Minutes - 2011 - City Council - 09/01/2011 - Special EAGLE CITY COUNCIL
Special Meeting Minutes
Budget
September 1, 2011
INVOCATION: None
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:10 p.m.
Council Member Huffaker will be here shortly.
2. ROLL CALL: HUFFAKER, SHOUSHTARIAN, SEMANKO, GRASSER. Council
Member Huffaker will be here shortly. A quorum is present.
3. PLEDGE OF ALLEGIANCE: Mayor Reynolds leads the Pledge of Allegiance.
4. APPROVAL OF THE AUGUST 2,2011 CITY COUNCIL MINUTES: this item was
continued from the August 23rd 2011 City Council Meeting.
Mayor Reynolds introduces the issue.
Shoushtarian moves to move the minutes to the end of the meeting. Seconded by Semanko.
ALL AYES: MOTION CARRIES
5. BUDGET DISCUSSION:
Mayor Reynolds introduces the issue.
City Clerk Bergmann requests that Council add a Contract Other Line Item in the Budget to
cover unforeseen expenditures. Provides an overview of the Budget changes from the 8/23/11
Council meeting.
Discussion on the receipt of a 51h payment from the State of Idaho Liquor Division of$99,466.00.
Discussion on restoring the 5% salary cuts.
Discussion on a onetime bonus instead of restoring the 5% salary cuts or a salary increase.
Council Member Huffaker is present.
Discussion on budgeting some money for a true salary study. Council adds $30,000.00 in an
Operational Reserve (including staff salary study) line item.
Further discussion on staff bonus of 3%, 4% and 5%. 3% fully loaded with all the tax and
PERSI would be $43,649.00, 4%would be $58,198.00 and 3 1/2% would be $50,923.00. This
would include Library full time employees and City Hall employees. General discussion.
Discussion when to pay the staff bonus; sometime in the second quarter.
Further discussion on a bonus for full time staff both City Hall and Library and discussion on a
bonus for Library's part time staff.
Discussion on the $30,000.00 for a contract other type of expenditure.
Discussion on how to account for the $99,466.00 payment from the State Liquor Commission.
Council concurs that after all the expenditures for the current fiscal year are accounted for in
October the City Clerk/Treasurer will figure the actual carry forward and then possibly the City
will need to amend the budget to account for an increased carry forward.
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Discussion on an Impact Fee Study for Pathways.
Discussion on repair of pathways and the cost to build new pathways.
Overview of the Public Works projects that were not funded.
Discussion on repair of the tennis court.
Further discussion on full time staff bonus. 5%would be $72,748.00.
Discussion on changes to the Public Works Budget. Add $57,965.00 to the existing Public
Works Budget which would cover all of the bark, Merrill Park the pathway repair and the
railings; Heritage Park would cover the railings, Friendship Park repair of the pathway.
General discussion on City Hall Reserve funds.
General discussion on benefits for City Council Members.
Huffaker moves that the budget that we have in the current rollup be approved with the
following changes; that the number that Councilman Grasser had for the 5% being
$72,748.00 be used to replace the $77,029.00 that was previously there; that the $57,965.00
for the various items for repairs in the Public Works Department be added back in; with
those changes the balance of funds $24,316.00 put into a discretionary fund that the
Council when they reopen the budget to discuss the carryover they can decide what to do
with that sum at that time. Seconded by Semanko if the$24,316.00 is put into the City Hall
fund. Huffaker amends his motion to include the$24,316.00 in the City Hall fund.
Seconded by Semanko.
Discussion on City Council benefits; discussion on I:he Library carry over. Discussion
regarding the Mercer Group recommendation that Council benefits should continue to be
offered. Comments were received at the budget Town Hall meeting as well regarding the
matter of Council benefits.
Huffaker amends his motion to add the Library Carry Over into the Library Budget and
revise the allocation of the property tax funds between the Library and City General Fund.
Semanko concurs with the amendment to the motion, as long as there is no impact to the
libraries budget.
Further discussion on City Council benefits; discussion on the full time staff bonus;
discussion on an operation reserve in the General Administration to account for the
property tax increase due to a carryover in the Library budget of$72,947.00.
Discussion the $57,965 for additional repairs in the Public Works. This sum is from the
Public Works Budget and will be added back into the Public Works Budget.
Further discussion on City Council benefits and allowing City Council members to take
advantage of City insurance benefits providing that they pay the premiums themselves;
discussion on salary bonus for full time staff.
Huffaker amends his motion to include that the reallocation of the property tax revenue to
show the $72,947.00 is put in a special reserve fund in the City' Budget and that same
amount is being reduced from what the Library collects; I will allow my previous motion of
5% for salary bonus to remain; all of the rest of the motion still stands, $57,965.00 for the
various Public Works improvements; the$24,316.00 left over toward the City Hall Reserve
Fund. Seconded by Semanko. Discussion. Huffaker: AYE; Shoushtarian: NAY;
Semanko: AYE; Grasser: NAY: Mayor: AYE: MOTION CARRIES
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6. ORDINANCE NO 663: An Ordinance Entitled The Annual Appropriation Ordinance For
the City of Eagle, Idaho, For The Fiscal Year 2012 commencing October 1, 2011, and ending
September 30, 2012. The public hearing for this item was closed at the August 23, 2011 meeting.
Mayor Reynolds introduces the issue.
Huffaker moves, pursuant to Idaho Code, Section 50-902, that the rule requiring
Ordinances to be read on three different days with one reading to be in full be dispensed
with,and that Ordinance#663 be considered after being read once by title only. Huffaker
reads Ordinance#663 by title only. Seconded by Semanko. ALL AYES: MOTION
CARRIES
Huffaker moves that Ordinance#663 be adopted. Seconded by Semanko. Discussion.
Huffaker amends his motion to state as amended tonight. Huffaker: AYE; Shoushtarian:
AYE; Semanko: AYE; Grasser: NAY; MOTION CARRIES
7. EXECUTIVE SESSION: Executive Session was not needed.
A. Personnel Matters: I.C. 67-2345 (a)(b)
4. APPROVAL OF THE AUGUST 2,2011 CITY COUNCIL MINUTES: this item was
continued from the August 23rd, 2011 City Council Meeting.
Mayor Reynolds introduces the issue.
Semanko moves to approve the minutes of August 2, 2011. Seconded by Huffaker.
ALL AYES: MOTION CARRIES
8. ADJOURNMENT:
Huffaker moves to adjourn. Seconded by Semanko. ALL AYES: MOTION
CARRIES
Hearing no further business, the Council meeting adjourned at 9:00 p.m.
Respectfully submitted:
1
SHARON K. BERG ANN c'.•'••••••••.
CITY CLERK/TREASURER
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A PROVED: ,.
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JAMES D. REYNOLDS
AYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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