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Minutes - 1999 - City Council - 11/23/1999 - RegularORIGINAL EAGLE CITY COUNCIL MINUTES November 23, 1999 PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m. 1. Ada County Sheriff's Office: Sgt. Freeman will present Council with the monthly report for October. Sgt. Freeman presents the monthly report to Council and discusses the same. Discusses complaints about the temporary skateboard park, especially from Pattie O'Deegen. General discussion on the problems at the temporary skateboard park. Merrill: We can get the straw but I'm worried about the mess that the straw will make. Mark checked on the cost of concrete barriers. Butler: The cost would be $25 a block and 100 block would be needed. Further discussion. Council concurs that the block would work the best. MenSll: I picked up the skateboard stencils. 2. The Idaho Statesman: Representatives will discuss media coverage for Eagle. Carolyn Washburn, Idaho Statesman Editor. Discusses some changes that will provide improvements to the area coverage. The Statesman will be adding an additional community page. We are negotiating with some people who will become a reporter for Eagle and we are also talking to some individuals that live in Eagle that will periodical write some special articles on the Eagle area. General discussion. 3. Island Woods Greenbelt Repair: Dan Torfin, a representative of the Island Woods Homeowners Association will discuss Greenbelt Repairs. Luis M. Amorebieta and Hal Turner, Island Woods Homeowners Association representatives, discusses the erosion of the riverbank and their November 14, 1999, letter. We are here to see i£you will appropriate some additional funding for these cost. If the City cannot assume the total costs, at least share in these costs. $11,000 is needed £or the revetment work and $4,000 additional costs for asphalt pavement repair and landscaping restoration. General Council discussion. Dan Torfin: There would be parking at the clubhouse and there would be a sidewalk access to the greenbelt. Parking is limited but there is a possibility of additional parking. Further Council discussion on access to the greenbelt at Island Woods and the repairs. Council will add this item to the regular agenda for further action. 4. COMPASS: Irv Olen will discuss the 1-84 Corridor Study. Irv Olsen, discusses the 1-84 Corridor Study and distributes a copy o£the Treasure Valley Corridor Study to Council. Claire Bowman addresses air quality. General discussion. 4. City Attorney Report: End o£Meeting 5. City Engineer Report: End o£Meeting 6. City Clerk/Treasurer Report: End of Meeting 7. Zoning Administrator's Report: End o£Meeting 8. Mayor and Council's Report: End o£Meeting REGULAR COUNCIL AGENDA: 7:47 p.m. 1. CALL TO ORDER: 2. ROLL CALL: Bastian, Merrill, Sedlacek, Guerber. A quorum is present. 3. PLEDGE OF ALLEGIANCE: Merrill moves to add to the Consent Agenda as Item H. Application for permit for Possession and/or Consumption of Alcohol Beverages for a grand opening of a retail gift store. Seconded by Sedlacek. ALL AYE: MOTION CARRIES ............. 4. CONSENT AGENDA: · Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Council Member, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. · Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Minutes of November 8, 1999. C. Minutes of November 9, 1999. D. Minutes of November 16, 1999. E. Approval of Liquor license renewal applications for daVinci's and China Palace for the year 2000. (SKM) F. CPA-3-98 - Findings of Fact and Conclusions of Law for a Comp Plan Amendment from Medium Density Residential and Industrial to Mixed Use and Commercial for Sharon Patterson: Project Summary: Sharon Patterson, represented by The Land Group, is requesting approval of a comprehensive plan amendment from Medium Density Residential (four dwelling units per acre maximum) and Industrial to Mixed Use and Commercial. The 9.6-acre and 1-acre sites are located on the southwest and southeast comers of State Highway 55 and Hill Road at 2805 and 2809 Hill Road. (MLB) G. CPA-2-98 & RZ-7-98 - Findings of Fact and Conclusions of Law for a Comp Plan Amendment from Very Low Density Residential to Medium Density Residential and a Rezone from A-R to R-3 for Roger C. Crandlemire: Project Summary: Roger C. Crandlemire, represented by Roylance & Associates, is requesting approval of a comprehensive plan amendment from Very Low Density Residential (one or fewer dwelling units per two acres) to Medium Density Residential (four or fewer dwelling units per acre and a rezone from A-R (Agricultural-Residential - one dwelling unit per five acres maximum) to R-3 (Residential - three dwelling units per one acre maximum). The 95.2-acre site is located on the north side of Floating Feather Road approximately M-mile west of Eagle Road at 1400 W. Floating Feather Road. (MLB) H. Anolication for hermit for Possession and/or Consumption of Alcohol Beverages for a grand ooenine of a retail eift store. Merrill moves to approve the Consent Agenda. Seconded by Guerber. ALL AYE: MOTION CARRIES ........... 5. FINAL PLATS: None Merrill moves to amend and add to the Agenda under Unfinished Business the following items: A. Item 8A. Digital Base Map Participant Agreement, B. Island Wood greenbelt repairs, C. Temporary Skateboard Park sound barrier, D. Item 6A. Seconded by Guerber. ALL AYE: MOTION CARRIES ................ 6. UNFINISHED BUSINESS: A. 8A. Digital Base Map Participant Agreement: (SKM) Mayor introduces the issue. Evelyn Holder, City Hall Staff, discusses the GIS and Archview and how it applies to City Hall information. Buxton: There may be a problem with copyright and the County charging for this service. Veto Brewer: Discusses thc information received in Canyon County. Recommends that the City Attorney and himself do some further research on the issue. General discussion. Merrill moves to continue the Digital Base Map Participant Agreement to the December 14, 1999, City Council meeting to allow the City Attorney and the City Engineer to review this document. Seconded by Bastian. ALL AYE: MOTION CARRIES ............ Mayor discusses the Web Page and the changes and additions. Merrill thanks Evelyn for the work she has done to computerize the City. Discussion on posting the minutes on the Web Page. Discussion on Eagle resident's discussion board on the Internet and having a link from the City. Buxton: I have concern over having a link because the City is a government entity and this is a private web site. B. Island Wood Greenbelt Reuair. Mayor introduces the issue. Veto Brewer, Holladay Engineering: Discusses the work and cost already approved by the City Council on repairs to the river bank. Discusses the letter from the Homeowner's Association of Island Wood. Has some concerns about the City funding these repairs. General discussion. Dan Torfin, representing Island Woods Homeowners Association as a Board Member. Addresses the Homeowners letter and the request for the repairs. Council discussion on the repairs and the maintenance responsibility for this area. Guerber moves to expend up to $11,000 for the repairs of the riverbank as proposed by the Island Woods Homeowners Association in their November 14, 1999, letter. Seconded by Sedlacek. Discussion. THREE AYE: ONE ABSTAIN: MOTION CARRIES .............. C. Temporary Skateboard Park Sound Barrier: Mayor introduces the issue. Butler: It is my understanding that the City would not bc charged for delivery and placement o£ the concrete blocks. Butler will double check this. Merrill moves to expend up to $2,500 for the concrete sound barrier for the temporary Skateboard Park. Seconded by Sedlacek. Discussion. ALL AYE: MOTION CARRIES ........... D.A. Notice to Proceed and Agreement form for Eagle/Ada County Sports Complex Phase I: (SEB) Mayor introduces the issue. Buxton: Discusses the changes in the Agreement and recommends that the City enter into the Agreement subject to her review of Addendum #3 mentioned on Page 3, 8.3. Merrill moves to approve the Agreement between Robert L. Angle and Associates and the City of Eagle subject to the review of Addendum #3 on Page 3, 8.3 by the City Attorney. Seconded by Sedlaeek. Bastian: AYE; Merrill: AYE; Sedlaeek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES .............. Buxton: Discusses the changes in the Materials Testing & Inspection Professional Services Contract. Merrill moves to approve the Materials Testing & Inspection Professional Services Contract with the suggested changes by the City Attorney on item #IV, XI and XlII. Seconded by Sedlaeek. Bastian: AYE; Merrill: AYE; Sedlaeek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES ......... Buxton: I recommend that the Mayor sign the Notice to Proceed. Merrill moves to authorize the Mayor to proceed to sign the Agreement and Notice to Proceed. Seconded by Ouerber. Bastian: AYE; Merrill: AYE; Sedlaeek: AYE; Guerber; AYE: ALL AYE: MOTION CARRIES .............. Mayor calls a recess at 9:00 p.m. Mayor reeonvenes the meeting at 9:05 p.m. 7. PUBLIC HEARINGS: A. Consideration of amendments to Capital Improvement Plan. (SEB) Mayor introduces the issue. Buxton and Vern Brewer, Holladay Engineering: Discuss the proposed changes. General discussion on the CIP. Mayor opens the Public Hearing on Items 7A and 7B. Yamon Yorgaseon, 1304 N. Cole Road, discusses impact fees, changes to the study and credits. Mayor closes the Public Hearing. Discussion City Council, City Engineer and City Attorney on the changes and the CIP. Merrill moves to adopt the Development Impact Fee Study, Capital Improvement Plan revised August 18, 1999, £or all portions excluding pathway discussion. Seconded by Bastian. Discussion. Merrill and Bastian withdraw the motion and the second. Guerber moves to accept the Capital Impact Plan dated August 18, 1999, and adopt that plan excluding the Pathway Sections and add the Appendix of November 12, 1999. Seconded by Bastian. ALL AYE: MOTION CARRIES ............... B. Ordinance 358: Amendments to ordinance 345, Development Impact Fee ordinance. (SEB) Merrill moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance #358 be considered after being read once by title only. Merrill reads Ordinance #358 by title only. Seconded by Bastian. ALL AYE: MOTION CARRIES ................. Merrill moves that Ordinance #358 be adopted with the correction on Section 8. Seconded by Bastian. Discussion. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES ............... Buxton: In regards to the Development Impact Fee is you are making material changes in the Capital Improvement Plan or amendments the question before you is whether or not you think that further notice and hearings should be provided in the public interest at this point. This is a continuation of the Public Hearing. My question to you is do you believe that this is a material change enough that you believe you need another public hearing. Council concurs that the BCA has been involved and informed all along and that they have done due diligence that the public and BCA has been sufficiently informed and provided ample opportunity for input. 8. NEW BUSINESS: A. Digital Base Man Particinant Aereement: (SKM) Moved to #6.A. B. Resolution No. 99-9:A Resolution Of The Eagle City Council, Eagle, Ada County, Idaho Repealing Any And All Existing Comprehensive Plans And Land Use Designation Maps, And Adopting The 2000 Comprehensive Plan And Land Use Designation Map; Affirming That Prescribed Notice And Hearing Requirements Were Met In Accordance With Title 67, Chapter 65, Idaho Code; and Providing An Effective Date. (MLB) Mayor introduces the issue. Butler: This is a formality to approve the Resolution to formalize your adoption of the Comp Plan on November 9, 1999. General discussion. Bastian moves to approve Resolution No. 99-9, A Resolution Of The Eagle City Council, Eagle, Ada County, Idaho Repealing Any And All Existing Comprehensive Plans And Land Use Designation Maps, And Adopting The 2000 Comprehensive Plan And Land Use Designation Map/Affirming That Prescribed Notice And Hearing Requirements Were Met In Accordance With Title 67, Chapter 65, Idaho Code; and Providing An Effective Date. Seconded by Sedlacek. Discussion. ALL AYE: MOTION CARRIES ............... C. Ordinance No. 360: An Ordinance Annexing Certain Real Property Situated In The Unincorporated Area Of Ada County, Idaho, And Contiguous To The Corporate Limits Of The City Of Eagle, To The City Of Eagle, Idaho; Established The Zoning Classification Of Said Real Property; Directing That Copies Of This Ordinance Be Filed As Provided By Law; And Providing An Effective Date. (MLB) Mayor introduces the issue. Guerber moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance #360 be considered after being read once by title only. Guerber reads Ordinance #360 by title only. Seconded by Bastian. ALL AYE: MOTION CARRIES ................. Guerber moves that Ordinance #360 be adopted. Seconded by Bastian. Bastian: AYE; Merrill: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYE: MOTION CARRIES ............... Reports: Zoning Administrator Report: Displays the Proposed Annexation map and discusses the same. General discussion. Chris Forte discusses future annexation. Discussion on the Citizen's Advisory Task Force and an appointment from the City. Discussion on rental of Murkle property as a possible annex. General discussion on judicial confirmation for building a City Hall. Council would like to have a special meeting to discuss options for funding a city hall in January. Discussion on having City meetings at the Library conference room and converting the Council Chambers to office spaces. Discussion on connecting all of the street trees into the City water lines. City Attorney Report: Reports on a meeting with Chase Mart, Edge Development. They have ordered all new light fixtures to fix all of the lights. I need a legal description so that we do not take part of the building. Blaha v. City of Eagle hearing date is in January, 2000. City Engineer Report: No report. City Clerk Report: Financial report ending September 30, 1999, is distributed. FY98/99 audit is scheduled for December 6, 1999. New carpet for City Hall will be installed over the weekend. Staff will be moving equipment Wednesday afternoon. ACHD Joint Meeting is scheduled for Tuesday, January 4, 2000, do you want to have this meeting right after the first of the year? Council would like to have this meeting. Mayor and Council Report: Guerber: No report. Merrill: Reports on new tree at Heritage Park. Discussion on participating with Ada County on some grant money. Holes are dug for the trees along Echo Creek. We need one more person on the Design Review Board. Bastian: Reports on filtering of the computers at the Library. Sedlacek: Reports on the new vestibule at the Senior Citizen Center. Reports on the Scenic Corridor Management meeting in Cascade. Mayor: Reports on Eagle Country Christmas. Reports on having AIC proceeding in the Legislature to amend the State Code on Impact Fees. Discusses appointments to the Planning and Zoning Commission. Buxton: Planning & Zoning appointees need to be qualified. 35% staggered terms. Appoint people to fill the remainder of the existing terms. John and I recommend that the first meetings they meet a half hour early for some training. 9. ADJOURNMENT: Sedlacek moves to adjourn. Seconded by Bastian. ALL AYE: MOTION CARRIES... Hearing no further business, the Council meeting adjourned at 11:25 p.m. Respectfully submitted ,4-'~ © 1 J;~.;: r~. % CITY CLE~ASU~R ~ :;' APPROVED: