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Minutes - 2001 - City Council - 02/26/2001 - JointORIGINAL City Council/Planning & Zoning Commission/Design Review Board Special Joint Meeting February 26, 2001 1. CALL TO ORDER: The meeting is called to order at 6:12 p.m. ROLL CALL: City Council: Present: MERRILL, BASTIAN, SEDLACEK, GUERBER. Planning & Zoning Commission: Present: BLOOM, DECKERS, FRANDEN, NORDSTROM, Absent: CADWELL Design Review Board: MURRAY, KENISON, BARNES, Absent: ANDERSON, MCCULLOUGH 3. NEW BUSINESS: Mayor Yzaguirre introduces the item. A. Presentation by Ada County Highway District Staff: Steven Hasson representing the Ada County Highway District, shares with the audience an overview of ACHD's organization, responsibilities and services using their new Powerpoint presentation. After a discussion regarding traffic signals and traffic studies, Mr. Hasson offers to provide a traffic studies workshop to anyone that would be interested in attending. Larry Cadwell arrives at 6:31 p.m. Mr. Hasson briefly provides an overview of ACHD with a review of the booklet presented to the audience at this meeting, this report is attached to the minutes. He also provides colorboards that show the ACHD five-year project plan and the long-range highway and street map. Mr. Hasson introduces Diane White, a new employee with ACHD whose duties are to help brainstorm and collect ideas for Development Services. Mayor calls a brief break. B. Discussion of proposed transportation commission. (LS) Lynn Sedlacek discusses with the Planning & Zoning Commission the reason for not approving the Transportation Commission. Planning &Zoning members discuss the reasons why they felt the need for this committee. Discussion regarding the high number of applications received and what can be done to provide more time to review these applications more thoroughly. Discussion addressing development and the overall picture for Eagle and whether a Task Force could be an option. Discussion on extending the timeframe for applications and not accepting additional information at the last minute. C. The Design Review Board would like to discuss Planning and Zoning Conditions of approval and their affect of Design Review application. (JM) Jim Murray discusses Design Review not getting enough information in their staff report regarding the Planning & Zoning Commission recommendation to make a proper decision. They would like Barb Cerda to include in her staff report the Planning & Zoning conditions. Question comes up, how do applications get out of sequence? Bill Vaughan responds to this question. D. Discussion of C-3 zoning. (SD) Steve Deckers states that an applicant asked the question on why a bank was not allowed in a C- 3 zone and wanted to get the answer to this question from the City Council. Staff will make the changes required to correct this. E. Discussion on zoning enforcement. (JM) Jim Murray talks about light issues and signage issues and the code enforcement needed to address non-compliance signs and lights. F. The Design Review Board would like to discuss issues they have encountered when hearing items which have concurrent pending! olannin~ and zonin~ am)lication~ (JM) Discussion regarding staffing problems, the need for increased staffing to meet the needs of the increased number of applications and using planning staff to enforce code enforcement issues. Bob Kenison states that regarding the Idaho Power application, the city needs to decide if they want underground utilities or not. Discussion on underground utilities and funding. Merrill moves to amend the agenda and add an executive session to discuss acquisition of private property and pending litigation. Seconded by Sedlacek. SEDLACEK: AYE. BASTIAN: AYE. MERRILL:AYE. GUERBER:AYE. 4. ADJOURNMENT: Bastian moves to adjourn. Seconded by Merrill. ALL AYE: MOTION CARRIES... Hearing no further business, the Council meeting adjourned at 10:00 p.m. Respectfully submitted: SHAR~DN K. MOORE CITY CLERK/TREASURER APPROVED: PaC/'gzAq0/-I' , MAYOR u Page 2 K/COUNCiL/MINUTES/Tcmporm3' Minutes Work Area/CC 02 26 01spmln doc AO+ CH1f**‘ 5p cc, 09-0(0\o) Table of Contents l 2 3 1) Introduction 2) ACHD Board Of Commissioners 3) Organizational Chart 4 4) Development Services Division An overview 5 6 5) ACHD Development Services Staff 6) ACHD Authority 7 7) Project prioritization and funding 8 9 10 Graph 8) City of Eagle's (TIP) 9) Impact fee revenue spreadsheet 10) ACHD'S bicycle policy 7) '-4) Introduction Established in 1972 as an independent government entity, the Ada County Highway District is responsible for all short-range planning, construction, maintenance, operations, rehabilitation and improvements to Ada County's urban streets, rural roadways (excluding state highways) and bridges. Geographically, the District's jurisdiction includes Boise, Eagle, Garden City, Kuna, Meridian, Star and the unincorporated areas of Ada County. It is the only consolidated countywide highway district in Idaho. The District maintains and operates 1,769 miles of roads and streets in Ada County, with an estimated value of three billion dollars. This infrastructure includes facilities that range from multi -lane, arterial streets with a computerized signal system, to narrow, farm -to -market roadways. Five Commissioners govern the District. Together, they are responsible for guiding the planning, development and implementation of transportation facilities throughout the county. Elections are held every two years on a rotating basis, and each Commissioner represents a separate subdistrict. Because strong public involvement is crucial to the transportation planning process, the Commissioners and staff regularly host and attend meetings and public hearings to gather feedback from citizens. The Commissioners also hold regular public meetings at the District's headquarters and participate in joint meetings with elected officials from general purpose governments. An appointed Director, who serves as chief administrator, manages the District on a day-to-day basis. The Director is responsible for managing five departments: Administration, Administrative Services, Engineering, Maintenance and Operations and Traffic, which combined, total 240 employees in Fiscal Year 2000. The ACHD Board of Commissioners A five -member elected Commission governs the Ada County Highway District (ACHD). The Commission meets in formal session weekly and informally as the need arises. Each Commissioner represents a sub -district as nearly proportional to the population as practical. The Commissioner's term of office is based on a rotation schedule established by law. The current Commission is comprised of Judy Peavey -Derr - President, Dave Bivens — First Vice -President, Sherry Huber — Second Vice -President, David E. Wynkoop, and Susan S. Eastlake. Ms. Peavey -Derr and Ms. Huber are serving four-year terms of office, which began in January 1999. Mr. Wynkoop, ACHD's newest Commissioner, is serving a four-year term of office, which began in January 2001. Ms. Eastlake and Mr. Bivens were re-elected in November 2000 to another four-year term of office. Idaho Code establishes the authority and responsibilities of Highway Commissioners. ACHD Commissioners have authority over and responsibility for all roads, bridges, streets and alleys in Ada County. The law also provides the Commission with the authority to manage and conduct ACHD's business affairs; make and execute contracts necessary to this operation's viability and hire agents and employees as may be needed to conduct the operation in an expedient and practical manner. A more complete understanding of the Commission's authorities is found in the statutory section of this information packet. Administation Manager Mike Brokaw Asst. Manager Financing & Accounting Human Resources Geographic Information Systems Information Systems January 25, 2001 ACHD Organization Chart Legal Manager General Counsel Neal Newhouse Attorney Administration Attorney Engineering Legislative Analyst Frard of Commissioners] Director J. Schweitzer Public Relations Officer Brian Harris Right of Way & Development Manager Diane White Development Applications Right of Way 11 Planning Coordinator Katey Levihn Engineering Manager Kent Brown Asst. Manager Project Coordinator Drainage Design Construction i 1 i Traffic Manager Terry Little Asst. Manager Traffic Planning Traffic Engineer Traffic Operations Congestion Management Commuteride Maintenance & Operations Manager Errol Morgan Asst. Manager Facilities Urban Rural fog Ac,"' Ada County Highway District Adai Judy Peavey -Derr, President Dave Bivens, 1st Vice President Sherry R. Huber, 2nd Vice President Susan S. Eastlake, Commissioner David E. Wynkoop, Commissioner January 29, 2001 To: Eagle Representativesiiird From: Steven Hasson, AICP Subject: Overview of ACHD's Development Services Division 318 East 37th Street Garden City ID 83714-6499 Phone (208) 387-6100 FAX (208) 387-6391 E-mail: tellus@ACHD.ada.id.us The ACHD Development Services Division is one of the primary functions of the newly formed Right of Way and Development Services Department that was created as a result of an external and internal analysis of the District operations. The decision to merge these pre- existing District transportation activities was made, in part, recognizing that they shared many similar attributes. The Development Services Division has the primary responsibility for reviewing all of the development applications for Ada County to include those of the six municipalities located in this county. When a transportation impact is identified through the development review process, the Development Services staff will prescribe a variety of antidotes to cure the transportation situation known as conditions of approval. These conditions of approval often obligate the applicant to provide for some action or strategy that lessens the development's impact on the public transportation system. Remedies may include the dedication of right — of — way or the physical construction of some roadway improvement. Those who review these applications are known as development analysts. The division has two individuals who review development activity each week and render staff level approvals or make recommendations to the ACHD Commissioners in those cases involving more complex development issues. Another part of the Division reviews the applicant's ongoing construction activity to ensure that the conditions of development approval are complied with in accordance with District policy. These staff members conduct complete and thorough review of the applicant's devlopment plans, often complemented with on - site inspections of the development activity. Those who evaluate the plans against the Highway District's compliance standards are known as plans review analysts. At present, the division has three individuals that provide for this review process. The Division is also responsible for communication with other local, state and federal entities to insure a level of transportation collaboration, particularly related to the impacts of land use development on transportation systems. To sustain this relationship the Planning and Development Division will often participate in the review of another public entity's transportation plans to insure their consistency and compatibility relative to ACHD pursuits. Z a t Page 2: The Development Services Division also implements the District's Road Impact Fee Program. This impact fee assessment method is used by the Ada County Highway District to fund roadway improvements needed to accommodate the increased travel demands created by new development. An impact fee is a one- time assessment on new developments. The fees are based on a formula that looks at the expected travel demands attributed to each new development. The Division is responsible for calculating and collecting the impact fees and to assist in the selection of roadways for the use of the impact fee revenue for purpose of improving the overall capacity of the transportation system. Four of the Division's ten staff members participate in the analysis and collection of the impact fee revenue. A Targe portion of the Highway District's construction funding is collected through the Road Impact Fee Program. In Fiscal year 1999 — 2000 the Division collected more than $8,000,000 in impact fee revenue. This sum represents a substantial increase in impact fee collections over the previous year and mirrors the fact that Ada County is presently the fourth fastest developing metropolitan area in the United States, according to the United States Census Bureau. The Development Services Division also works closely with the Public Relations Division to insure that the public is adequately informed about development review processes. During the past year, the Development Services Division staff processed or collected: • 3,980 individual impact fee certificates totaling $8,700,000. • 886 individual development applications — 258 of them required lengthy staff reports to the ACHD '1111$Commission; another 330 were minor developments that were acted upon at staff level and 298 did not require formal District action. • 123 final subdivision plats were approved, representing 3,560 residential Tots and 86 non — residential lots. Division staff reviewed detailed construction plans for the 36.24 miles of new streets that were constructed as part of the 123 subdivision developments. • 64 individual assessments resulting in a $127,310 reduction in impact fees to be paid by new development. • 66 impact fee offset partnership agreements with which ACHD purchased more than 16 - acres of new right — of — way at a cost of $1,023,072 (an average cost of $1.45 per square foot). These partnership agreements also resulted in the construction of $ 161,090 in capacity improvements on collector and arterial roadways in Ada County. Annual report November 1. doc DEVELOPMENT z z z IJ 1a Ada County Highway District Development Services Staff "Here to Serve You" Lena Hall Engineering Intern Assists Staff igrA Gary Inselman Principal Dev.Analyst Supervises Plan Review Shelly Reynolds Senior Dev. Analyst Reviews Plans Steven Hasson Dev.Services Coordinator Trans. Planning and Special Projects Larry Sale Dev.Services Supervisor Manages Dev.Services Programs Kendall Kemmer Transportation Engineer Supervises Impact Fee Program Christy Richardson Principal Dev.Analyst Supervises Application Review Andrea N.Tuning Dev. Analyst Evaluates Dev.Applications Nan Hills Adminstrative Clerk General Office Support 4M Joyce Newton Account Clerk Office Administrator Scott Rudel Dev.Analyst Reviews Plans Diane White Right -of -Way and Dev. Manager Department Head APPLICT PARTNERSHIPS • Apra'' Ada County Highway District Judy Peavey -Derr, President Dave Bivens, 1st Vice President Sherry R. Huber, 2nd Vice President Susan S. Eastlake, Commissioner David E. Wynkoop, Commissioner January 25, 2001 To: Eagle Representatives From: Steven Hasson, AICP Subject: Ada County Highway District (ACHD) Authority 318 East 37th Street Garden City ID 83714-6499 Phone (208) 387-6100 FAX (208) 387-6391 E-mail: tellus@ACHD.ada.id.us ACHD derives a good share of its authorities from Title 40, Chapter 14, Idaho Code. However, other provisions of Idaho Code such as Title 50 dealing with Municipalities, Title 32 addressing counties and Title 67 pertaining to Government Agencies, together with state and federal case law govern this Agency's functions. Title 40 of Idaho Code grants ACHD the following authorities: * C ACHD is in charge of constructing, maintaining, repair and improving all highways within the highway District. ACHD Commissioners have exclusive general supervisory authority over all public highways, public streets and public rights - of - way under their jurisdiction, with full power to establish design standards, use standards and control access to public highways, streets and rights - of - way. O ACHD has the power to levy and apply ad valorem taxes to meet its responsibilities (ad valorem means imposed at a rate percent of value). ACHD has authority to approve and accept all subdivision plats within city and county as they relate to highways pattern, widths, drainage provisions, right — of —way, construction standards, traffic flow and traffic volume. ACHD has the authority to regulate all streets within the District. The county recorder cannot record a plat until the Highway Commissioners have endorsed and accepted that plat. ACHD has authority to accept petitions to create public highways and rights — of — way within its District. ACHD must accept and confirm street, highway and alleyway dedications before they are eligible for a public use designation. ACHD has the power to abandon, vacate and validate public right — of — way. * Note these authorities are not all inclusive rather they reflect some of the boarder powers that have been conferred upon the Highway District. Page 2: ACHD is responsible for design, construction, reconstruction and maintenance of sidewalks within the cities of Ada County, to include sidewalk assessment authority. ACHD is also responsible for traffic and safety engineering; procurement, installation, operation and maintenance of traffic control devices; road drainage mitigation and the planning and location of rights — of — way within the cities of Ada County. The term Highway as used in this overview includes bridges, tunnels, sluices, drains, ditches, and other structures incidental to the preservation or improvement of the highways. ritt ACHO's Statutory Authority January 25.doc 2- ''/i°./ How Projects are Chosen This page was developed to let you know where and how your local highway district funds are being used. Listed are 30 Ada County Highway District (ACHD) projects scheduled for design, right-of-way acquisition and/or construction in the 2001 fiscal year (Oct. 1, 2000 - Sept. 30, 2001). Concept and corridor studies and Level of Effort projects where the ACHD attempts to make improvements where the need is great (i.e., concrete repairs, residential street repairs) are not shown on this map, as exact locations are not specified until later in the fiscal year. Total project costs, including Federal Aid funds budgeted for FY 01 are 32.6 million. Each year ACHD prioritizes its capital improvement projects. However, all of the projects listed on the map are subject for possible reconsideration in any given fiscal year. Projects are prioritized based on information from Ada County and the transportation task forces of its six cities, the Community Planning Association, school districts, utility companies, ACHD's Capital Improvement Citizen Advisory Committee and various groups and individuals. This results in a Five -Year Work Program for capital improvements. One of ACHD's main goals is to always keep traffic moving as smoothly and efficiently as possible. However, minor traffic restrictions and delays are inevitable during construction. Detours or alternate routes are provided when needed. Look for updates to construction in your area by checking Today's Traffic: Local Road Work in the Idaho Statesman's Local section. How Projects are Funded Gasoline tax and vehicle registration account for the majority of revenue for the District. Funds collected from these sources are put into the state of Idaho's Highway Distribution Account (HDA). In addition, more than 31 miles of new local streets are added to the roadway system each year through approval of new subdivisions and other private land development projects. These new roadways are funded solely by the land developer, and ACHD accepts them into the system only after careful inspection and testing. The ACHD also frequently enters into partnerships with developers that result in roadway widening or other improvements to arterials to improve their capacity. Since the road impact fee program began in April 1992, more than $45 million has been collected, greatly enhancing ACHD's ability to improve the capacity of major streets and intersections in Ada County. Road impact fees can be used only on projects that increase the vehicular capacity of the major roadway system. Citizen Task Forces How ACHD Projects are Initiated and Funded Agencies & Citizens Ad Hoc Input Other Agencies Propose Federal Aid P! ojects Pavement & Bridge Programs Other Agency Involvement. COMPASS, TAC & C -Z Recommends Prioritts' Public hIearing on Proposed TIP Air Quality COMPASS Performs Regional Conformity —I Agencies Evaluate Public Input & Adjust Programs Maintenance Problems Safety Problems l ACHD Staff Evaluates Priorities Based on Accidents, Volumes. and Concerns CICAC (Citizens Advisory Committee) Reviews/Recommends ACIID Connnissinn Holds Hearing and Approvos 11`11'P/1'II Reconnncudations OMPASS Approves Recommendations LHTAC/ITD/MPOs Recommends Funding Allocations & Projects Partnerships w/ Developers or Agencies ACI II) Involvement Projects Proposed by Neighborhoods & Others ACHD Staff Develops Annual Capital Budget. CICAC Reviews Capital Budget & Makes Recommendation to Commission ACHD Commission Holds Hearing, Approves Budget & Modifies FYWP Mayor: Rick Yzaguirre December 5, 2000 Ali Bonakdar COMPASS 413 W. Idaho Street, Ste 100 Boise, Idaho 83702 Dear Ali, CITY OF EAGLE P.O. Box 1520 Eagle, Idaho 83616 939-6813 Rc'd JAN 1 1 2001 ADM Council: Stanley J. Bastian Steve Guerber Nancy Merrill Lynne Sedlacek On October 30, 2000, the Eagle City Council recommended that the following improvements, listed in priority order, be incorporated into the 2002 Transportation Improvement Program 1. Continue the center turn lane on State Highway 44 from the end of the existing center turn lane (near the intersection of State Highway 44 and Ballantyne Road) westward to Park Lane. 2. Lower the speed limit to 45 mph on State Highway 55 from State Highway 44 to Beacon Light Road; on Eagle Road from the bridge across the North Channel of the Boise River to Chinden Boulevard; and on State Highway 44 from State Highway 55 to Linder Road. Lower the speed limit to 35 mph on Eagle Road from State Highway 44 to the bridge across the North Channel of the Boise River. 3. Add a right turn lane on the west bound/north side of State Highway 44 at the intersection of Park Lane and State Highway 44. 4. Extend Plaza Drive southward across State Highway 44 (generally in the north/south alignment with Palmetto Avenue) as a signalized intersection. 5. Add a deceleration lane on State Highway 44 to allow for a safe right turn at Parkinson Road and State Highway 44. 6. Add right turn lanes on al] corners of the intersection of State Highway 44 and Linder Road. 7. Install a semi -actuated traffic signal on Eagle Road at the entrance of Island Woods Subdivision and Two Rivers Subdivision. The signal should allow for a left turn if there is no oncoming traffic. 8. The Ballantyne Road/State Highway 44/State Street intersections should be reconstructed as shown on the Transportation/Pathway Network Map #1 within the City of Eagle 2000 Comprehensive Plan and all other realignment options shall be discouraged. 9. Install a traffic signal on State Highway 55 (Eagle Road) at S. Rivershore Lane and the future southerly entrance to the Eagle River Development on the east side of Eagle Road. 10. Construction of the extension of Hill Road between Horseshoe Bend Road and E. State Street, as shown on the Transportation/Pathway Network Map #1 within the City of Eagle Page 1 of 2 K V'I:uwing Dcpi\TIP\TIP 2002 cc : u n doc 2000 Comprehensive Plan, should be coordinated with development applications adjacent to the proposed roadway. 11. Install a traffic signal for the intersection of Hill Road and State Highway 55 12. Install a traffic signal for the intersection of Hill Road and Horseshoe Bend Road. 13. Improve Floating Feather Road east of Eagle Road to Edgewood Lane (needs utilities installed first), with two traffic lanes, a center turn lane, and meandering detached sidewalk where possible (as addressed in the 5 -year work plan). 14. Improve Eagle Road from Floating Feather to Beacon Light (needs utilities installed first), per Section 8.6 (o) within the City of Eagle 2000 Comprehensive Plan. 15. Accelerate the development of the extension of Highway 55 across the east end of Eagle Island to Chinden Boulevard generally as shown on the City of Eagle Transportation/Pathway Network Map #1 and within the Ada Planning Association Destination 2015 Regional Transportation Plan. 16. Extend State Highway 16 south to Chinden Boulevard and eventually to I-84. 17. Construct the greenbelt from Glenwood (along the north side of the Boise River) to Eagle Island State Park (Linder Road). If you have any questions I can be reached at 939-6813. Sincerely, rd William E. Vaughan Zoning Administrator cc: Mayor Yzaguirre Eagle City Council members Loren Thomas, ITD, P.O. Box 8028, Boise, ID 83707 Katey Levihn, ACHD, 318 E. 37th Street, Garden City, Idaho 83714 Page 2 of 2 K:1Ptonning DcpATIPTIP 2002 GV acciondoc ACT DIREr rr Ff— p9t�^+'lta Afterrimyi •- 1 MCFiITr 4.arst I .i/ Pubic ENGINEERING rtinatle:21"—co.itit Richt-:�•4b�-k � ' • Cnris;u�.�,�:►x. ; 'FR1lFF►� . TDray.aSux_w . «. Tra•., C•.,. Ener. Trail. o S'ijAL Com::u�siicte kfrteer ,/ MOMS aleiteldeje Elu4 Sent. • December 4, 2000 • Five Year Impact Fee Projection, North Ada Benefit Zone Tune Period Carryover Balance (b.c) Projected Impact Fee Collections (d) Projected Interest Earnings Total Estimated I.F. Revenue (all sources) October 1, 2000 to September 30, 2001 (a) 59,000 849,000 27,000 October 1, 2001 to September 30, 2002 397.000 874,000 38,000 October 1, 2002 to September 30, 2003 835,000 900.000 52.000 October 1, 2003 to September 30, 2004 666,000 927,000 48,000 October 1. 2004 to September 30, 2005 554.000____ 955.000 r _ 45,000 ^__ ________ (a) All sums are rounded to the nearest thousand dollars (b) The I.F. collections for fiscal year ending September 30, 2000 were $943,321• this sum has been reduced by 10 % in anticipation of a downward adjustment in the impact fee formula - Accordingly, the starting calculation has been adjusted to $849,000. (c) Impact Fee Revenue is anticipated to increase 3 % a year. (d) Interest earnings are projected to increase 3% a year. The carryover balance and the projected impact fee collections are combined and the interest earning is figured at a percentage of these combined figures. (e) Projected Developer offsets are anticipated to increase at the rate of 3% a year. Note 1: impact revenues must be spent in the service area within 5 years of collection or returned - this stipulate results from recent legislative action Note 2: these calculations are based on all impact fee eligible capital improvement projects within the North Ada Benefit Zone according to the current five year work program Note 3: the 36th Street and Hill Road project was evacuated for possible impact fee assistance from the North Ada Benefit Zone but it was determined that this project was not capacity enhancing Note 4: time periods for the development of the scheduled capital improvements was confirmed with Steve Spicketmier 935.000 1,309,000 1,787,000 1,641,000 1,554,000 _ Total Portion of Capital Projects I.F. Projected Developer Eligible Offsets 188.000 113,000 750,000 705.000 350.000 361,000 371,000 382,000 �_4 394,000 •Z. /411 Adu C0flt 2ii�tr;ct Judy Peavey -Derr, President Dave Bivens, Vice President Marlyss Meyer, Secretary Sherry R. Huber Commissioner Susan S. Eastlake, Commissioner November 2, 2000 Eagle, Idaho 83616 318 East 37th Street Garden City, Idaho 83714-6499 Phone (208) 387-6100 Fax (208) 387-6391 E-mail: tellus@achd.ada.id.us Subject: Your inquiry concerning the lack of bicycle paths along certain Ada County Highway District Roads. Dear This letter is in response to your letter received concerning the placement of bicycle lanes along Eagle Road north of Floating Feather Road and along Beacon Light Road, the distance between State Highway 55 and State Highwayl6. Over the past seven years, the Ada County Highway District (ACHD) has made strides to translate the community's bicycle concerns and interests into a consistent and aggressive transportation strategy. During that time ACHD has striped bike lanes where roadway width permitted. Even though addressing the needs of bicyclists has become an integral part of our operation, the reality is the opportunity to deliver a full standard bike lane along any given street may be years in the making especially where the width for bike lanes is insufficient. Bike lanes are only constructed by ACHD when the widening of the street is required based on overall traffic need. Historically, parallel pathways have been constructed by ACHD where cooperative funding is provided from Federal funds or by another political jurisdiction. The transportation issues associated with bicycle traffic and bicycle lanes are not addressed in Idaho statutes as they may relate to a single purpose countywide highway district such as ACHD. Instead, these issues are left to this agency's determination and foresight. Our present policy, which I would characterize as evolving, attempts to address bicycle related concerns in terms of pedestrian and bicycle safety and capacity implications of bicycles on streets. Now to specifically respond to your inquiry: A) Regarding the placement of bicycle paths on Eagle Road north of Floating Feather Road: Eagle Road falls under the jurisdiction of ACHD north of State Highway 44. Eagle Road is a minor arterial north of Highway 44 until it reaches the intersection of Eagle and Floating Feather Roads. At that juncture, it becomes an urban collector because its role changes from one of primarily conveying traffic to collecting traffic from other streets and conveying that traffic to an arterial. 