Minutes - 2011 - City Council - 11/01/2011 - Regular EAGLE CITY COUNCIL
Minutes
November 1, 2011
PRE-COUNCIL AGENDA: 6:15 p.m.
1. Mayor and Council Reports and Concerns: No report
2. City Clerk/Treasurer Report: No report
3. Zoning Administrator's Report: Discussion on residents within the City desiring to have
chickens on their property. There is nothing in our Code that addresses having chickens. I have
been asked to write an administrative report on the City's interpretation of our code and I will
bring that report to you. Since this has become a popular issue we should work on clarifying this
issue. General discussion.
4. Public Works Director Report: No report
5. City Attorney Report: No report
INVOCATION:
REGULAR COUNCIL AGENDA: 6:30 p.m.
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:30 p.m.
2. ROLL CALL: HUFFAKER, SHOUSHTARIAN, SEMANKO, GRASSER. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE: Scout from Troop#377 leads the Pledge of Allegiance.
4. PUBLIC COMMENT: Don Stockton, I am on the Parks and Pathway Committee but
tonight I am here for FACTS,which is the Foundation for Ada County Trails. FACTS is
currently working on the trail on the south side of the south channel. This is at the end of Garden
City's path and it would come all the way through Eagle's Laguna Points trail so it would be a
plus for Eagle if we could tie that into Eagle Road. We are way over budget as we have some
problems with the wetlands and this has caused us to run into financing. We have a grant for
$98,000.00 but the bid for construction is $40,000.00 to $50,000.00 short. Garden City has
committed $10,000.00 and we are going to ask Ada County for$20,000.00 and we think we can
get that. We have all the money to complete the path except for one bridge. I am here tonight to
see if Eagle can commit to $10,000.00. We are waiting on the FEMA Permit and we will be
ready to start construction when we get that permit. We are going to do the construction and the
gravel. We hope to get a grant down the road for paving. What we need funding for is the
pedestrian bridge. General discussion.
Semanko: I would suggest,you brought us this information tonight which we appreciate but as
far as it being an agenda item or us discussing the possibility of us allocating money that would
have to be something that we discuss and decide whether to put on an agenda and have it
discussed. General discussion.
Huffaker: Are you going to go ahead and get started whether we pitch in or not? Our next
meeting is November 17th and the next one after that is 2nd Tuesday in December. If at some
point the Council decides to commit funds to this project we don't want to hold it up.
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Don Stockton: What we are going to do is to construct the path. We are going to do all of the
construction and the gravel. The only thing that is left is the bridge that we don't have funding
for. The bridge cost between $40,000 and $50,000. General discussion.
Semanko: I think the more information we can get is good and the Mayor can decide whether it
is ready to put on the Agenda for the 17t1i but that would be the best we could do because we have
to decide if we have available funds and if this is a priority. General discussion.
5. CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
• Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. DR-107-06 MOD- Convert a multi-tenant retail building into a multi-tenant
retail/office/personal services/restaurant building—Ron Sali: Ron Sali is
requesting design review approval to convert a 5,520-square foot multi-tenant
retail building into a multi-tenant retail/office/personal services/restaurant
building. The 0.49-acre site is located on the north side of East State Street
approximately 350-feet east of Hill Road within Winding Creek East
Subdivision at 1193 East Winding Creek Drive.(WEV)
C. DR-46-99 MOD2 & WA-05-11 -Modification to the Master Sign Plan for
the Zamzows Center- Cottonwood Capital LLC.: Cottonwood Capital LLC.,
represented by Dan Cobb with Image National, is requesting approval of a
design review and waiver application to modify the master sign plan for the
Zamzows Center to include a panel for Walgreens on the monument sign located
on State Highway 44. This application is also requesting approval to increase
the surface area of the monument sign from one hundred(100) square feet to one
hundred nineteen (119) square feet. The site is located on the northwest corner
of State Highway 44 and Eagle Road at 435 South Eagle Road. (WEV)
D. Findings of Fact and Conclusions of Law for CU-03-11 —Childcare Facility
(Daycare Center)—Just Like Home Family Daycare,LLC.: Just Like Home
Family Daycare, LLC, represented by Amanda Collins, is requesting conditional
use permit approval to operate a childcare facility(daycare center). The 0.47-
acre site is located on the south side of West State Street approximately 100-feet
west of South Kestrel Place at 333 West State Street. (WEV)
E. Minutes of October 25.,2011.
Semanko moves to put the Claims Against the City to before adjournment.
