Minutes - 2000 - City Council - 03/14/2000 - RegularORIGINAL
EAGLE CITY COUNCIL
MINUTES
March 14, 2000
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
1. Ada County Sherift~s Office: Sgt. Ron Freeman distributes the February monthly report and
discusses the same. Discussion on the temporary Skateboard Park. Discusses the extra patrol on
Highway 55 between Eagle Road and Park Lane in the afternoons as kids are leaving the High
School and coming into town. Discussion on having the intersection at State Street and
Palmento painted and move the 25 Hr Speed Limit. G~neral discussion.
2. Historical Preservation Commission Report: Geneva Trent will give an update on the progress
of the Museum building. Geneva Trent introduces Weldun Fisher. Weldun discusses the
remodeling of the Museum building. The Chamber of Commerce office is ready to move into.
The heating and cooling system has not been installed. We are meeting with the Job Corp crews
to discuss having them assist us with the framing, taping, plastering and painting. We would
furnish the materials. This will solve the volunteer problems. General discussion.
Geneva: Discussion on the Historical Commission. We would like to have Council input on
what projects they would like to see us work on. We are going to do an inventory of all of the
historical buildings and sites in the City of Eagle. General discussion. Discussion on the
Historical Commission assisting Design Review with the definition of "turn of the century" and
"historic". Discussion on the term "heritage design". Council would like to have the
Commission gather old photos and memorabilia and work on identifying where the Oregon Trail
went through Eagle. Discussion on doing oral histories. Mayor would like to see the Historical
Tour come back at Eagle Fun Days. Geneva and Council discuss further appointments to the
Commission. Council would like recommendations from the Commission for appointments.
Merrill: Introduces Sara Milton and Crystal Schooley from BSU who are going to discuss a PR
project that they would like to do for the Skateboard Parks.
Sara and Crystal discuss a proposal to have a competition and demonstration at the temporary
Skateboard Park. The objective is to promote the Skateboarding and the new Skateboard Park.
We could also focus our efforts on finding permanent location for the temporary Park. The
competition at the temporary Skateboard Park will be on April 22nd. There will be a panel of
five judges. Council would like the focus to be on the new Skateboard Park located at the Ada
County/Eagle Sports Complex. Businesses will be asked for donations for prizes. Council will
be willing to make a contribution to the costs. One concern is liability insurance. We would
also like to get some City Letterhead for our press releases and have the registration forms sent
to City Hall. Our working budget is $250 to $500.
3. City Attorney Report: No report.
4. City Engineer Report: Butler: Discusses a meeting that was held in regards to the bridge
connecting Aikens Road to Eagle Plaza. Discussion on the agreement with the Drainage District
and Gleneagle Subdivision.
5. City Clerk/Treasurer Report: Moved to end of the Agenda.
6. Zoning Administrator's Report: Displays an overhead of the sign at Primary Health which
was not approved. Discussion. Council concurs that it was not the intent of Council to approve
the sign on the awning. Discussion on the color on the building.
7. Mayor and Council's Report: Moved to end of the Agenda.
REGULAR COUNCIL AGENDA: 7:45 p.m.
1. CALL TO ORDER:
2. ROLL CALL: Bastian, Merrill, Sedlacek, Guerber. All present. A quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. CONSENT AGENDA:
· Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Council Member, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
· Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of February 22, 2000.
C. Minutes of February 29, 2000.
D. Findings of Fact and Conclusions of Law for FPUD-5-99 & FP-15 -Dennis M.
Baker & Associates: Project Summary: Dennis M. Baker & Associates, represented
by Dan Torfin, is requesting final development plan and final plat approval for Two
Rivers Subdivision (formerly Quarter Circle Ranch), a 97-1ot (77-buildable)
residential subdivision. This 47.92-acre phase of Quarter Circle Ranch PUD is
located on the west side of Eagle Road approximately 1600-feet south of State
Highway 44. (MLB)
DR-16-98 Extension of Time for Rite Aid Building.
DR-10-00 Restaurant/Retail Building within Merrill Subdivision.
Merrill moves to add to the Consent Agenda as 4E. DR-16-98 Extension of Time for Rite
Aid Building and 4F. DR-10-00 Restaurant/Retail Building within Merrill Subdivision and
moves to approve the Consent Agenda as amended. Seconded by Guerber. ALL AYE:
MOTION CARRIES .................
Merrill moves to add under New Business 8B. DR-9-00 Monument Signs for Jackson's
Food Store and 8C. Approval of funds for the Skateboard Competition and under
Unfinished Business 6C. Discussion of the Park Exchange Agreement. Seconded by
Sedlacek. ALL AYE: MOTION CARRIES .................
