Minutes - 1998 - City Council - 08/04/1998 - WorkshopEAGLE CITY COUNCIL MEETING
BUDGET WORKSHOP MINUTES
AUGUST 4, 1998
COUNCIL: 6:30 p.m.
1. CALL TO ORDER:
2. ROLL CALL: Bastian, Men'ill, Sedlacek, Guerber. Guerber will be late for the meeting. A
quorum is present.
3. UNFINISHED BUSINESS:
A. Library FY 98/99 Budeet: Lynn Melton and Susan Thomas
Clerk copies Library Budget for the Mayor and Council.
Guerber arrives.
Susan Thomas, President of the Library Board, presents and discusses the Library budget.
General discussion.
Lynn Melton discusses the personnel part of the Library Budget. General discussion.
General discussion on grant funds.
General discussion on the library hours.
Council comments on the library budget.
General Council consensus that the budget for purchasing books needs to be increased by
$55,000. Discussion on a possible match from the general public by a library campaign.
Discussion on having the Historical Society have a display area in the new library and a meeting
place.
Mayor calls a recess at 8:00 p.m.
Mayor reconvenes at 8:05 p.m.
B. Idaho Humane Society Contract: Roger Schmitt
Mayor introduces Roger Schmitt, Idaho Humane Society.
Roger Schmitt discusses animal control for the City of Eagle and the annual fees. Provides a
brief history of how the City began contracting with the Humane Society for these services.
Roger can provide a monthly report on the calls in the City of Eagle. There are a lot of dead
animal calls within Eagle.
C. FY 98/99 Budeet Discussion
Nancy Taylor discusses SAG-1 Comp Plan Phase 11. Distributes information to the Council.
Discussion on the focus groups. Requests an additional $5,175 above the contract amount.
General discussion.
Mayor calls a recess at 8:30 p.m.
Mayor reconvenes the meeting at 8:35 p.m.
Butler discusses personnel issues for his department. Discussion on revenues for annex/zoning
permit fees. Discusses the reduction in Contract Labor and Services. Displays an overhead of
his July 22, 1998 memo and discusses the same. General discussion.
Mike Mongelli provides Council some information on building reports. Provides support for the
additional staff.
General discussion among the Council. General Council consensus is for a Planner II/Assistant
Building Inspector Job Description.
City Clerk discusses additional staffing and changes in existing job descriptions and staff duties.
General consensus of Council that the need is there for an additional person and a shift in job
responsibilities.
Merrill: Discusses the fountain issue in Heritage Park. Discusses the graph on the fountain and
explains how a grate can be installed and the revamping of the fountain. We have a cost bid on
that of $2,851. Along with that there is a price sheet from Wright Brothers for the cost of the
grate which is $1,695. General discussion.
Nancy moves to accept the proposal from Wright Brothers for $1,695.00 for the grate and
for Wright Brothers for $2,851.00 for the stucco work to protect the fonntain. Seconded by
Guerber. Discussion. 3 AYES: 1 NAY: MOTION CARRIES ..........
General discussion on parks.
Discussion on setting aside general funds for a new City Hall or adding to the existing building·
Also discussion on building a new Senior Center/Community Center next to the new Library and
using the existing building for City Hall.
Discussion on the use of the existing Library building when it is vacant.
Council agrees that another workshop on the Budget is not needed and the Public Hearing on the
budget will be on September 1, 1998, 7:30 p.m.
8. ADJOURNMENT:
Bastian moves to adjourn. Seconded by Merrill. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 10:20 p.m.
Respectfully submitted:
SHAI~ON K. SMITH '
CITY CLERKJTREASURER
APPROVED: ~ ~k°',4'-~or,~,'L~'~.,y 0 -~'
mC ZAG q , '
MAYOR
Ssi -
P.O. BOX 637 EAGLE. IDAHO 83616 (208) 939-0377 FAX (203) 939-0397 WRIGHT BROTHERS
THE BUILDING COMPANY
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08/04/1998 13:10 9394041
P.O. BOX 637
THE LAND GROUP -- PAGE 01
EAGLE, IDAHO 83618 (208) 939-0377 FAX (208) 939-0397
-Proposal-
FILED
wRIGH7 BR GLE
THE BULDING COMPANY
AUr3 U ° 1998
No.
