Minutes - 2012 - City Council - 03/13/2012 - Regular EAGLE CITY COUNCIL
Minutes
March 13,2012
PRE-COUNCIL AGENDA: 5:30 p.m. -6:30 p.m.
1. Parks and Pathways Development Committee Report: Randy Zollinger,Vice Chair, and Amy
Aaron representing the Committee. Randy Zollinger: our chairman resigned last week so we will
be looking for someone else to fill this spot. General discussion. Randy provides the Council an
overview of the Commission and their achievements, issues and projects. Discussion on the
Sports Complex and West Valley Little League potential fields. General discussion.
3. Mayor and Council Reports and Concerns:
Defayette reports on the Senior Center Board meeting.
Grasser reports on the Sewer District meeting.
Butler reports on ACHD Community Enhancement projects. Reports on the Library Board
meeting. Discusses the Chamber of Commerce Easter Egg Hunt.
Defayette: Mike Echeita was awesome to get the bathrooms open at the Skateboard Park.
General discussion.
Mayor: Reports on MYAC. We are thinking about doing some recruiting. Reports on
Barnucopia,they hope to be open by the end of the month. General discussion.
4. City Clerk/Treasurer Report: I've provided you copies of the financial reports for February.
The City is in a good financial position.
General discussion on the Lease with Ada County for expansion of the Sports Complex.
Planner Baird-Spencer provides Council an update on the progress on the Development
Agreement for the CID. A new CID binder is in your mailboxes.
5. Public Works Director Report: The Floating Feather sidewalk started about a week ago. The
barricade,at Edgewood is up. The City of Eagle is going to start doing glass recycling hopefully
by the end of next month. General discussion on the glass recycling. Discussion of Resolution
03-08—reward for information regarding destruction/vandalism of public property. I will work
with the police department and we get something posted in the parks. General discussion on the
park bathrooms,when they automatically lock and the vandalism at the bathrooms.
6. Zoning Administrator's Report: Reports on House Bill 614 which clarifies the City's use of
conditional permits for height exceptions.
Butler: Bill and I are talking about going door-to-door to explain the new sign Ordinance.
7. City Attorney Report: Jill Holinka introduces herself to the Council. I would request that
Council amend the Agenda to add an Executive Session on personnel matters, I.C. 672345(b)and
then remove the Executive Session for Private Property and have an Executive Session under
67-2345(f)which is for the discussion of the M3 Water Rights. General discussion.
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INVOCATION:
REGULAR COUNCIL AGENDA: 6:30 p.m.
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:35 p.m.
2. ROLL CALL: SEMANKO, GRASSER,DEFAYETTE,BUTLER. All present. A quorum
is present.
3. PLEDGE OF ALLEGIANCE: Mayor Reynolds leads the Pledge of Allegiance.
4. PUBLIC COMMENT: Rachel Klein,Republic Services,I owe you an apology,I was
talking to the Statesman about Boise's glass recycling and how well it was going and said it was
going so well that Eagle was going to be recycling glass, so I spilled the beans about glass
recycling in Eagle.
Defayette moves to amend the Agenda to include in Executive Session about personnel
matters,subsection(b). Seconded by Semanko. ALL AYES: MOTION CARRIES
Semanko moves to amend the Agenda and add an Executive Session under 67-23450)
which is for the discussion of the M3 Water Rights. Seconded by Butler. ALL AYES:
MOTION CARRIES
5. CONSENT AGENDA:
♦ Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
♦ Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of February 28,2012.
C. DR-05-12—Childcare Facility for Active Minds Child Care and Preschool—
Active Minds Child Care and Preschool: Active Mind Child Care and
Preschool, represented by Robert Powell with Dave Evans Construction, is
requesting design review approval to construct a 3,661-square foot childcare
facility. The 0.62-acre site is located south of West Bavaria Street
approximately 750-feet west of Meridian Road at 3405 West Bavaria Street
within Castlebury West Business Park. (WEV)
D. DR-06-12—Two Building Wall Signs and a Tenant Panel for the Monument
Sign for Active Minds Child Care and Preschool—Active Minds Child Care
and Preschool: Active Mind Child Care and Preschool, represented by Robert
Powell with Dave Evans Construction, is requesting design review sign approval
to construct two (2) non-illuminated building wall signs and a panel on the
monument sign for Active Minds Child Care and Preschool. The site is located
south of West Bavaria Street approximately 750-feet west of Meridian Road at
3405 West Bavaria Street within Castlebury West Business Park. (WEV)
E. DR-81-07MOD — Modification to the Master Sign Plan for Eagle Island
Crossing — The Gardner Company: The Gardner Company, represented by
Eric Williams with YESCO, is requesting design review approval to modify the
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Master Sign Plan for Eagle Island Crossing. Eagle Island Crossing is located on
the north side of East State Street approximately 1260-feet east of Park Lane.
(WEV)
F. EXT-01-12 — Preliminary Plat Extension of Time for Castlebury West
Subdivision No. 3 — Kenneth Christensen: Kenneth Christensen (SCS
Kimberland LLC), represented by Craig Hilbig, is requesting a one (1) year
extension of time for the final plat submittal for Castlebury West Subdivision
No. 3, a residential subdivision consisting of 28-lot (24-residential and 4-
common)residential subdivision. The 27.48-acre site is located on the north side
of Chinden Boulevard approximately 1-mile west of Locust Grove Road. (WEV)
G. EXT-02-12—Preliminary Plat Extension of Time for Stillwater Business
Park Subdivision—ETBC,LLC.: ETBC,LLC, represented by Ed Priddy is
requesting an extension of time for the preliminary plat associated with
Stillwater Business Park Subdivision, an 18-lot(12-buildable, 5-common and 1-
private drive)commercial development. The 24.06-acre site is located
approximately 1,300 feet west of W. Ballantyne Road on the south side of West
State Street(SH 44)at 2505 West State Street(SH 44). (WEV)
H. Findings of Fact and Conclusions of Law for A-01-11/RZ-02-11 Annexation
and Rezone From RUT (Rural — Urban Transition — Ada County
designation) to R-E-DA (Residential — Estates with a Development
Agreement) -David and Linda Wilhite: David and Linda Wilhite, represented
by Shawn Nickel with SLN Planning, are requesting approval of an annexation
and rezone from RUT (Rural—Urban Transition-Ada County Designation) to R-
E-DA (Residential-Estates-one unit per two acres with a development
agreement). The 10-acre site is located 360-feet south of Beacon Light Road and
800-feet east of Ballantyne Lane at 1655 West Beacon Light Road. (WEV)
Butler removes Item#5E from the Consent Agenda.
