Minutes - 1999 - City Council - 01/26/1999 - RegularORIGINAL
EAGLE CITY COUNCIL MEETING
MINUTES
January 26, 1999
PRECOUNCIL: 6:30 p.m. - 7:30pm
1. Planning & Zoning Commission Liaison Report: Farrin Famworth, P&Z Commissioner.
P&Z addressed the Comp Plan at their meeting last night. Reviewed 2 chapters out of 11.
Would like an appreciation letter to go to the participants of the committees. Will work on the
comp plan at their regular meetings.
2. Jack Coonce: Will give an update on construction progress on the new Eagle Library. Jack
Coonce displays a site plan of the library. Had a walk through on January 8t~. There is still work
to do on the landscaping. Brick pavers need to be completed. Gravel walkway and the buffer on
the North. The Library is over 50% complete. The furnishings, fixtures and equipment began
arriving on January 11t~. Computers were bid on January 11L. We have one issue that needs to
be discussed. This pertains to 4 desks. Distributes information to the Council. These desks do
not match, they are laminate and the other desks are oak. General discussion. We are within
budget. The next building committee meeting is February 8t~. Grand Opening is February 272.
General discussion.
3. Discussion of Ida-Ore Board Nomination: (RY) Mayor introduces this matter. Mayor has
asked Council Member Sedlacek to serve on this Board.
Sedlacek: I spoke with Phil Choate and discussed the function of the Board Members. It would
be good for the City to have representation on this Board. I will be glad to go ahead and try to
make these meetings. If there is someone else who would like to do this I will relinquish this to
them. Merrill: I would be glad to back Lynne up if she is unable to attend a meeting. Further
discussion.
4. Mayor and Council's Reports:
Sedlacek: Reports on the Entry Sign. The landscaping is going to be backed out of the contract
with Todd Taylor. Please think about Old Town designation. Discusses the downtown sign
Petition. Discussion on the Drainage District agreement.
Bastian: I would like Susan Thomas to address what is in the plans for the transition at the
Library.
Susan Thomas: The library will be closed down February 6t~. The ribbon cutting is on February
27th. We will not be able to provide full activities on that day. Everyone who has a library card
will be able to use all of the neighboring libraries. There has to be a special code on the library
card. We will start moving the books around February 9th. We have all of the books ready with
the new bar codes. Everyone is hired except for two pages. All employees are learning the new
system. We will be able to stafftraining in the new Library before it opens. We now 150 people
signed up as Friends of the Library. There is going to be a wonderful meeting and people are
already inquiring about using the room. Future use maybe to have a satellite connection in the
meeting room.
Merrill: Reports on the Ada County Sports Park. We are ready to move forward on the City
part. Discusses the Impact Fee meeting. The next meeting the consultant will be attending.
There is Park meeting tomorrow night. They will discuss the Hill Road Park.
Guerber: Reports on the APA meeting. APA is going through the process of becoming a
metropolitan planning association to include two counties. General discussion.
Mayor: Reports on the Enough is Enough steering committee meeting.
5. City Clerk/Treasurer's Report: Reports on the purchase of Lot 5, Heritage Park. Plaza Street
Park was transferred to the City last Friday with the Developer paying the property taxes for
1998 and a pro-rated share for 1999. The first interest payment on the Library Bond is due to be
paid February
6. Zoning Administrator's Report: Reports on the sign violations and how some of the business
owners are complying. General discussion.
7. City Engineer's Report: No report
8. City Attomey's Report: ThankstheCityonbehalfofDaveBieter for their condolences.
Mayor calls a recess at 7:30 p.m.
Mayor reconvenes meeting at 7:37 p.m.
COUNCIL: 7:30 p.m.
1. CALL TO ORDER:
2. ROLL CALL: Bastian, Men'ill, Sedlacek, Guerber. A quorum is present.
3. PLEDGE OF ALLEGIANCE:
Merrill moves to add to the Agenda under New Business: 6B. Awarding of contract for
personal computers at the new Library; 6C. Awarding of Personal Services Contract for
computer network installation and net~vork maintenance for the new Library; 6D.
Appointment to Ida-Ore Board, and remove Item #8 from the Agenda. Seconded by
Bastian. ALL AYE: MOTION CARRIES ...............
4. CONSENT AGENDA:
· Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Council Member, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
· Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Minutes of January 12, 1999.
