Minutes - 2000 - City Council - 02/22/2000 - RegularEAGLE CITY COUNCIL
MINUTES
February 22, 2000
ORIGINAL
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
1. Ada County Sheriff's Office: Sgt. Ron Freeman presents the January monthly report and
discusses the same. Accidents were down. Distributes copies of the Partnership Contract
Between the Youth and the City of Eagle in regards to the temporary Skateboard Park. The wall
seems to be working. We have not received as many complaints since the wall has gone up.
2. Design Review Board: Jim Murray, Chairman of the Design Review Board, will discuss the
recently amended sign ordinance in an effort to obtain feedback on the Boards interpretations of
the new ordinance.
Mayor introduces Bob Kanison the new Design Review Board Member.
Jim Murray, I would like to get a report card from Council as to the decisions made and the work
being done by the Design Review Board. Discussion on guidelines established by the City and
the sign ordinance. I would suggest as we go into the future that the City retain the design
quality that has been established. We need to look at the revision to the sign ordinance. We also
need to look at some pedestrian amenities and address more building lighting. General
discussion on the Zamzow buildings.
3. Idaho GEMStars: Heather Cataldo displays overheads and discusses the GEMStar Program.
Discussion on goals of the program and the steps a city takes to start the program. General
discussion.
4. City Attorney Report: Closing on land exchange has been postponed. I received the Level
One Environmental Study on the Schall property. I need to have a meeting with Council
Members Sedlacek and Bastian to discuss the study.
5. City Engineer Report: Discussion on the meeting held today in regards to the Ballantyne,
State Street, Bypass intersection. An overhead is displayed showing the proposed connections.
An overall master plan will be entered into between the City of Eagle, ITD and ACHD. Cost
estimates will be prepared.
6. City Clerk/Treasurer Report: Distributed copies of the financial report for January, 2000.
Discussion on Joint Meeting March 7th with ACHD Commissioners. I am going to send a letter
to Mr. Farnworth denying his claim against the City for window blinds.
7. Zoning Administrator's Report: Moved to the end of the Agenda
8. Mayor and Council's Report: Moved to the end of the Agenda
REGULAR COUNCIL AGENDA: 8:00 p.m.
1. CALL TO ORDER:
2. ROLL CALL: Bastian, Merrill, Sedlacek, Guerber. Merrill is absent. A quorum is
present.
3. PLEDGE OF ALLEGIANCE:
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Council Member, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
· Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
·
A. Claims Against the City.
B. Minutes of February 8, 2000.
C. DR-l-00 - Smoke N Suds Building Wall Sign - Dan Smith: Per City Council request, all
design review applications are to be appealed by the Zoning Administrator to the City Council for
their review prior to the approval of an application being final. Dan Smith, represented by Rick
Waters with Golden West Advertising, is requesting design review approval of an internally
illuminated building wall sign for Smoke N Suds. The site is located on the north side of
Plaza Drive within Eagle Plaza Shopping Center at 228 East Plaza Drive, Suite D. (MLB)
D. DR-3-00 - Sales Offiee~ Wellhouse, Renovation of Barn and Landscaping within
Brookwood Subdivision - Aries Development LLC: Per City Council request, all design
review applications are to be appealed by the Zoning Administrator to the City Council for their
review prior to the approval of an application being final. Aries Development LLC, represented
by Billy Ray Strite with BRS Architects, is requesting design review approval to construct a
1,500-sqaure foot sales office, a 512-square foot wellhouse, and to renovate the existing
1,200-square foot barn. The applicant is also requesting design review approval of the
proposed landscaping within Phase 6 of Brookwood Subdivision. The site is located on the
northeast comer of Eagle Road and Floating Feather Road within Brookwood Subdivision.