Grasser removes Items#5F and G from the Consent Agenda.
Semanko moves to approve the Amended Consent Agenda,Items#5A,B,C,D,F,G.H.
Discussion. Grasser removes Items#5G and H from the Consent Agenda. Semanko
withdraws his motion.
Semanko moves to approve the Amended Consent Agenda,Items#5A,B, C,D,H.
Seconded by Defayette. Semanko: AYE: Grasser: AYE; Defayette: AYE; Butler: AYE;
ALL AYES: MOTION CARRIES
E. DR-81-07MOD—Modification to the Master Sign Plan for Eagle Island Crossing—The
Gardner Company: The Gardner Company, represented by Eric Williams with YESCO, is
requesting design review approval to modify the Master Sign Plan for Eagle Island Crossing.
Eagle Island Crossing is located on the north side of East State Street approximately 1260-feet
east of Park Lane. (WEV)
Butler discusses the Master Sign Plan Modification and the Code that is in conflict with this
particular sign. I want to ask the applicant if they can meet these conditions.
General discussion.
Butler moves to approve DR-81-07MOD with the site specific and standard conditions of
approval with the following additions to the site specific conditions of approval. The
applicant shall add to the bases of the monument signs some additional feature to the
cabinets that project from the monument sign to meet the intent of Eagle City Code 8-2A-
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8(C)(9)(d). These modifications shall be reviewed by staff and two members of the Design
Review Board who have experience in structural design and/or architecture. An additional
condition that the plan shown to Council tonight, date stamped 3-13-12, are approved with
the changes as mentioned on the public record. Seconded by Defayette. ALL AYES:
MOTION CARRIES
F. EXT-01-12—Preliminary Plat Extension of Time for Castlebury West Subdivision No.3
— Kenneth Christensen: Kenneth Christensen (SCS Kimberland LLC), represented by Craig
Hilbig, is requesting a one (1) year extension of time for the final plat submittal for Castlebury
West Subdivision No. 3, a residential subdivision consisting of 28-lot (24-residential and 4-
common) residential subdivision. The 27.48-acre site is located on the north side of Chinden
Boulevard approximately 1-mile west of Locust Grove Road. (WEV)
Grasser: This is a preliminary plat and a request for an extension of time and I just wanted to
bring this to Council's attention that this has been extended for 5 years now. We recently passed
a Resolution that requires that anyone coming for an extension has a plan. They have a plan but
it is mostly financial. They need to understand if we approve this that it is just an extension for
one year.
Craig Hilbig discusses the request for the extension. There are still half of the lots still vacant.
This is the second extension for these owners. By next year there should be enough movement.
We want to develop this as soon as possible. General discussion.
Grasser moves to approve EXT-01-12—Preliminary Plat Extension of Time for Castlebury
West Subdivision No.3. Seconded by Butler. ALL AYES: MOTION CARRIES
G. EXT-02-12—Preliminary Plat Extension of Time for Stillwater Business Park
Subdivision—ETBC,LLC.: ETBC,LLC,represented by Ed Priddy is requesting an extension
of time for the preliminary plat associated with Stillwater Business Park Subdivision, an 18-lot
(12-buildable, 5-common and 1-private drive)commercial development. The 24.06-acre site is
located approximately 1,300 feet west of W. Ballantyne Road on the south side of West State
Street(SH 44)at 2505 West State Street(SH 44). (WEV)
Grasser: I have just a couple of question for Mr. Sali.
Bill Sali provides Council an overview of the Grant process and the contingency, also updates
the Council on where the application is right now in the process. The Committee met again last
week to review the applications and make the decision on which ones to fund. You should be
getting a letter maybe by the end of the month. Discussion on options if this grant funding isn't
forth coming. General discussion.
Grasser moves to approve EXT-02-12—Preliminary Plat Extension of Time for Stillwater
Business Park Subdivision—ETBC,LLC. Seconded by Butler. ALL AYES: MOTION
CARRIES
General discussion on the changes to the fees.
6. PROCLAMATIONS & RESOLUTIONS: NONE
7. UNFINISHED BUSINESS: NONE
8. PUBLIC HEARINGS: NONE
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9. NEW BUSINESS:
A. Request for Noise Waiver: T. Krieger Shaw is requesting a waiver of the noise ordinance
Friday, August 3, 2012 until 11:00 p.m. The waiver is to be utilized in conjunction with a
wedding reception at Eagle Hills Golf Course. The public is encouraged to comment on this
request.
Mayor introduces the issue.
Semanko removes to approve the noise waiver. Seconded by Grasser. ALL AYES:
MOTION CARRIES
B. Review and Discussion of Eagle Business License Code: (MB)
Mayor introduces the issue.
Butler: I wanted to have the Council up to date on what this is, just the Business Licensing
requirements. Discusses the licensing requirements from other cities in the area. I brought this
up at the Chamber lunch today and they are alright with it.
Sr. City Clerk Osborn: Provides Council a history of the implementation of the City's Business
Licensing. General discussion.
Council Member Butler will prepare a draft for Council's consideration on proposed changes.
C. AA-01-11—Appeal of Zoning Administrator's decision to deny a Residential Dwelling
building permit—Robert DeShazo: Robert DeShazo represented by Kevin McCarthy with KM
Engineering Pursuant to Eagle City Code Section 8-7-4-1,Robert DeShazo represented by Kevin
McCarthy with KM Engineering is appealing the Zoning Administrator's decision to deny the
issuance of a building permit for a residential dwelling. The .74-acres site is located 10255 N.
Horseshoe Bend Road. (WEV)
Mayor introduces the issue. The applicant has requested that this time be continued to the April
10, 2012 City Council meeting.
