Minutes - 2012 - City Council - 07/16/2012 - Regular EAGLE CITY COUNCIL
Special Meeting Minutes
Budget
July 16,2012
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:00 p.m.
2. ROLL CALL: SEMANKO, GRASSER,DEFAYETTE,BUTLER. All present. A quorum
is present.
Mayor leads the Pledge of Allegiance.
3. DISCUSSION ITEMS:
A. Eagle Senior Center: Maggie Galt, Senior Center President. Ms. Galt will discuss proposed
building improvements and the van agreement. (SKB)
Mayor introduces the issue.
Maggie Galt, Senior Center President discusses the need for installing ceiling fans. The Senior
Center is paying for fans out of their budget. I don't have all of the information on the van
tonight. General discussion
B. Business License revenue: (TO)
Mayor introduces the issue.
Osborn, Sr. Deputy City Clerk: I have provided you a Memo on the Business Licenses and I am
here to answer any questions that you have. General discussion.
C. Webpage update report: (TO)
Mayor introduces the issue.
Osborn, Sr. Deputy City Clerk: provides Council an overview of upgrading the City's website.
General discussion.
D. Library budget: (SB)
Mayor introduces the issue.
Steve Bumgarner provides Council an overview of the revised Library Budget. The Library has
been requested to reduce their Budget by about$141,000. Discusses the reductions in the
Operations and Capital Expenditure accounts. After all of these reductions there is still a
shortfall of$55,244.00 which will need to be taken out of the Personnel Budget. Discussion on
Library staffing and the Capital Expenditures for computers. General discussion.
E. Revenue: No changes in Revenue from the review at the Budget Meeting on July 2,2012.
F. Expenditures:
1. Eagle Police Budget request. General discussion on the 3rd Option Budget that Chief
Borgquist has presented. Chief Borgquist discusses the wage increase that is before the Ada
County Commissioners. Further discussion.
2. Eagle City Prosecutor Budget request. At your meeting on July 10th the Susan Mimura,
the City Prosecutor requested$53,400 for FY 12/13. Discussion on the revenue for the court
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fines and fees. Council would like that revenue number to be adjusted to the recommendation
from the City Prosecutor to $81,000.00. General discussion.
3. General Administration,Capital Expenditures
City Clerk Bergmann discusses the expenditure added to the budget in the amount of$9,600.00
for WebLink which would allow 5 concurrent public users to do a public search in Laserfiche.
General discussion. Council concurs to keep this amount in the budget at this point.
4. Valley Regional Transit(VRT)Bus Service
General discussion. Council concurs to keep the VRT Bus Service in the Budget.
General Discussion on Hill Rd Improvements—ACHD
Discussion on the Budget Calendar and the public hearing publications. The Public Hearing on
the Budget is August 21,2012.
5. Personnel—Wages
Council concurs to move on to the Department Budgets.
Mayor: the Boise Philharmonic is wondering if the City would help with funding to bring their
concert series to the City next year. General discussion.
6. General Budget Discussion
City Clerk Bergmann discusses General Administration Expenditures. The reserve fund is
currently at$1.1M and the proposed budget has added$400,000 to the reserve fund bringing it to
$1.5M. Discussion on putting part$100,000 in the reserve fund and putting$300,000 into the
City Hall Reserve Fund.
Discussion on the Idaho Power Funds of$258,500 and putting these funds into the City Hall
Reserve Fund.
Council concurs to put$300,000 and the $258,500 into the City Hall Reserve Fund.
Discussion on the Operational Reserve Fund.
Discussion on the Historical Commission Budget.
Discussion on the Executive Department Budget.
Discussion on the City Clerk's Department Budget.
Discussion on the Building Department Budget. The White Sedan is being serviced so the
Mayor and other staff can utilize this vehicle. Discussion on adding a line item for Contract
Other. Discussion on upgrades to software and purchase of new computers.
Discussion on Planning and Zoning Budget. Discussion on restoring salaries to the 2009 level.
Council concurs to put into the budget the amount that would restore the Planning and Zoning
salaries to the 2009 level this would restore the 5%cut in 2009 and the cut that the Planning and
Zoning staff took in FY 10/11. General discussion on the staff workload, a code enforcement
officer and administration costs that have increased. Discussion on the training budget,the ortho
photography and the tree voucher program.
Mayor calls a recess at 8:35 p.m.
Mayor reconvenes at 8:45 p.m.
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Public Works Director Echeita provides an overview of the Public Works Budget. I am
requesting a seasonal worker from March to October since we have taken on additional park
property. This would be a 20 hour a week position. General discussion on the time it takes to
maintain the parks and pathways. Discussion on what it takes to maintain the BAMA Bike Park
area. Custodial services for all of the buildings that are maintained have increased due to
increase in supplies. Discussion on the repairs that are need to the ball fields and water feature at
Guerber Park. The water feature at Merrill Park needs to be fully replaced and the cost for a new
water feature will come out of the Park Fund. Utilities have increased for all of the parks. I am
proposing that the Public Works and the Water Department share a storage area here in Eagle so
that we can actually have a shop and storage area. This would eliminate our other storage unit
rental. General discussion on a shop facility. Discussion on Summer Lawns Contract. They are
requesting a 3 year contract, renewable every year with the same contract amount as this fiscal
year, no increase for 3 years. The City has previously entered into these multiple contracts with
an opt-out clause. Discussion on the Master Plan for the Sports Complex,this cost will come out
of the Park Fund Budget. Discussion on the greenbelt pathway and pathway in general.
Discussion on Pathway Impact Fees. General discussion.
Public Works Director Echeita provides an overview of the Water Fund Budget. Discussion on
the capital expenditure for a new service vehicle. Discussion on upgrading meters to radio read
meters. All new meters installed will be radio read meters. General discussion.
4. *EXECUTIVE SESSION: I.C. 67-2345 (c)—Acquisition of Private Property.(NS)
Idaho Code § 67-2345. Executive sessions--When authorized. (1)An executive session at which
members of the public are excluded may be held, but only for the purposes and only in the
manner set forth in this section. The motion to go into executive session shall identify the
specific subsections of this section that authorize the executive session. There shall be a roll call
vote on the motion and the vote shall be recorded in the minutes.An executive session shall be
authorized by a two-thirds(2/3)vote of the governing body. An executive session may be held:
c) To conduct deliberations concerning labor negotiations or to acquire an
interest in real property which is not owned by a public agency;
Mayor Reynolds introduces the issue.
Semanko moves to go into Executive Session in accordance with LC. §67-2345(c) & (f)—
Acquisition of Private Property. Seconded by Butler. Semanko: AYE: Grasser: AYE;
Defayette: AYE; Butler: AYE; ALL AYES: MOTION CARRIES
Council goes into Executive Session at 9:50 p.m.
Council discusses acquisition of private property.
Council leaves Executive Session at 10:00 p.m.
5. ADJOURNMENT:
Semanko moves to adjourn. Seconded by Grasser. ALL AYES: MOTION
CARRIES...
Hearing no further business, the Council meeting adimcd 9:30 p.m.
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CITY CLERK/TREASURER
As ROVED:r /
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MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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