(MLB)
E. DR-4-00 - Building Wall Sign for A-1 Quality Detail - Donna Wall: Per City Council
request, all design review applications are to be appealed by the Zoning Administrator to the City
Council for their review prior to the approval of an application being final. Donna Wall is
requesting design review approval for a building wall sign for A-1 Quality Detail. The site is
located on the west side of Eagle Road approximately 1 mile north of Chinden Boulevard at
2047 South Eagle Road. (MLB)
F. DR-5-00 - Office Building and Signage within Merrill Subdivision - Reid Merrill: Per
City Council request, ail design review applications are to be appealed by the Zoning Administrator to
the City Council for their review prior to the approval of an application beingfinal. Reid Merrill,
represented by George Transtrum with Heartland Construction, is requesting design review
approval for an 11,400-square foot office building, a building wall sign and a monument
sign. The site is located on the south side of Iron Eagle Drive approximately 1/4 mile east of
Plaza Drive at 1179 East Iron Eagle Drive..(MLB)
G. DR-6-00 - Reed Cycle Monument and Bnildin~ Wall Si~n - Bill and Tami Reed: Per City
Council request, all design review applications are to be appealed by the Zoning Administrator to the
City Council for their review prior to the approval of an application beingfinal .Bill and Tami Reed
are requesting design review approval for a monument sign and building wall sign for Reed
Cycle. The site is located on the north side of State Street approximately 80-feet east of 2nd
Street at 238 East State Street. (MLB)
H. DR-2-98 MOD - Internally Illuminated Signage for Chevron - Sandy Smith: Per City
Council request, ail design review applications are to be appealed by the Zoning Administrator to the
City Council for their review prior to the approval of an application being final. Sandy Smith,
represented by Debbie Anderson with Idaho Electric Signs, is requesting design review
approval for internally illuminated signage for the existing Chevron gas station. The site is
located on the northwest comer of Eagle Road and West Inlet Bay Lane at 503 South Eagle
Road. (MLB)
I. DR-8-00 - Peddlers Building Wall Sign - Peddlers Fine Gifts: Per City Council request, all
design review applications are to be appealed by the Zoning Administrator to the City Council for
their review prior to the approval of an application being final. Peddlers Fine Gifts, represented
by Stan Oliva with Idaho Electric Signs, is requesting design review approval for an
internally illuminated building wall sign for Peddlers Fine Gifts. The site is located on Plaza
Drive within Eagle Plaza Shopping Center at 228 East Plaza Drive, Suite P. (MLB)
J. Remove trees located at 812 East State Street - LaRue Bevin~ton: Per City Council request,
all design review applications are to be appealed by the Zoning Administrator to the City Council for
their review prior to the approval of an application being final. Mr. LaRue Bevington is
requesting design review approval to remove eighteen trees from his site located on the
northeast comer of Palmetto Avenue and State Street at 812 East State Street. (MLB)
Guerber moves to add Item 8B to the Consent Agenda and to remove Item 4D, 4F, 4H and
4K from the Consent Agenda and to approve the amended Consent Agenda. Seconded by
Sedlacek. ALL AYE: MOTION CARRIES .........................
4D. DR-3-00 - Sales Office, Wellhouse, Renovation of Barn and Landscaping within
Brookwood Subdivision - Aries Development LLC: Per City Council request, all design review
applications are to be appealed by the Zoning Administrator to the City Council for their review prior to
the approval of an application beingfinal. Aries Development LLC, represented by Billy Ray Strite
with BRS Architects, is requesting design review approval to construct a 1,500-sqaure foot sales
office, a 512-square foot well house, and to renovate the existing 1,200-square foot barn. The
applicant is also requesting design review approval of thc proposed landscaping within Phase 6
of Brookwood Subdivision. The site is located on the northeast comer of Eagle Road and
Floating Feather Road within Brookwood Subdivision. (MLB)
Mayor introduces the issue.
Butler: There are two issues that need to be discussed. One is the use of the barn. The barn was
to be used for public space at the discretion of the applicant and the applicant now is saying the
barn can not be used for public space due to the fact that the cost to improve it are substantial
and they would like to use it for storage. The applicant is proposing another building which
would be used for a sales to a time but would then will be used for people within the subdivision.
General Council discussion.
Mike Hormachea, discusses the feasibility of the use of the barn and the cost involved in
repairing the barn. We are proposing a new building that would be a sales office and eventually
convert to a community center. We are going to rehab the barn but only to a point where it is
used for storage only. General discussion.
Mike Mongelli, City Building Official. This barn is going to need considerable work to bring up
to code. This building was used for agricultural and was built in the '20s. There is not a
foundation or electrical or plumbing.
Billy Ray Strite, I meet with Mike Mongelli earlier in regards to the barn. Discusses the
structural make-up of the barn. Discussion on the new community center.
Guerber moves to accept DR-3-00 Sales Office, Wellhouse, Renovation of Barn and
Landscaping within Brookwood Subdivision as proposed Seconded by Bastian. Discussion.
Guerber amends his motion to add as follows: Condition #2. The first line is completely
stricken. Site Specific Conditions of Approval #2 would read as follows: The Design
Review Board has reviewed the architectural drawings presented and accepts the design
and material selection proposed at this hearing. City Council deleted Condition #8 of
Design Review DR-22-99 requiring the barn to be used for public use and the barn maybe
utilized for uses such as storage. Second concurs. ALL AYE: MOTION AS AMENDED
CARRIES ..............