Butler moves to continue AA-01-11 to the April 10,2012 City Council meeting as requested
by the applicant. Seconded by Grasser. ALL AYES: MOTION CARRIES
D. BLM/Foothills Citizens Advisory Committee Appointments: (WEV)
Mayor introduces the issue.
Planner Baird-Spencer provides Council an overview of the formation of the Citizens Advisory
Committee Appointment. Defayette volunteers to be on the Committee.
Butler moves that we approve the group of people presented here for the Committee with
the inclusion of Amy Aaron and Council Member Defayette. Seconded by Semanko. ALL
AYES: MOTION CARRIES
Further discussion.
E. Cable Franchise Discussion. (SEB & SKB)
Mayor introduces the issue.
City Attorney provides Council an overview of the Telecommunications Act. A letter is going to
be sent out to Cable One letting them know that the Franchise is due for renewal and that the
City is interested in working with them to get a renewed franchise. General discussion.
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10. EXECUTIVE SESSION:
A. Acquisitions of Private Property: I.C. §67-2345(c)
B. Personnel Matters: I.C. §67-2345(b)
C. Pending or Threatening Litigation: I.C. §67-2345(f)
Mayor Reynolds introduces the issue.
Semanko moves to go into Executive Session in accordance with I.C.67-2345(c) (f) (b) for
the discussion on Acquisitions of Private Property,Personnel Matters and M3 Water
Rights. Seconded by Grasser. Semanko: AYE: Grasser: AYE; Defayette: AYE; Butler:
AYE; ALL AYES: MOTION CARRIES ...
Council goes into Executive Session at 7:35 p.m.
Council discusses acquisitions of private property, personnel matters and the M3 Water Rights.
Council leaves Executive Session at 8:45 p.m.
11. ADJOURNMENT:
Semanko moves to adjourn. Seconded by Grasser. ALL AYES: MOTION
CARRIES
Hearing no further business, the Council meeting adjourned at 8:45 p.m.
Respectfully submitted:
SHARON K. BERGMANN
CITY CLERK/TREASURER
At ROVED: /
MES D. REYNOLDS r
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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.10-11170
INTER
OFFICE
City of Eagle
Zoning Administration
To: City Council
From: Nichoel Baird Spencer, AICP, Planner III 41PDS
Subject: BLM/Foothills Citizens Advisory Committee
Date: March 6, 2012
Attachment(s): Applications, resumes & letters of interest from volunteers
Copy To: Mayor Reynolds
William E. Vaughan, AICP, Zoning Administrator
As part of the MOU with the BLM the City committed to establishing a Citizens Advisory Committee
(CAC) to ensure that the voices of the citizens, users, and special interest groups would be incorporated in
to the planning process. At the direction of the City Council staff established a recruitment process that
included notification on the City's website, press releases to local media, direct letters of solicitations, and
e-mail solicitations. The goal of the recruitment process was to find 7-9 representatives from the following
groups:
• 1 Member of the Eagle City Council
• 1 Member of the Eagle Parks & Pathway Commission
• 1 Major landowner/developer group (500 + Acres)
• 1 Member of North Ada County Foothills Association
• 1 member representing the equestrian/trail riding community
• 1 member representing the Mountain biking Community
• 3 Additional at -large seats to be selected from general public outreach
The request for volunteers was open for 30 -days and ended on March 24, 2012. The City received seven
(7) letters of interest, not including representatives from the City Council and Parks and Pathways
Development Commission. The City received an application from every interest group with the exception
of the mountain biking community. Staff will continue to outreach to these groups to maintain good
communication these groups throughout the planning process. The letters of interest received by the City
include the following:
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1
Name
Janet Burschert
Gil Simpson
Gerry Robbins
Joan Langdon
Charlie Baun
Lida Fry
Larry Sandusky/
Ed Camp (Alt)
Residency
City
City
Foothills AOI
AOI
Foothills AOI
AOI
Area of Interest
Native plants & animal, hiking
and walking access
Preserve access to public lands,
hiking
Large land owner /M3
Establishing use standards &
rules
Natural resource planning
Equestrian Interests
AOI/ NACFA representative
Foothills AOI
Other
City Business owner
Landscape Architect
Park Neighbor
active in foothills
trail and open space
planning,
Family farm in area
since 1914
Dog trainer in
Foothills
Interest Group 1
General Citizen
General Citizen
Large Land
Owner
General Citizen
General Citizen
Equestrian
NACFA
Mayor Reynolds has reviewed the applications and is requesting the appointment of the seven (7) citizens
detailed above as well, Amy Aaron from the Parks and Pathways Development Commission, and a
volunteer member of the City Council to the Eagle Foothills Citizens Advisory committee.
If you have any questions please don't hesitate to contact me at your convenience, Nbaird@citvofeaele.ore
or 939-0227.