B. Claims Against the City.
C. FP-13-98 - Final Plat for Chaumont Subdivision No. 3 Hillwa¥ Inc.: Hillway,
Inc., represented by Gary Lee with JUB Engineers, is requesting final plat approval
for Chaumont Subdivision No. 3, a 49-1ot (48-buildable) residential subdivision.
The 14.5 -acre site is located approximately 1,600-feet east of Edgewood Lane and
abuts Chaumont Subdivision No. 2 to the north. The site is within the Eagle City
Limits. (MLB)
Bastian moves to approve the Consent Agenda. Seconded by Sedlacek. ALL AYE:
MOTION CARRIES ............
5. UNFINISHED BUSINESS:
A. DR-28-98 (Appeal) Existing house remodel and change of use from residence to office -
James Beard:. James Gipson is appealing Design Review Board site specific conditions g8 and
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H \COUNCILMMYNUTES\ 1999/CC-01-26-99min doc
9 to the City Council. James Beard, represented by James Gipson Associates, is requesting
design review approval to remodel and convert an existing 1,326 sq. ft. house into an office
building. The 0.21-acre site is located on the southwest comer of Aikens Road and 1st Street,
approximately 250-feet east of Eagle Road at 79 East Aikens Road. (MLB)
Mayor introduces the issue.
Butler: Displays a site plan and discusses the same. Further discussion on the remodeling and
converting the house to an office building. General discussion.
James Gipson, applicant. Discusses the request. We understand the proposal that has just been
explained and we have no problem with this.
Merrill: It is my understanding that we are to delete Item #8 and 9.
Zoning Administrator: The new language is: Pave the East side of the property from the
building to the property line. Reconfignre the easement along the East side to be a 5' wide
easement parallel to the East property line. Provide a stripping plan to the City for the 4' wide
area for pedestrians and bikes and the 6 parking spaces as proposed.
Merrill moves to delete Site Specific Conditions of Approval Item #8 and #9 from DR-28-98
Existing house remodel and change of use from resident to office and adding the conditions
just reiterated by the City Zoning Administrator as on the tape and that we refund the
$100 appeal fee. Seconded by Guerber. Discussion. Merrill amends her motion to include
approval of the project, the Site Specific Conditions and Standard Conditions of Approval
and also in include: Any future development of the area would require that there would be
landscaping and a dedicated 10' wide pathway and landscaping along the pathway to
separate the pathway from the parking lot. Second concurs. ALL AYE: MOTION
CARRIES ............
6. PUBLIC HEARINGS:
A. RZ-8-98 - Rezone from A (Agricultural) to R-2 (Residential) - The Land Group: Jon
Wroten, represented by Jason Pfaff with The Land Group, is requesting a rezone from A
(Agricultural) to R-2 (Residential). The 45-acre site is located on the north side of the south
channel of the Boise River approximately ½-mile west of Eagle Road at 799 South Channel
Road.
NOTE: This item will be continued to the City Council meeting of February 9,1999 in order to meet
the required notification to property owners.
Mayor: This has been continued to February 9, 1999.
B. A-1-98/RZ-9-98 - Annexation and Rezone from RT (one unit per five acres) to R-2 (two
units per acre) - Craig and Kristen Van Engelen: Craig and Kristen Van Engelen are
requesting annexation and a rezone fi.om RT (one unit per five acres) to R-2 (two units per acre).
The 27-acre is site located on the north side of State Highway 44 approximately 1-mile east of
Linder Road.
NOTE: This item will be continued to the City Council meeting of February 9,1999 in order to meet
the required notification to property owners.
Mayor this item has been continued to February 9, 1999.
C. ZOA-6-98 - Proposed Flood Plain Ordinance - City of Eagle: An Interim Ordinance
Deleting Paragraph "H" Of Subsection "10" (Storm Drainage, Flood Controls), Of Section "4"
(Improvements Required), Of Chapter "4" (Required Improvements), Of Title "9" (Land
Subdivisions) Of Eagle City Code; Amending Section "8" (Flood Damage Reduction
Provisions), Of Chapter "1" (Flood Control Regulations), Of Title "10" (Flood Control) Of Eagle
City Code; Providing A Severance Clause; Providing An Effective Date; And Providing For A
Definite Period Of Time When It Shall Be In Full Force And Effect.
Mayor introduces the issue.
Zoning Administrator: Discusses where the original language came from for this Ordinance.
General discussion.