o 980804-P
Name: City of Eagle Date: 08/04/98
Address: Eagle, Idaho
Job Telephone:
Name: Eagle City Park — Water Feature Gratings Fax:
We propose hereby to furnish labor and material for:
File:
, Route to:` \\ O
To provide a grating inside the top of the water feature. This grating will be made from serrated grating made of stainless steel
1I(: Irrol)o4C hereby to furnish material and labor - complete in accordance with above specifications. for the sum
One Thousand Six Hundred Ninety Five Dollars Only
Payment to be in as follows
dollars ($ 1,695.00
All material is guaranteed to be as specified. All wort: to be completed in a Authorized
workmanlike manner according to standard practices. Any alteration or Signature
dcvimion from above specifications involving extra cods will be executed eke Tsu ( Metals Division)
only upon written orders, and will become an extra change over and above Note This proposal may be withdrawn by us if not accepted
the estimate All agreements contingent upon strikes, accidents, or delays within Thirty day;
beyond our control. Owner to carry firs, tornado and other necessnry
insurance Our workers are fills covered by Artisans Compensation
Insurance.
Acceptance of Proposal - the above pnco. specifications and conditions are
satisfactory and are hereby accepted You are authorized to do the w.ork as
specified, Payment will he made as (unlined above
Signalurc
Dau: of Acceptance Signature
COMPREHENSIVE PLAN UPDATE PROJECT MILESTONES
August 4, 1998
4 Focus Groups
• Economic Development and Downtown
• Land Use Et Transportation
• Parks a Open Space
• Public Services
Project notebooks provided to all members.
For every focus group meeting we sent meeting notices/agendas and called to
remind members. We arranged meeting rooms and locations and speakers.
Attended or organized the following meetings:
January - Meeting with P Z
February
Kick-off meeting and Visioning,(Feb 25) Eagle Fantasy Game, Visual Excursion
of Eagle, extra facilitators
March
Focus Group Meetings - 6
Land Use and Transportation Workshop, ACHD, APA, and city of Eagle (Mar 25)
April -
Focus Group Meetings - 4
May -
Focus Group Meetings - 5
June
Focus Group Meetings - 7
TO BE COMPLETED:
1. Complete Draft Comp Plan Document #1 into a single format.
2. Community Open House 1-2
3. Review by the Focus Groups
4. Draft #2
5. (Optional Open House #2)
6. Public Hearings -2
7. Adoption
.1 -U -B ENGINEERS, Inc.
UNPROCESSED PROJECT DETAIL
WT PROJECT LC LABOR CODE EMP EMPLOYEE
9790505. 11392000
987963T 11392000
983000 11392000
985504 11392000
985503 11392000
985502 11392000
986274 11392000
986914 11392000
988986 11392000
989231 11392000
989501 11392000
9810522 11392000'
9810521 11392000
9810958 11392000
9811189 11392000
9813070 11392000
9815187M 11392000
9813721 11392000
9813898 113920001
9814139 11392000
9813726 11392000
9815989 11392000
9815636 11392000
9815950 11392000
9816171 11392000
9817916 11392000
9817909 11392000
9817636 11392000,
9819364 I1392000
9820134 11392000
9818689M 11392010
9822667 11392000
9824779 11392000,
9826877 11392000!
9828202 11392000,
-1
7 ' PLANNER
7 PLANNER
7 PLANNER
7 PLANNER
7 PLANNER
7 PLANNER
7 PLANNER
10 CLERICAL
7PLANNER
10 CLERICAL
10 CLERICAL
7 PLANNER
7 PLANNER
IO CLERICAL.
10 CLERICAL
7 PLANNER
21 SUB CONSULTANTS
7 PLANNER
10 CLERICA I.
IO CLERICAL
22 MEALS & LODGING
5 TECHNICIAN
7 PLANNER
IO CLERICAL
IO CLERICAL.
5,TECHNICIAN
5 TECHNICIAN
7PLANNER
7PLANNER.