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EAGLE PUBLIC LIBRARY
SYSTEM STATISTICS REPORT - February 2012
CIRCULATION/Books
Adult
Young Adult
Juvenile
This Month
Sub Total
CIRCULATION/Audio Visual
Adult
Young Adult
Juvenile
Sub Total
_ TOTAL HORIZON CIRCULATION
CIRCULATION/Electronic Resource
EPL TOTAL CIRCULATION
CIRCULATION SUMMARY
Check-outs
Check -ins
Renewals-Opac
Renewals-Telecirc
Renewals -In House
Requests Placed
Requests Resolved(Filled)
Holds Picked Up
Holds Expired
ILLs RECEIVED
Non -Consortium
Consortium
ILLs SENT
Non -Consortium
Consortium
NEW EPL CARDS ISSUED
Resident
Non -Resident
REFERENCE SUMMARY
Adult Reference Desk
Children's Reference Desk
Circulation Desk
TOTAL
PATRON COUNT
MEETING ROOM USE SUMMARY
Programs
Community Usage
Youth Programs
Adult Programs
TOTAL PROGRAMS
Attendance
Community Attendance
Youth Prog Attendance
Adult Prog Attendance
TOTAL ATTENDANCE
7,588
1,187
7,206
15,9811
4,595
94
1,914
6,6031
22,5841
128
22,712
22,712
22,578
2,526
502
392
4,222
8,336
3,558
361
Last Year
This Month
8,587
1,310
7,190
17,0871
4,994
100
2,019
/,1131
24,2001
0
24,200
24,200
24,529
2,826
573
417
4,181
8,496
3,683
387
751 11I
10
26I 34I
71 15
1221 9;
553 476
191 177
871 847
1,6151 1,5001
13,1781 14,4421
6 8
33 13
3 4
421 251
126 670
1,116 734
68 152
1,3101 1,556
Percent This Year
Change to Date
38,062
6,297
36,127
80,4861
- 8% 22,746
-6% 498
-5% 9,202
- 7Tol 32,4461
- /%1 112,9321
334
-6% 113,266
-6% 113,266
- 8% 113,929
-11% 13,672
-12% 2,523
-6% 1,953
1% 19,967
-2% 39,915
-3% 16,732
-7% 1,757
-36%1 44
-50%1 43
-24%1 170
373%1 173
38%1 487
100%1 7
16% 2,166
8% 991
3% 3,372
8%1 6,529
-9%1 64,0441
-25% 16
154% 101
-25% 10
68%1 1271
-81% 450
52% 3,297
-55% 207
-16%1 3,954
Cc 3
Last Year
to Date
42,100
6,484
36,098
84,6821
27,291
555
10,678
38,5241
123,2061
0
123,206
123,206
122,242
14,055
2,948
2,115
20,581
40,696
17,420
1,980
62
39
1841
76
4691
5
2,142
896
3,273
6,3111
68,6241
22
85
16
1231
958
2,881
290
4,129
Percent
ChanE__
-10%
-3%
0%
-17%
-10%
-14%
-16%
5%
8%
-8%
-7%
-3%
-14%
-8%
-3%
-2%
-4%
-11%
-29%
10%
-8%
128%
0%
40%
1%
11%
3%
3%
-7%1
-27%
19%
-38%
3%
-53%
14%
-29%
-4%
EAGLE PUBLIC LIBRARY
RECIPROCAL BORROWING STATISTICS -- February 2012
Items checked out at EPL by Consortium members' patrons.
Percent of Percent of
This This Month Last Year Percent This Year To Date Last Year Percent
Month Circulation This Month Change to Date Circulation to Date Change
CHECKOUTS
Ada Community 3,098 3,070 1% 15,803 15,825
Boise 3,340 4,136 -19% 16,234 20,341
Caldwell 37 62 -40% 312 281
Emmett 81 79 3% 445 493
Garden City 188 278 -32% 1,144 1,342
Halley 0 3 -100% 3 9
Mountain Home 2 0 200% 3 6
Meridian 974 1,092 -11% 4,079 4,757
Nampa 164 226 -27% 413 778
Twin Falls 0 0 0% 0 3
Total 7,884 35% 8,946 -11.87% 38,436 34% 43,835 -12.32%
Total EPL Circulation 22,712 24,200 113,266 123,206
Items checked out at consortium member locations by EPL patrons.
This Last Year This Year Last Year
Month This Month to Date to Date
CHECKOUTS
Ada Community 449 541 1,838 2,977
Boise 1,379 1,860 7,593 9,140
Caldwell 11 56 50 174
Emmett 51 17 345 208
Garden City 549 338 2,365 1,778
Hailey 0 0 0 0
Mountain Home 0 0 0 0
Meridian 606 515 2,751 2,913
Nampa 22 89 262 261
Twin Falls 0 0 15 10
Total 3,067 3,416 15,219 17,461
Number of EPL items checked out at other consortium locations.
This Last Year Percent This Year Last Year Percent
Month This Month Change to Date to Date Change
1 4,4731 1 4,5311 -1% 21,8801 1 22,1651 -1%1
EAGLE PUBLIC LIBRARY STATISTICS FEBRUARY 2012_
Feb -11 Mar -11 Apr -11 May -11 Jun -11 Jul -11 Aug -11 Sep -11
CIRCULATION I
Total Items Checked Out at EPL 24,200 28.616 24,634 22,07426,835 _ 27,500 25.889 , 22,835
Total Items Renewed at EPL 3,816 4.515 . 4,339 3,445 3,238 4,139 _ 4,043 3.851
Total Items Checked In at EPL - 24,529 1 28,180 i 26,560 23,450: _ 24,673 7 _ 27,889 ( 27,142 : 22,941
CIRCULATION OF EPL ITEMS
Books 14,935 17,566 14,74213,338 16,961 16,492 , 15,909 ' 14,363
INewBooks 1 1,2871 1,532 1,384 1 1,418 1,399 1,540) 1,583 1,481
Video/DVD 4,895 5,896 4,975 4,262 5,212 5,642 _ 5,023 3,970
Audio Books 889 1.212 1,080 1,034 __ 1,200_ 1,127 1,181 1,022
Music(CDs) _ 1,075 . 1.278 1.269 1,021 962 ^ 915 1,003 875
Periodicals 5881 685. 683: 588 .636 r 647: 696 . 626
Electronic Resources
TOTAL # OF CHECKOUTS OF EPL ITEMS 23.669 28,169 24.133, 21.6611 26,370i 26.363 25,395 22.337
Oct -11 Nov -11 Dec -11 Jan -12 Feb -12 11-12 Total 10-11 Total 09-10 Total
23,216 23,706 20,197 23,435 22,712 113,286 301,589 290,021
3.793 3,811 3,769 3,355 3,420 18,148 46,688 42,764
23,837 C 24,240 , 21,276 , 21,998 22,578 113,929 303,077 295,809
14,410 14,450 , ; 12,133 14,654 ' 13,951 69,598 182,887 171,548
1,379 1,397 1,183 . 1,404 1,241 6,604 17,374 15,128
4,327 4,6354,122 4,342 4,623 22,049 60,919 64,923
986 1.027 ,819 916 _ 885 4,633 13,251 12,653
985 1,111 , 913 , 958 815 4,782 13,253 12,879
6311 555. 448 1 525 526 2,685 7,592 6,191
_ 101 . 107 , 128 336
22,718 23,175 19.719, 22,906 22,169 110,687 295.276 285.157
EAGLE PATRON CIRCULATION _ __
Patron over 18 12,906 15,25512,752 _ 12,252 • 13,637 14,095_ 13,810 _ 12,651 12,732 13,085 11,095 13,156 12,444 62,512 161.107 152,376
Patron under 18 2.297 3.274 . 2.949 2,634 4.027 4.013 3,402 2,515 2,771 2,4862,176 2,278 2,256 11,967 35,366 32.897
.Courtesy Patron . .