5. FINAL PLATS: None
6. UNFINISHED BUSINESS:
A. Annroval of the state contracts for plumbing and electrical inspections: This item was
continued from the February 29, 2000 meeting. (SKM)
Mayor introduces the issue.
City Clerk: The City Attorney has reviewed and approved the contract and Tracy and myself
have had time to review the contract and discuss the procedures.
Sedlacek moves to approve the State Contracts for plumbing and electrical inspections.
Seconded by Guerber. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: AYE:
ALL AYE: MOTION CARRIES ..........
B. Approval of contract with The Buildin~ Denartment. LLC. (formerly known as Mortier
Engineering P.C.). This item was continued from the February 29, 2000 meeting. (SKM)
Mayor introduces the issue.
City Clerk: The City Attorney has reviewed and approved the contract. There were some minor
changes made.
Bastian moves to approve the contract with The Building Department, LLC. Seconded by
Sedlacek. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYE:
MOTION CARRIES ..............
C. Discussion on the Park Exchange Agreement.
Mayor introduces the issue.
Merrill discusses her concerns and how all of her concerns have been addressed.
McFadden: I received a full packet of documents from Ed Miller this afternoon. I would like
Susan Buxton to review these documents before the Mayor signs. The only decision that needs
to be done tonight is the extension of the closing date.
Merrill moves to continue this item to the March 21, 2000, City Council Meeting and that
the extension of time for the closing be moved to no later than March 29, 2000. Seconded
by Bastian. ALL AYE: MOTION CARRIES ...........
7. PUBLIC HEARINGS:
A. PP-2-99 - Colony II Subdivision "Revised" Preliminary Plat - Craig and Kristen Van
En~elen: Craig and Kristen Van Engelen are requesting preliminary plat approval for the Colony
II subdivision "Revised", a 50.27-acre, 49 lot (47-buildable) residential subdivision located on
the south side of Floating Feather Road approximately ½-mile west of Ballantyne Road. (MLB)
Mayor introduces the issue.
Butler: The applicant is asking that this item be continued to April 11, 2000. A property owner
has sent a letter to the City that they were not notified.
Guerber moves to continue PP-2-99 Colony II Subdivision "Revised" Preliminary Plat to
the April 11, 2000, meeting. Seconded by Merrill. Discussion. ALL AYE: MOTION
CARRIES ........
B. CU-8-99 - Additional Height ReQuest for a 48-foot High Architectural Tower - Dennis
M. Baker & Associates: Dennis M. Baker & Associates, represented by Dan Torfin, is
requesting conditional use approval for a 48-foot high tower which acts as an architectural
feature for the Community Center within Two Rivers Subdivision No. 1 (formally Quarter Circle
Ranch). Thc site is located on the west side of Eagle Road approximately ~-mile south of State
Highway 44 at 1501 S. Eagle Road. (MLB)
Mayor introduces the issue and swears in Dan Torfin.
Dan Torfin, representing Dennis M. Baker & Associates. Dan displays some drawings of the
proposed tower and discusses the same.
Butler: Staff recommends approval and the Planning and Zoning recommended approval.
Discussion on the height of the chimney. General discussion.
Mayor opens the Public Hearing and having no one signed up to speak and hearing no one closes
the Public Hearing.
Guerber moves to approve CU-8-99 Additional Height Request for a 48 Foot High Architectural
Tower with the higher chimney. Seconded by Merrill. Discussion. Guerber withdraws his
Motion and Second withdraws.
Merrill moves to approve CU-8-99 Additional Height Request for a 48 foot High Architectural
Tower with the addition that some type of skateboard area is added. Seconded by Sedlacek.
Discussion. Dan Torfin addresses the Council on this issue of a skateboard area and displays an
overhead showing the proposed public uses. One of the concerns is insurance and accidents that
could happen. Merrill withdraws the Motion and Second withdraws.
Further discussion on the issue of adding a skateboard area to the proposed public uses.
Dan Torfin reads from the Findings of Fact and Conclusions of Law.
Council discussion on skateboard parks.
Merrill moves to approve CU-8-99 Additional Height Request for a 48 foot High
Architectural Tower with the recommendation that the Developer somewhere in the
subdivision, most advantages to them, create some place for young kids to skateboard.
Seconded by Guerber. THREE AYES: ONE NAYS: ALL AYE MOTION
CARRIES ...............
8. NEW BUSINESS:
A. Appointment of Cultural Arts Commission Members: The Mayor is requesting Council to
confirm the appointments to the Commission.
Mayor introduces the issue.
Merrill: We have several names to consider. We would like to make this a seven member
commission. We do not have final recommendations. General discussion.
