Minutes - 1999 - City Council - 08/03/1999 - SpecialEAGLE CITY COUNCIL
Special Meeting Minutes
August 3, 1999
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
Mayor introduces Kandy Weaver with the IEC Group.
Kandy Weaver, IEC Group. Provides Council with history on the company and the functions of
the company. Company serves several Cities in the area and the State. Discusses the services
that provided to members. Workshops are offered each month. Membership cost would be $183
per month, $2,196 per year. The Company can do the work for non-members. Discussion on
compensation survey which would be an additional fee. General discussion. Further discussion
will be held on the August 17, 1999, Budget meeting.
1. Planning & Zoning Commission Liaison Report: No Report.
2. City Attorney Report: Moved to the end of the Agenda.
3. City Engineer Report: Review of engineering firm's proposal for Ballantyne/State Street/
Highway 44 Alignment. Ken Rice, Holladay Engineering. Discussion on the Planning Study of
State Street/Ballantyne Lane at SH-44 prepared for ACHD. Alternative #3 and #7 are discussed
as being the most viable. General discussion.
Discussion on the change items for the Arboretum Bridge and the Island Wood Bridge. We need
more time to work out the change order for the Island Wood Bridge. This needs to be
coordinated with Island Wood Homeowner's Association. General discussion.
Mayor states that the City has received a request from Countryside Estate for a continuance.
4. City ClerkJTreasurer Report: Moved to the end of the Agenda.
5. Zoning Administrator's Report: Moved to the end of the Agenda.
6. Mayor and Council's Report: Moved to the end of the Agenda.
Mayor calls a recess at 7:30 p.m.
Mayor reconvenes meeting at 7:45 p.m.
COUNCIL: 7:30 p.m.
1. CALL TO ORDER:
2. ROLL CALL: Bastian, Merrill, Sedlacek, Guerber. Guerber is absent. A quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Council Member, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated other,vise.
Merrill moves to remove the Minutes of July 7, 1999, Item #E, F and H from the Consent
Agenda and to approve the amended Consent Agenda. Seconded by Sedlacek. ALL AYE:
MOTION CARRIES ................
A. Minutes of July 7, 1999.
B. Minutes of July 13, 1999.
C. Minutes of July 20, 1999.
D. Claims Against the City.
E. DR-23-99 - Retail Building within Channel Center Subdivision - B.B. One: Per City
Council request, all design review applications are to be appealed by the Zoning
Administrator to the City Council for their review prior to the approval of an application
being final. B. B. One, represented by Wes Steele with Habitec, is requesting design review
approval to construct an 8,746-square foot retail building in Channel Center Subdivision.
The 1.13-acre site is located north of Rivershore Lane on the west side of Eagle Road at 664
South Rivershore Lane. (BAC)
F. DR-2%99 - Addition to Eagle Elementary School - Meridian Joint School District
No. 2: Per City Council request, all design review applications are to be appealed by the
Zoning Administrator to the City Council for their review prior to the approval of an
application beingfinak Meridian Joint School District No. 2, represented by Leatham and
Krohn Architects, is requesting design review approval to construct a 912-square foot
addition for office, reception and nurses' area to the front of the existing Eagle Elementary
School. The 8-acre site is located on the west side of Eagle Road approximately 1/3mile
north of State Street at 475 North Eagle Road. (WEV)
G. DR-28-99 - Monument and Wall Sign for Les Schwab Tire Center Les Schwab Tire
Centers: Per City Council request, all design review applications are to be appealed by the
Zoning Administrator to the City Council for their review prior to the approval of an
application being final. Les Schwab Tire Centers, represented by Lance Hardy, is requesting
design review approval for a monument and building wall sign for the proposed Les Schwab
Tire Center located within Rocky Mountain Business Park on the south side of Iron Eagle
Drive (no address assigned at this time).(BAC)
H. DR-24-99 - Eagle Pavilion: Per City Council request, all design review applications are
to be appealed by the Zoning Administrator to the City Council for their review prior to the
approval of an application being final. Request for approval of shoe box style parking lot
lights opposed to previously approved historic style lights and request for approval of
method for screening pad mounted transformers. (BAC)
I. Findings and Conclusions for RZ-3-99 from R-4 to CBD - Salmon Point
Development: Project Description: Salmon Point Development, Inc., represented by Ron
Bath, is requesting a rezone from R-4 (Residential) to CBD (Central Business District). The
2.18-acre site is located on the west side of Eagle Road approximately 400-feet north of
State Highway 44 at 403 South Eagle Road. (WEV)
J. Findings and Conclusions for CU-2-99 - Salmon Point Development, Inc.: Project
Description: Salmon Point Development Inc., represented by Ron Bath, is requesting a
conditional use permit for a 3,000-square foot bank with drive-up service within the CBD
(Central Business District). The 0.34-acre site is located on the west side of Eagle Road
approximately 400-feet north of State Highway 44 at 403 South Eagle Road. (WEV)
4A. Minutes of July 7, 1999. Merrill and City Attorney discusses the changes to the minutes.