Vern Brewer, Holladay Engineering Co., representing the City, with me is Ken Rice who has
worked with me on this Ordinance. We will be looking at a redraft as of January 4, 1999. If this
is to be adopted as an Interim Ordinance by advise of the City Attorney we should split this
Ordinance into two ordinances. Ordinance does have a sunset provision of one year or until
repealed. General discussion. Vern goes through the Ordinance page by page and discussion is
had on the changes. Overheads are displayed and discussed in conjunction with the issues in the
ordinance.
Susan Buxton, City Attorney, Changes have been suggested by both the Zoning Administrator
and Veto. I will have some suggestions to make and some clarification to be done. It would be
my preference to split the ordinance out if the Council does not choose to make this a permanent
ordinance. General discussion. Council needs to decide what applicability needs to apply on the
issue of retroactive.
Further discussion on how the ordinance affects preliminary and final plats.
Mayor opens the Public Hearing. No one has signed up to speak on the issue.
Mayor calls for a recess at 9:35 p.m.
Mayor reconvenes at 9:50 p.m.
Richard Orton, my firm has professional involvement with projects along the river in Ada
County, Boise and Eagle. This ordinance has been a subject of concern. I have testified before
the Planning and Zoning. My concem's deal with the 100' set backs. Discusses the City of
Boise's set backs. Displays an overhead and discusses same. General discussion.
Bill Selvage, 1992 Springbook Lane, Boise. Clarify's a reference to Streamside. All building
envelopes are outside the 100 year flood plain. General discussion.
Bill Clark, 479 Main Street. Discusses his suggestion on the 100' set back. General discussion.
Veto Brewer, Holladay Engineering. Comments on the testimony in regards to set backs and
compensating measures. Discussion on the testimony in regards to additional studies. We have
recommended to P&Z and the City Council to have workshops. I feel that we have some
latitude.
Ken Rice, Holladay Engineering. Discusses compensating excavation comments that were made
by Mr. Orton.
Mayor closes the Public Hearing.
General Council discussion on the proposed ordinance.
City Attorney: Discussion on an interim ordinance and a permanent ordinance. General
discussion. Another public hearing will need to be held on the ordinance.
Merrill moves to repeal Title 9 Section H and instruction the City Attorney to draw up the
permanent ordinance dealing with the Flood Plain Ordinance as presented tonight. Seconded by
Sedlacek. Discussion. Merrill withdraws her motion and Second concurs.
Merrill moves to do one ordinance repealing Section It and adopt a new ordinance with
recommendations from staff and go forward with a public hearing. Seconded by Sedlacek.
Discussion. 2 AYE: 2 NAY: MAYOR: AYE: MOTION CARRIES ............ THREE
AYES: 2 NAY.
7. NEW BUSINESS:
A. Bosanka Village Master Sign Plan - Mark Guho: Mark Guho is requesting Council
reconsideration on the Bosanka Village Master Sign Plan clarification letter dated January 27,
1997.
Mayor introduces the issue.
Butler: There were a lot of signs written up in Bosanka Village. I met with Mark Guho and we
went over the master sign and worked on another letter interpreting the master sign plan.
Displays overheads and discusses the same. Discussion on the Master Sign Plan. Discussion
on the draft letter dated January 27, 1999.
Merrill: Provides some history on the Bosanka Village master sign plan. Expresses some
concerns that the proposed draft letter dated January 27, 1999, is an amendment not a
clarification.
Mark Guho. Discusses the signage in Bosanka Village. I will explore this issue further.
Discussion on the Master Sign Plan.
Discussion between Council, City Attorney and Mark Guho. Discussion on petition. General
discussion on the sign ordinance.
Mark Guho is to bring back to Council a written request as to what he would like to have in
Bosanka Village. He will try to have this to Council in a week.
7B. Awarding of contract for personal computers at the new Library.
City Attorney: Susan Thomas, Library Board President, has requested that both contracts be
continued to a Special meeting on Thursday, January 28, 1999, at 5:00 o'clock.
7C. Awarding of Personal Services Contract for computer network installation and network
maintenance for the new Library. Continued to Thursday, January 28, 1999, at 5:00 o'clock.
7D. Appointment to Ida-Ore Board.
Mayor: I would like to nominate Lynne Sedlacek to the Ida-Ore Board. Bastian so moved.
Seconded by Guerber. ALL AYE: MOTION CARRIES .........
8. EXECUTIVE SESSION: Personnel Matters. This item was removed from the Agenda.
9. ADJOURNMENT:
Guerber moves to adjourn. Seconded by Sedlacek. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 12:00 a.m.
Respectfully submitted:
CITY CLERK/TREASURER
APPROVED:
MAYOR "x] '