Resolution - 2013 - 13-03 - Authorizing Destruction Of Semi-Permanent Public Records - 02/26/2013 RESOLUTION NO. 13-03
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution No.
02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS, "Semi-Permanent records" shall consist of:
(a) Claims, canceled checks, warrants, duplicate warrants,
purchase orders, vouchers, duplicate receipts, utility and other
financial records;
(b) Contracts;
(c) Building applications for commercial projects and
government buildings;
(d) License applications;
(e) Departmental reports;
(f) Bonds and coupons; and
(g) Other documents or records as may be deemed of semi-
permanent nature by the city council.
WHEREAS, The following Records are Semi-Permanent Records and shall be kept for not
less than five (5) years after the date of issuance or completion of the matter contained within
the record;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following semi-permanent public records shall be destroyed by shredding under
the supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code
50-907 and 50-908:
FY 06/07 Bank Statements
FY 06/07 State Treasurer Transfer Reports
2007 Payroll Administration Reports/Payroll Registers
Accounts Payable 05/06/07
Cash Receipting 12/07 & 07/08
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized
to take all necessary steps to carry out the authorization provided by this Resolution.
Dated this We day of February, 2013.
K:\COUNCIL\Resolutions\draft resolutions\Resolution 13-03-Destroy Semi-Permanent Records.doc
ITY OF EAGLE •
AL.. .. ` A LA-L._- �•`‘��OI. 1';1 t i`'
q MES D. REYNOLDS i `k. .......
AYOR • �`.• �„ORAT :�
. o :*
ATTEST:
u " I
u mss.+* •
-`614 V/ mow" '+.. 1 .
SHARON K. BERGMANN , <r -'i C'' �'�,.'
CITY CLERK/TREASURER ""A" f.,,
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 13-03 of the City of Eagle and that the same is in
accordance with Section 50-907 and 50-908, Idaho Code.
Dated this O d of February 2013.
s
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No. 13-03 of
the City of Eagle and that the same is in accordance with Section 50-907 and 50-908, Idaho
Code and said semi-permanent public records are not deemed to be of a historical value and
can be destroyed.
Dated this (o day of February, 2013.
--------) ---- 6t-c-&-t-- ) 1%.1. Ctitc-Z-
9e---`7State Archivist �-i. -j 54,4= A ,a /L, 5
IDAHO s
..G r REaT
ESTOA. \��,+(
r;;4-7-1‘.--4.? ) E
,,,A,,,4,:;:, r
tp ,,t,4: , t
44;:.,,' OF"ip`'.
OR/CAL SOC/,,
C:\Documents and Settings\dmatte.ADM\Local Settings\Temporary Internet Files\Content.Outlook\94QLBW 1 V\Rsolution 13-03-Destroy
Semi-Permanent Records.doc