Merrill moves to approve the minutes of July 7, 1999, as amended. Seconded by Bastian.
ALL AYE: MOTION CARRIES ...............
4E. DR-23-99 - Retail Building within Channel Center Subdivision - B.B. One: Per City
Council request, all design review applications are to be appealed by the Zoning Administrator
to the City Council for their review prior to the approval of an application being final. B. B.
One, represented by Wes Steele with Habitec, is requesting design review approval to construct
an 8,746-square foot retail building in Channel Center Subdivision. The 1.13-acre site is located
north of Rivershore Lane on the west side of Eagle Road at 664 South Rivershore Lane. (BAC)
Mayor introduces the issue.
Merrill discusses the changes from the Design Review. General discussion.
Merrill moves to approve DR-23-99-Retail Building within Channel Center Subdivision
B.B. One. Seconded by Bastian. ALL AYE: MOTION CARRIES ...................
4F. DR-27-99 - Addition to Eagle Elementary School - Meridian Joint School District No.
2'. Per City Council request, all design review applications are to be appealed by the Zoning
Administrator to the City Council for their review prior to the approval of an application being
final. Meridian Joint School District No. 2, represented by Leatham and Krohn Architects, is
requesting design review approval to construct a 912-square foot addition for office, reception
and nurses' area to the front of the existing Eagle Elementary School. The 8-acre site is located
on the west side of Eagle Road approximately 1/3mile north of State Street at 475 North Eagle
Road. (WEV)
Mayor introduces the issue.
Merrill discusses the changes to the Site Specific Conditions of Approval and the landscaping.
General discussion.
Stillman Anderson, Leatham and Krohn Architects, discusses the landscaping requirements. The
landscaping is delayed and is not ready to go for bid. It will be approximately 18 months before
the landscaping will go out for bid. The School District would agree to include the landscaping
in the project. Further discussion.
Merrill moves to approve DR-27-99 Addition to Eagle Elementary School - Meridian Joint
School District #2 with the following changes: On Page 2 of 5 under Special Recommendation
to City Council: delete Item #1 and add to Site Specific Conditions of Approval #9 that states
landscaping shall be completed at the same time the remodel is completed. Discussion on Item
#2.
Merrill withdraws her motion. Discussion between Stillman Anderson and Council about the
chain link fence and the retaining wall.
Merrill moves to approve DR-27-99 Addition to Eagle Elementary School - Meridian Joint
School District #2 with the following changes: 1. To the Site Specific Conditions of
Approval add #9 which reads: Landscaping shall be completed at the same time as
construction and prior to the issuance of any occupancy permits. 2. Special
Recommendation to City Council shall become Item #10, #11 and #12. Under
Recommendation to City Council: Eliminate Item #1. Item #2 strike the part after chain
link fence that reads: "not be installed behind the fence and to reconsider a stairway being
constructed along the applicants south property line from Eagle Road to the Property" and
replace with the following language "the proposed chain link fence shall be placed on the
West side of the landscaping at the edge of the parking lot". Add Item #3: The School
District pursue taking care of the parking lot drainage so it does not drain into the New
Dry Creek Canal. Seconded by Bastian. Discussion. ALL AYE: MOTION
CARRIES ...........
4H. DR-24-99 - Eagle Pavilion: Per City Council request, all design review applications are to
be appealed by the Zoning Administrator to the City Council for their review prior to the
approval of an application being final. Request for approval of shoe box style parking lot lights
opposed to previously approved historic style lights and request for approval of method for
screening pad mounted transformers. (BAC)
Mayor introduces the issue.
Merrill: I feel Council needs to see any changes that have come before Design Review. Council
reviews a copy of the original lights that were proposed.
Ron Bath, representing Eagle Pavilion, LLC, Applicant. Discusses the lighting changes and the
reason for the changes. Discusses the alternative lighting for the parking lot. General discussion
between Applicant and Council.
Sedlacek moves to approve DR-24-99-Eagle Pavilion with the Condition #1 as recommend
by Staff and Design Review. Seconded by Bastian. ALL AYE: MOTION
CARRIES ..............
Merrill moves to amend the Agenda: New Business Item gA: Report from Steed
Construction for a downtown area Skateboard Park; Item #D: Discussion of Post Office
building acquisition; Item #8 Executive Session for possible land acquisition and personnel
matters; Item #9: Adjournment. Seconded by Bastian. ALL AYE: MOTION
CARRIES ..............