TOTAL # OF TRANSACTIONS BY EPL PATRONS. 15.203, 18,529. 15,701. 14,886_ 17,664 18.108_ 17,212_ 15,166 15,503. 15.571. 13,271. 15.434 14,700 74,479 196,473 185,273
NEW CARDS ISSUED AT EAGLE _ _
T
Eagle City Patrons 92 : 139 83 97 _ _ 122 -_ 120 121 : 124 83 101 70 112 128 494 1,300 1,483
Ada Patrons 21 17 21 5 _ 34 17 15 13 11 26 6 27 _ 15 85 210 215
!Base Patrons 10 9 14 11 10 11 19 5 5 8 3 16 _ 12 44 155 161
Garden City Patrons 2 0 0 0 3 1 0 0 0 0 0_ 0 1 1 10 22
Mendian Patrons 7 8 8 3 8T 7 5 3 8 4 3 1 4 20 65 46
TOTAL # OF CARDS ISSUED AT EAGLE , 1321 173, 1261 116, _ 177i 156, 1601 145 107, 139, _ 82, _1561 160 644 1,740 1,927
TOTAL EAGLE CARO HOLDERS 10,361 10,505 10,583 10,698 _10,825_ 10,941 . 11.060 11,175 9,691 9.793 9,865 9,964 10.099
:EPL COLLECTION CHANGE f 1_
Holdings Added _ _ 560 720 841 893 704 653_ 1,112 815 488 484 525 697 664 2,858 9,325 8.427
Holdings Deleted (412), (409), (316), (516). (366) (249) (256). (741) (542) (583), (1,188), (701) (383) (3,397) (5,282) (3,290)
TOTALCOLLECTIONCHANGE1 148 , 311 , 525 377 . _ 338 404 856 74 (54)1 (99) (663), _(4)! 281 (539) 4,043 5,137
TOTAL COLLECTION HOLDINGS 95,628 95,891 96.445 96,809 97.293- 97.669 98,355 98.383
OTHER _
Gate Traffic 14,442 15.926 13,349 12,795 17,407 _ 17,125 14,398 12,676
Monies Collected" $2,784 00 $3,490 57 62.924 70 $2,991 35 $3.159 10__$2,758 82 $3,382 99 $3,301 45
Holds/ Requests Filled 8,496 9,411 8,506 7,914 8.720 8,252 8,922 8.048
.Holds/
Loans Received 2133 23 _ 10 _ 11 19 __21 28
Interlibrary Loans Sent 49 , 87 74 49 52 43 59 59
Inledibrary Loans Filled 70 120 97 59 63 _ _ 62 _ 80 87
Meeting Room Attendance 670 205 110 223 70 25 _ 97 30
Storybme Attendance _ 734 861 960 184 753 719 _ 0 _ 386
Computer Lab Usage 1,1221,284 1.328 _ 1.258 _ 1,321 1,292 _ 1,405 1,279
Volunteer Hours 147 , 125 135 103' 273_ 343_, 103 135
;Eagle 15,254 , 18,529 ; 15.701. 14,886. 17,664 - 18.108 _ 17,212. 15,166
RECIPROCAL BORROWING
Ada Community 3,070
Bose 4,136
Caldwell 621
Emmett 79
.GardenCity 278
Mendian 1,092
Nampa' 226
TOTAL RECIPROCAL BORROWING 8.943'
•,Teen volunteer hours not available
":Only one bank deposit made in November 2011.
3,612 3,170 2,668 3,612 3,6643,301 3,021
4,330 4,074 3,207 3,972 4,407_ 4,002 3,338
941 26 361 48 _ 37 32_ 38
135. 74 107 100 96^ 187. 96
345 238 192 300 228 235 189
1,413 1,189 845 944 8641 797 913
2011 152 122 182 981 120, 73
10,130. 8,923 7,177__ 9,158, 9,394. 8,674, 7,668
•
98,522 1 98,492 97,796 97,821 98,124
13,217 12,725 _ 11,450 13,474 1 13,178 64.044 172,300 156.287
93.455 61 62,219 73 $4,498 38 63,029.94 $3,492 20 $16.695.88 $36.091.10 $33.802.88
8.032 7,735 7,123 8,689 8.336 39,915 100,469 97,066
16 23 15 21 12 87 248 261
54 72 49 71 97 343 683 903
70 95 64 _92 109 430 929 1,164
03
67 55 1 99 126 450 1,718 604
728 644 197 612 1,116 3.297 6.744 6,162
1,381 1,339 1,2881,293 1,254 6,555 15,317 12,440
153 110 121 . 120 140 843 1.854 2,168
15.503 , 15,571. 13,271. 15,434. 14,700 74,479 196,634 186,951
3.086 3.402 2,839 3.378 3,098 15,803 38,873 36,849
3,377 3,365 2,934 3,218: 3,340 16,234 47,871 48,948
61, 76. 651 73 37 312 592 580
79 151. 37 97, 81 445 1,288 1,289
243, 196 231 286 188 1,144 3,069 3,384
7581 880, 684. 783 974 4,079 11,722 10,422
99 64, 32 54 164 413 1,728 1,524
7,703, 8,134, 6,822, 7,889 7,882 38,430 104,941 102,996
31,000
30,000
29,000
28,000
27,000
26,000
25,000
24,000
23,000
22,000
21,000
20,000
19,000
18,000
17,000
16,000
15,000
14,000
13,000
12,000
11,000
10,000
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
Eagle Patron Circulation -Eagle Patron Totals
t
m
m
D K c
c D cn 0 Z 0
c
-a .� 7 ▪ (9 n
1
j ; -a 1
2
m
m
Q
N
-*--TOTAL # OF
CHECKOUTS OF
EPL ITEMS
-u- Gate Traffic
Audio Books
4%
Video/DVD
21%
CIRCULATION OF EPL ITEMS
Music (CDs)
5%
Periodicals
2%
Electronic
Resources
0%
New Books
6%
3
Books
62%
New Cards Issued at Eagle
I
/
0 0 0 0
o co co v
(N r r r
Feb -12
Jan -12
Dec -11
Nov -11
Oct -11
Sep -11
Aug -11
Jul -11
Jun -11
May -11
Apr -11
Mar -11
Feb -11
11,500
11,000
10,500
N
L.