3 Page 2: ACHD's bicycle policy is such as to put bicycle lanes on all feasible collector streets in conjunction with the full improvement projects on the street. The placement of bike lanes occurs in a two - fold fashion; either we initiate a road improvement project along a collector that includes bike lanes, or a developer, as part of a development pursuit, dedicates ample right-of-way to accommodate bicycles. Often these two actions occur in tandem. At present, there are no improvement projects identified in the ACHD Five Year Work Program for this portion of Eagle Road. However, a road improvement is planned on Floating Feather Road, between Eagle Road on the west and Edgewood Drive on the east. This action will attend to the bicyclist's needs along that stretch of roadway. B) Regarding the placement of bicycle paths on Beacon Light Road - the distance between State Highway 55 and State Highway 16: No road improvements projects are currently scheduled there. As development activity occurs along this roadway, we will be securing right of way to accommodate the complete roadway including bicycle facilities. The construction would occur at some future date determined by traffic growth and community priorities. Beacon Light Road has recently been classified as a rural minor arterial. This is a relatively new ACHD roadway classification, and for that reason, the rural minor arterial traffic consideration and design element policy to include bicycle accommodation is in the draft policy stage. The draft policy anticipates two features for addressing bicycle traffic along designated ACHD rural minor arterials, such as Beacon Light Road. First, the road cross section provides 6 -foot wide safety shoulders on each side of the roadway, separated from the through lane by means of a paint stripe. The second design feature contemplated for integration into the rural minor arterial cross section is the detached pedestrian, bicycle and equestrian pathway. The detached pathway will be constructed of Portland Cement or some other approved material. It should be noted that pathways might be constructed of differing materials to accommodate the local culture. For instance, it might make sense to construct one pathway of concrete and the other of gravel to serve the mix of bicycle, pedestrian and equestrian users along Beacon Light Road. The pathway will be at least 8 feet wide to minimize pedestrian / bicyclist conflicts and to facilitate maintenance issues. These pathways will be constructed on both sides of the roadway unless some unavoidable structural impediment imposes upon that placement strategy, for example a large irrigation canal. The conditions that would dictate the construction of the pathways is part of the draft policy and would call for pathways to be constructed with roadway funds when traffic volumes reach a specific threshold. The policy is ready for ACHD Commission review and will be presented to them and the public shortly. If these policies are adopted, then as development occurs in proximity to Beacon Light Road, ACHD will acquire the necessary right — of - way for the shoulders and detached sidewalks. 1 • 1 Page 3: Pathways could be included when a road project is done and the traffic volume is lower although the improvements would be deemed an amenity rather than a required safety feature. In this case, the city of jurisdiction, private property owners, a homeowners association or another organization might fund the improvement. You have already taken a step in influencing the bicycle development policy along these roadways by writing to us. I would suggest the following steps to pursue the bike paths you desire. ACHD will take care of the first three steps for you by providing a copy of your letter and our response to the respective agencies. 1) Contact Community Planning Association of Southwestern Idaho (COMPASS) to let them know you would like to see the bike paths on the Ridge to Rivers Plan extended to include the sections you propose, and non — traditional funding sources. identified for construction of such pathways. (COMPASS may be reached: 413 West Idaho, Suite 150 - Boise, Idaho 83702 - Phone: 345 — 5274) 2) Contact the City of Eagle and request that the proposed sections of bike path be added to the comprehensive plan; a contact source is: (Mr. Jeff Lowe, Planner - City of Eagle - 310 East State Street - P.O. Box 477 - Eagle, Idaho 83616 - Phone 939 — 6813) 3) You may also wish to pursue a seat on the City of Eagle Transportation Task Force, or some other planning committee that deals with bicycle pathways. At least annually, the City of Eagle provides input to COMPASS and ACHD regarding the City's priorities for roadway projects. 4) Once the City of Eagle and COMPASS have taken an interest in your plan, participate in public involvement meetings and encourage projects that will expand bike facilities to be included in ACHD's Five Year Work Program. They may be included as part of upcoming development projects, roadway projects, or special projects, such as a Federally Funded enhancement project, if citizen support warrants. We will place you on our public contact list for such meetings. 5) Contact property owners along Beacon Light Road to determine if they are willing to donate right -of -way for pathways to be constructed. The donation of property adjacent to Eckert Road in East Boise resulted in various agencies cooperating to construct a much-needed pathway between Barber Park and the Greenbelt bike path along Warm Springs. The donation of right- of- way would likely influence agency priorities and encourage a partnership in getting a project done. Very truly yours, 2*Z. Teny`L.ittle, P.E. C: City of Eagle COMPASS Director $ 12• E 0 127 400111.114. 'miis�l C,6 . V ..T.��1.yy ,4q4-t1s -zs�� ii1 u A :J1li..e>•�Me,ly" %;111.UiTiiiv.:ia i! i R l ia=i r_ t, Ai' 1 siiiie7Jr_t�a: �ir.=iiri:Y�* T:?VIIrPi� � !T; ) saseh�!�s. 1110 I0) 0 0 O Rernwe Ests k g Remo.e Trat Ren.w.e W-1971 206.03.01 Includes 1 Includes see Sod Sod phad Cott* 0 must MaM1o4 t4 kulall 48 Ccte11 75 kletoft 12 PCP. Close Rt Mee • kWafi leRCP. Mae E. Rem 604.07.01 O katal 24' RCP. cion R Ran 604.07.01 ine El & RI °nth Eakin t Prated Exbttrq Inn & Tree Roots On Shay P'oOwt.s Ma2eth& Skre ?imprr 74617A Carrfri >4k fait ear/- Rkn 57.95 5,0.00004 L. yieste T) 24 RC' 50 — Stam flain�6 q���.- ----'` J` --..—_L r1 South. FL 50. 2.75 5.75 29'L1 0.6.23Disci's/To COOoeRy 20.23 CFI - 8+00 tt`Qee. 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O Contract Bob tae ❑S Mutdmt E$ ft • May Core9d lath Storm 1 Data 10/21/961 Drawn By: D.te 10/21/961 gamy By: TAte Amadei 9r Date: Table of Contents Introduction 2 Our Mission and Our Goals 3 Leadership 4 Commissioners' Message 5 Director's Message 6 Summary of Activities 7 Completed Projects 8-9 Traffic Projects 10 Right -of -Way Acquisitions 11 Administration Department 12 Administrative Services Department 14 Engineering Department 18 Maintenance and Operations Department 24 Traffic Department 28 Revenues and Expenditures 36 • <'( . .b •- 0 665.0 00 R;m 79.70 141 7.70 vi L4.0,...a \ . ,i•ti• • 0 00.91. MN Introduction Established in 1972 as an independent government entity, the Ada County Highway District is responsible for all short-range planning, construction, maintenance, operations, rehabilitation and improvements to Ada County's urban streets, rural roadways (excluding state highways) and bridges. Geographically, the District's jurisdiction includes Boise, Eagle, Garden City, Kuna, Meridian, Star and the unincorporated areas of Ada County. It is the only consolidated countywide highway district in Idaho. The District maintains and operates 1,769 miles of roads and streets in Ada County, with an estimated value of three billion dollars. This infrastructure includes facilities that range from multi -lane, arterial streets with a computerized signal system, to narrow, farm -to -market roadways. Five Commissioners govern the District. Together, they are responsible for guiding the planning, development and implementation of transportation facilities throughout the county. Elections are held every two years on a rotating basis, and each Commissioner represents a separate subdistrict. Because strong public involvement is crucial to the transportation planning process, the Commissioners and staff regularly host and attend meetings and public hearings to gather feedback from citizens. The Commissioners also hold regular public meetings at the District's headquarters and participate in joint meetings with elected officials from general purpose governments. An appointed Director, who serves as chief administrator, manages the District on a day-to-day basis. The Director is responsible for managing five departments: Administration, Administrative Services, Engineering, Maintenance and Operations and Traffic, which combined, total 240 employees in Fiscal Year 2000. 2 Our Mission % promote efficient transportation of people and goods in Ada County by encouraging safe and appropriate use of city and county roadways, reducing traffic congestion, cooperating and communicating with the public, with governmental and private organizations on transportation issues and needs, maintaining city and county roadways and, planning for and developing new transportation facilities. Our Goals Pattie Pa leiaeiaa Seek information from and give responses to governments, business organizations, interest groups and citizens of Ada County on selecting and planning projects and setting objectives. Raadu a* Pteaeutaeiaa Plan for and manage maintenance activities that effectively safeguard the public's investment in roads, bridges and traffic controls. eaicg.emtlaa %itaysag.eccteal Anticipate and manage congestion by encouraging carpooling, vanpooling, busing, biking, and walking; optimizing traffic signal coordination; expanding the roadway system; and encouraging staggered work hours. Pa &tatefcakifia Be a strong partner with others including governments, organizations and interest groups in planning future transportation systems and addressing transportation -related issues, such as drainage, land -use planning, landscaping and street lighting. Espilteoioeett Foster a work environment where employees are proud to be a part of the District and the work they do, committed to District goals and objectives, remain highly motivated, have adequate resources to get the job done, skilled in the execution of their work and work in an environment where safety is a top priority. %mac Sajeert Be a leader in traffic safety in the State of Idaho. Ecsaluaetooteal Promote District activities that improve the quality of life in Ada County. Ade& Teqatatetelaot Be widely recognized as a public service organization that is responsive, informative and addresses the transportation needs and priorities of the citizens of Ada County. 3 • • IG' l J I -D Oz / /rte I• 11 • 74 •; —I 1." SO4,4c, 1111. • j < • 66x_0600 �R;m 79.70 All 7.70 •1 0 053 i • kr r •M • • • r. • • • • 1 Leadership 2000 Z e4 e wand e Judy Peavey -Derr President Sub -district Three Dave Bivens Vice President Sub -district Five Marlyss Meyer Secretary Sub -district Two Susan Eastlake Sub -district One Sherry Huber Sub -district Four S../1/11.." �'1':" +1fC'c./r 7..'! 1 ,L -L r �. .-- r ✓• -) =1 ./ S<,rui�..>_,�.?•c'.?l;:' �.,,�. tea'��; 2000 Z4€ a Dbrcc can a atd 7Iaur►.ag exa J. Schweitzer Director Errol Morgan Maintenance and Operations Neal Newhouse Attorney Michael Brokaw Administrative Services Kent Brown Engineering Terry Little Traffic ••.•••••••-• tTal)P Ito it 4 wicrk ',6c1; sl J � tn 1' 'Commissioners' v � Message 4ceetings! On behalf of the Board of Commissioners and the dedicated men and women who work at the District, we join you in celebrating the new millennium. Like you, we welcomed the new year and the new century with fresh ideas and eager anticipation of the many opportunities and challenges ahead. The District was in a state of transition on January 1, 2000. Our Interim Director, Jim Thompson, was at the helm due to the retire- ment of long-time District Director, Jerry Nyman in October 1999. In February, the Board selected J. Schweitzer to lead this agency into the next century. We tackled difficult decisions in 2000: the widening of Curtis Road to five lanes, Hill Road Parkway construction, the beginning of construction on the West ParkCenter River Crossing, construction on the Federal Way project phase two and the update of the Impact Fee Ordi- nance. With a 34% increase in population in the last ten years, meeting neighborhood desires and concerns, dealing with air quality issues imposed by the Environmental Protec- tion Agency and the Division of Environmental Quality, lawsuits initiated by the Clean Air IForce and hiring additional staff to address drainage legislation imposed by the Clean Water Act, we faced an extremely challenging year. i , C 0 Our challenge in upcoming years will be to maintain our current inventory of roads and bridges while addressing the demands of neighborhoods and federal mandates. We must do this while seeking ways to save tax dollars and discover new sources of revenue. We are dedicated to finding alternative, cost effective and efficient means of travel that provide timely and safe transportation to and from our workplaces and homes. We will continue to strive for reduced trips and length of trips by encouraging interconnectivity to and from our neighborhoods. We are dedicated to providing a drainage program that will meet the federal regulations for this community. We are always available to our constituents and fellow elected officials to address concerns and find solutions in a cooperative effort. To this end, we are looking to form a regional effort in transportation planning with our neighbors in Canyon County during 2001. By standardizing our road widths and discussing upcoming development applications mutual to both Canyon and Ada counties, we can build a great regional transportation community. The District, for the first time, held joint meetings with the Trustees of both the Boise and Meridian School Districts. Many ideas were shared and open lines of communication began. We are committed to continue this dialog not only with Boise and Meridian, but hope to expand it to include the Kuna School District. The hope is we will be closer to our own business as well as the community as we reach out to talk to each other. We share your transportation concerns and want to provide the best system our budget will allow. We work hard to make the right decisions. But the true appreciation for what hap- pens at the District should be for its fine hard-working men and women. They are your neighbors, friends, family and fellow citizens who take great pride in the job they do for you every day. You can count on them to have the roads plowed and sanded when it snows during the night so you can safely drive to work in the morning. You can expect them to wisely spend every penny of your hard earned tax dollars by getting the best bids on con- struction contracts and services. You can always find a friendly voice and a smile when you seek assistance from the District staff. We are a team dedicated to your service. Have a wonderful year. We look forward to serving you in the future. 5 • • GO. e • ar • • 0 -L9992 • 1O66 • Director's Message 51- R;m 79.70 7.70 \C--) 1 0 0 • • • r • r • • • , As I stepped into my first year as Director for the District, I knew that Fiscal Year 2000 was going to be full of new challenges. One of my major challenges was making the decision to change the structure of our organization. I believe that change creates uncertainty but, more importantly, change provides opportunity. The title of this year's annual report, "Making Decisions Today to Shape Tomorrow", expresses my belief that the fast paced growth of Ada County provides new opportunities to take a good hard look at the structure of our own organization, to meet the ever expanding transportation needs of tomorrow. This past year the first steps were taken in preparation to meet those future challenges. The recently completed re -organization plan for the District provides a road map for completing our mission and meeting the needs of the community in the most efficient and effective manner. Our growing organization is a reflection of the growth of Ada County. The United States Census Bureau has identified the Boise Metropolitan Statistical Area (MSA) as the fourth fastest growing MSA in the United States. Accommodating the growth through our transportation system makes us realize that the District must remain a flexible and versatile organization. My commitment is to develop an organization that strives to achieve balance between finding solutions to ease traffic congestion and preserving the quiet neighborhood streets that make Ada County such a pleasant place to live. Reflecting over this past year, our list of accomplishments is a long one. Many major construction projects were either started or completed. The new Hill Road Parkway, which connects Horseshoe Bend Road to Gary Lane, was finished after being a part of the District's program for over ten years. Construction began on the new West ParkCenter River Crossing, which connects ParkCenter Boulevard to Broadway Avenue. Phase two of the Federal Way widening project from Broadway Avenue to Gekeler Lane started in May and will be finished in the early part of Fiscal Year 2001. In FY 2000, several major projects and controversial issues were brought before our Board of Commissioners. They addressed the hard issues and made difficult decisions. As a team. their positive leadership and forward thinking attitudes have sparked a new enthusiasm within the District and with the community. It is with this new enthusiasm that we look forward to the challenges before us. On behalf of all the employees at the District, we are committed to staying on the right track for growth. listening closely to the needs of our constituency, remembering important lessons we have learned from the past and applying those lessons to our future. A thriving economy, a motivated staff and a strong leadership team are the winning components of a very bright 2001. William J. Schweitzer 6 !Summary of Activities rn 3 0. Total public road and street inventory in Ada County 1,892 miles Roads and streets under ACHD jurisdiction 1,769 miles New roads and streets added to ACHD system 61 miles Total bridges in Ada County 519 Bridges replaced and/or improved 4 replaced/4 rebuilt Paved roadway reconstructed 8 projects total of 5.7 miles Pavement overlays of arterial and collectors ....19 projects total of 17.4 miles Construction contracts awarded $23.7million Neighborhood Enhancement Program projects completed 29 Number of projects designed by District staff and consultants 43 Dollars spent on design projects outsourced to consultants $1.5 million Bridges inspected 184 Subdivisions inspected Construction permits issued Construction permit revenue $560,808 Right-of-way acquisitions (number of parcels) 94 Right-of-way acquisition costs $6,051,860 Lane line miles striped 3,341 Pavement markings painted 15,668 Number of signs manufactured 3,185 6,685 160 4,328 '. Number of signs installed 1 aic I'.SAV1 .3 cn Ram 79.70 a : 7.70 Completed Projects /he District is committed to the enhancement of neighborhoods and the improvement or addition of roadway drainage facilities. The lists in this section and the Traffic Projects section, illustrate the smaller projects that are a re- investment of tax dollars into the communities of Ada County. Facilitating minor roadway and alley projects each year is a maintenance practice that helps reduce the need for expensive and inconvenient maintenance projects in the future. Additionally, by paving gravel roadways and alleys the District can do its part to reduce airborne pollutants. 200 Bella St./lrene St. (25th St./24th. St.) Beacon St./Belmont St. (Longmont Ave./Leadville Ave.) Brumback St./Ridenbaugh St. (215t St./20th St.) Eagle Rd./Overland Rd. Park and Ride Lot Leadville Ave./Boise River Inn (Beacon St./Belmont St.) Nez Perce St./Dorian St. (Vista Ave./Robert St.) Resseguie St./Ada St. (20th St./19th St.) Ridenbaugh St./Lemp St. (23rd St./22nd St.) State St./Ellis St. (23rd St./22nd St.) State St./Ellis St. (24t)St./23rd St.) State St./Washington St. (Locust St./Pierce St.) Warren St./Howe St. (Leadville Ave./Colorado Ave.) 2000 7ecteAca 4at Owei Ranch Dr. (Eagle Rd. to Eagle Hills Wy.) Emerald St. (Orchard St. to Latah St.) Orchard St. (Overland Rd. to Franklin Rd.) Columbia Rd. (Locust Grove Rd. to Eagle Rd.) Locust Grove Rd. (Kuna Rd. to Deer Flat Rd.) Locust Grove Rd. (Columbia Rd. to Hazel Rd.) Linder Rd. (Columbia Rd. to Lake Hazel Rd.) Ten Mile Rd. (Deer Flat Rd. to Hubbard Rd.) Ten Mile Rd. (King Rd. to Indian Creek) Pleasant Valley Rd. (north of railroad tracks to Kuna-Mora Rd.) — Warm Springs Ave. (Glacier Dr. to Idaho Hwy 21) 8 Completed Projects cont At 2000 Bridge Guardrail Replacement Project 2000 Maintenance Crack Seal 2000 Maintenance Crush Contract #1 2000 Maintenance Cul-de-sac Seal Coating 2000 Maintenance Overlay Contract 2000 Misc. Concrete Repairs/Misc. Enhancement 2000 Misc. Enhancement #2 Manitou Ave. (Chamberlin St. to Martin St.) State St. (south of State St., Market PI. to and south of State St., Harbor Ln. to sidewalk) Linda Vista (500' north of Fairview Ave. to Halstead Ct.) 2000 Sebe Sideettaii S4 Maple Grove Rd. (Victory Rd. to Overland Rd.) Shoulder Widening tad Locust Grove Bridge #228 (between Overland Rd./Eight Mile Lateral) Meridian Road Bridge #31 (between Floating Feather Rd./Beacon Light Rd.) Parklane Bridge #30 (between Floating Feather Rd./Beacon Light Rd.) Roosevelt Bridge #377 (between Overland Rd./New York Canal) Ram 47th St. (Fenton St. to Adams St.) 48th St. (Adams St. to the Boise River) Elm Ave. (4th St. to Boise Ave.) Federal Way (Vista Ave. to Overland Rd.) Franklin Rd./Eagle Rd. Acceleration Ln. (sw corner) Hill Road Prkwy. (Gary Ln. to Horseshoe Bend Rd.) Overland Rd. Overlay (Columbus St. east to railroad tracks) Seastot Dm 18th St. (State St. to Resseguie St.) Corporate Dr. Storm Drain (Future Corporate Dr./ en Mile Creek to Meridian Rd.) Franklin Rd. (17th St. to 18th St.) Wetland Mitigation (Eagle Island) 1" Pond Columbus St./Overland Rd. Traffic Signal Intersection Downtown Fiber Optics Phase 1 (Chinden Blvd./Orchard St. to Front St./Broadway Ave.) 9 P 1 waz iW %MI 1 i \.) V 1 : • • ff • 1 t • :; 66.0 00 0111.10110 1•110111000 R:m 79.70 Ai 7.70 1 J tJJ N 1111011 0 •I • • M• a. r, • r. 4 • , • • • • • • • • • • • _•, • Traffic Projects Zero S Fairview Ave. and Records Ave. - Contracted Project Eagle Rd. and Mission Dr. - Contracted Project and ACHD Broadway Ave. and Highland St. - Contracted Project Overland Rd. and Columbus St. - Contracted Project and ACHD Five Mile Rd. and Emerald St. - ACHD Five Mile Rd. and Edna St. - ACHD Ustick Rd. Fire Station - ACHD Franklin Rd. and Nola Rd. - ACHD Reigedie 714.1deeS Ustick Rd. and Mt. View Dr. - Contracted Project State St. and Horseshoe Bend Rd. - Contracted Project Overland Rd. and Cloverdale Rd. - ACHD Five Mile Rd. and Ustick Rd. - Contracted Project State St. and Ellens Ferry Dr. - Contracted Project Ustick Rd. and Cloverdale Rd. - ACHD Eagle Rd. and Overland Rd. - ACHD Se ta€See McMillan Elementary School: 2 Flashers Adams Elementary School: 2 Flashers Kuna Elementary School: 2 Flashers Maple Grove Elementary School: 2 Flashers McMillan Rd. and Legend Ave.: In -pavement Crosswalk Flashers Cloverdale Rd. and Hickory Dr.: In -pavement Crosswalk Flashers Roosevelt St. and Cassia St.: In -pavement Crosswalk Flashers Lake Hazel Rd. and Eagle Rd.: Four -Way Flasher 1 Right -of -Way Acquisitions ifach year it is necessary for the District to purchase land for the purpose of improving current roadway and alley projects and to secure land for future projects. The list below shows the locations of right-of-way acquisitions for Fiscal Year 2000. Adams St. Corridor Preservation Franklin Rd. (E. 1st St. to Locust Grove Rd.) Holcomb Rd. Pierce Park Rd. West ParkCenter River Crossing (Phase I) West ParkCenter River Crossing (Phase II) Ridgewood Drive Bridge #196 50th St./Chinden Blvd. Intersection Overland Rd./Cloverdale Rd. Intersection Resseguie Storm Drain Hill Rd. Corridor Overland Rd. Detention Basin Boise St. (Kuna), Ten Mile Rd. to Linder Rd. Maple Grove Rd. Extension Locust Grove Rd., Fairview Ave. to Ustick Rd. Linda Vista Ln. Five Mile Rd./Emerald St. Intersection ParkCenter Blvd./Pennsylvania St. Intersection Allumbaugh St. Federal Way, Overland Rd. to Broadway Ave. Meridian Park and Ride 0 Maple Grove Rd., Franklin Rd. to Fairview Ave. 1/ Administration /Lte Dthf/%[I i1.0_;fel%.ff, lt/1 lel,ttii;n-, rey RU!/f �Gfr t,Lo :le. Tv. Thg l; t2,ehl tom' lt'e ?' .? 01.-?/- r.r,rr ilt/hl7h: S/0/2,' /1t; G///i: t.?h011 .4L'Cllf �,4'itmLJLtC r;��Pth ,?ILILIYA'//J.relt/�tGVr'Gll//Cs-'i("eLi/,VW'CeltrP/7t.,-. R/.// i t ?fffil tC, e'req i- .118.tlt exfre f -t/3 Y. ?hj7?t /t'.?1 t' e1 t!.tlttla.t J,. ?ltririr ��fer� , C1 ts/ /eC t7c l t ; /��C��iP'T ?/CITE/Pf t/e /lte ✓J/Sf7id ;i.a/.r; alt. ! ; lef // "'Won/II .11/ - WV /Wile I./Mat 1 fffiltC LW/e6s /Wk. tl T i �' fLte 11M f�/eRC ?C� 7.-,. 12 7 -1 -Te Administration Deparment consists of the Legal and Public Relations sections. This Department reports to the District's Director. 4e e The Legal section performs routine and complex legal tasks for the District. The staff attorneys apply a broad knowledge of the law, specifically as applied to the District. The nature of the work performed requires the Legal section to establish and maintain cooperative working relationships with attorneys, contract service providers, contractors, developers, federal, state and local agency representative, property owners, the general public and other District employees. In Fiscal Year 2001, the Legal section will become a District department with a legal manager that reports to the Director. Adele ezzemite4 As with all governmental agencies, the District is accountable to the public that it serves. The Public Relations Section strives to provide timely information to the District's constituency and listen to their needs. Public Relations works closely with District staff and professional consultants to encourage public interest, awareness and participation in projects, studies and services. Getting and giving information to the public is a complex process. A solid public relations plan with action items and designated responsibilities is key to achieving public participation. This year, the District hired a new Public Relations Officer. With the expertise of the new Pubic Relations Officer, the vision of the new District Director and the public -oriented focus of the Board of Commissioners, it became apparent early in FY 2000 that the District needed to enhance its efforts to communicate with the public. Over the past year, the Public Relations Officer took on the responsibility of formalizing ideas that will effect the internal operations of the District. These ideas evolved into the decision to create three written plans: a strategic plan, a business plan and a new public relations plan. These plans, and the action items assigned to each plan, will be written and implemented during Fiscal Year 2001. Services provided by the Public Relations section included: Brochures and Newsletters. To assist the public in understanding the different projects and functions of the District, the Public Relations Specialist continued to create informational brochures, booklets and newsletters. Media Relations. Public Relations is committed to working closely with the media in order to provide timely and factual information to the public. Public Information Meetings. These meetings are coordinated by the Public Relations Section and are designed to provide the public an opportunity to ask questions and express concerns about future construction projects. Construction Alerts. Created jointly with the Idaho Statesman, and printed daily, the Local Road Work column updates readers on where construction is happening and suggests alternate traffic routes. Question and Answer Column. Published weekly by the Idaho Statesman, the Road Wizard spotlights readers' questions pertaining to transportation issues. E-mail Question and Answer Forums. The Public Relations section maintains two e-mail sites that were created as an open forum for the public to ask questions regarding the District and/or its construction projects. Adopt -A -Highway Campaign. This successful program promotes goodwill partnerships between the District and area organizations. Presently, more than 50 area organizations help keep Ada County roadways litter -free. 13 � Administrative Services 4 0- /`' a •0 • et c 0 a h ` i I! C ©n -�>, X Y'� la L 0 ' ,, 7 teat ,.DishiCf hsfea?ih f ti/a altttG/_a//,7.6&fr-/, fa l�cri euetthaLeea4. pret rlatre DisfriCffc it lz• e a:?ati lifers ato7sois- h/ a)a j /4th alt e.?rl2ilt' 'Ric? ACCGhlihtt--D/U/Sirkt S SG eh� 6%asG/ f /ceer/ttc h-rie a r ✓D//h/Cfs53.4 r i/liarz fe5ef, /4 Manager's Message the Administrative Department underwent many exciting changes in the past year to enhance District operations. With the implementation of a new accounting system and software package, the Accounting Division can now create tailored reports to meet the various needs of each department. The District has made a strong commitment to the Geographic Information System function and is striving to ensure its utilization by all departments within the District. For example, the Planning and Development Application Tracking program built this year, allows employees to view an up- to-date status of all developments within an area right from their computer. Personnel has met the demands of recruiting and retaining talented employees - despite the challenges of a low unemployment rate - through continual enhancement of our workplace. A salary schedule review resulted in changes that kept the District competitive with average market salaries. Information Systems (IS), has also improved the District's ability to work efficiently. The IS staff was able to upgrade software packages and the network, as well as establishing network connectivity for the District's Cloverdale annex. The advances made by the Administrative Department in 2000 are stepping -stones to thrilling changes that have already begun to take place in 2001. These changes will continue to improve the efficiency and effectiveness of the District. 7 .( Michael L. Brokaw Administrative Services /he Administrative Services Department consists of the Accounting, Geographic Information Systems, Informations Systems and Personnel divisions. Ce ei The Accounting Division is responsible for payroll functions in support of approximately 240 employees, accounts payable which generates roughly 20,000 checks per year, collection of accounts receivable, tracking inventory expenses and ensuring all legal fund reservations are met. The Division must also monitor legal limits for the 457 Deferred Compensation plan, FICA, and Section 125 program and ensure all appropriate documentation is complete and accurate. By law, the Accounting Division is audited at the completion of each fiscal year to verify that generally accepted accounting practices are followed. Fiscal year 2000 was an exciting year of change for the Accounting Division. Moving forward technologically, the Division converted to a new, more advanced accounting software package and computer system. In addition to being Y2K compliant, this system enhances all Accounting operations. The accounting staff can now query the system for information ranging from specific vendor payments to an analysis of total printing costs for any District department within seconds. In addition, the old method of tracking project costs by compiling data from multiple reports is no longer necessary. These advances continue to increase the Accounting staff's efficiency, and in turn the District's. 96614544201.ie 94046Seeika Si4eeeft4 The Geographic Information Systems (GIS) Division is responsible for generating, storing, and using geographic data to create maps, reports and visual references for use by all District departments. The GIS division is a repository for digital map layers from various state, city, county, and other resources, as well as the creation of District proprietary information. GIS is responsible for ensuring that agency geographic data is accurate and current. Each department has widely differing needs for mapping and differing internal capabilities. This means that the GIS division provides a range of services to meet a large range of needs. GIS continuously revises the Official Highway System Map, as new data requires. The GIS Division goal is to insure the system is utilized to the fullest extent possible. In close liaison with the Planning and Development Division an Application Tracking program was created. This program allows Planning and Development to view the status of developments in a specific area right from their computer. GIS will continue to assist departments in their everyday tasks by improving the databases and making them more accessible. %Ottler-ao In today's fast paced world, the need for rapid communications and effective automated processes are vital to the successful operation of any organization. To this end, the District strives to provide its employees with quality networking systems and desktop computer equipment. Currently, the District's computer network consists of three Novell Netware 5.1 servers and one Windows NT server. The network is located in the main administrative building and provides network services to eight other geographically separated buildings. Connections to outlying buildings are established via fiber-optic and high-speed telecommunications lines. A full T-1 circuit and frame -relay provide Internet and global email services. Thanks to strong management support, the Information Systems staff is able to continually improve the network, desktop computers, and other peripheral devices. During the year, a number of improvements were made to the network, including the addition of an MS Windows NT server, MS Sequel Server, and version upgrades to all Novell Netware servers. In addition, network connectivity was established for the Cloverdale annex, and the office software suite was upgraded to MS Office 2000. 16 Peiwiteutee The Personnel Division is responsible for a variety of services for the District. These include administration of benefits and compensation plans, staffing and employee relations. In April 2000, the Personnel Division added a Personnel Technician. The addition of this position has resulted in an increased response to staffing requests and addressing employee inquiries and allows the division to be proactive to change instead of reactive. In May 2000, the Board of Commissioners approved a new salary schedule. As a result of their approval, a plan was implemented to help District employees remain competitive with the average market salaries. The new salary schedule directly benefited over 100 employees during the fiscal year and will continue to benefit employees on an ongoing basis. A major responsibility of the division has been to keep pace with the staffing needs of the District. With the unemployment rate in the Treasure Valley staying consistently at 3 to 4%, recruiting and retaining talented employees is an industry wide challenge. The District has actively encouraged promotions from within the District. As a result, fiifty-five percent of the job postings during the fiscal year were filled from within the District. Additionally, Personnel explored new avenues for recruiting employees by utilizing Internet recruitment sources and posting employment opportunities on the District web page. Applicants can now view all external job postings on the District website and download a job application. Personnel has worked to promote the wellness of employees through the District's annual Health Fair, a program in which over 50% of District employees participated in. Personnel also helped provide a better understanding of job responsibilities through the Take Your Child to Work Day. The 2000 Take Your Child to Work Day was a huge success with over 100 children participating. The District's employees are its greatest asset. The Personnel Division will continue to work under this philosophy. 1? Manager's Message /his year marked what l consider to be several really special achievements accomplished by the Engineering Department. First, was the construction of the Curtis Road Extension from Fairview Avenue off the bench and connecting to Chinden Boulevard and Veterans Memorial Parkway. The project was completed as envisioned in the decision made by the Bench -Valley Study in December of 1995. The project's design and construction has received three state and national awards. Even though there was controversy generated regarding the number of lanes built, it was built in accordance with a compromise between the District, neighborhoods and Boise City. Without this compromise the project probably would not have been completed. A second major achievement was the construction of Hill Road Parkway between Gary Lane and Horseshoe Bend Road. Hill Road Parkway was designed as an arterial road with rural aspects featuring a grassy median in the center of the road for drainage. This design allows for future expansion without needing to build the road closer to the houses that are developing along the road. This project marked a cooperative effort between the District and Boise City Parks and Recreation that resulted in an improved access to the new Boise Optimist Football Field Recreation Center. A third project that started in FY 2000 was the $10 million West ParkCenter River Crossing. This project will be completed in the next fiscal year. This bridge will be the largest curved girder steel bridge built in the area. It features numerous enhancements to the Greenbelt and will link eastern and western areas of Boise and Ada County. We have continued to improve the bridges in the county and as noted in the Summary of Activities (page 7), we rehabilitated or replaced a total of four bridges. As a measure of how much has been accomplished in the last nine years, one has to realize that in 1990 we had 145 bridges in the county that did not meet accepted standards for safe or unrestricted use. As a result of our bridge inspection program, which began in 1991, about 100 of these bridges have been rehabilitated or replaced. want to commend the work of the Subdivision and Bridge Inspectors and the Zone Inspectors in the Construction Division. We sometimes forget that while it's nice to build great big projects such as the West ParkCenter River Crossing, in reality the way that we add roads to our system to accommodate the incredible growth is through the roads constructed in subdivisions. The District's subdivision inspectors make sure that those roads are built to District standards and that they will provide the needed service in the future. Some of our Subdivision Inspectors also serve as Bridge Inspectors. They make sure that our bridges are being taken care of properly. The Zone Inspectors are out every day making sure that all of the utility work and work done in our rights-of-way are repaired to our standards and insure that our roads continue to function properly. This group is also pressed to make sure that repairs are made to sidewalks. This year we fixed 17,000 lineal feet of sidewalks in Ada County. The inspectors also monitored the installation of 51 pedestrian ramps in accordance with the American with Disabilities Act (ADA) 19 4/61 • 14 —41°10 ti (1 , /• {� • • is •r r , S.: I: • Certainly we must take note of the significant achievements that are happening within the Drainage/Utilities Division. In the area of drainage, along with the other entities, we have started implementing numerous programs. The programs include sediment and other controls that will ultimately result in cleaning up our much beloved Boise River. That we have even been able to advance this far can be attributed to the hard work of the people working in the Drainage area. None of the projects mentioned above could have been built without the assistance and hard work of the Utility staff. Our roads carry more than just traffic. There are conduits for an incredible number of utilities and without the efforts of the Utility staff none of these projects could be built. The same is true for the Right -of -Way Division. During FY 2000 this division acquired a total of 94 parcels and spent a little over $6 million. Without their efforts, none of the projects involving the need to acquire rights-of-way could have been built. Moving forward to the next fiscal year, we are determined to apply the lessons learned last year to the exciting projects yet to come. L. Kent Brown, PE . Engineering Department 2O .guilding roads and bridges is a challenging process. Each roadway or bridge that is built or rebuilt must be studied, reviewed and approved by both the District staff and the Board of Commissioners. The process has six steps: planning, programming, budgeting, design, right-of- way acquisition and construction. Depending on the complexity and urgency of the project, the process can take from six months to six years to complete. To meet the engineering needs of the District, Engineering currently employs 55 full-time professional and technical employees in four divisions: Design, Right -of -Way, Construction and Drainage/Utilities. [n Fiscal Year 2001, the Right -of- . Way Division will join the Planning and Development Division to become a new department at the District. 7, e4e9-co The Design Division is responsible for coordinating the survey, design, advertising and contracting for the capitol improvement projects including roadway reconstruction and/or repair, bridge replacement or rehabilitation, pavement overlays, local improvement districts, drainage and neighborhood enhancement projects. Additionally, one of this division's responsibilities is managing outside contracts for the design of many of the capitol improvement projects with private engineering firms. The District's goal is to design approximately 15% of the projects with in- house personnel and the remaining 85% utilizing private engineering firms. This year we completed the design on the final phase of the West ParkCenter River Crossing projects (phases one and two). The West ParkCenter River Crossing projects are currently under construction. Phase two, which includes the roadway portion on Broadway Avenue, Park Boulevard and the new connection between Park Boulevard and Broadway Avenue was completed in the winter of 2000. The West Parkcenter River Crossing phase one project which includes the river crossing and approach work, is scheduled to be completed in early 2001. This was the sixth year of the Neighborhood Enhancement Program. The District received and reviewed individual requests for neighborhood improvements such as drainage, curb and gutter, sidewalk, street paving, road closures, signing, traffic signals and traffic calming. Upon completion of the review process, Design recommended to the Commissioners a list of projects, 67 of which were approved and 29 were constructed. As part of its responsibilities, the Design Division worked closely with other governmental agencies, PUC -regulated utilities and private parties to minimize the impacts of construction on traffic, roadways and the citizens of Ada County Rhe 4 * eut The Right -of -Way Division is responsible for acquisition of all necessary rights-of-way and easements required for new construction, reconstruction and public highway use. Right-of- way is land used for utilities and transportation. When roads are expanded, the District purchases the needed land from the adjoining property owners in order to widen the road according to established standards and procedures. The Right -of -Way Division is also responsible for processing all applications for vacation, abandonments, right-of- way exchanges, lease agreements and license agreements. In addition, this Division maintains a list of properties that the District has purchased for projects considered in the long-range plan. Right -of -Way Division personnel attended various public information meetings to give and gather information from property owners who may be affected by future roadway projects and corridor studies. The staff consists of a supervisor, three agents, one secretary and one administrative clerk. During 2000, approximately 94 parcels were acquired in connection with reconstruction and widening of roads, streets and intersections in Ada County at a cost of approximately $6,051,860. These costs included title search, appraisal, acquisition, relocation services and professional services. Revenue collected by the Right -of -Way Division during 2000, including the sale of District remnant parcels, resale of residential dwellings, lease of District properties, application fees and miscellaneous fees, totaled approximately $1,054,513. 21 • • 404k 6 The Right -of -Way Division is committed to maintaining a high level of service and efficiency in order to insure that the District and the citizens of Ada County get the most value for every dollar expended and to provide a high level of support to the other divisions of the District. eaft4eigitCeie* The Construction Division monitors public and private construction within the public right-of-way under District jurisdiction. Resident project representatives, inspectors, and materials testing technicians ensure that work performed by the District, developers, utility companies and other organizations meet strict District standards. In addition, the Division performs maintenance inspections and maintains records on approximately 500 bridge structures and large pipe culverts in Ada County. To achieve these objectives, the Construction Division maintains a dedicated team of technicians to handle the management, inspection and testing needs for contracts, projects, permits, subdivisions and bridges. Professional engineering consultants and private materials testing companies are utilized to supplement specific needs. This partnership with , private industry helps the Division maintain a ; nucleus of trained personnel to monitor the performance of the various entities who occupy the 4: public right-of-way. The Construction Division manages and directs the maintenance and rehabilitation of all •1 bridges under District jurisdiction. The Division is 1 ; responsible for prioritizing and recommending N' bridge replacements and rehabilitations for the District's Five Year Work Program. In accordance with a Memorandum of Understanding, the Division works closely with the Idaho Transportation Department Port of Entry and with local city and county law enforcement agencies in the enforcement of weight, height and width limits on District roads and bridges. The Projects Management Section within the Construction Division administers numerous construction contracts issued by the District. During 2000, this section managed an excess of $16 million in construction contracts. Projects Management continues to automate its administrative systems to include any changes to projects, pay estimates, schedules and trends. Projects Management also continues to work in cooperation with the Idaho Transportation Department (ITD) by administering federally funded construction contracts that are sponsored by the District. These projects include railroad crossing improvements, roadway construction, bridges and traffic signals. There are six transportation districts in the state highway department. The local district is referred to as District 111. District I11 is divided into four Residencies that are responsible for the management of all transportation contracts that the ITD constructs. A little over 13 years ago, the District entered into an agreement with the ITD to have the Construction Services Division become a satellite construction Residency by getting the inspectors and the materials lab staff certified by the state. This qualified the District to handle all of the federally funded construction management contracts that the District sponsors. The Construction Services Division is the only local highway district in Idaho, and possibly nationwide, that has this relationship with a state transportation agency and the Federal Highway Administration. During FY 2000, the Construction Division managed phase two of Federal Way and three overlay contracts. The Zone Inspection and Subdivision Inspection Sections are responsible for monitoring activities conducted in the public right-of-way and in new subdivision developments. New improvements to the transportation infrastructure are inspected and tested for specification and policy compliance before being accepted as a public liability. These groups monitor public safety and impacts to the traveling public with regard to traffic control and detours caused by construction activities as well as investigating citizens' complaints. In addition, clean air and water mandates are monitored for compliance. This group is funded through the collection of permit fees and is virtually self - supportive. The Materials Testing Section maintains a state-of-the-art, state -certified testing laboratory to support the needs of all District departments. In an 22 effort to improve the durability and longevity of roadways, the materials lab is looking to the future by preparing for "Superpave," a new asphalt mix design procedure. The District's radiation safety program is managed by this group and has received commendations for its training, record keeping, maintenance and enforcement of Nuclear Regulatory Commission requirements. Keeping the public informed about construction activities is always a high priority for the District. Prior to and during construction, the Construction Division meets with individuals, businesses and organizations to minimize construction inconveniences. Informational fliers are distributed to keep property owners aware of construction activities and small group meetings are conducted to inform and gather citizen comments. v/Iteeteeied. The Drainage/Utilities Division of the Engineering Department is responsible for a variety of storm water drainage and utility functions. Drainage/Utilities is responsible for ensuring that the storm water drainage design for District roadway projects and new commercial and residential developments meet District, State and Federal Standards. The Drainage/Utilities Division oversees the District's National Pollutant Discharge Elimination System (NPDES) program. A requirement of the federal Clean Water Act, the NPDES program obligates cities with populations of more than 100,000 to address stormwater quality through implementing EPA approved Stormwater Management Plans. The District works cooperatively with five other drainage responsible entities to address stormwater quality in the City of Boise. These entities, known as NPDES permit co - applicants, consist of Boise City, Garden City, Ada County Drainage District No. 3, Idaho Transportation Department District 3 and Boise State University. The Environmental Protection Agency is expected to issue the Boise Municipal Stormwater NPDES permit to the coapplicants in late 2000. The Drainage/Utilities Division represents stormwater stakeholders in the lower Boise River watershed as a member and chairperson of the Lower Boise River Water Quality Plan (LBRWQP). The LBRWQP is the state designated group responsible for overseeing total maximum daily loads (TMDLs), also known as pollution budgets, for the lower Boise River. The LBRWQP is currently developing implementation plans, detailing how pollutant reductions will be achieved. Implementation plans are due to be completed in July 2001. The utility coordinator and the utility specialist are important members of the Drainage/Utilities Division, responsible for monitoring, coordinating, and facilitating the construction activities of utilities working in the public right-of-way. Construction plan reviews, distribution of District project plans, and frequent contact with utility and construction company representatives are some ways they accomplish this. Finding alternatives to cutting new pavement, while satisfying the utility requirements of a growing community, is one of the challenges frequently faced by the utility group. This Division plays an active role in negotiating right-of-way use agreements, compensation for District administration costs, determining routes and locations for fiber-optic systems acceptable to utility companies and the District and the construction requirements for installations. Working cooperatively with Idaho Power to purchase rights- of-way in two locations on Franklin Road, the District saved over $300,000. Another example of cost-saving cooperation was the two party agreement made with Boise City. Sewer construction is done in conjunction with District roadway projects. Working together not only saves tax dollars but also reduces the disruption to the motoring public. Joint use of trenches, directional boring and sharing of conduits are actively encouraged to minimize the impact to the pavement and to traffic. This Division has been involved in drafting many agreements, which have resulted in joint utility and road construction projects with other public agencies that save tax dollars and lessen inconvenience to the motoring public. 23 Maintenance and Operations • *0 • * II. si ' • • • '• • * // • •. • prf,fe--7rlitr'71.'f'..‘'// 1/(12 L' Y /F ''t .01- .0 ...;?/(7 itt z/z,, b7 ,77CZ) ff. liWs° 1 ,/ ,r. D. wLev(?/-eve. . c 2- _• • 0 rri 0 • • •0 24 Manager's Message /laintenance and Operations strives to provide the most efficient service we can. Our crew size is determined by the level of emergency response we must provide in the winter. These human resources are utilized as efficiently as possible throughout the year. Because of our employees' desire to constantly improve our operations, we had an exemplary year. Our seal coat program was completed with a high level of professionalism and courtesy to the affected residents of Ada County. We were also able to provide bridge repairs, drainage facility improvements. curb and gutter repairs, noxious weed control efforts, right-of-way cleanup and some street rebuilds as well as some capacity and safety improvement projects. In keeping with our mission, we paved several blocks of gravel alleys, which helps to reduce road dust and improve air quality. I need to say our efforts in planning for future operations concerning our sweeping program, equipment resources and facilities have been excellent. It has been a successful year for Maintenance and Operations. Errol Morgan Maintenance and Operations 25 • 1 '1 r 6 1,1 Fie Maintenance and Operations (M&O) Department consists of two divisions, Urban and Rural, employing 109 employees responsible for 1,768 miles of roadway and 519 bridges within the District's jurisdiction. The Urban Division is located on Adams Street in Garden City and the Rural Division is located on North Cloverdale Road. The M&O Department is responsible for the maintenance and repair of pavement, drainage facility maintenance, street sweeping, grading of alleys and gravel roads, roadside weed abatement, pothole patching, winter snow and ice control and bridge maintenance. In Fiscal Year 2000, the two divisions combined efforts to apply chipseal surfacing to 165 miles of roadway in Ada County. During the chipseal process, crews apply liquid asphalt to selected streets and then covered them with 3/8" aggregate to facilitate the chipseal application. Chipsealing is ti done to protect the surface of a street from wear, :':l water and weather damage. The chipseal application was done to both old and new streets to . i, maintain existing pavement and delay the aging 4 ` process. Thirty two thousand tons of hot mix ' asphalt were laid in preparation of overlays and �•�, chipseal applications. 