I0.CLERICAL
21 SUB CONSULTANTS
7 PLANNER
7PLANNER
71 PLANNER
7' PLANNER
•
•
8981TAYLOR
898 TAYLOR
898 TAYLOR
898•TAYLOR
898! TAYLOR
898 TAYLOR
898 TAYLOR
1113 COATNEY
898 TAYLOR
1033 WEBB
1113 COATNEY
898 TAYLOR
898 TAYLOR
1033. WEBB
1113 COATNEY
898TAYLOR
898 TAYLOR
0331 WEBB
11 I3 COATNEY
898 TAYLOR
1054 MALLORY
898 TAYLOR
1033 WEBB
1113 COATNEY
1054. MALLORY
1054 MALLORY
898 TAYLOR
898 TAYLOR
1 I 13 ! COATNEY
898 TAYLOR
898 TAYLOR
898 TAYLOR
898 TAYLOR
WK END DESCRIPTION
12/13/97:CITY OF EAGLE COMP PLAN
12/20/97 EAGLE COMP PLAN FOCUS GRPS
(/17/98 EAGLE COMP PLAN PRELIM DATA GATII
1/24/98 EAGLE COMP PLAN-UPDATE-P&Z MTG
1/24/98 EAGLE COMP PLAN -UPDATE -FOCUS GRP ORGANIZ
1/24/98 EAGLE COMP PLAN -UPDATE DATA COLLECTION
(/31/98 CITY OF EAGLE -COMP PLAN UPDATE FOCUS GRP ORGNZTN
I/31/98EAGLE COMP PI.AN
2/7/98•CITY OF EAGLE FOCUS GRPS ORGANIZ
2/7/98 FOCUS GROUPS
2/7/98 AGMT CITY OF EAGLE
2/14/98!CITY OF EAGLE -FOCUS -EXISTING CONDITIONS
2/14/98 CITY OF EAGLE -FOCUS -GROUPS ORGANIZ
2/14/98 MERGE FILE FOR MAILING
2/l4/981COMP PLAN -CITY OF EAGLE
2/21/98CITY OF EAGLE -COMP PLAN UPDATE
2/21/98.03/03 ECOLOGICAL DESIGN. INC.
2/28/98 CITY OF EAGLE COMP PLAN UPDATE
2/28/98ICOPY/INSERTS FOR BOOKS
2/28/98 COMP PLAN CI'T'Y OF EAGLE
2/28/98 2/25 DINNER
3/7/92/28 PREPARE. FOR & ATfIEND MTG
3/7/98CITY OF EAGLE -COMP PLAN FOCUS GRP-ORGANIZ MTG #1
3/7/98 FLOWCHART
3/7/98:CITY OF EAGLE COMP PLAN
3/14/98 SUMMARIZE MTG
3/14/98 FACILITATE F(i MTG & PREP
3/14/98 CITY OF FAGI.F LAND USF MTG ADMIN
3/21/98 EAGLE,COMP PIAN FOCUS GROUP PREP
3/21/98' COPY WORK -EAGLE COMP PLAN
3/21/98 03/10 PLANMAKIiRS
3/28/98 EAGLE COMP PI.AN
4/11/98 CITY OF EAGLE COMP PLAN
4/18/98 EAGLE COMP PIAN [) BAKER APPLICATION SIJBMTI LS
4/25/98 CITY OF EA(il.Ii COMP PLAN ADMIN
HOURS CHARGE
3
1.5
7.5
I
1.5
4.5
5
1
6.5
0.5
207.50
103.75
534.39
71.25
106.88
320.63
356.26
34.27
463.14
19.37
I 3427
2 142.50
6 427.51
I 38.74
1 34.27
71.25
211.75
1425.04
154.96
394.1 I
14.30
427.33
6 427.51
4 154.96
2 68.54
2 142.44
3 213.67
4 285.01
4 285.01
2 68.54
0 2849.00
5 356.26
5, 378.97
2� 151.59
2' 151.59
1
0
20
4.
1I 5
0
6
WT PROJECT LC LABOR CODE
9830958 11392000 7 ['I.ANNI R
9832260 11392000 7 10 ANNI'R
9834433 11392000 7 P1 ANNI R
983386981 11392000 2; I'IIONI.'('OPII'.S,O'ID111(
9835904 111921100 7 PI ANNI R
9837753 11;92000 7 1'1 ANNI {R
9838923 11392000 7 PI ANNFR
9841079 11;92000 7 PI ANNFR
9841080 11;02000 7 1,1 ANNI R
9841078 11192000 7 PI 4 NN I R
9842727 11192000 7 PI ANNIR
9)(42728 11 392000 7 P1 ANNFR
9844750 11192000 7 PI ANN1'R
1 1 192010 21 Sl114 CONSUL TANTS
11192000 7 PI ANNI.1(
11392000 7 PI ANN1 R
11 392000 7 PI.ANNI R
981523711 11392,C1, 25 PIIONF-( OI'IP�,OTIIF.I(
9815993 11192020 25 PIIONI 1 01'Il' OT11ER
9828208 11 `024.211 1410A1 ( 1)P11 8()1'111:1(
-2
J -U -B ENGINEERS, Inc.
UNPROCESSED PROJECT 1)1 TAIL
EMP EMPLOYEE WK END
898 TAYLOR
898 TAYLOR
898 rAVI OR
898 TA11 OR
898 1 AYI OR
898 TAYLOR
898 TAYI OR
898 TAYI OR
898 IAl'I OR
898 TAYI OR
898 FAY1 OR
898 TAYLOR
X08 I AYLOR
898 1 Al LOR
898 IA \ I.OR
PROJECT 11392-00-0
DESCRIPTION HOURS CHARGE
5/2/98 C118' OI I A(.1 1 -1 OW% GROUP IP M I G
5!9198 I A(;1 1 -I (K l 8 GRI' ( OORI)IN
5/16/98 (.11Y ()1 1 1(1 F'( 0811' PIAN I -)C US GRP OROANI/
5'16:98 2-20 01-11c1 DLPOT (30 I(INI)I RS)
521/98 (I18 111 1 AGI F FOCIf$ GROUP
5/30/98 (I I Y 111 1 A(il 1
6/6/98 1(1(1,1 (1R01)P ORGAN I/.A"1 ION
6'13'9811)( 18(IRP 81FG (IIl-(11 1.4(11 F
6'13/98 1 -Mil 1 -(11Y 01-
(1'13/98 (4)81P 10 :1N DRAI 1 (1'1 Y (11 1 AGI F
6/2098 I A01.l ( ()MP PI AN
6'20!98 1 :1(11 I ('OMP PI AN I)RA1 1
6/27/98 ( I FY OI 1•AGl F
7/4/98 PI.ANMAKFRS
7/4/98 ('1 rY 01 1';1(11 1
71 11)98 1 A01.1 •I'1 131 IC SFRVI( 1', ( 1(8(1') N1 \ 1
7/18/98 I.A(I1 1 "P1 5131.11 SI -RVI( 18 1)1(:81 1
COMP PLAN
2;28'98 2 2; KINkOS
1054 81A1 LORI' 317/98 2/2; SODA & ( OOKILS 11)R M 1G
898 TAYLOR 4125•98 3'25 FAO L-RFIRFS1111FN1S
PROJECT 11392-02-0 - REIMBURSABLE EXPENSES
<< I-fA 1rJ II--"1(�
➢Rv> T 1'oC.1
3 227 18
1; 11369
3 227 38
0 103 61
1 75 79
1 75 79
3 227 38
2 151 ;9
2 151 59
2 ; 189 49
75 79
3 227 38
2 151 ;9
11 2849 011
6061
h ; 492 4;
22738
169.0 517,299.94
0 96 22_
0 229 91
0 18 18
0.0 $144.51
1 0
1 :1So
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August 4th Budget Workshop
Nancy inquires of Mark: Will you be able to do the reports and things that you would be asking the
front girls to do then?
Mark: I don't have that many reports.
Merrill: I mean you wouldn't be needing them?
Mark: we use them to do agendas, they do labels on things.
Merrill: is there anybody on your staff that could take that?
Mark: I don't think you want to spend $15 to have someone do that.
Mark: I think we need to switch some stuff back to us if we have to with the new employee. We will
do what we have to.
Merrill: I'm worried about the extra person putting an extra load on the staff now with what they
are trying to do and what they want to do.
Mark: I don't see that happening. The load on their staff is due to applications that come in. That is
what creates the agendas, that's what creates the action letters. I don't think having a person creates
a burden to you.
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