5. UNFINISHED BUSINESS:
A. A-2-99/RZ-4-99/PPUD-1-99-CountrvSide Estates-Capital Development: Capital
Development and Tom Ricks, represented by Becky Bowcutt with Briggs Engineering, is
requesting an annexation and rezone from RT (Rural Transition) and AR
(Agricultural/Residential) to R-2-P (Residential two units per acre maximum - PUD),
conditional use, planned unit development preliminary development plan, and preliminary plat
approvals for Countryside Estates Planned Community. The development consists of a 74.19-
acre, 174-1ot (153-buildable) residential subdivision. (This item was continued from the July 13,
1999 meeting. The public hearing was closed on June 22, 1999.) (WEV)
Mayor: The applicant has requested that this item be continued to the August 24, 1999, City
Council meeting.
Merrill moves to continue A-2-99/RZ-4-99/PPUD-1-99-CountrySide Estates-Capital
Development to the August 24, 1999, meeting, not to be continued further. Seconded by
Sedlacek. ALL AYE: MOTION CARRIES .............
6. PUBLIC HEARINGS: None
7. NEW BUSINESS:
A. Skateboard Park Downtown.
Merrill discusses the possibility of constructing a Skateboard Park on the City owned parking lot
along State Street next to Washington Federal. I have contacted Steed Construction and they
have volunteered to become involved and have a proposal to present to Council.
Wes Steel, Habitech Architecture, representing Steed Construction. Distributes a packet to the
Council and displays an overhead of site plan #3 and discusses the same.
Merrill: We have talked to the Sheriff's Department and they are willing to become involved.
Hopefully we will have enough donations from the community to complete this project. General
discussion.
Bastian would like someone to immediately talk to Washington Federal before proceeding
further. Mayor will talk to Michael Shepard at Washington Federal.
Merrill: Discussion on the Skateboard corridor. South side of State Street and two places going
East and West: East side of Eagle Road and West Side of Stierman. General discussion. ITD
has the funding for the laser light at the cross walk.
B. Request for a formal waiver of original condition of approval requiring a 6' high wood
fence around the perimeter of Kestrel Cove Subdivision for (WEV)
Mayor introduces the issue.
Vaughan: Discusses the issue of the fence. Vaughan shows pictures to the Council. General
discussion.
Greg Packard, People can get around the fence if they trespass. 278 S. Neskowin Way. I have
talked to the engineer and according to the Drainage District easement you can't put a fence up.
General discussion on Drainage District #2's requirements.
City Attorney: It would be necessary to get some direct input from Drainage District #2.
Eugene Puschel, 286 S. Neskowin Way. My property goes 3' out into the water because the City
required 25' to the property line. I have a fence on both sides that goes to the water, nothing
along the waterline.
Council concurs that input from Drainage District #2 needs to be obtained.
Merrill moves to continue Request for a formal waiver of original condition of approval
requiring a 6' high wood fence around the perimeter of Kestrel Cove Subdivision to the
August 10, 1999, City Council meeting and direct staff to send a letter to Ringert & Clark,
Attorney's for the Drainage District #2, with the request from the homeowners that they
not be required to install the fences. Seconded by Sedlacek. ALL AYE: MOTION
CARRIES ..............
C. Comprehensive Plan Funds: (WEV)
Mayor introduces the issue.
Vaughan: Discusses the need for additional funds and the proposal from J-U-B Planning.
General discussion.
Sedlacek moves the authorize the additional money to finish the comp plan through P&Z
and we accept the suggestion of doing the remainder of the project on a time and materials
basis at the rate set forward in Nancy Taylor's 7/6/99 Memo. Seconded by Merrill. ALL
AYE: MOTION CARRIES .............
D. Eagle, Idaho Postal Site for Sale.
Mayor introduces the issue.
Merrill: I called and talked to Wayne Higgs and the asking price is $349,000. This is not the
appraised value. General discussion.
City Attorney: Discusses the laws regarding the City purchasing property. The City can not
purchase property above the appraised value. The Government can donate the property for
continued public use. The City should try to get the Seller to pay for an appraisal.
Council concurs that a letter should be written regarding the purchase of the property. Mayor
and Staff will draft the letter.
Zoning Administrator's Report: Vaughan: The Conditional Use Permit Application submitted
by Lexington Schools, Inc. was approved by the Planning and Zoning Commission and was
going to be seen by the Council August 10, 1999, has been withdrawn by the property owner.
They are not moving forward with this.
City Attorney Report: Staff and myself are going to follow up on the Bob's Automotive
Complaint on Friday by viewing the site.
Discussion on the procedures for the Public Hearings on the Comp Plan.