14.0 (1 I• Last year the Rural Division undertook numerous maintenance projects related to safety issues. During 2000, a total of 6,706 potholes were patched. The division's crews replaced the bridge at Linder Road and McMillan Road with precast box culverts. They also repaired the bridge footing on the Star Road Bridge, which goes over the Boise River. To manage traffic congestion more effectively and to address safety concerns, this division widened and installed turning lanes at several locations including the intersections of Pleasant Valley and Ten Mile Creek roads, Cloverdale and Eagle roads and Franklin and Nola roads. Crews also replaced the asphalt surface on many intersections for safety reasons. Throughout the summer construction season, the crews worked on many projects. Lonesome Lane was completely rebuilt, Ballantyne Road at Hwy. 44 was realigned and safety projects such as the intersection of Avalon Street and Swan Falls Road and shoulder widening on Cloverdale Road south of De Meyer Street near Joplin Elementary School were completed. Curbs and sidewalks were also installed at the northeast corner of Cloverdale and Ustick roads. This year the Rural Division crews worked in conjunction with the Boise Project Board of Control in the installation of two irrigation crossings and the installation of storm drains at Reutzel Drive off Five Mile Road and on Seneca Drive at Five Mile Road. M&O crews continued to expand the District's anti -icing program. This alternative method was used on problem areas such as the Glenwood Street hill, 44th Street hill, Front Street, Federal Way, Myrtle Street and various streets in the foothills. Our Weed Abatement Program continues to be a productive and successful one. With the cooperation of the Ada County Sheriff's Department Inmate Work Release Program, many miles of roadway and shoulders were cleared, 168 alley blocks were cleaned and 1,246 cubic yards of weeds and debris were hauled to the landfill. This successful program brings cost savings to taxpayers and the District. The Urban and Rural divisions joined efforts and worked diligently on sight obstructions. The Sweeping Crew worked conscientiously through all four seasons. Fall and spring kept them busy with leaves and sweeping up winter sand as soon as the roadways were dry. In the winter, the crews removed stagnate water caused by melted snow and rain to reduce the amount of pollutants entering the Boise River in an on-going effort to protect Idaho's natural resources. During the summer months, the crews spent long hours picking up loose chips behind the Chipseal Crews. All of the Sweeping crews' efforts reduce dust and improve air and water quality. The Urban Division Grade Crew undertook a couple of large projects this year. The road base on Supply Way, Business Way to Gowen Road was rebuilt and repaved. The Grade Crew also widened the shoulders of, and paved, an additional lane from Seamans Gulch Road and Hill Road to the landfill entrance. M&O continues its efforts to promote and improve public awareness through different methods of communication. Chipseal Program brochures 26 are mailed to affected areas every year and brochures were created to help the public understand our winter roadway maintenance program and to define the slurry seal process. Our telephone message system keeps our citizens informed of our sweeping schedules and, during the summer, of our chipseal activities. This department is committed to reducing the amount of road dust contributing to PM'° concerns through the use of anti -icing methods during the winter and paving gravel roads and alleys. M&O has strong operational partnerships with other agencies and participates with Boise City and Ada County through the Local Emergency Planning Committee to coordinate mitigation, preparedness, response and recovery plans associated with potential emergencies from floods, earthquakes or other disasters. The District's Arborist and trimming crew continue to assist Boise City's Forestry Department in trimming trees in our chipseal routes along with correcting overgrowth and sight distance concerns on all roadways in Ada County. 2? 87 a97111a7.11f01a5r&r1W ?i�1/x� I/ maze 1vfLV 111:711(1.072t7 J / & /S 7/745`1friOl /fY .n7ayi97a1 sa ani/ T.1j'vy1 /;?.ft r�-,7 7/ ,y7,1J/ ;yJ /11i /�� 9/7V 99// llA1s7.?ir/57C '--aa�1��,7711Clalf8. 11K1 f / 11114/.711/ -;-7a//�.s/ fir a id/ Tal �1�yt f>fs�f/Js,�i 97J 4 9f ///`'1 .577/ YS' 8,r ,17//h/ Pia" fS(✓%fi,/al 76 110b1.72_s;a7/21/ ofi I (a7r 7 /f"1. fr y.7#45,-/7j%GJ' a�1 / /Ail ! F Lfi � alnixa6 L ffi i7fn1/ a/a -yvy , fal.riyg.� �`?�s- 4 f4 9114 s/ •`n4 yS' ano,/,9 e/711-' S 44.70,147/1-17 aa7r7/v o. -tam it/(ov,yR1///l�/ar1/9e.7 ,1AN20.7It71'/S l y[Y19!.5 /, Manager's Message %he Traffic Department is focused on moving people, in the present and in the future. The present activities involve providing striping, signs and traffic signals that allow the roadway to function safely and effectively and facilitating carpools, vanpools, and bus transportation to move people in the most efficient way. Future activities involve developing traffic plans that will serve Ada County in the years to come. The Traffic Department dictates the way the road is to function with respect to the intersection designs and other key roadway features. This responsibility covers the entire spectrum of street impacts - from the daily decisions on traffic control plans required of contractors and utilities working in the street, to the identification of right-of-way needed to build interchanges 20 or more years in the future. These activities involve a broad knowledge base with extensive communication between divisions and departments of the District as well as many outside stakeholders. The decision-making and execution of those decisions have been done accurately and consistently. Very few opportunities to improve transportation in Ada County escape the grasp of the capable and committed staff. This performance comes from a high level of professionalism at all levels of the department, a mutual respect for the knowledge and abilities of others and an aggressive cooperation to get the job done for the sake of Ada County tax payers. Terry Little, PE Traffic Department 29 • ti: ; . 04 y Is 1.' Fie Traffic Department is responsible for planning and providing efficient traffic flow and traffic safety in Ada County. The Department is comprised of three divisions: Traffic Engineering, Traffic Operations and Planning and Development and one section: Commuteride. %dale 5009.4teeiti4t, This past year the Traffic Engineering Division has devoted much of its effort to the support of other District divisions and departments and the continuation of programs already in progress. The Traffic Engineering Division is responsible for the collection of traffic data, safety investigations, neighborhood traffic calming and related studies. These tasks result in improvements made by contractors, the Traffic Operations Division or developers through requirements identified by the Planning and Development Division. Traffic engineers prepare and review plans and specifications for traffic signals, intersection modifications and other traffic design work on all District projects. The Division also reviews and coordinates all construction traffic control and traffic detour planning for work done within the District's right-of-way. Traffic Engineering works closely with the Construction Division and Public Relations in order to keep the public informed of the roadwork that impedes traffic. The Traffic Engineering Division has membership on three traffic safety committees. The City of Meridian has the Traffic Safety Advisory Committee that deals with citizen requests for safety improvements and issues of particular concern to Meridian. The Traffic Engineering Division meets regularly with the Boise City Police Selective Traffic Enforcement Program (STEP) team and works closely with other area law enforcement agencies to identify problem locations and make improvements. The Ada County Traffic Safety Committee has been re -instituted through Garden City's STEP The Ada County committee focus is on education and training through public outreach and traffic safety issues specific to Garden City. The Division actively participates in community efforts of other groups such as Treasure Valley Futures (TVF), Foundation for Ada Canyon Trail System (FACTS) and many neighborhood associations to provide assistance and expertise as needed. Staff played a major role in obtaining grants for the TVF and spent numerous hours working with University of Idaho architect students, neighborhood groups and local officials in developing concepts and recommendations to develop neighborhood plans. The Traffic Engineering Division continues to place a strong emphasis on school safety by researching and engineering numerous safety improvements. Improvements made this year include four school zone flashing beacon installations and three in -pavement flashing crosswalks. The Division also prioritized and coordinated the installation of an additional 25 streetlights at rural bus stops to improve safety for children waiting for buses on dark, winter mornings. The District continues to use every opportunity to improve and expand the on -street bikeway system. Over six miles of bike lanes have been added to the system this past year. The majority of miles came in the form of road construction project such as Curtis Road, Hill Road Parkway, Eagle Road and Ustick Road. Improvements also came as the result of road or shoulder widening done by developments and the District's Maintenance and Operations Division. The Traffic Engineering Division provided engineering guidance to the Maintenance and Operations Department in the accomplishment of the State Street/Ballantyne Lane intersection realignment, the Swan Falls Road/Avalon Street/ Linder Road intersection realignment, Pleasant Valley truck lanes, Seaman's Gulch Road truck lane and pedestrian safety improvements on Maple Grove Road, Cloverdale Road and Emerald Street. The District has continued its efforts to develop suitable traffic calming measures for collector streets. Working closely with neighborhoods and city agencies, Traffic Engineering had success with the implementation of experimental traffic calming methods on six Boise streets. These measures ranged from painting the speed limit on the road to installation of chicanes and curb extensions. The roadways involved are Owyhee, Kootenai, Bergeson, 15th and Irene streets and Pierce Park Lane. Initial measures were implemented on 15th Street in the 30 North End, but the complete test program installation has carried over into FY 2001. Traffic Engineering has ongoing research on the use of cameras to enforce speed limits and to identify drivers running red lights. The District and the Idaho Transportation Department are coordinating efforts to implement a trial program for red-light running enforcement. The most significant increase in workload for the Division has been in its technical consultation to the Planning and Development and Right -of -Way Divisions. Driveway location, design and restriction have become a greater concern to both developers and property owners being impacted by District projects. Traffic Engineering is working with the other divisions to determine how best to provide for access to properties without having a detrimental impact to roadway safety and operation. P%o./deC a The Traffic Operations Division is responsible for the inspection, installation, and maintenance of traffic control and related informational devices within Ada County. Included are traffic signals, school flashers, signs and pavement markings. Much of the District's internal communications infrastructure systems are installed and maintained by Traffic Operations personnel. The Traffic Operations Engineering Division is responsible for programming the traffic controls to move traffic safely and efficiently through traffic signals. The District completed work on its new state-of-the-art Traffic Management Center (TMC) in January 2000. The new TMC will initially control the District's traffic signal system and arterial street camera system. This is not to be confused with the Traffic Operations Division, which is responsible for the physical care of the electronic traffic control equipment, as well as signals, signs and roadway striping. Although better roads and freeways help move commuters, it's all too clear there are limits to their effectiveness. As traffic continues to increase in the Treasure Valley, the District is looking into innovative ways to ease congestion without widening roadways. The items described in this report are all part of what engineers call Intelligent Transportation Systems (ITS). Seventeen agencies within the Treasure Valley have spent the last two years developing a region wide twenty-year ITS plan. This ITS plan will install fiber optic cable communication rings, smart traffic signal systems, variable message signs and cameras to manage traffic flow. Traffic Operations Engineering consists of two engineers that provide the timing of traffic signals, the planning and construction of the ITS projects and the activities of the TMC. The data from all of these devices will be made available to the public via internet web pages and local TV stations within the next two years which will help in the daily commute. The TMC was placed back into operation in 2000 after a major reconstruction and complete equipment upgrade. The new TMC is to be a cooperative effort to monitor the ITD and the District's roadways. The 1-84 and I-184 freeways and major arterials will be monitored from the TMC during peak traffic hours through incident detection cameras and speed measuring devices on the roadways. Four variable message signs were installed by ITD and will be controlled from the TMC in response to incidents on the freeways. The first two incident detection cameras installed along the Curtis Road corridor provided staff an opportunity to test the system before major deployment of cameras and other equipment in FY 2001. The increased responsibility of managing the ITS projects and the activities of the TMC are resulting in the Traffic Operations Engineering crew being expanded and elevated to division status in 2001. The Congestion Management Division will be the new title of this group. Beginning in FY 2000, the Traffic Department instituted a signal inspection section. This section reviews future project plans, coordinates materials needed by the contractor and supplied by the District, coordinates with the utility companies for power services and other needs and performs all necessary field inspections pertaining to signal installation or modification. District staff acts as a single point contact for the contractors, the District and utilities for signal related construction questions. This has greatly reduced the confusion factor for the contractors and insures that the District gets a better product by catching errors and oversights before the completion of a project. 