Minutes - 2011 - City Council - 08/02/2011 - Special EAGLE CITY COUNCIL
August 2, 2011
Special Budget Meeting Minutes
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 5:35 p.m.
2. ROLL CALL: HUFFAKER, SHOUSHTARIAN, SEMANKO, GRASSER. All present. A
quorum is present.
3 PLEDGE OF ALLEGIANCE: Mayor leads the Pledge of Allegiance
4. ADA COUNTY SHERIFF'S OFFICE REPORT: Chief Hippie: I do not have the crime
report this evening; I want to take a few minutes to make an announcement. I have decided to
seek a change; a change that will present new challenges for me in my career. I have decided to
take a position in the ACSO as the North County Patrol Commander and Commander over the
Criminal Investigation Unit. In my decision making process I needed to decide who I would
want to replace me. With me tonight is Lt. Dana Borquist. General discussion.
Lt. Dana Borquist: I would also like to thank Brian, he actually took my place four years ago. I
very much look forward to the opportunity to come back and it is an honor. General discussion.
General discussion on patrolling the Skateboard Park and the use of bicycles being used at the
Park. I have sent out a memo to Team Eagle on what the ordinance and rules say. I have
addressed the officer to educate the public on the ordinances and rules and that the Department
has the support of the City of Eagle. We have not issued citations at this time but we may need
to in the future.
City Attorney: I am asking the Council to amend the Agenda. There is some clarification that is
needed. I would request that you amend the agenda to add an item to address the RFP for City-
Wide Policing Services to reject the bids so we can negotiate with agencies. Garden City and
Boise County have expressed an interest in talking to you. General discussion.
Semanko moves to Amend the Agenda to add discussion on bid received on Law
Enforcement as Item #H. Seconded by Huffaker. ALL AYES: MOTION
CARRIES
5. EXECUTIVE SESSION:
Mayor introduces the issue.
A. Personnel Matters: I.C. 67-2345 (a)(b)
Executive Session is not needed tonight.
6. BUDGET DISCUSSION FOR FISCAL YEAR 2011-2012:
A. Discussion on Franchise Fees—Qwest
Mayor introduces the issue.
General discussion on Idaho Power Franchise Fees.
General Council discussion on new Franchise Fees for Qwest. City Clerk will follow up on this
issue and will added to the August 9th Council agenda.
B. Mercer Group Recommendation on Mayor and Council compensation and benefits.
C. Discussion on Mayor and Council compensation and benefits.
Mayor introduces the issue.
General Council discussion on the Mercer Group Recommendation and the Mayor and Council
compensation and benefits.
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a. Ordinance No. 660-An Ordinance of the City of Eagle,Idaho,Amending Section 1-5-3,
Eagle City Code,to provide for Annual Salaries for the Mayor and Council,and providing
an effective date.
Council discusses putting salaries for the Mayor and Council in a draft ordinance to be posted on
the Web Site.
Council concurs that the following salaries will be in a Draft Ordinance: Mayor's salary at
$42,000, Council President's salary at$7,012, Council salary at$5,610.
The Draft Ordinance will be posted on the web site and placed on the August 9, 2011 Council
meeting.
D. Mercer Group Recommendation on staff compensation.
Mayor introduces the issue.
City Clerk: Phillip Robertson will have the information to me by August 9t • General discussion.
E. Presentation of Library proposed Budget for FY 11/12.
Mayor introduces the issue.
Ron Baker, Library Director, distributes budget handouts and discusses the different drafts of the
Library Budget. The Board has adopted Library Budget Draft#8 and it is presented you tonight.
Discussion on comparables with other Libraries in Idaho, the Western States and the seven Lynx
Consortium members in the Valley. Discussion on leaving the Lynx Consortium. Further
discussion on the Rollover Budget, Draft#8. Discusses the three changes from FY 10/11
Budget.
General discussion.
F. Review of Revenue and Property Taxes.
Mayor introduces the issue.
General Council discussion.
At this time Council is comfortable with the property taxes at the same levy rate as FY 10/11.
F. Presentations of Department Head Budgets.
Mayor introduces the issue.
1. Revenue
General Council discussion on Revenue.
2. City Clerks Department
General Council discussion.
3. Planning& Zoning Department
General Council discussion.
4. Public Works Department
a. Building Department
General Council discussion
b. Public Works Department
General Council discussion
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Mayor calls for recesses at 9:45 p.m.
Mayor reconvenes the meeting at 9:55 p.m.