d
t 10,000 —
'O
co
19
U
9,500
9,000
8,500
TOTAL EAGLE CARDHOLDERS SYSTEMWIDE
Feb -11 Mar -11 Apr -11 May -11 Jun -11 Jul -11 Aug -11 Sep -11 Oct -11 Nov -11 Dec -11 Jan -12
5
Feb -12
1,000
800
600
400
200
0
(200)
(400)
(600)
(800)
Net Collection Change - Materials Added to Collection
g
N
M
✓
c
C
c
(/)
cfl v
1
-- 1
0
...1
102,500
100,000
97,500
95,000
92,500
90,000
87,500
85,000
82,500
80,000
77,500
75,000
72,500
70,000
67,500
65,000
62,500
60,000
57,500
55,000
52,500
50,000
47,500
45,000
42,500
40,000
37,500
35,000
32,500
30,000
Total Holdings
Feb -I1 Mar -11 Apr -11 May -11 Jun -I1 .ul I1 Awl- I1 Scp-11 Oct -11 Nov -1 1 Dcc-1 1 .Ian -12 Icb-12
7
Computer Lab Usage
r
O
CO
CD
Feb -12
Jan -12
0
Dec -11
Nov -11
Oct -11
Sep -11
Aug -11
Jul -11
Jun -11
May -11
Apr -1 1
Mar -11
Feb -11
13,000
12,000
11,000
10,000
9,000
8,000
7,000
6,000 -
5,000
4,000
3,000
2,000
1,000
0
D
Reciprocal Borrowing
C_
c
7
c_
c
D
CO
m
D
00
February Reciprocal Borrowing by Library
Garden City
1%
Emmett
Caldwell 0% Meridian
0% 4%
10
65%
3/13\12 CLERK'S REPORT
1. I have distributed the Revenue & Expenditure Projections to you.
It is still early in the year and the Total FY Actual & Projected Revenue and
Expenditures can change with the summer months upon us. Expenditures rise
during the summer months as the repairs and maintenance are made to City
facilities.
2. February Financial Report — General Fund
Reserve Fund: $1,100,000.00
Reserve Fund Purchase City Hall: $212,467.00
February Revenue: $159, 546.31
February Expenditures: $321,718.00
Cash on hand February 29, 2012: $1,199,425.91
3. I have distributed the Cash and Investments Report for the month Feb.
Overall the City is in a good financial position.
4. Library Reserve $205,695.00:
February Revenue: $15,075.69
February Expenditures $104,797.02
Cash on hand February 29, 2012: $151,803.42
5. The other City Funds are operating within their Budgets.
at
ACCOUNT
CITY OF EAGLE
FY 2011/2012
CASH & INVESTMENT FINANCIAL REPORT
FOR MONTH ENDING
FEBRUARY 2012
BEGIN BALANCE
2/1/12
GENERAL FUND INVESTMENT $1,613,987.00
CITY CHECKING $1,530,141.72
GEN FUND TOTAL: $3,144,128.72
LIBRARY FUND
WATER FUND
PARK FUND
BOND FUND
..
IDA POWER INVESTMENT
$72,432.79
$639,371.16
$400,458.37
$156,380.98
$258,098.70
TOTAL: $4,670,870.72
*The above accounts are held at Zions Bank
DEPOSITS
$600,374.13
$397,997.92
$998,372.05
$325,065.63
$107.84
$67.75
$23.65
$85.26
$1,323,722.18
WITHDRAWALS
$25,000.00
$1,605,607.86
$1,630,607.86
$40,000.00
$19,000.00
$0.00
$28,274.80
$0.00
$1,717,882.66
ENDING BALANCE
2/29/12
$2,189,361.13
$322,531.78
$2,511,892.91
$357,498.42
$620,479.00
$400,526.12
$128,129.83
$258,183.96
$4,276,710.24
City of Eagle
Date Check No
03/01/2012
03/01/2012
03/02/2012
Total 6749
03/02/2012
03/12/2012
03/12/2012
03/12/2012
Payee
6747 Ada County Sheriffs Office
6748 Idaho Child Support Receipting
6749 Bankcard Center - Zions
6750 Minitex
6751 Ada County Highway District
6752 Albertson's #182
6753 Allied General Fire & Security
Total 5153
03/12/2012 6754 Allied Waste Services #884
Total 6754
03/12/2012 6755 Alsco
Total 6755
03/12/2012 6756 Analytical Laboratories, Inc.
Total 6756
03/12/2012 8757 Baldwin & Associates, Inc.
Total 6757
03/12)2012 8758
03/12/2012 6759
03/12)2012 6760
03/12/2012 6761
03/12/2012 6762
03/12/2012 8783
Bingham, James
Boise Office Equipment
Boise Valley Irrigation Ditch
Clearwire
Colyer, Suzanne
Computer Arts Inc,
M = Manual Check. V = Void Check
Check Register - Transparency Version
Check Issue Dates) 03/0112012 - 03/12/2012
Seq GL Acct No
1 80-0217-08-00
1 80-0217-08-00
1 11-0422-01-00
2 11-0413-13-00
3 01.0413-05-00
1 06-0461-30-01
2 06-0461-44-00
1 01-0413-37-00
GL Acct Title
GARNISHMENTS
GARNISHMENTS
PUBLIC RELATIONS
TRAVEL & PER DIEM
OFFICE EXPENSES
CHILDRENS PROGRAMING
LIBRARY/ADVERTISING
BACKGROUND CHECK-PERMITS/LIC
06-0461-32-00 LIBRARY/SPECIAL DEPTMNTL SUPP.
