway projects. Project Selection: Statewide project priority is jointly determined by ITD, FHWA and the U.S. Forest Service based primarily on the benefits of the project to the management of the Forest Service resources. WFLHD makes the final project selection with the concurrence of the Idaho Transportation Board. 4 Federal- aid Funds that are Awarded by the Federal Highway Administration (FHWA) or Congress: PUBLIC LANDS (PLH) DISCRETIONARY: PLH funds are available for any kind of transportation project eligible for assistance under Title 23, United States Code, that is within, adjacent to, or provides access to the areas served by the public lands highway. These highways may be state highways, local roads or Federal agency roads. All applications for project funding must be submitted through the ITD. There is no state or local match requirement on forest highway projects. Project Selection: FHWA generally solicits projects in the spring for the following fiscal year. ITD forwards this information to the ITD Districts and other interested parties. Applications are submitted to the Department by a time set in June. Project submittals are prioritized by ITD and then forwarded to FHWA. Project awards are announced by FHWA sometime after the beginning of the federal fiscal year. SCENIC BYWAYS: Funding is available on a nationally competitive basis for routes that have been designated as a state scenic, historic or back county byway. The Idaho Transportation Board determines routes that will be designated as a state Scenic Byway. Projects can include the development of a corridor management plan for a specific byway or for road or enhancement work on the corridor once a management plan has been completed. Scenic Byway funds are announced and awarded at the Federal level and administered once awarded by ITD. The local or state match requirement is 20 percent. Project Selection: All applications for project funding must be submitted through the state's transportation department and are prioritized by a Scenic Advisory Committee appointed by the Board. The Board makes a final determination as to which projects are submitted to FHWA for funding consideration. Project awards are announced by FHWA some time after the beginning of the federal fiscal year. DEMONSTRATION OR HIGH PRIORITY project funds are for projects designated by Congress. These funds cannot be used for any other purpose without congressional action. Generally these projects are designated when Congress authorizes a new Highway Act. Project Selection: By congressional action. 5 State Funds Administered by the Idaho Transportation Department STATE -FUNDED PROGRAM (ST) funds are for construction projects on the state highway system with no federal participation. These projects are somewhat smaller in scope than many federally funded projects. They are typically safety (short span bridges, turning lanes, passing lanes) or pavement resurfacing projects. Project Selection: Projects are identified and prioritized by ITD District Engineers and Headquarters staff based on roadway condition, public involvement, funding eligibility, and project costs compared to available funding. The Idaho Transportation Board selects projects. Idaho Transportation Department Division of Planning 06/19/01 PBR 6 40. rtN ACHD PROCESS To REQUEST PROJECTS FOR ACHD FIVE YEAR WORK PROGRAM ACHD PROJECTS • All projects are roadways under ACHD jurisdiction. • Does nut include the —interstate- (1-84), state highways (SH 20/26, SH 44, SH55), private roads. • Can include projects that go into the Transportation Improvement Program (TIP) . — Federally funded projects. — Regionally significant projects • Must be coordinated with ACHD to see if : a. ACHD priority. b. Funding available. c. Timing. TIMING November 15: request Iist submitted to COMPASS with copy to ACHD. Nov -Dec: ACHD prepares draft of FYWP and works with the Commission to finalize. January: ACHD Commission adopts updated FYWP. Mid -Feb: COMPASS incorporates ACHD's FYWP and City/County requests into TIP, as appropriate. cc- /,-/1-0/ PROJECTS REQUESTED BY CITIES OR COUNTY • This is the entities "wish Iist". • Should identify funding source where possible. — City/county funds. — IT'D for interstate & state highways. — ACHD for public roadways in Ada County. • Should have been discussed with proposed responsible agency. • Should identify project specifics so planning and cost estimating can be done appropriately. • Should be prioritized. TIMING July: ACHD/COMPASS invite agencies to prepare their request list and arrange for a meeting in September. Aueust: agency's transportation task force meets to draw up preliminary request Iist. September: ACHD & COMPASS meet with transportation task force to: A. Review status of last year's Iist. B. Receive and review new request list. C. Coordinate with potential funding source. October: transportation task force prioritizes request Iist and processes for agency adoption/approval. TIMING • Submit request list and/or revisions to ACHD anytime from September 1 to November 15. • Items submitted after November 15 will not be included in the next update of the FYWP. Note: City/County may discuss requests with: -ACHD Commission at any joint meeting -ACHD Staff at any time during the year 1 Item Priority Project 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15 PROJECT REQUEST LIST ,•DRAFT•• Termini Start _ Finish Type Proposed Cost Funding Estimate 1 PROJECT REQUEST LIST "EXAMPLE" Item Termini Proposed Cost Priority Project Start I Finish Type Funding Estimate 1. XYZ Roadway a East Street West Street i Construction ACHD $1,000,000 From East to West 2. City Downtown Circulation Study � Central Business I Study City $50,000 District 3. River Pathway Main Street Olst Avenue ! Design City $20,000 4, River Pathway Main Street Olst Avenue : Construction STP -E $200,000 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.