Huffaker moves to go to Agenda Item#H at this time. Seconded by Semanko. ALL AYES:
MOTION CARRIES
H. RFP City-Wide Policing Services.
General discussion.
Huffaker moves to reject all proposals received to date and that the City go ahead and
negotiate directly with local law enforcement agencies including Boise County Sheriff,City
of Garden City and Ada County Sheriff. Seconded by Grasser. ALL AYES: MOTION
CARRIES
General discussion.
Lt. Borquist: Discusses the RFP City-Wide Policing Services. General discussion.
a. Water Department
General Council discussion.
b. Park Fund Budget
General Council discussion.
I. Discussion on Professional Dues
General Council discussion.
J. General Budget discussion.
7. ADJOURNMENT:
Huffaker moves to adjourn. Seconded by Semanko. ALL AYES: MOTION
CARRIES
Hearing no further business, the Council meeting adjourned at 11:35 p.m.
Respectfully submitted: °,,,,,,,,,,"'',
ov EA GI
�,,,,,,,
.. •
�v o R:, 7,4•
SHARON K. BERGMANN •
• •a .4(
CITY CLERK/TREASURER 1, , , o
APPROVED: a,�sT▪ •••,, • �`�•,;'
�F 7 1, oi• ,o
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FAMES D. REYN*LOS
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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ANNUAL BUDGET
OPTIONS
Strategic Plan Budget
(aka Draft 5)
$957,396
Rollover Budget
(aka Draft 8)
$884,580
Rollback Budget
(aka Draft #7)
$867,380
FUNDING
SOURCES
$895,104 Levy
$62,292 Revenue
$957,396
$822,288
$40,800
$12,992
$6,500
$2,000
$884,580
Levy
Fines/Fees
LYNX!
Reimbursement
Misc Revenue
Restricted Funds
$805,088 Levy
$62,292 Rcvenuc
$867,380
EPL BUDGET OPTIONS FOR FY 2011/2012 WITH 0% SALARY RESTORATION
(RANGE OF LEVY FOR THREE OPTIONS = $ 90,016)
PUBLIC
HOURS STAFFING
16.5 FTE
55 FY2010/11 minus
.5 FTE I1
Specialist.
Add 1 FTE w/
benefits for
dedicated
reference position.
15.5 FTI:
FY2010/11 minus
55 .5 FTE IT
Specialist.
50 14 FTE
FY2010/11 minus
.5 FTE IT
Specialist and
1.5 FTE LAIs.
Shared/EPL EDMIN/Budget FYI 1-12/Budget Options 5,8,7
NEW
MATERIALS
BUDGET
$69,678
($3.50/Capita ane
donations)
$61,715
($3.10/Capita
and donations)
$61,715
(53.10/Capita
and donations)
TECHNOLOGY/
EQUIPMENT
$18,000 to establish a restricted
fund for the next two fiscal years
to replace aging and failing 3M
equipment in the circ area.
$10,000 to establish a restricted
fund for the next four fiscal years
to replace aging and failing 3M
equipment in the circ arca.
$10,000 to establish a restricted
fund for the next four fiscal years
to replace aging and failing 3M
equipment in the circ area.
HIGHLIGHTS OF BUDGET
• Reflects goal of Strategic Plan Extension to restore staffing and materials
budget to FY 2008/09 levels over next two fiscal years.
• Increases hours that adult and children's reference desks are staffed.
• Re -introduces in-house reference training of staff'.
• Supports continuation of Overdrive c -book subscription and start-up of new,
separate parenting, homeschooling, and adult Spanish language collections in
response to community survey.
• Continues services and new materials budget of FY 2010/11.
• Loses Overdrive e -book subscription in order to support start-up of new,
separate parenting, homeschooling, and adult Spanish language collections in
response to community survey.
• Reflects effort to bring Library's budget closer to FY 2009/10 level per request
of Mayor and target tax levy figure provided by City Clerk.
• Loses five public hours per week and 1.5 F1'li of staff.
• Loses Overdrive e -book subscription in ordcr to support start-up of new,
separate parenting, homeschooling, and adult Spanish language collections in
response to community survey.
• Fails to comply with goals of Library's Strategic Plan Extension.