01-0203-00-00 ACCTS PAYABLE-ACHD IMPACT FEES
01-0422-01-00 PUBUC RELATIONS
01-0413-34-00 MONITORING ALARM SYSTEMS
01-0413-34-00 MONITORING ALARM SYSTEMS
1 01-0413-16-00 UTILITIES/NEW CITY HALL
1 15-0452-06-00 UTILITIES
2 15-0449-06-00 UTILITIES
1 15-0454-06-00 UTILITIES
1
1
15-0444-03-00 CUSTODIAL SERVICES
15-0444-03-00 CUSTODIAL SERVICES
15-0442-03-00 CUSTODIAL SERVICES
15-0442-03-00 CUSTODIAL SERVICES
80-0435-56-00 TESTING -WKLY, MO, QTR, ANNUAL
60-0435-56-00 TESTING -WKLY. MO, QTR, ANNUAL
1 01-0413-05-00 OFFICE EXPENSES
1 60-0434-15-00 OFFICE SUPPLIES
2 01-0413-05-00 OFFICE EXPENSES
1 12-0413-05-00 OFFICE EXPENSES
2 01-0413-05-00 OFFICE EXPENSES
1 14-0413-05-00 OFFICE EXPENSES
80-0220-00-00 WATER/SERVICE DEPOSITS
01-0413-23-00 MTNC-REPAIR/OFFICE EQUIP/FURN
01-0413-39-00 ARBOR RIDGE SURETY EXPENDITURE
60-0434-19-00 TELEPHONE & COMMUNICATIONS
60-0220-00-00 WATER/SERVICE DEPOSITS
01-0465-03-00 CAPITAL EXPEND/CITY HALL EQUIP
01-0465-03-00 CAPITAL EXPEND/CITY HALL EQUIP
Page. 1
Mar 12, 2012 12:05pm
Seq Amount Check Amoun
410 24
125.00
158.45
17.00
31 78
15.90
106.80
50,00
379 71
410 24
125 00
379 71
303.00 303.0C
43,852 00 43,852.00
38.93 38.93
100 50
100 50 201.00
201.00
155.08
100.90
100.90
86 93
443 81
28.29
28.29
55.01
55.01
166.60
60 00
15.00
75.00
49.39
39.90
73.47
8.94
51.20
39.90
260.80
443.81
166 6C
75 00
260 80
36.10 36.10
95 00 95.00
4,500.00 4,500.00
44.99 44.99
32.66 32 68
87.38-'
1,722.24 1,809.62
City of Eagle
Date Check No
Total 6763
Payee
03/12/2012 8764 CS Real Estate, LLC
03/12/2012 6785 Delta Dental of Idaho
Total 6765
03/12/2012
03/12/2012
03/12/2012
03/12/2012
03/12/2012
Total 6770
Alk
6766 Dennis Molts
6787 DigLlne
6768 Drugfree Idaho
8789 Eagle Senior Citizens, Inc.
8770 Eagle Sewer District
03/12/2012 6771 Eagle Water Co.
Total 8771
03/12/2012
03/12/2012
03/12/2012
Total 6774
03/12/2012
03/12/2012
03/12/2012
03/12/2012
Total 6778
8772 Hawkins -Smith Eagle Hall LLC
6773 Idaho Humane Society, Inc.
6774 Idaho Power Co: Processing Ctr
6775 Idaho Sporting Goods
6776 Integra Telecom
6777 lwersen, Sherry
8778 James Reynolds
03/12/2012 6779 K&T Maintenance
Total 6778
03/12/2012 6780 Keller Wdliams Realty Boise
03/12/2012 8781 Laurie Baker
M = Manual Check, V = Void Check
Check Register - Transparency Version
Check Issue Date(s): 03/01/2012 - 03/12/2012
Seq GL AcG No
1 80-0220-00-00
1 12-0217-07-00
2 07-0217-07-00
3 11-0217-07-00
4 14-0217-07-00
5 15-0217-07-00
6 13-0217-07-00
7 60-0217-07-00
8 06-0217-07-00
1 13-0416-0940
1 60-0434-44-00
1 06-0217-07-00
1 01-0416-10-00
1 01-0413-16-00
1 15-0449-08-00
1 07-0462-52-00
1 15-0452-08-00
2 15-0450-08-00
GL Acct Title
WATER/SERVICE DEPOSITS
CLERK DEPT HEALTH INSURANCE
MUSEUM HEALTH INSURANCE
EXEC DEPT HEALTH INSURANCE
P&Z DEPT HEALTH INSURANCE
PUBLIC WORKS HEALTH INSURANCE
BLDG DEPT HEALTH INSURANCE
WATER DEPT HEALTH INSURANCE
LIBRARY HEALTH INSURANCE
PLUMBING INSPECTIONS
CONTRACT SERVICES INSPECTIONS
LIBRARY HEALTH INSURANCE
SR CENTER VAN AGREEMENT
UTILITIES/NEW CITY HALL
UTILITIES
MUSEUM UTILITIES
UTILITIES
UTILITIES
15-0452-06-00 UTILITIES
15-0452-08-00 UTILITIES
01-0413-16-00 UTILITIES/NEW CITY HALL
07-0482-52-00 MUSEUM UTILITIES
01-0416-21-00 CRY HALL LEASE PAYMENT - H.S.