4F. DR~5-00 - Office Building and Signage within Merrill Subdivision - Reid Merrill: Per
City Council request, all design review applications are to be appealed by the Zoning Administrator to the
City Council for their review prior to the approval of an application beingfinal. Reid Merrill,
represented by George Transtmm with Heartland Construction, is requesting design review
approval for an 11,400-square foot office building, a building wall sign and a monument sign.
Thc site is located on the south side of Iron Eagle Drive approximately ~¼ mile east of Plaza
Drive at 1179 East Iron Eagle Drive. (MLB)
Mayor introduces the issue.
Butler: Provides an overview of thc application. General Council discussion.
George Transtmm, Heartland Construction, provides Council with an overview of the
application. Further Council discussion.
Sedlacek moves to approve DR-5-00 the Modified Building Elevation dated February 16,
2000. Seconded by Guerber. TWO AYES: ONE NAY: MOTION CARRIES ................
Further discussion on the building design.
4tt. DR-2-98 MOD - Internally Illuminated Sienaee for Chevron - Sandy Smith: Per City
Council request, all design review applications are to be appealed by the Zoning Administrator to the City
Council for their review prior to the approval of an application being final. Sandy Smith, represented
by Debbie Anderson with Idaho Electric Signs, is requesting design review approval for
internally illuminated signage for the existing Chevron gas station. The site is located on the
northwest comer of Eagle Road and West Inlet Bay Lane at 503 South Eagle Road. (MLB)
Mayor introduces the issue.
Butler: Discusses the application.
Bastian moves to approve DR-2-98 MOD-Internally Illuminated Signage for Chevron.
Seconded by Sedlacek. Discussion. ALL AYE: MOTION CARRIES ..........................
4K(8B). Award of Museum Bids for Heatine and Cooling.
Mayor introduces the issue.
Weldon Fisher, Historical Commission, discusses the heating and cooling needs for the new
museum. The problem we have had is that one company bid apples and the other company
would bid oranges. We are recommending Quality Heating.
Mitchell Tam, Discusses the bids and the differences in the bids. Duane's Heating bid will
provide everything that Quality Heating is providing but it is not in writing, only a verbal
commitment to me. General discussion.
Bastian moves that we accept Duane's Heating & Cooling with the condition that we have
written specifications as to what is being provided and the specifications be presented to the
City Attorney to make sure they are the same as or equal to the standards of Quality
Heating and Cooling. Seconded by Guerber. ALL AYE: MOTION CARRIES ..................
5. FINAL PLATS:
A. 99-11-S - Whitehorse Subdivision - Robert and Jane Klosterman: Robert and Jane
Klosterman represented by Roylance and Associates, is requesting preliminary plat approval for
Whitehorsc Subdivision, a 2-lot, 17.55-acre residential subdivision. The proposed subdivision is
located on the southeast comer of Park Lane and Beacon Light Road. This subdivision is
located in the Eagle Area of Impact. (WEV)
Mayor introduces the issue.
Butler: I have a conflict of interest with the application and Bill Vaughan handled this matter.
Guerber moves to approve 99-11-S Whitehorse Subdivision. Seconded by Bastian. ALL
AYE: MOTION CARRIES .........................
B. FPUD-5-99 & FP-15-99 - Final Development Plan and Final Plat for Two Rivers
Subdivision (formerly Quarter Circle Ranch) - Dennis M. Baker & Associates: Dennis M.
Baker & Associates, represented by Dan Torfin, is requesting final development plan and final
plat approval for Two Rivers Subdivision (formerly Quarter Circle Ranch), a 97-1ot (77-
buildable) residential subdivision. This 47.92-aere phase of Quarter Circle Ranch PUD is
located on the west side of Eagle Road approximately 1600-feet south of State Highway 44.
(MLB)
Mayor introduces the issue.
Butler: Planning and Zoning recommend approval and Staff has recommended approval.
General Council discussion.
Bastian moves to approve FPUD-5-99 & FP-15-99 Final Development Plan and Final Plat
for Two Rivers Subdivision. Seconded by Sedlacek. Discussion. ALL AYE: MOTION
CARRIES ......................
6. UNFINISHED BUSINESS:
A. Discussion of the letter to be sent to lTD requesting approval of a public road to cross
Highway 44 approximately 1/2 mile east of Eagle Road and request for Council approval to send
letter. (MLB)
Mayor introduces the issue.
Butler: Provides an overview of the proposed letter to be sent to ITD. General Council
discussion.
Sedlacek moves to have the City Engineer review the letter one more time and then send
the letter to ITD. Seconded by Bastian. ALL AYE: MOTION CARRIES .....................
B. Determination of second Council meeting date for March. This was discussed at the last
City Council meeting but a motion to move the March 28th meeting to Tuesday, March 21st was
never made.
Sedlacek moves to change the meeting of March 28th to Tuesday, March 21, 2000.