Draft #1 8/2/2011
Library Fund #06-0461
PERSONNEL
.10-00 Salaries/Full-Time
.15-00 Salaries/Part-Time
.16-00
.20-00
.21-00
.22-00
.23-00
.23-01
.24-00
Bonus fund
Salaries/Relief
FICA
PERSI
HRA Billing Reimbursement
COBRA Administration
Workman's Compensation
.25-00 Health/DentalNision Insurance
.28-00 Unemployment Benefits
.29-00 Background Checks/Drug Testing
TOTAL:
EPL Board and Staff Recommended Budget, FY 2011/12
for Library Department; Rollover with 9.5% Increase in Health Insurance Premiums
FY 08/09
APPROVED
$441,298
199,113
0
13,090
49,992
45,851
0
0
3,078
140, 839
0
434
$893,695
FY09/10
APPROVED
$386,304
101,296
O.
7,685
37,889
4.0,137
0
0
2,294
FY10/11
APPROVED
$388,239
161,143
0
7,685
42,616
41,241
10,296
216
2,653
1.02,184 6.0,265
3,600 1,600
300
$681,689
300
$716,254
FY11/12
PROPOSED
$388,2
144,533
0
7,685
41,345
41,241
10,29.6_
216
2,584
64,983
1,000
300
39 Same.
Includes decrease of $16,361 shifted from Library's IT Specialist position
to city-wide IT position in General Fund; includes a decrease of $249
due to resignation of our most senior page.
Same.
Same.
Includes a decrease of $1,250 shifted from Library's IT Specialist
position to city-wide IT position in General Fund; includes a decrease of
$21 due to resignation of our most senior page.
Same.
Same.
Same.
Includes a decrease of $69 shifted from Library's IT Specialist position to
city-wide IT position in General Fund.
Includes an increase of $4,718 due to hike in City's premiums.
Includes a decrease of $600 due to termination of benefits to employees
RIFed in 20.09.
Same.
$702,422
Draft #8
NOTES
1
8/2/2011
Library Fund #06-0461
OPERATIONS & MAINTENANCE
.30-00 Audiovisual (Adult & Child)
.30-01
. 30-02
. 31-00
Children's Programming
Adult Programming
Office Supplies
.32-00 Special Department Supplies
.33-00 Administrative Expenses
.37-00 Postage
.44-00
.45-00
.46-00
.47-00
.48-00
.48-01
.48-02
.48-03
.49-00
.49-01
.50-00
.50-02
.51-00
.51-01
Advertising
Printing & Signage
Binding
Travel & Meetings
Memberships
Periodicals
OCLC/World Cat/Cat Express
Electronic Databases
Personnel Training
Continuing Education
Custodial/Cleaning Services
Supplies/Building
Telephone Communication/TI
LAN Maintenance
EPL Board and Staff Recommended Budget, FY 2011/12
for Library Department; Rollover with 9.5% Increase in Health Insurance Premiums
FY 08/09 FY09/10 FY10/11 FY11/12
APPROVED APPROVED APPROVED PROPOSED
$15,700 $4,000 $9,075
4,500 2,000 2,000
1,000 1,000 1,000
3,700 3,000 3,000
13,151 8,800 10,500
1,500500 500
3,425 3,596 3,596
450' 0 200
1,800 300 450
700 0 500
2,700 0 0
1,180 600 450
8,243* 4,121 6,000
3,400 3,400 3,400
4,570 1,105 8,000
1,000 0 0
0 0, 0
0 0! 0
800 800' 800
5,332 5,332, 5,520
6,550 5,350 5,850
NOTES
$11,095 Includes an increase of $2,020 shifted from account 48.03 (Electronic
Databases) to retain $3.10 per capita expenditure for materials. Retains
$4,605 of budgetary decrease from FY09/10.
2,000 Same; retains $2,500 of budgetary decrease from FY09/10.
1,000 Same.
3,500 Includes $500 increase due to inflation; retains a $200 budgetary
decrease from FY09/10.
11,000 Includes $500 increase due to inflation of plastic based products; retains
$2,151 of budgetary decrease from FY09/10.
500 Same; retains $1,000 of budgetary decrease from FY09/10.
3,596 Same.
500 Includes increase of $300 for possible recruitment of new director.
450 Same; retains $1,350 of budgetary decrease from FY09/10.
515 Includes $15 increase due to 3% announced price increase by Library's
bindery; retains $185 of budgetary decrease from FY09/10.
100 Includes increase of $100 due to misc local travel; retains $2,600 of
budgetary decrease from FY09/10.
450 Same, to cover ILA memberships for management; retains $730 of
budgetary decrease from FY09/10.
6,300 Includes increase of $300 for inflation & five new subscriptions; retains
$1,943 of budgetary decrease from F Y 09/10.
3,400 Same.
0 Includes decrease of $8,000 by choosing not to pursue purchase of e -
book database subscription. All other electronic databases are supplied
either by BPL as part of LYNX! reimbursement or by Idaho Commission
for Libraries.
