Resolution - 2012 - 12-02 - Authorize Destruction Of Temporary Public Records - 01/24/2012 RESOLUTION NO. 12-02
AUTHORIZING DESTRUCTION OF
TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS, "Temporary records" shall consist of:
(a) Building applications, plans, and specifications for
noncommercial and nongovernment projects after the
structure or project receives final inspection and approval;
(b) Cash receipts subject to audit;
(c) Election ballots and duplicate poll books; and
(d) Other documents or records as may be deemed of
temporary nature by the city council.
WHEREAS, Temporary Records shall be retained for not less than two (2) years,but in
no event shall financial records be destroyed until completion of the City's financial
audit;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following temporary public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code
50-907 and 50-908:
2001 Employee Personnel Records
2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
Dated thisa {day of January, 2012.
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MAYOR - • •
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SHARON K. BERGMANN
K:\Clerks\Records\Temporary Records\Resolution No. 12-02 Destroy Temporary Records.doc
CITY CLERK/TREASURER
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 12-02 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
Dated this day of January, 2012.
City Attorney
K:\Clerks\Records\Temporary Records\Resolution No. 12-02 Destroy Temporary Records.doc