Seconded by Guerber. ALL AYE: MOTION CARRIES .................
7. PUBLIC HEARINGS:
A. Ordinance No. 363: An Ordinance Revising Sections Of The City Of Eagle Municipal Code
Title Seven, Chapter 1, Article A,"Building Code", Article B, "Gas Code", Article C, "Electrical
Code" And Article D, Fire Codes And The Addition Of Article F; Plumbing Code And Providing
An Effective Date. (MM)
Mayor introduces the issue.
Mike Mongelli, City Building Official provides Council an overview of the Ordinance. General
discussion.
Mayor opens the Public Hearing. Seeing and hearing no one, Mayor closes the Public
Hearing.
Bastian moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances
to be read on three different days with one reading to be in full be dispensed with, and that
Ordinance #363 be considered after being read once by title only. Bastian reads Ordinance
#363 by title only. Seconded by Sedlacek. ALL AYE: MOTION CARRIES .................
Bastian moves that Ordinance #363 be adopted. Seconded by Sedlacek. Bastian: AYE;
Sedlacek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES ...............................
8. NEW BUSINESS:
A. Award of bid for document imaeine svstem. (SKM)
Mayor introduces the issue.
City Clerk: I have given you copies of the four bids received for document imaging. Discussion
on the different systems. I am recommending the bid from Boss Technologies in thc amount of
$8,600.
Sedlacek moves to accept the City Clerk's recommendation of Boss Technologies in the
amount of $8,600. Seconded by Guerber. Bastian: AYE; Sedlacek: AYE; Guerber: AYE:
ALL AYE: MOTION CARRIES ...................
B. Award of Museum Bids for Heatine and Cooline. Moved to beginning of Agenda.
C. Approval of contract for mechanical insnections: (SEB)
Mayor introduces the issue.
General Council discussion.
City Attorney: I recommend that you approve this contract tonight. General discussion.
Guerber moves to accept the Agreement of Services, the Contract for Mechanical
Inspector. Seconded by Bastian. Bastlan: AYE; Sedlacek: AYE; Guerber: AYE: ALL
AYE: MOTION CARRIES ........................
D. Approval of the state contracts for plumbing and electrical inspections: (SEB)
Mayor introduces the issue.
Gnerber moves to continue this item to the March 14, 2000, meeting. Seconded by
Sedlacek. ALL AYE: MOTION CARRIES ...................
City Attorney: I will not be at the March 14th meeting. I will have someone here I just don't
know who it will be. The Twin Fails agreement for plumbing inspections is the suggested
agreement for both the plumbing and electrical. I don't have a problem with this type of
agreement. General discussion.
9. EXECUTIVE SESSION:
A. Acquisition of private property. I.C.§ 67-2345 (C)
Sedlacek moves to go into Executive Session to discuss the acquisition of private property
and threatened litigation. Seconded by Guerber. Bastian: AYE; Sedlacek: AYE; Guerber:
AYE: ALL AYE: MOTION CARRIES .....................
Council discusses the acquisition of private property and threatened litigation.
Mayor and Council Reports:
Council discussion on writing a letter stating the City position on H538 Annexation that is going
to committee on Monday, February 28, 2000. Council Member Guerber will write the letter.
Bashan: Reports on the meeting with Jim Carberry and Christine Vinnel. We discussed the
parking lot area at Eagle Elementary. Discussed the trees at Eagle Academy. We discussed the
possibility of instead of having them replant the trees, two things: #1. We would like to acquire
additional land for park and were they still interested in selling those lots. They are interested in
selling the lots. They would be willing to have the purchase over a two-three year time span.
Discussion on enhancing the entrance into the area with signage and landscaping. We indicated
that Council would be willing to allow for the replacement of the trees to come at the time the
property was sold if they would enhance the entry way. Discussion on the City working with the
School District on any projects where they are going to buy new ground, that the City would like
to buy some acreage for recreation property. They indicated that would be something they
would be interested in doing. Jim Carberry is willing to come to a Council meeting on a
quarterly basis to keep us updated. The school district is interested in some land near Ballantyne
for a new grade school site.
Guerber: The sign at Friendship Park is rotted out and needs to be removed. I discussed this
with Trautmaffs worker when they were looking at the sign. Also talked to Nancy about having
the Park Committee decide where a new sign could be placed. General discussion. There is a
light out at the tennis court.
10. ADJOURNMENT:
Guerber moves to adjourn. Seconded by Sedlacek. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 10:15 p.m.
Respectfully submitted:
"~SHAR~DN K. MOORE I
CITY CLERK/TREASURER
APPROVED:
RICK"YZAG~IRi~,
MAYOR