3/ • • • )I w1 • ,. '1 • 11: In supporting the various TMC and ITS system projects, the signal maintenance crew has replaced 90 traffic controllers and control cabinets in the Boise Downtown area with new NAZTEC equipment. Two video cameras for incident detection have been installed at the Chinden Boulevard/Veterans Memorial Parkway/Curtis Road intersection and Fairview Avenue/Curtis Road intersection. A high-speed fiber optic data multiplexer system was installed between the Traffic Operations building and 16th and Front streets to facilitate the data communications transmission for cameras and the recently installed traffic controllers. The signal crew terminated over 10,000 wire connections for the downtown signal communications system alone. Support for the TMC has increased the workload for District crews by some 30% with the addition of incident detection cameras and related equipment. This increase will likely continue for the next several years with more ITS devices being added. The expanded workload is in addition to the increasing demands placed upon the crews by the growing traffic system. In an effort to minimize delay to the motorist, the signal maintenance crew installed "video detection" to replace the nonfunctional loop detectors at several intersections. This minimized the delay by not having to close several of the roadway lanes to traffic while sawing loops. Video detection has been in use for several years but is just now becoming a near equal to the old loop system. It is not effective for every location, but holds a lot of promise for future installations. There are currently 14 test locations using video detection on one or more approaches. This type of detection reduces the long-term costs of maintaining vehicle detection and eliminates the need to cut the pavement to do repairs or pavement resurfacing work. The Striping and Paint Division is responsible for all striping and pavement markings within Ada County with the exception of state routes. In an effort to reduce environmental and personal hazards associated with roadway striping and crosswalk painting, paint crews have converted all of their equipment to use waterborne paint. This type of paint no longer uses the highly volatile solvents used in oil-based paint. Using waterborne paint imposes some limitations upon when the paint can be applied. During times of freezing weather, rain, or extreme high humidity the paint will not cure properly. The benefit of the waterborne paint is that it sets rapidly. There has been a marked reduction in the number of complaints received for paint being splattered on cars when they drive over a freshly painted line. The drying time is about 30 seconds during normal conditions. During the FY 2000 the paint crew striped 3,341 lane miles and painted 15,668 markings (crosswalks and symbols). Permanent markings (hot tape) are applied in high wear and many school areas. Permanent markings reduce the number of times the markings need to be replaced. The Sign Crew is responsible for all traffic signs in Ada County not located on state routes except for the urban portions. During FY 2000 the Sign Shop crew manufactured 3,185 new signs. During the course of the year the sign installers recorded 9,909 stops - 3,500 of these were for new installations required by 2,867 work orders generated mostly by the Traffic Engineering Division. Other stops were made to replace faded or damaged signs or to reset signs. The sign installers have been replacing old stop signs and street name signs throughout the county as part of a preventative maintenance program. A large percentage of these signs have reached the end of their useful life and are no longer effectively communicating their message. One goal was to replace the stop signs that were over seven years old with new high intensity sign material; this goal has been achieved. Another program began five years ago to replace the earlier four -inch lettered street name signs with six inch lettered signs, thus increasing the readability at greater distances and at night. This project is approximately 80% complete. The focus is now turning toward replacing the extruded street name signs and using safer and more vandal proof attachment methods. The overhead street name signs are being converted to a highly reflective material with block numbering for most of the principal arterials. These projects are ongoing and will enhance the ability of all to find their way. Easily read street name signs, especially those with block numbers, are especially important to emergency service providers. X11..1.11 1■ I 1 32 The Planning and Development Division has the primary responsibility for reviewing all of the development applications for Ada County including those of the six municipalities located in this county. When a transportation impact is identified through the development review process, the Planning and Development staff will prescribe a variety of antidotes to cure the transportation situation, known as conditions of approval. These conditions of approval often obligate the applicant to provide for some action or strategy that lessens the development's impact on the public transportation system. Remedies may include the dedication of right-of-way or the physical construction of some roadway improvement. Those who review these applications are known as development analysts. The division has two individuals who review development activity each week and render staff level approvals or make recommendations to the District's Commissioners in those cases involving more complex development issues. Another part of the Division reviews the applicant's ongoing construction activity to ensure that the conditions of development approval are complied with in accordance with District policy. These staff members conduct complete and thorough review of the applicant's development plans, often complemented with on-site inspections of the development activity. Those who evaluate the plans against the Highway District's compliance standards are known as plans review analysts. At present, the division has three individuals that provide for this review process. The Division is also responsible for communication with other local, state and federal entities to ensure a level of transportation collaboration, particularly related to the impacts of land use development on transportation systems. To sustain this relationship the Planning and Development Division will often participate in the review of another public entity's transportation plans to ensure their consistency and compatibility relative to District pursuits. The Planning and Development Division also implement the District's Road Impact Fee Program. This impact fee assessment method is used by the Ada County Highway District to fund roadway improvements needed to accommodate the increased travel demands created by new development. An impact fee is a one-time assessment on new developments. The fees are based on a formula that looks at the expected travel demands attributed to each new development. The Division is responsible for calculating and collecting the impact fees and assisting in the selection of roadways for the use of the impact fee revenue for purpose of improving the overall capacity of the transportation system. Four of the Division's ten staff members participate in the analysis and collection of the impact fee revenue. A large portion of the Highway District's construction funding is collected through the Road Impact Fee Program. In Fiscal Year 2000, the Division collected more than $8,000,000 in impact fee revenue. This sum represents a substantial increase in impact fee collections over the previous year and mirrors the fact that Ada County is presently the fourth fastest developing metropolitan area in the United States, according to the United States Census Bureau. The Planning and Development Division also works closely with the Public Relations Division to insure that the public is adequately informed about development review processes. During the past year, the Planning and Development Division staff processed or collected: • 3,980 individual impact fee certificates totaling $8,700,000. • 886 individual development applications — 258 of them required lengthy staff reports to the Commission; another 330 were minor developments that were acted upon at staff level and 298 did not require formal District action. • 123 final subdivision plats were approved, representing 3,560 residential lots and 86 non — residential lots. Division staff reviewed detailed construction plans for the 36.24 miles of new streets that were constructed as part of the 123 subdivision developments. • 64 individual assessments resulting in a 33 r • 1' 1• ' 1 . . • $127,310 reduction in impact fees to be paid by new development. • 66 impact fee offset partnership agreements with which the District purchased more than 16 acres of new right-of-way at a cost of 1,023,072 (an average cost of $1.45 per square foot). These partnership agreements also resulted in the construction of $161,090 in capacity improvements on collector and arterial roadways in Ada County. edtakucuaetiote Commuteride activities expanded in scope this year, to include traffic mitigation efforts to reduce trips throughout the reconstruction of the WYE (1-84/ 1-184) Interchange. The mitigation efforts are funded through a federal transportation project. Mitigation efforts included incentives to try local bus and vanpool services. During the year, 380 new riders were issued Transi-Cheks, which are $20 discount coupons toward passes on Boise Urban Stages, Commuters Bus, Treasure Valley Metro or Commuteride Vanpools. Also, 149 employers were given Transi-Cheks for distribution to their employees trying these services for the first time. In addition, a new Guaranteed Ride Home program was initiated. This program provides emergency transportation to carpool members, bus and vanpool riders, walkers and bicyclists. The end of the fiscal year registered 738 participants in this program. The program has shown to be a low cost benefit to users of alternative transportation, with only $279 (less than 40 cents per participant) spent on taxi rides home. Commuteride also conducted a Web -site poll of commuters to determine if a peak hour shuttle bus service would be successful. The poll results indicated a Meridian to Boise route had potential and a contract for services ensued. A partnership between Treasure Valley Transit, the City of Meridian, and ACHD Commuteride resulted in the Treasure Valley Metro scheduling 18 daily bus runs that provide half-hour service during morning and afternoon rush hours, and hourly service mid-day. The cooperative effort has provided opportunities for commuters and the general public to have transportation between Canyon and Ada counties. Ridership on the shuttles grew to near capacity on six of the eight commuter runs in the first four months of operation. However, mid-day ridership was slow to increase. Commuteride will continue to contract and market the shuttle service during the next fiscal year. Employers continue to play a key role in reducing single occupancy vehicles from Ada County roadways. Commuteride Employer Assistance Representatives provided information and/or personal visits to over 350 employers to assist them in the establishment or modification of their company alternative transportation programs. Quarterly newsletters are distributed to over 600 businesses. Commuteride staff brought together Employee Transportation Coordinators from various businesses on a quarterly basis to discuss new incentives, promotions and tax benefits that are currently available. Commuteride staff made 75 on- site visits, hosted 41 events and participated in 13 community events throughout the year. Carpool matching and referrals to local transportation services remains one of the primary services provided by Commuteride. Over 6,300 inquiries were logged in FY 2000 and 1,800 successful carpool matches were made. The Park and Ride Lot program expanded with the construction of the first lot designed and built exclusively as a public park and ride. The lot is located on Rackham Road, south of 1-84 at Eagle Road and Overland Road and has 25 parking spaces, a transit shelter and bike lockers. The project was funded with Federal Congestion Mitigation Air Quality funds combined with local matching funds. Including agreements with churches and commercial properties, Commuteride has 25 Park and Ride locations used by Treasure Valley commuters. The ACHD Commuteride Vanpool Program also benefited from funding made available to new riders. Six new vanpool routes started during the year. The fleet now consists of 40 vehicles, 29 active routes, four backup vehicles, one lift -equipped van, four vans scheduled for sale and two vans waiting for new routes. The program reports 331 average passengers per month. 34 This year, volunteer vanpool drivers have traveled 572,278 route miles. The fleet recorded 111,588 passenger trips resulting in a savings of 3,564,842 vehicle miles of travel, 209,696 gallons of gasoline, 162,028 lbs. of carbon monoxide and based on the average cost of driving, commuters saved $1,547,626 from their commuting costs. 35 i / Local Property Taxes $ 15,951,066 State Highway Distribution Account $ 17,628,877 P1 aw Capital Improvements Other Sources Services, Fees, Other Revenue Local Vehicle Registration Fee Federal Aid Funds Impact Fees Other Taxes Total Revenues Expenditures Engineering '0 Design and Drainage $ 1,582,208 :0) - Right -of -Way $ 955,513 -I Construction Services $ 1,781,055 n Subtotal $ 4,318,776 = F Maintenance and Operations Equipment Services $ 2,937,774 p Adams & Cloverdale Divisions $ 8,548,045 •CD Subtotal $ 11,485,819 .3 • Z Traffic $ 4,601,723 Administration $ 2,410,729 Carry Over Projects $ 3,642,156 $ 5,146,385 $ 3,328,388 $ 1,933,442 $ 8,558,025 $ 837,677 $ 53,383,860 $ 31, 055, 640 Total Expenditures (less Carry Over Projects) $ 53,872,687 34