Minutes - 2000 - City Council - 05/09/2000 - RegularORIGINAL
EAGLE CITY COUNCIL
MINUTES
May 9, 2000
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
1. Aaron Shearman, Boy Scout working on his Eagle project. My project is doing the
landscaping in front of the Eagle Elementary School. The front area has no grass and four trees
with one sprinkler head. I plan on installing a sprinkler system for the area and easy
maintenance bushes in the area. My proposal is for funding for the materials that I can not get
donated for the project. Distributes a materials list and cost. General discussion. Erin will talk
to the Meridian School District and Tal Trautman, Trautman Lawn & Landscape Co about the
materials needed and donations.
2. Tal Trautman will discuss computerized irrigation. Tal Trautman and Dan Meeker, Silver
Creek, discusses the Maxi¢om system and the proposal. General discussion. Tal will meet with
Nancy and the City Clerk to put together water costs for last year and put together information
and figures for next fiscal year's budget.
3. Ada County Sherif£s Office: Sgt. Ron Freeman will present the monthly report for April. Sgt.
Freeman distributes the monthly Sheriff's report and discusses the same. Mike Rossi, Detective
Sheriff's Department, discusses a recent case dealing with a couple posing as a possible home
buyer and having a Realtor show them high end homes. The wife would keep the realtor busy
and the husband would steal valuables from the home. AIl jewelry items that were stolen have
been recovered. Discussion on other cases. General discussion.
4. City Attorney Report: Distributes a Memorandum from Mona Mack in regards to the
changes in the Personnel Manual. Discussion on the procedure for Public Hearings as required
by the Code.
5. City Engineer Report: No report.
6. City Clerk/Treasurer Report: Discussion on order shirts for Eagle Fun Days. Distributed an
update report from the Eagle Fun Days meeting. Discussion on reservations for AIC Conference
in Coeur 'd Alene. Joint meeting with P&Z would be May 29t~ which is Memorial Day this year.
Council concurs to have a joint meeting with Planning & Zoning and Design Review on May 24,
2000, at 6:00 p.m. with food provided. Joint meeting with ACHD Commissioners is scheduled
for Tuesday, June 6, 2000, at 6:30 p.m. at Eagle. Council concurs to not have this meeting.
Distributed a copy of the Water Service Contract for review prior to May 16t~ meeting.
Distributed Financial report for February, 2000. Memo from Bill on replacing two trees at the
East Entry Sign. Council concurs to have Council Member Sedlacek and the Zoning
Administrator to work on replacing the trees and some shrubs. Discussion on donation in
memory of Jori McDaniels father. Council concurs to do a donation to the Woman's &
Children's Alliance instead of flowers.
7. Zoning Administrator's Report: Moved to end of Agenda.
8. Mayor and Council's Report: Moved to end of Agenda.
REGULAR COUNCIL AGENDA: 7:30 p.m.
1. CALL TO ORDER:
2. ROLL CALL: Bastian, Merrill, Sedlacek, Guerber. All present. A quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Council Member, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
· Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of April 25, 2000 meeting.
C. Proclamation to make May Dianetics Month.
D. Findings and Conclusions for CU-1-00/PPUD-1-00/PP-1-00- Eagle Heights
Development, Inc.: Project Description: Eagle Heights Development, Inc., represented
by Ted Martinez and Joe Hams, is requesting preliminary development plan,
preliminary plat, and conditional use approval for Pacific Heights Subdivision, a 5.6-
acre, 47-1ot (42-buildable) residential planned unit development subdivision located on
the south side of E. State Street approximately ~A-mile west of Edgewood Lane. (WEV)
E. DR-12-00 - Retail Building within Eagle Pavilion Shopping Center - Eagle
Pavilion LLC: Eagle Pavilion LLC, represented by Cricket Langworthy with BRS
Architects, is requesting design review approval to construct a 2,900-square foot retail
building. The site is located on the northeast comer of Eagle Road and State Highway
44, just south of the existing Pizza Hut building within Eagle Pavilion Shopping Center
at 396 South Eagle Road.(WEV)
F. DR-13-00 Two Building Wall Signs for Starbucks Coffee - Starbucks Coffe:
Starbucks Coffee, represented by Debbie Anderson with Idaho Electric Signs, is
requesting design review approval of two internally illuminated building wall signs. The
site is located within Eagle Plaza Shopping Center at 228 East Plaza Drive.(WEV)
G. DR-14-00 - Remodel Old Post Office Buildin~ into Office - US Timber Comnanv:
US Timber Company, represented by Patrick McKeegan with McKeegan Architect, is
requesting design review approval to remodel the old post office building into an office
building. The site is located on the north side of State Street approximately 300-feet
west of Eagle Glen Lane at 222 West State Street. (WEV)
H. DR-15-00 - Sewer District Office - Eagle Sewer District: Eagle Sewer District,
represented by Michael Simmonds with ZGA Architects and Planners, is requesting
design review approval to construct a 3,500-square foot office building. The site is
located on the northeast comer of State Street and Palmetto Avenue at 812 East State
Street. (WEV)
Sedlacek moves to remove Item 4B, 4C and 4H from the Consent Agenda and moves to
approve the Amended Consent Agenda. Seconded by Bastian. ALL AYE: MOTION
CARRIES .............
