Resolution - 2012 - 12-22 - Authorizing Destruction Of Semi-Permanent Public Records - 11/13/2012 RESOLUTION NO. 12-22
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution No.
02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS, "Semi-Permanent records" shall consist of:
(a) Claims, canceled checks, warrants, duplicate warrants,
purchase orders, vouchers, duplicate receipts, utility and other
financial records;
(b) Contracts;
(c) Building applications for commercial projects and
government buildings;
(d) License applications;
(e) Departmental reports;
(f) Bonds and coupons; and
(g) Other documents or records as may be deemed of semi-
permanent nature by the city council.
WHEREAS, The following Records are Semi-Permanent Records and shall be kept for not
less than five (5) years after the date of issuance or completion of the matter contained within
the record;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following semi-permanent public records shall be destroyed by shredding under
the supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code
50-907 and 50-908:
Check Stubs 2004, 2005, 2006
Accounts Payable FY 06/07
Animal License Information FY 06/07
Business License Information FY 06/07
2003 Coca Cola Vending Agreement
Caselle General Ledger Reports FY 04/05, 05/06, and 06/07
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized
to take all necessary steps to carry out the authorization provided by this Resolution.
Dated this ak day of November, 2012.
/TY OF EAGLE /_■.-..d.— /1 .....,.14 rL.,-...:,,- -
4 Clerks\Records\Semi-Per . en f ecords\Resolution No. 12-22 Destroy Semi-Permanent Records.doc
JAMES D. REYNOLDS "`°"'•••,
MAYOR ''•
•• •
fit. 0 •
4• F ''
O O i 4,) • Q 1.• la
ATTEST: e
• tz a ,T, ;,° .'::
20J2.-\(„A--c-e--- 12, ( ..e,.i_Tr,_e?,,,--
•SHARON K. BERGMANN •• tV
P
CITY CLERK/TREASURER ,,+r�`%••...,S�.`♦♦♦
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 12-07 of the City of Eagle and that the same is in
accordance with Section 50-907 and 50-908, Idaho Code.
Dated this )3 day o November, 2012.
(/m..
City Atto r ey '1.111111%►
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No. 12-07 of
the City of Eagle and that the same is in accordance with Section 50-907 and 50-908, Idaho
Code and said semi-permanent public records are not deemed to be of a historical value and
can be destroyed.
Dated this day of November, 2012.
tate Archivist
K:\Clerks\Records\Semi-Permanent Records\Resolution No. 12-22 Destroy Semi-Permanent Records.doc
O
..0 _
It _ o CITY OF EAGLE
• Idaho. State
g'
Historica
t\f 2 2012
l �°
S O C I E T Y File: ti
Route to:
I To: Sharon Bergmann CMC
City Clerk/Treasurer
City of Eagle
C.L.`Butch"Otter P.O. Box 1520
Govemor of Idaho Eagle, ID 83616
Janet Gallimore
Executive Director From: Rod House
State Archivist
Administration
2205 Old Penitentiary Road
Boise,Idaho 83712-8250
Office:(208)334-2682
Fax:(208)334-2774 Date: November 2012
Membership and Fund
Development
2205 Old Penitentiary Road
Boise,Idaho 83712-8250 Re: Notice to destroy City Records
Office:(208)514-2310
Fax:(208)334-2774
Historical Museum and Thank you for your email dated 16 October 2012 giving notice to
Education Programs destroy City of Eagle.
610 North Julia Davis Drive
Boise,Idaho 83702-7695
Office:(208)334-2120 The State Archives Division of the Historical Society does not
Fax:(208)334-4059 y
consider these records to have historical significance and has no
State Historic Preservation desire in obtaining these records.
Office and Historic Sites
Archeological Survey of Idaho
210 Main Street
Boise,Idaho 83702-7264 This letter constitutes the approval of the Idaho State Archivist for
Office:(208)334-3861 the destruction or return of these items.
Fax:(208)334-2775
Statewide Sites:
•Franklin Historic e•Pierce Courthouse Re ec II l
• y "" "'. -'.C e Station and
•Stricker Homesite
7 .
Old Penitentiary '
2445 Old Penitentiary Road
Boise,Idaho 83712-8254 1
Office:(208)334-2844 Rod ouse
Fax:(208)334-3225 State Archivist
Idaho State Archives Idaho State Archives
2205 Old Penitentiary Road
Boise,Idaho 83712-8250 2205 Old Penitentiary Road
Office:(208)334-2620 Boise, Idaho 83712
Fax:(208)334-2626
Phone: (208) 514 — 2316
North Idaho Office
112 West 4th Street,Suite#7 Email rod.house @ishs.idaho.gov
Moscow,Idaho 83843
Office:(208)882-1540 •
Fax:(208)882-1763
/` O�
Aid
Tp„el,
Historical Society is an
Equal Opportunity Employer.