Pedestrian Tunnel: Hopefully we will have a response from ITD by the August I0, 1999,
meeting. ITD will energize the tunnel, the issue now is what maintenance the City will have to
undertake.
Impact Fees: We have had a number of people paying their Impact Fees under protest. They
need to put this into writing. We need to have an appeal process. I will have a Resolution to you
on August 10, 1999, for the appeal procedure.
Webster and Drainage District #2: I have sent a letter to Webster's attorney that the City would
like to have the property deeded to the City. I have not heard from Mr. Bradbury. I understand
that Mr. Bradbury has had some problems getting in touch with Mr. Webster. Webster has an
obligation for maintenance and the City could withhold occupancy permits. General discussion.
Vaughan: Discussion on Channel Center's proposed three story office building. Mr. Baker
wants to have a Pre-Council discussion on this item on August 10, 1999. General discussion.
City Attorney: Mr. Baker needs to go through the procedure.
Council and Mayor concur that Staff should not have any involvement at this point in time and
Mr. Baker needs to proceed through the process.
City Clerk Report: Financial Report for June have been distributed to Council and Mayor.
August 10~ Pre-Council, Bill Hallock and Lynn Moser, Sewer District, will report on the
Recreational Vehicle Program.
Consumer Confidence Report, City Water System: EM2 will prepare the report under their
agreement with the City and the City will be responsible for the cost of putting a notice in the
newspaper that the report is available. The report will be finished in approximately 6 weeks.
Discussion on the City Water System and redrilling the well at Lexington Hills. Veto Brewer,
Holladay Engineering met with the Mayor and Councilman Guerber about another option.
General discussion. Mayor will contact Vern Brewer and schedule him to come before Council.
Merrill: Discussion on Bid for ramp completion for the Arboretum Pedestrian Bridge. General
discussion.
General Discussion on the Pedestrian Tunnel and on the placement of ballard's for the Pedestrian
Tunnel.
Merrill moves to accept the Bid for $7,255 as a work change order for Trinity Construction
for the completion of the ramps in the Arboretum Bridge with the following changes: That
the picnic table be relocated and that all work be ADA compliant. Also included in this
change order are the 4 Ballard's, 2 removable and 2 permanent, for the pedestrian tunnel
under State Highway 44. Seconded Bastian. ALL AYE: MOTION CARRIES .............
Merrill: Skateboard meeting today was cancelled and will be rescheduled to this Friday. The
bridge at Island Wood looks great. The grading and ramps should be completed in the next few
weeks. Discussion on the Greenbelt pathway.
Bastian: No report.
Sedlacek: I contacted the Idaho State Division of Building Safety and talked to them about
getting our o>vn inspectors. I think we maybe under estimating the clerical requirements for the
additional inspectors. I talked to David Monroe, Director of Idaho Department of Safety at Pre-
Council and he would like to talk to us about this before we move forward. I would like to look
at some more detail before we move forward. Council concurs to put this on Pre-Council agenda
for August 10, 1999. General discussion.
Downtown parking. Walt Schall needs a call on his proposal. Council would like Lynne to call
Mr. Schall. We did get a bid for the demolition of the house and removal of some of the trees.
The bid also states that entry into the building would be necessary prior to a firm quote. An
asbestos survey and removal of all asbestos would be necessary prior to demolition. I checked
on this and an asbestos survey is $300. General discussion on the asbestos issue.
City Attorney: The City can only purchase property at fair market value, it has to be appraised
and the City needs to do due diligence as far as hazardous materials on the property before the
purchase. Further discussion.
Boise Water Regionalization Plan. I would like to have a representative from the City of Eagle.
Council concurs that the City needs a representative and would like Lynne to be the City
Representative.
Sewer District Board meets Monday and will be discussing the Consolidation.
Mayor calls a recess at 10:15 p.m.
Mayor reconvenes the meeting at 10:20 p.m.
Mayor: Discusses the commercial lots in front of Eagle Academy.
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Merrill: I spoke to Jim Carberry, Administrator of Support Services, Meridian School District,
and he has provided me with information on this property. Information is distributed to the
Mayor and Council. General discussion. This item to be on the Agenda for the August 17, 1999,
Budget meeting.
Bastian moves to go into Executive Session to discuss personnel. Seconded by Merrill.
Bastian: AYE; Merrill: AYE; Sedlacek: AYE; ALL AYE MOTION CARRIES .................
Discussion on personnel issues in Executive Session.
8. ADJOURNMENT:
Bastian moves to adjourn. Seconded by Merrill. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 11:30 p.m.
Respectfully submitted.
SHARON K. MOORE
CITY CLERK/TREASURER
APPROVED:
PdCK"YZXGqgPA
MAYOR