4B. Minutes of April 25, 2000 meeting.
Mayor introduces the issue.
Guerber moves to table Item 4B to next City Council meeting. Seconded by Sedlacek.
ALL AYE: MOTION CARRIES ...............
4C. Proclamation to make May Dianetics Month.
Bastian moves to table Item 4C. Seconded by Guerber. ALL AYE: MOTION
CARRIES .............
4H. DR-15-00 - Sewer District Office - Eagle Sewer District: Eagle Sewer District,
represented by Michael Simmonds with ZGA Architects and Planners, is requesting design
review approval to construct a 3,500-square foot office building. The site is located on the
northeast comer of State Street and Palmetto Avenue at 812 East State Street. (WEV)
Mayor introduces the issue.
Sedlacek: Eagle Sewer District is my employer and I will abstain from voting on this issue.
Merrill moves to approve DR-15-00 Sewer District Office - Eagle Sewer District. Seconded
by Bastian. Discussion. THREE AYES: ONE ABSTAIN: MOTION CARRIES .................
Merrill moves to add under New Business as Item 8B. Bid to Refurbish Skateboard Ramp
and as Item 8C. Change Order for the Skateboard Park. Seconded by Sedlacek. ALL
AYE: MOTION CARRIES ...............
5. FINAL PLATS: None
6. UNFINISHED BUSINESS:
A. Transfer of property documents from Edge Development to the City of Eagle. (SEB)
Mayor introduces the issue.
City Attorney: I am working on the Agreement with the Drainage District so we can have both
agreements approved at the same time. This item needs to be continued.
Merrill moves to continue Transfer of property documents from Edge Development to the
City of Eagle to the next regularly scheduled meeting on May 30, 2000. Seconded by
Guerber. ALL AYE: MOTION CARRIES .................
B. Review and approval of the lease agreement between Rocky Mountain Business Park
and the City of Eagle for the new temporary skateboard park location. (SEB)
Mayor introduces the issue.
City Attorney: Discusses the proposed Skateboard Park Lease Agreement. General discussion.
Men-ill: I will abstain from voting on this Contract.
Guerber moves to approve the Skateboard Park Lease Agreement as presented for
submission to Rocky Mountain Fitness and Recreation Center, LLC with our approval
and if Rocky Mountain Fitness and Recreation Center, LLC has no changes, authorize the
Mayor to sign the Agreement. Seconded by Sedlacek. Bastian: AYE; Merrill: ABSTAIN;
Sedlacek: AYE; Guerber: AYE: THREE AYES: ONE ABSTAIN: MOTION
CARRIES .............
7. PUBLIC HEARINGS:
A. A-1-00/RZ-I~00 - Annexation and Rezone From RT to R-1 - Creighton-Westbend
LC: Creighton-Westbend LC, represented by Steve Benad, is requesting approval of an
annexation and rezone from RT (Residential-one unit per five acres) to R-1 (Residential-one unit
per acre). The 55.2-acre site is located on the west side of Locust Grove Road approximately ¼-
mile north of Chinden Boulevard at 7165 N. Locust Grove Road.(WEV)
B. PP-2-00 - Wedgewood Subdivision - Creighton-Westbend LC: Creighton-Westhend
LC, represented by Steve Benad, is requesting preliminary plat approval for Wedgewood
Subdivision, a 55.2-acre, 41-lot residential subdivision located on the west side of Locust Grove
Road approximately ¼-mile north of Chinden Boulevard at 7165 N. Locust Grove Road. (WEV)
Mayor introduces the issue.
Mayor opens the Public Hearing
Mayor swears in Steve Benad
Steve Benad, Applicant, displays an overhead of the site plan and discusses the project.
Applicant would like the City Council to consider refunding the second application fee that was
paid.
Vaughan: Displays an overhead of the site location and discussion on the location. Discusses
the annexation rezone application. I would recommend that the City waive the fees as it did not
take any additional staff time.
Mayor swears in Janell Walters
Janell Waiters, 1600 Joplin Lane, Meridian, I have a question on where the road would come out.
We are worried that the road will not be continued to be maintained if this is not going to
continue to be N. Locust Road Grove. I would hate to see any development on Lot 9. This lot is
by a major irrigation ditch.
Mayor swears in David Priest
David Priest, 1600 Joplin Lane, Meridian, Discusses the traffic already existing at N. Locust
Road Grove and Chinden Blvd.
Mayor swears in June Walters
June Walters, 1210 Joplin Lane, Thurman Mill Ditch is not the correct this is a water drainage
district, Drainage District #2.
Mayor swears in Mark Canfield
Mark Canfield, It is not our desire to see the road abandoned, we would like to see ACHD
maintain the road. Discusses Lot 9.
Mayor closes the Public Hearing
Discussion between Vaughan and City Council on proposed project.
June Walters, discusses where the existing road is. Locust Grove Road joins in with Joplin Lane.
Continued discussion between Vaughan and City Council.
Mayor swears in Carlene Canfield
Carlene Canfield, 1100 Clearview Court, Eagle, partner in the project, discusses Lot 9 and the
usage.
Further discussion between City Council, Vanghan and the City Attorney.
Mark Canfield, Applicant, discusses the berm at Lots 1, 2 and 3.
City Attorney: Discussion on N. Locust Grove Road issue. General discussion.
Mark Canfield: We will still maintain the entry berms and will transition out the berm and
landscaping as the road slopes down.
Bastian moves to approve A-l-00 & RZ-1-00 Annexation and Rezone from RT to R1
Creighton-Westbend LC. Seconded by Guerber. ALL AYE: MOTION CARRIES ............
Bastian moves to approve PP-2-00 Wedgewood Subdivsion Creighton-Westbend LC,
represented by Steve Benad with the following changes in Site Specific Conditions of
Approval. Item#5 to read: Provide a revised Preliminary Plat showing the required 35-
foot wide buffer along - strike the rest of the sentence and insert the following words: the
entire eastern portion of this site abutting Locust Grove Road except for Lots 1,2, and 3 of
Block 6 with the entry landscaping to continue along Lot 1 of Block 6 as an appropriate
buffer and add Site Specific Item#10. Maintain North Locust Grove Road as a public road
in the ACHD System. Waive the fees of $3,770.50 for the second submittal. Seconded by
Merrill. Discussion. ALL AYE: MOTION CARRIES ....................
The name of the drainage ditch needs to be clarified and changed.
Mayor calls a recess at 9:10 p.m.
Mayor reconvenes at 9:20 p.m.
8. NEW BUSINESS:
A. Discussion regarding possibly amending the Noise Ordinance.
Mayor introduces the issue.
City Clerk: I have checked with neighboring cities with noise ordinances and none of them
specifically address golf course mowing.
General discussion.
Bastian moves to change the Noise Ordinance to 6:00 a.m. Seconded by Sedlacek. TWO
AYES; TWO NAYS: MAYOR: AYE: MOTION CAR_R/ES .............
B. Bid to Refurbish Skateboard Ramp.
Mayor introduces the issue.
Merrill discusses the moving of the temporary skateboard park and the repairs that need to be
done to the ramp.
Merrill moves to approve the Wright Brothers Proposal for $1,277.00. Seconded by
Guerber. ALL AYE: MOTION CARRIES ............
C. Change Order for Skateboard Park.
Mayor introduces the issue.
General discussion.
Guerber moves to deny approval of the change order. Seconded by Bastian. ALL AYE:
MOTION CARRIES ............
9. EXECUTIVE SESSION:
A. Acquisition of private property. I.C. {} 67-2345 ( C )
Bastian moves to go into Executive Session for the discussion of acquisition of private
property. Seconded by Sedlacek. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber:
AYE: ALL AYE: MOTION CARRIES ...............
Council discussion on the acquisition of private property.
City Council has left Executive Session.
REPORTS:
Zoning Administrator Report: Barbara is doing an inventory of the trees in Feather Nest. The
trees are too small. We have the same problem with the trees in Eagle Knoll. General
discussion.
Discusses the Ranch Building at Rocky Mountain Business Park. General discussion. Vaughan
and City Attorney propose 90 days for completion.
Discussion on ABC Seamless truck parked by the Alternate Route.
Page 5
Discussion of the H&H farms banner signs being displayed on their truck.
Discussion Eagle Water property on Eagle Road.
City Attorney: Discussion on the May 1 lth meeting with Ada County on the Skateboard Park.
General discussion.
Mayor and Council's Reports:
Merrill: Discussion on the Weaver property. The Father Weaver called me and he is getting
control of the property from his son, Bob, and is going to clean up the property. He wants to be a
good neighbor with the City. General discussion.
Park Committee meets tomorrow night. We are going to be working on Letters of Intent for
Merrill Park and Hill Road park.. Discussion on the Hill Road Property and the removal of the
gravel. We have no place to move the gravel. Park Committee has discussed putting the Hill
Road Park on hold and using the Hill Road Park budgeted funds to improve the tennis courts and
put a tot lot at Orval Krasen Park. General discussion.
Discussion on improvements on 2nd Street from State to the drain ditch. ACHD is going to
proceed with the improvements and the City will have some costs associated with the project.
Guerber: Tomorrow is Air Quality meeting. Reports on the Historical Commission meeting.
Discussion on the remodeling of the museum building.
Discussion on Idaho Power putting in underground lines.
Bastian: Reports on the Library Board Meeting.
Sedlaeek: Reports on the Scenic Byway. Eagle Sewer District is moving forward on their
Master Plan. Discussion on sewer service to Eagle Island State Park.
Vaughan: Discusses the changes in the Ada County Zoning Ordinance.
10. ADJOURNMENT:
Guerber moves to adjourn. Seconded by Sedlacek. ALL AYE: MOTION CARRIES...
Hearing no further business, thc Council meeting adjoumed at 1 ! :00 p.m.
Respectfully submitted:
CITY CLERK/TREASURER
APPR~ED:
PaCk ZXG'/ U ,
MAYOR ~