Huffaker moves to approve the Amended Consent Agenda,Items#B, C,D and E.
Seconded by Grasser. ALL AYES: MOTION CARRIES
Huffaker moves to move the Claims Against the City to Item#9A prior to adjournment.
Seconded by Shoushtarian. ALL AYES: MOTION CARRIES
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6. PROCLAMATIONS & RESOLUTIONS: [est. 6.501
A. Resolution No. 11-27: A Resolution Of The City Council Of The City Of Eagle,Ada
County, Idaho, Establishing An Expense Reimbursement Policy, And Providing An Effective
Date. (SKB) This item was continued from the October 25, 2011.
Mayor Reynolds introduces the issue.
Discussion on to the draft Expense Reimbursement Policy.
Semanko moves to approve Resolution No. 11-27,a Resolution of the City Council of the
City of Eagle,Ada County,Idaho,Establishing An Expense Reimbursement Policy,And
Providing An Effective Date with the changes that have been provided by the City Clerk
tonight. Seconded by Huffaker. ALL AYES: MOTION CARRIES
7. UNFINISHED BUSINESS: NONE
8. PUBLIC HEARINGS:
A. CU-04-11 -Public Service Facility for a Remotely Operated Block Valve- Chevron
Pipe Line Company: Chevron Pipe Line Company, represented by Tom Denison, is requesting
conditional use permit approval to construct a public service facility for a remotely operated
block valve. This block valve will replace the existing underground manual block valve
currently located on the east side of Ballantyne Lane approximately 850-feet to the northwest of
this site. The new 0.03-acre site is located just north of the City of Eagle western entry sign
within the right-of-way of West State Street approximately 150-feet north of the intersection of
West State Street and State Highway 44. (WEV)
Mayor Reynolds introduces the issue.
Tom Denison, with Chevron Pipeline Company, provides Council an overview of the request for
design review approval to construct a public service facility for a remotely operated block valve.
Zoning Administrator Vaughan displays overhead photos of the location of the facility and
discusses the same. The Planning and Zoning Commission approved this application.
General discussion.
Mayor Opens the Public Hearing
Terry Sayer, 2151 W. Forest Hill Court, discussion on the original plan for the realignment
which would have put this right at the entrance of our neighborhood. We wanted to have this
moved and Chevron was great to work with and they had a meeting with us. We are very happy
with where this is going to be located and we are happy with the design.
John Sayer, 2151 W. Forest Hill Court, discusses the underground portion of this and it would be
safer to have this above ground. This is the last valve that Chevron has underground. Chevron
felt that this was a hazard to have this underground. We agree whole heartedly with this.
Mayor Closes the Public Hearing
General discussion.
Shoushtarian moves to approve CU-04-11 -Public Service Facility for a Remotely
Operated Block Valve- Chevron Pipe Line Company. Seconded by Grasser. ALL AYES:
MOTION CARRIES Zoning Administrator Vaughn: In your motion would
you like to include the site specific and standard conditions of approval as recommended by
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the Planning and Zoning Commission on the CUP? Shoushtarian amends the motion to
add these conditions. Second concurs. ALL AYES: MOTION CARRIES
Al. DR-31-11 -Public Service Facility for a Chevron Pipeline Block Valve- Chevron
Pipeline Company: Chevron Pipeline Company, represented by Tom Denison, is requesting
design review approval to construct a public service facility for a remotely operated block
valve. This block valve will replace the existing underground manual block valve currently
located on the east side of Ballantyne Lane approximately 850-feet to the northwest of this
site. The new 0.03-acre site is located just north of the City of Eagle western entry sign and
partially within the right-of-way of West State Street. (WEV)
Zoning Administrator displays overheads and discusses the West Entry Sign and possible
locations to move the sign to. Discusses four possible options.
Zoning Administrator Vaughan: For added clarification this application does not include a
landscape plan showing the landscaping around the facility. You may want to add a condition
that says "applicant shall submit a revised landscape plan showing additional landscaping for
review and approval by the Design Review Board and the City Council prior to issuance of a
zoning certificate.
Huffaker: I will make that motion with the suggestion that the Zoning Administration has
made and we approve DR-31-11 -Public Service Facility for a Chevron Pipeline Block
Valve- Chevron Pipeline Company. Seconded by Shoushtarian. ALL AYES: MOTION
CARRIES
Zoning Administrator Vaughan: Discussion on the Ballantyne Entry Sign. I have looked at other
possible locations for consideration to see if we want to talk to some property owners around the
area to move the sign to another location. I have four possible locations for the western area
entry sign. Area#1 is State Hwy 16 south of Chaparral Road, it is way out there near M3
properties; Area#2 is near the corner of Hwy 16 and Beacon Lights; Area#3 is Floating Feather
and Hwy 16 and Area#4 is Hwy 44 and Hwy 16. Displays pictures of the locations and
discusses the same. The sign doesn't have to be moved. General discussion.
9. NEW BUSINESS:
A. Claims Against the City
Semanko moves to approve the Claims Against the City. Seconded by Shoushtarian.
Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: Grasser: AYE: ALL AYES:
MOTION CARRIES
10. ADJOURNMENT:
Grasser moves to adjourn. Seconded by Shoushtarian. ALL AYES: MOTION
CARRIES
Hearing no further business, the Council meeting adjourned at 7:35 p.m.
Respectfully submitted: "'',.,
•
a
SHARON K. BERGMANN
CITY CLERK/TREASURER `. e
4 m^
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A`ROVED:
JI_' ES D. REYNOLPSi
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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EAGLE CITY COUNCIL
PUBLIC HEARING SIGN-UP
CU -04-11 - Public Service Facility for a Remotely Operated Block Valve - Chevron Pine
Line Company
November 1, 2011
NAME
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TESTIFY PRO/ CON or
ADDRESS YES/NO NEUTRAL
2,e3-7-5 So.11)e c 1(-e5 ry
City of Eagle
Check Register - Transparency Version Page: 1
Oct 31, 2011 11:05am
Check Issue Date(s): 10/25/2011 -10/3112011
Date Check No Payee Seq GL Acct No GL Acct Title Seq Amount Check Amoun
10/31/2011 5705 Alloway Commerical Lightning 1 15-0440-01-00 GREENBELT -PATHWAY REPAIR-MTNC 51.04
1 15-0444-01-00 MAINTENANCE & REPAIR 151.60 202 64
Total 5705 202.64
10/31/2011 5706 Alloway Electric 1 15-0444-01-00 MAINTENANCE & REPAIR 390.00
1 15-0444-01-00 MAINTENANCE & REPAIR 501.42 891.42
Total 5706 891.42
10/31/2011 5707 Baldwin & Associates, Inc. 1 01-0413-05-00 OFFICE EXPENSES 39.90
1 01-0413-05-00 OFFICE EXPENSES 42.28 82.18
Total 5707 82.18
10/31/2011 5708 Bankcard Center- Zions 1 11-0422-01-00 PUBLIC RELATIONS 11.60
1 08-0461-30-01 CHILDRENS PROGRAMING 83.80
2 06-0461-45-00 LIBRARY/PRINTING & SIGNAGE 81.34
1 01-0413-37-00 BACKGROUND CHECK-PERMITS/LIC 50.00
2 60-0434-22-00 TRAINING & CERTIFICATION 75.00 281.74
Total 5708 281.74
10/31/2011 5709 Barbey, Tom and Barbara 1 60-0220-00-00 WATER/SERVICE DEPOSITS 58.19 58.19
10/31/2011 5710 CenturyUnk -29040 1 01-0413-19-00 TELEPHONE & COMMUNICATIONS 92.63
1 07-0462-52-00 MUSEUM UTILITIES 101.35 193.98
Total 5710 193.98
10/31/2011 5711 Chevron 1 80-0420-01-00 FUEL & LUBRICANTS 508.12
2 60-0420-01-00 FUEL & LUBRICANTS 229.80
3 13-0417-02-00 FUEL COSTS 131.08
4 15-0413-26-00 GAS AND OIL 70.95
5 13-0417-02-00 FUEL COSTS 142.00
6 60-0420-01-00 FUEL & LUBRICANTS 118.64 1,200.58
Total 5711 1,200.59
10/31/2011 5712 D&B Supply 1 15-0414-04-00 AWIN MGMT (BFI) EDUCATION SRVS 125.58
1 15-0414-04-00 AWIN MGMT (BFI) EDUCATION SRVS 1,289.52 1,415.1C
Total 5712 1,415.10
10/31/2011 5713 Delta Dental of Idaho 1 12-0217-07-00 CLERK DEPT HEALTH INSURANCE 259.50
2 06-0217-07-00 LIBRARY HEALTH INSURANCE 420.55
3 07-0217-07-00 MUSEUM HEALTH INSURANCE 41.55
4 11-0217-07-00 EXEC DEPT HEALTH INSURANCE 83.05
5 01-0217-07-00 CITY COUNCIL HEALTH INSURANCE 225.00
6 14-0217-07-00 P&Z DEPT HEALTH INSURANCE 308.05
7 15-0217-07-00 PUBLIC WORKS HEALTH INSURANCE 66.44
8 13-0217-07-00 BLDG DEPT HEALTH INSURANCE 261.35
9 80-0217-07-00 WATER DEPT HEALTH INSURANCE 134.01 1,799.5C
Total 5713 1,799.50
10/31/2011 5714 Don Aslett's Cleaning Center 1 15-0437-26-00 PAPER PRODUCTS 306.04 306.04
10/31/2011 5715 Eagle Auto Parts 1 60-0420-03-00 VEHICLE MTNC & REPAIR 137.13
M = Manual Check, V = Void Check
City of Eagle Check Register - Transparency Version Page: 2
Oct 31, 2011 11:05am
Date Check No
Total 5715
Payee
10/31/2011 5716 Eagle Mini Storage
Total 5716
10/31/2011 5717 Ferguson Enterprises-FEI #2459
Total 5717
10/31/2011
10/31/2011
10/31/2011
Total 5720
10/31/2011
10/31/2011
10/31/2011
Total 5723
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
Total 5728
5718 Hawkins -Smith Eagle Hall LLC
5719 Idaho Power Co. -Processing Ctr
5720 Intermountain Gas Company
5721 James Reynolds
5722 John Cazan
5723 K&T Maintenance
5724 Lemons, Jennifer
5725 Methodworks
5726 MetroQuip
5727 Mimura & Associates
5728 National Benefit Services, LLC
10/31/2011 5729 NCPERS IDAHO
Total 5729
10/31/2011 5730 Nichoel Baird Spencer
10/31/2011 5731 Pacific Source Hith Pins of ID
M = Manual Check, V = Void Check
Check Issue Date(s): 10/25/2011 - 10/31/2011
Seq GL Acct No GL Acct Title
2 15-0413-24-00 MTNC-REPAIR VEHICLES
1 60-0434-44-00 CONTRACT SERVICES INSPECTIONS
1 07-0462-15-00 STORAGE UNIT
1 15-0452-05-00 MTNC & RPR -EQUIP & STRUCTURES
1 15-0452-05-00 MTNC & RPR -EQUIP & STRUCTURES
1
1
1
1
1
1
1
1
1
01-0416-21-00 CITY HALL LEASE PAYMENT - H.S.