Bastian moves to continue that item to April 11, 2000, City Council Meeting. Seconded by
Merrill. ALL AYE: MOTION CARRIES .................
B. DR-9-00 Two Monument Siens for Jackson's Food Store.
Mayor introduces the issue.
Butler: Displays an overhead of the site plan for the monument signs and discusses the same.
General discussion.
Eric Williams, representing the Applicant. Discusses the history of obtaining the signs. This has
been going on for eight months. There was no discussion at Design Review to make the signs
smaller. It seems that every time we do something then it changes. John Jackson wants to get
rid of the fuel canopy and the shingles but has been told that he cannot do these changes.
Guerber: I would like to see Mr. Jackson come before City Council with a proposal of what he
would like to do with site changes. This would be on an informal basis.
General Council discussion.
Sedlacek moves to approve DR-9-00 Two Monument Signs for Jackson's Food Store with
the Site Specific Conditions of Approval and Standards Condition of Approval with Site
Specific Condition of Approval #5 changed to say: the maximum height of the sign shall
not be over 6 feet and the width not over 8 feet. Seconded by Merrill. Discussion. Sedlacek
modifies her motion to say: 6 feet in height and 10 feet in width. Seconded concurs. ALL
AYE: MOTION CARRIES ............
C. Approval of funds for the Skateboard Park Competition.
Mayor introduces the issue.
Guerber moves to authorize the Mayor to allocate $500.00 for supporting the promotion
and publicity in regard to the Skateboard Competition that will take place in April.
Seconded by Merrill. ALL AYE: MOTION CARRIES ....................
9. EXECUTIVE SESSION:
A. Acquisition of private property: I.C.§ 67-2345 (c)
Guerber moves to go into Executive Session to discuss the acquisition of private property
and personnel issues. Seconded by Sedlacek. Bastian: AYE; Merrill: AYE; Sedlacek:
AYE; Guerber: AYE: ALL AYE: MOTION CARRIES .................
Council discussion on private property acquisition and personnel issue.
Bastian moves to direct staff to authorize a new appraisal on the Janet Wells Property.
Seconded by Sedlacek. ALL AYE: MOTION CARRIES ................
City Clerk Report: You have in your mail a flyer on the AIC Spring Seminar. Registration is
due by March 31, 2000.
MAYOR AND COUNCIL REPORTS:
Guerber: Reports on the Air Quality Board meeting. I was approached by a citizen that would
like to see a community swimming pool. I would like to check with Rocky Mountain Fitness
Center to see if the City could subsidize some membership for kids in the summer time. It would
also be nice to have a swim team. General discussion
Merrill: Distributes a written report on Parks. Discusses the Ada County Sports Complex. There
is a lot of controversy about the BMX Track being proposed in this area. Ada County would like
a letter from the City in reference to tal(~ng the BMX Track out of this area. Eagle's Park
Committee has recommended removing the BMX Track. General discussion.
Bastian: The Library Birthday celebration was a huge success. 1074 people attended. The
Friends of the Library have been so successful in their book sales that they have rented extra
storage space for books. The Library Board is concerned about the temporary Skateboard Park
and they will be on Pre-Council April 11, 2000. Concerns are the trash, speeding cars, young
kids being dropped off and not supervised, parking, the impact on the lawn and shrub areas, enter
the building on their skateboards, disrespect for library patrons, smoking, frequency of police
patrol. Jack Coonce is stating there is destruction being done the office areas. General
discussion.
Sedlacek: Seniors are warming up to the idea of another location for a Senior Citizen Center if
that becomes an option in the discussion on a new City Hall. Reports on the Scenic By-Way. A
CLIP is being required by Ada County and is before the Commissioners on April 13t~.
Discussion on the sidewalk requirement from ACHD. A neighborhood meeting is scheduled for
March 28th.
Mayor: The meeting on the 2Pt will be here at City Hall. The annexation hearing is scheduled
for this meeting. An over flow crowd is expected.
Walt Schall property. Council discussion on a proposal to Walt Schall for the purchase of his
property.
Bastian moves to authorize the Mayor to make an offer to purchase the Walt Schall
property not to exceed $63,000 and a condition of that offer be that the house be removed
prior to the purchase. Seconded by Merrill. Bastian: AYE; Merrill: AYE; Sedlacek: AYE;
Guerber: AYE: ALL AYE: MOTION CARRIES ...............
10. ADJOURNMENT:
Merrill moves to adjourn. Seconded by Bastian. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 10:50 p.m.
Respectfully submitted:
SHARON K. MOORE t
CITY CLERK/TREASURER
APPROVED: