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Minutes - 1999 - City Council - 08/17/1999 - SpecialORIGINAL EAGLE CITY COUNCIL SPECIAL MEETING MINUTES AUGUST 17, 1999 COUNCIL: 6:30 p.m. 1. CALL TO ORDER: 2. ROLL CALL: Bastian, Merrill, Sedlacek, Guerber. Bastian is absent. A quorum is present. Merrill moves to amend the Agenda by adding under Item #9: Payette River Scenic By- Way Project and as Item gl0: Executive Session to discussion personnel. Seconded by Sedlacek. ALL AYE: MOTION CARRIES ............. 3. BUDGET - TOPICS OF DISCUSSION: A. Discussion of Downtown Parking: Jerome Mapp. Mayor introduces the issue and Jerome Mapp. Jerome Mapp, I worked on the Eagle Downtown Project with Ida-Ore previously. Outlines a committee that was formed in Boise to study and provide a solution to the downtown parking projects and problems in Boise. One easy solution is to build a parking lot but I don't think that is what Eagle wants. The other solution is to provide parking lots in the downtown core. It is cheaper to build a parking garage than parking lots. Discussion on funding for downtown parking. This should be a partnership between the City and private sector. Another solution is to buy a trolley car/bus for shuttle purposes. In the CCDC area we require money in lieu of parking. You may need to be creative on your funding options for parking facilities. The City of Boise actually contributes very little to the parking facilities. City of Nampa is going through the same thing. They have a card they put on an employees car that is parked in a spot all day so a customer can't park, informing the car owner that they are losing the downtown business $120,000 a day. This is seemed to work. General discussion. No option will work by its self, you need to have a partnership. B. Idaho Ballet: Linda Butler. Mayor introduces the issue and Linda Butler. Linda Butler, representing the Ballet Idaho, I'm selling ads for the seasonally program. I have head some talk that Eagle would like to create an image of being a destination City. I was look for a new idea for the back cover and would like to feature the City of Eagle. I have drafted an ad copy for a cooperative ad for business of the City of Eagle. I'm working with business to come up with the type of ad they want. I'm here tonight to find out if the City of Eagle would like to participate in this ad. I'm also contacting the Chamber of Commerce for their support. The cost would be $150. Merrill moves to allocate $150 to Ballet Idaho for the advertising on the back cover of the brochure. Seconded by Sedlacek. ALL AYE: MOTION CARRIES ............ C. Electrical~ Plumbing~ and Mechanical Inspections: (Mike Mongelli) Mayor introduces the issue. Mike Mongelli, City Building Official. I have explored this issue further since our last meeting. With the State of Idaho program we would be getting 10% of the permit fees. The City will be issuing permits. The State will provide a statement for each month and thereafter the City would receive a check. Distributes information to the Council for review. The State does not offer Mechanical Inspection, heating and a/c units. I have talked to an Independent Contractor who is doing inspections for the City of Meridian and City of Star. I had a meeting with him. The City would be selling the Mechanical Permits along with the building permit. The City would have a fee schedule for the permits. Approximate revenue would be $23,000. The Independent Contractor would be paid 50% of the fee. The City would need to adopt the Mechanical Code, which I can do and an addendum would need to be added to the fee schedule. Sedlacek moves to move forward with the contract with the State for the Electrical and Plumbing Bureau to set up the 10% rebate and move forward to having our own independent Mechanical Inspection. Seconded by Guerber. ALL AYE: MOTION CARRIES... D. Lexington Hills Wells. Mayor introduces the issue. General Council discussion. Sedlacek moves that we include in the budget the $153,400 and label it City Water System, Capital Improvements and at our earliest convenience we direct staff and our City Engineer to investigate. Seconded by Merrill. Discussion. Sedlacek and Second withdraw the motion. General discussion. Sedlacek moves for purposes of the FY99/00 Budget we appropriate $148,816 as Eagle Water System Capital Construction Project with further investigation to be done before the money is spent. Seconded by Merrill. ALL AYE: MOTION CARRIES ............ E. Appraisal of Commercial lots in Casa Escuela Subdivision. Mayor introduces the issue. General Council discussion. Mark to draft a letter to Meridian School District in regards to the condition of the property. F. 222 W. State Street - Old Post Office site. Mayor introduces the issue and states that a letter has gone out in regards to the purchase of this property but the City has not received a response. G. Council Action re~ardine the amount of money verbally approved for utility installation at the Ada CountyfEagle Sports Complex. {motion needed} (RY) Mayor introduces the issue. Merrill moves to allocate the $53,100 for the Eagle Water proposal for the service line to the Skateboard Park. Seconded by Sedlacek. ALL AYE: MOTION CARRIES ............ H. Establishment of a date to walk the pathway route east of the Island Woods Bridee.(RY] Mayor introduces the issue. General Council discussion. Council would like to do this in the fall time. I. OTItER: Pavette River Scenic By-Way Project: Mayor introduces the issue and reads the changes to the agreement. General discussion. Merrill moves to accept the two changes to the Payette River Scenic By-Way Project which includes the maintenance and the no access. Seconded by Sedlacek. ALL AYE: MOTION CARRIES .......... 4. PUBLIC HEARINGS: PROPOSED BUDGET FOR FY 1999/2000 MAYOR OPENS THE PUBLIC HEARING ON THE BUDGET: Mayor presents the proposed FY99/00 Budget and discusses the same and displays overheads. No one is signed up to speak and no one from the audience wishes to speak. Mayor: The Public Hearing needs to remain open and be continued to the August 24, 1999, City Council meeting. Guerber moves to continue the Public Hearing to August 24, 1999, City Council meeting, at 6:30 p.m. Seconded by Merrill. ALL AYE: MOTION CARRIES .............. Mayor calls a recess at 8:45 p.m. Mayor reconvenes the meeting at 9:00 p.m. 5. EXECUTIVE SESSION: PERSONNEL ISSUES. Merrill moves to go into Executive Session for discussion of Personnel Issues. Seconded by Sedlacek. ALL AYE: MOTION CARRIES ............ 6. ADJOURNMENT: Merrill moves to adjourn. Seconded by Sedlacek. ALL AYE: MOTION CARRIES... Hearing no further business, the Council meeting adjourned. Respectfully submitted: CITY CLERK/TREASURER APP/'xI/~O [/ PaCe'YZXGqIFR I MAYOR