15-0455-06-00 UTILITIES
01-0413-16-00 UTIUTIES/NEW CITY HALL
07-0462-52-00 MUSEUM UTILITIES
11.0413-24-00 Vehicle Expense
09-0463-02.00 EAGLE SATURDAY MARKET
15-0442-03-00 CUSTODIAL SERVICES
15-0444-03-00 CUSTODIAL SERVICES
15-0443-03-00 CUSTORIAL SERVICES
1 60-0220-00-00
1 60-0434-59-00
1 60-0434-28-00
1 01-0416-05-00
1 13-0415-23-01
2 01-0415-23-01
3 12-0415-23-01
4 08-0461-23-01
5 07-0420-23-01
6 14-0415-23-01
7 15-0433-23-01
8 60-0433-23-01
1 14-0217-07-00
2 06-0217-07-00
3 07-0217-07-00
4 15-0217-07-00
5 60-0217-07-00
6 13-0217-07-00
7 12-0217-07-00
8 11-0217-07-00
WATER/SERVICE DEPOSITS
CHEMICALS & EQUIPMENT
MISCELLANEOUS
PROSECUTOR
COBRA ADMIN FEE
HRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
COBRA ADMIN FEE
P8Z DEPT HEALTH INSURANCE
LIBRARY HEALTH INSURANCE
MUSEUM HEALTH INSURANCE
PUBLIC WORKS HEALTH INSURANCE
WATER DEPT HEALTH INSURANCE
BLDG DEPT HEALTH INSURANCE
CLERK DEPT HEALTH INSURANCE
EXEC DEPT HEALTH INSURANCE
1 14-0413-13-00 TRAVEL & PER DIEM
1 13-0217-07-00 BLDG DEPT HEALTH INSURANCE
Seq Amount Check Amoun
137.12 274.25
274.25
76.00
63.00 139.00
139.00
43.00
154.51 197.51
197.51
11,867.07 11,867.07
10.31 10.31
183.19
20.25 203.44
203.44
52.28 52.28
150.00 150.00
600.00
450.00
473.18 1,523.16
1,523.18
52.40 52.40
1,140.00 1,140.00
244.41 244.41
3,750.00 3,750.00
8.00
4.00
6.00
18.00
2.00
8.00
2.00
8.00 54.00
54.00
64.00
144.00
16.00
28.80
35.20
48.00
48.00
16.00 400.00
400.00
102.71 102.71
2,808.32
City of Eagle Check Register - Transparency Version Page: 3
Oct 31, 2011 11:05am
Date Check No
Total 5731
10/31/2011 5732 Petty Cash
Total 5732
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
10/31/2011
Total 5738
Payee
5733 Republic Storage
5734 Secure Data Sanitization, LLC
5735 Speciality Construction Supply
5736 Tom's Welding
5737 Transportation & Parking Svc.
5738 U.S. Bancorp Equipment Finance
10/31/2011 5739 United Heritage -Group Dept.
Total 5739
Totals:
M = Manual Check, V = Void Check
Check Issue Date(s): 10/25/2011 -10/31/2011
Seq GL Acct No
2 12-0217-07-00
3 01-0217-07-00
4 08-0217-07-00
5 07-0217-07-00
6 14-0217-07-00
7 60-0217-07-00
8 15-0217-07-00
GL Acct Title
CLERK DEPT HEALTH INSURANCE
CITY COUNCIL HEALTH INSURANCE
LIBRARY HEALTH INSURANCE
MUSEUM HEALTH INSURANCE
P8Z DEPT HEALTH INSURANCE
WATER DEPT HEALTH INSURANCE
PUBLIC WORKS HEALTH INSURANCE
1 01-0413-07-00 POSTAGE
2 01-0413-05-00 OFFICE EXPENSES
3 14-0413-13-00 TRAVEL & PER DIEM
4 01-0413-25-00 MISCELLANEOUS
1 01-0413-36-00
1 01-0413-25-00
1 60.0434-26-00
1 60-0434-28-00
1 01-0413-25-00
1 01-0418-24-00
1 12-0416-24-00
2 13-0416-24-00
3 11-0416-24-00
4 14-0418-24-00
5 14-0418-24-00
6 13-0416-24-00
STORAGE SHED RENTAL
MISCELLANEOUS
MISCELLANEOUS
MISCELLANEOUS
MISCELLANEOUS
EQUIPMENT LEASING
EQUIPMENT LEASING
OFFICE EQUIPMENT LEASING
EQUIPMENT LEASING
OFFICE EQUIPMENT LEASING
OFFICE EQUIPMENT LEASING
OFFICE EQUIPMENT LEASING
1 01-0217-07-00 CITY COUNCIL HEALTH INSURANCE
2 07-0217-07-00 MUSEUM HEALTH INSURANCE
3 06-0217-07-00 LIBRARY HEALTH INSURANCE
4 60-0217-07-00 WATER DEPT HEALTH INSURANCE
5 13-0217-07-00 BLDG DEPT HEALTH INSURANCE
6 12-0217-07-00 CLERK DEPT HEALTH INSURANCE
7 14-0217-07-00 P82 DEPT HEALTH INSURANCE
8 15-0217-07-00 PUBLIC WORKS HEALTH INSURANCE
Seq Amount Check Amoun
3,025.08
2,153.68
5,607.63
451.50
4,411.16
1,562.20
783.02
20,782.55
20,782.55
.24
24.19
5.50
8.15 36.08
38.08
94.00 94.00
20.00 20.00
85.25 85.25
122.50 122.5C
15.00 15.0C
201.75
39.81
39.81
39.81
39.78
39.81
39.81 440.58
440.58
4.80
1.80
17.70
7.70
6.90
5.78
9.20
1.80 55.48
55.48
48,243.38 48.243.36
City of Eagle Check Register - Transparency Version Page: 4
Oct 31, 2011 11:05am
Date Check No
Dated:
Mayor:
City Council:
M z Manual Check, V = Void Check
Check Issue Date(s): 10/25/2011 -10/31/2011
Payee Seq GL Acct No GL Acct Title Seq Amount Check Amoun