Resolution - 2012 - 12-01 - Authorizing Destruction Of Semi-Permanent Public Records - 01/24/2012 RESOLUTION NO. 12-01
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS, "Semi-Permanent records" shall consist of:
(a) Claims, canceled checks, warrants, duplicate warrants,
purchase orders, vouchers, duplicate receipts, utility and
other financial records;
(b) Contracts;
(c) Building applications for commercial projects and
government buildings;
(d) License applications;
(e) Departmental reports;
(f) Bonds and coupons; and
(g) Other documents or records as may be deemed of semi-
permanent nature by the city council.
WHEREAS, The following Records are Semi-Permanent Records and shall be kept for
not less than five (5) years after the date of issuance or completion of the matter
contained within the record;
2006 & 2007 Dog License Applications &Renewals
2006 & 2007 Business License Applications & Renewals
Caselle Cash Receipting Reports 9/22/05 to 9/01/06
Caselle Payroll Reports Jan—Dec 2006
FY 05/06 Bank Statements, etc.
2006 Payroll Records
General Election 11/3/09
2007 Check Stubs
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following semi-permanent public records shall be destroyed by shredding
under the supervision of the City Clerk in accordance with Resolution No. 02-04 and
Idaho Code 50-907 and 50-908:
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2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
Dated thisay/,&day of January, 2012.
CITY OF EAGLE ip
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J A MES D. REYNO D •.•`• � 1-
MAYOR L> •ode o R
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HAR ON K. BERGMANNI "`°
CITY CLERK/TREASURER r•.,.,
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 12-01 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
Dated this Z ' day of January 2012.
f,.
K
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No. 12-
01 of the City of Eagle and that the same is in accordance with Section 50-907 and 50-
908, Idaho Code and said semi-permanent public records are not deemed to be of a
historical value and can be destroyed.
/( 4 day of January, 2012.
411, 410
oval
State Araivist
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Semi-Permanent Records(2).doc
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• Idaho. State
Historica
S O I I T Y Y,a
To: Sharon Bergmann CMG
City Clerk/Treasurer
City of Eagle
C.L."Butch"Otter P.O. Box 1520
Governor of Idaho Eagle, Idaho 83616
Janet Gallimore
Executive Director
From: Rod House
Administration State Ai l`.t tibi a
2205 Old Penitentiary Road
Boise,Idaho 83712-8250
Office:(208)334-2682
Fax:(208)334-2774 Date: January 2012
Membership and Fund
Development
2205 Old Penitentiary Road
Boise,Idaho 83712-8250 Re: Request to destroy City Records
Office:(208)514-2310 q y y
Fax:(208)334-2774
Historical Museum and Thank you for your email dated 3 January 2012 with notification
Education Programs about destruction of Eagle City records.
610 North Julia Davis Drive
Boise,Idaho 83702-7695
Office:83520
F 2 34-409 The State Archives Division of the Historical Society does not
State Historic Preservation consider these records to have historical significance arid has no
Office and Historic Sites desire in obtaining these records.
Archeological Survey of Idaho
210 Main Street
Boise,Idaho 83702-7264 This letter constitutes the approval of the Idaho State Archivist for
Office:(208)334-3861
Fax:(208)334-2775 the destruction or return of these items.
Statewide Sites:
•Franklin Historic Site
•Pierce Courthouse
•Rock Creek Station and R II
•Stricker Homesite n 1
Old Penitentiary /4,q f
2445 Old Penitentiary Road �(((/// ,
Boise,Idaho 83712-8254
Office:(208)334-2844 Rod se
Fax:(208)334-3225
State rchivist
Idaho State Archives
2205 Old Penitentiary Road Idaho State Archives
O Boise,I aho 83343712620 2-8250
3412-82 0 2205 Old Penitentiary Road
Fax:(208)334-2626 Boise, Idaho 83712
North Idaho Office Phone: (208) 514 — 2316
112 West 4th Street,Suite#7 Email: rod.house@ishs.idaho.gov
Moscow,Idaho 83843
Office:(208)882-1540
Fax:(208)882-1763
4tP&
.fir�Lel--
Historical Society is an
Equal Opportunity Employer.