0 Same; retains $1,000 of budgetary decrease from FY09/10.
0 Same.
0 Same.
800 Same.
0 T1 service being replaced by VPN & DSL.
0 With hiring of City-wide IT Specialist this account is taken over by City.
($5,850)
Draft #8
2
8/2/2011
Library Fund #06-0461
.51-02 Internet Service
.51-03 Website Design/Maintenance
.52-00
.53-00
.56-00
.57-00
.58-00
.58-01
.58-02
.58-03
.59-00
.60-00
.62-00
.62-01
.65-00
Utilities
Internet Filtering
Hardware Recycling
Small Furniture Repair
M&O/Office Equipment
LYNX System Maintenance/BPL
Computer Equipment/Repair Mat'Is
Debt Collection/Unique M'mnt
M&O/Building and Grounds
Storage Fees
Open Access
Security System Monitoring
Books/Adult & Child
.69-00 Miscellaneous
.69-03 Miscellaneous Personnel
.69-01 Courier
.69-02 Comp and Class Study
.74-01 Software/Automation
TOTAL:
EPL Board and Staff Recommended Budget, FY 2011/12
for Library Department; Rollover with 9.5% Increase in Health Insurance Premiums
FY 08/09 FY09/10 FY10/11
APPROVED APPROVED APPROVED
2,550 3,525 3,525
2,500
35,213
800
300
250
28,701
16,000
1,400
2,500
0
996
100
1,000
82,337
•
2,500
28,000
400
0}
250
23,741
14,000"
1,300
1,500
0'
996
100
800
20,669
2,500
28,000
400
0
250
23,741
14,500
1,000
1,500
0
996
100
800
38,695
FY11 /12
PROPOSED NOTES
2,500 Decrease of $1,025 due to change of Internet vendor and switch to DSL
lines.
0 With hiring of City-wide IT Specialist this account is taken over by City.
($2,500)
28,000 Same.
22.5 Decrease due to new filtering vendor.
0 Same.
250 Same.
23,700 Decrease of $41 in maintenance agreement cost due to exchange of 3M
Model 795 Workstation with 3M 946 Workstation.
14,500 Same.
1,000 Same.
2,500 Increase of $1,000 to offset overspending in this pass-through account.
0
996
100
800
44,375
500 500 500 500
0 4,503 0 0
6,136 6,000 3,884 3,884 Same.
Same.
Same.
Same.
Same.
Includes an increase of $5,680 shifted from account 48.03 (Electronic
Databases) to retain $3.10 per capita expenditure for materials; retains
$37,962 of budgetary decrease from FY09/10. Increase will support start-
up of separate parenting, homeschooling, and adult Spanish language
collections.
Same.
1,350 2,050 1,350 2,500 Increase of $650 for ESET Nod32 antivirus subscription & $500 increase
for Deep Freeze time-out scrubber for r tech lab PCs.
$262,334 $154,738 $182,582 $171,036
Draft #8
3
8/2/2011
Library Fund #06-0461
EPL Board and Staff Recommended Budget, FY 2011/12
for Library Department; Rollover with 9.5% Increase in Health Insurance Premiums
FY 08/09 FY09/10 FY10/11 FY11/12
APPROVED APPROVED APPROVED PROPOSED NOTES
RESTRICTED FUNDS
*.??-?? Circulation Equipment Replacement 0
0
.41-00 Grants, Gifts, Memorials 2,000
TOTAL: 0 0 2,000
$0 This fund, to be budgeted in equal installments over four fiscal years, will
be used to replace aging & failing 3M work stations in the circulation
department.
2,000 This is a reimbursed account. Amount donated determines amount
spent.
2,000
CAPITAL OUTLAY
.72-00 Capital/Building $0' $0 $0 $0 Inactive account.
.74-00 Capital/Equipment 16,572 4,400 14,256 9,122 Supports purchase of: four (4) standard book trucks for $1,140; two (2)
"walker" book trucks for $460; ten (10) safety step stools for $540; six
(6) end -of -range custom book shelves for $1,878; two (2) custom island
book shelving units in Children's room for $3,504 to house new
parenting and homeschooling collections; two (2) replacement staff PCs
for $1,600.
TOTAL: $16,572 $4,400 $14,256 $9,122
BUDGET TOTAL: $1,172,601 $840,827 $915,092 $884,580
*The Library Board requests $10,000 to begin four-year restricted fund to replace failing 3M circulation equipment.
Draft #8
4
8/2/2011