Resolution - 2012 - 12-07 - Authorizing Destruction Of Semi-Permanent Public Records - 02/28/2012 RESOLUTION NO. 12-07
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business; and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution No.
02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS, "Semi-Permanent records" shall consist of:
(a) Claims, canceled checks,warrants, duplicate warrants,
purchase orders, vouchers, duplicate receipts, utility and other
financial records;
(b) Contracts;
(c) Building applications for commercial projects and
government buildings;
(d) License applications;
(e) Departmental reports;
(f) Bonds and coupons; and
(g) Other documents or records as may be deemed of semi-
permanent nature by the city council.
WHEREAS, The following Records are Semi-Permanent Records and shall be kept for not
less than five (5) years after the date of issuance or completion of the matter contained within
the record;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following semi-permanent public records shall be destroyed by shredding under
the supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code
50-907 and 50-908:
Vendor &Firework Permits 2004/2005
Open Container Permits 2003/2004/2005/2006
Accounts Payable FY 05/06
Caselle General Ledger Reports FY 05/06
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized
to take all necessary steps to carry out the authorization provided by this Resolution.
Dated this�jg'/lyday of February, 2012.
C`Y OF EAGLE
I�
•
J' MES D. REYNOL i S
C:\Documents and Settings\rhouse\Local Settings\Temporary Internet Files\Content.Outlook\54LE05E1\Resolution No 12-07 Destroy
Semi-Permanent Records(2).doc
MAYOR ,',�.ill m,,,,,,
el.`� 0 F E ��'•
.6 .,,,,,;4 0., '.,�•
ATTEST: @ • O 4 2-'•• I.
/ * • •
® mss. e
• •
i • pp gg •mos SHARON K. BERGMANN f' .,-, ®' 0
CITY CLERK/TREASURER ° ' ,i g IV?S•
'4SS
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have
reviewed the foregoing Resolution No. 12-07 of the City of Eagle and that the same is in
accordance with Section 50-907 and 50-908, Idaho Code.
Dated this 2 $ ay of February 2012.
p , .
_.....,:..,.....c_......_......,...-- ..r12,„._
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No. 12-07 of
the City of Eagle and that the same is in accordance with Section 50-907 and 50-908, Idaho
Code and said semi-permanent public records are not deemed to be of a historical value and
can be destroyed.
Date) th-' day of February, 2012.
,\
(:,i_
Stattt °Ehivis
C:\Documents and Settings\rhouse\Local Settings\Temporary Internet Files\Content.Outlook\54LE05E1\Resolution No 12-07 Destroy
Semi-Permanent Records(2).doc
bA
RECEIVED & FILED
"ICJ 0
�1/fr C►T'( OF EAGLE
Idaho. State c 9 2012
Historical
S O C I E T Y a
To: Sharon Bergmann CMC
City Clerk/Treasurer
City of Eagle
C.L."Butch"Otter P.O. Box 1520
Governor of Idaho Eagle, Idaho 83616
Janet Gallimore
Executive Director
From: Rod House
;'
Administration `�`�'"" r i'f` `"
2205 Old Penitentiary Road
Boise,Idaho 83712-8250
Office:(208)334-2682
Fax:(208)334-2774 Date: February 2012
Membership and Fund
Development
2205 Old Penitentiary Road
Boise,Idaho 83712-8250 Re: Request to destro y City Cit Records
Office:(208)514-2310
Fax:(208)334-2774
Historical Museum and Thank you for your email dated 31 January 2012 with notification
Education Programs about destruction of Eagle City records,
610 North Julia Davis Drive
Boise,Idaho 83702-7695
Office:(208)334-2120
Fax:(208)3344059 The State Archives Division of the Historical Society does not
State Historic Preservation consider these records to have historical significance and has no
Office and Historic Sites desire in obtaining these records.
Archeological Survey of Idaho
210 Main Street
Boise,Idaho 83702-7264 This letter constitutes the approval of the Idaho State Archivist for
Office:(208)334-3861
Fax:(208)334-2775 the destruction or return of these items.
Statewide Sites:
•Franklin Historic Site
•Pierce Courthouse
•Rock Creek Station and Respettf 1 ,
•Stricker Homesite
Old Penitentiary
2445 Old Penitentiary Road °"--
Boise,Idaho 83712-8254 a;f '
Office:(208)334-2844 Rod H. se
Fax:(208)334-3225
State Archivist
Idaho State Archives
2205 Old Penitentiary Road Idaho State Archives
Bo e,I Idaho
837126 050 2205 Old Penitentiary Road
Fax:(208)334-2626 Boise, Idaho 83712
North Idaho Office Phone:, (208) 514—2316
112 West 4th Street,Suite#7 Email: rod.house@ishs.idaho.gov
Moscow,Idaho 83843
Office:(208)882-1540
Fax:(208)882-1763
Historical Society is an
Equal Opportunity Employer.