01-0416-08-00 IDAHO HUMANE SOCIETY
15-0454-05-00 UTILITIES
15-0441-08-00 STREET LIGHTS -UTILITIES
10-0462-01-00 OFFICE SUPPLIES
01-0413-19-00 TELEPHONE & COMMUNICATIONS
60-0220-00-00 WATER/SERVICE DEPOSITS
11-0413-24-00 Vehicle Expense
11-0413-24-00 Vehicle Expense
15-0442-03-00 CUSTODIAL SERVICES
15-0444-03-00 CUSTODIAL SERVICES
15-0443-03-00 CUSTORIAL SERVICES
1 99-0107-00-00 CASH CLEARING -UTILITY BILLING
1 07-0466-74-01 CAPITAL EXP FURNITURE
Page: 2
Mar 12. 2012 12:05pm
Seq Amount Check Amoun
1,809.82
51.89 51.89
259.50
41.55
83.05
308.05
88.44
281.35
134.01
454.85 1,608.8C
1,608.80
2,121.90 2,121.90
63.82 83.82
31.68 31.68
1,216.67 1,216.87
120.00
30.00
30.00
15.00
15.00 210.00
210.00
53.80
53.80
14.62
31.64 153.86
153.88
11,867.07 11,867.07
3,522.00 3,522.00
5.33
4.29 9.62
9.62
20.03 20.03
312.11 312.11
75.00 75.00
30.09
93.13 123.22
123.22
600.00
450.00
473.16 1,523.16
1,523.16
77.44 77.44
52.97
City of Eagle
Date Check No
Total 6781
03/12/2012
03/12/2012
03/12/2012
03/12/2012
Total 8785
03/12/2012 6788 Ness, Brian
03/12/2012 6787 Nichoel Baird Spencer
03/12/2012 6788 Petty Cash -City Hall
Total 6788
03/12/2012 6789 Resler. Tim
03/12/2012 8790 Robert Norton
03/12/2012 8791 Rod Wagner -Wagner Farms Const.
03/12/2012 6792 Staples Credit Plan
03/12/2012 6793 Summer Lawns, Inc.
Total 8793
03/12/2012 6794 Treasure Valley Coffee
03/12/2012 6795 Valley Times
Total 6795
03/12/2012 6798 Vaughan, Bill
03/12/2012 8797 Verizen Wireless
Payee
8782 Madarita, Jim
6783 Melissa Nodes
6784 Mimura & Associates
6785 National Benefit Services, LLC
Total 8797
03/12/2012
03/12/2012
03/12/2012
8798 West Properties, LLC
6799 Western Trophy & Engraving
6800 Willamette Dental Insurance
M = Manual Check, V = Void Check
Check Register - Transparency Version
Check Issue Date(s): 03/01/2012 - 03/12/2012
Seq GL Acct No GL Acct The
2 07.0462-69-00 MISCELLANEOUS
1 60-0220-00-00
1 09-0463-02-01
1 01-0416-05-00
1 13-0415-23-01
2 14-0415-23-01
3 07-0420-23-01
4 06-0481-23-01
5 60-0433-23-01
6 12-0415-23-01
7 15-0433-23-01
1 13-0415-23-00
2 15-0433.23-00
3 14-0415-23-00
4 60.0433-23-00
WATER/SERVICE DEPOSITS
SAT MARKET MGR FEES
PROSECUTOR
COBRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMEN FEE
HRA BILLING
HRA BILLING
HRA BILLING
HRA BILLING
1 60-0220-00-00 WATER/SERVICE DEPOSITS
1 14-0413-13-00 TRAVEL & PER DIEM
1 14-0413-13-00 TRAVEL & PER DIEM
2 01-0422-01-00 PUBLIC RELATIONS
1 60-0220-00-00 WATER/SERV10E DEPOSITS
1 01-0413-39-00 ARBOR RIDGE SURETY EXPENDITURE
1 01-0413-39-00 ARBOR RIDGE SURETY EXPENDITURE
1 07-0462-31-00 HIST COMMIOFFICE SUPPLIES
1 15-0437-21-00 FULL TIME GEN MTNC STAFF
2 15-0437-20-00 GENERAL MTNC PARKS -PATHWAYS
1 01-0413-05-00 OFFICE EXPENSES
1 14-0413-08-00 LEGAL ADS & PUBLICATIONS
2 01-0413-08-00 LEGAL ADVERTISING/PUBLICATION
1 14-0413-08-00 LEGAL ADS & PUBLICATIONS
1 14-0413-13-00 TRAVEL & PER DIEM
1 11-0413-19-00 TELEPHONE & COMMUNICATIONS
2 15-0413-19-00 TELEPHONE & COMMUNICATIONS
3 80.0434-19-00 TELEPHONE & COMMUNICATIONS
4 13-0413-19-00 TELEPHONE & COMMUNICATIONS
5 01-0422-06-00 HEALING FIELD FLAG DISPLAY
1 01-0413-05-00 OFFICE EXPENSES
1 01-0422-01-00 PUBLIC RELATIONS
1 12-0217-07-00 CLERK DEPT HEALTH INSURANCE
2 08-0217-07-00 UBRARY HEALTH INSURANCE
Page: 3
Mar 12, 2012 12:05pm
Seq Amount Check Amoun
3.15
56.12
75.00
500.00
3,750.00
6.00
8.00
2.00
18.00
8.00
8.00
2.00
1,440.00
231.40
1,440.00
28.60
3,190.00
75.00
82.07
14.82
5.30
20.12
38.52
2,565.20
7,158.63
75.56
5,000.00
9,527.09
14,527.09
182.15
186.24
105.60
49.92
341.76
108.27
54.37
44.08
242.48
88.84
53.65
481.42
37.80
90.00
41.17
82.62
56.12
75.00
500.00
3,750.00
3,190.00
75.00
82.07
20.12
38.52
2.565.2C
7,158.83
75.58
14,527.09
182.15
341.76
108.27
481.42
37.8C
90.00
City of Eagle Check Register - Transparency Version Page: 4
Mar 12, 2012 12:05pm
Date Check No
Total 6800
Totals:
Dated:
Mayor
City Coundt
At
A-
M = Manual Check. V = Void Check
Check Issue Date(s): 03/01/2012 - 03/1212012
Payee Seq GL Acct No GL Act Title Seq Amount Check Amoun
3 14-0217-07-00 PBZ DEPT HEALTH INSURANCE 130.88
4 15.0217-07-00 PUBLIC WORKS HEALTH INSURANCE 73.53
5 60-0217-07-00 WATER DEPT HEALTH INSURANCE 91.71 419.89
419.89
109, 517.33 109, 517.3 3