Minutes - 1997 - City Council - 12/16/1997 - RegularORIGINAL
EAGLE CITY COUNCIL MEETING
MINUTES
December 16, 1997
PRECOUNCIL: 6:30 pm - 7:30pm
1. Mayor and Council's Reports:
Sedlacck: Reports on the meeting between Design Rcvie~v and the Economic Development
Committee. Reports on thc alley light.
Bastian: No report.
Masner: Reports on the APA meeting: ACHD governing body and Air Quality Control,
Emissions. General discussion.
Merrill: Reports on the Legislative Committee. General discussion. Reports on the Merrill Park
property trade. Reports on the Skateboard Park and her conversation with Doug Roundy.
Reports on the Historic Commission: need to have another member and change the chairman of
the Commission. Reports on discussion with Officer McDaniel and the contacts that have been
made in the community. General discussion.
Mayor: Discussion on Council liaison positions.
Sheriff's Report: Lt. Cowles: Distributes November Sheriff's report to Council. General
discussion. Discussion on the two new Eagle Officers. General discussion.
2. City Clerk/Treasurer's Report: Discussion on the agenda for the Joint Meeting with
ACHD scheduled for the 22nd of January, 1998. Registration for the AIC Academics for City
Officials.
3. Zoning Administrator's Report: Discusses changes for Design Review Board since they
are now an approving body. Reports on the items that were acted on at the last meeting.
Discussion on the Council receiving reports on what is approved at Design Review. Council
would like to see reports. There needs to be more communication between Design Review and
the City Council. Suggestion to change the appeal time. Fax action letters to Council. Fax
transmittals to Council on applications that come in. General discussion. Discussed lighting in
the rear of the Bank Club with Larry Schwartz, he is putting lighting in.
4. City Engineer's Report: No report
5. City Attorney's Report: No report
Mayor calls a recess.
Mayor reconvenes meeting.
COUNCIL: 7:30 p.m.
1. CALL TO ORDER:
2. ROLL CALL: Bashan, Masher, Merrill, Sedlacek. A quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. CONSENT AGENDA:
· Consent Agenda items are considered to be routine and are acted on with one motion.
There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Stafi; or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
· Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
Masher moves to add Item 7E to the Consent Agenda as Item J. Seconded by Merrill.
ALL AYE: MOTION CARRIES ............
Masner moves to add two items to the Agenda under New Business: Item 7G: Ordinance
#315 to extend the sunset date on the Motor Vehicle Emissions Control Ordinance; Item
7H: Contract with Ada County on the 1997/1998 Pet License Sales Agreement. Seconded
by Merrill. ALL AYE: MOTION CARRIES ..............
A. Minutes of December 9, 1997 - Removed from the Consent Agenda
B. Claims Against the City
C. Transfer of Beer & Wine #21: From China Ocean to China Palace. (SKS)
D. Beer/Wine License Renewals: The City Clerk is requesting the City Council to
approve the renewal of Beer/Wine/Liquor Licenses which have been submitted and
have met the criteria set forth by city policy.
E. Echo Creek 5~ 6, & 7 Extension of Time- Dave Ro¥1ance: Dave Roylance, with
East Hills Development LLC, is requesting a 1-year extension due to delays caused
by central water issues and ownership changes. The 50.40-acre residential
subdivision (phases 5,6&7) consists of 154 lots (149-buildable) and is located on the
northwest comer of Floating Feather Road and New State Highway 55. (MLB)
F. FP-9-97 Final Plat for Great Sky Estates Subdivision No. 2 - John Evans: The
applicant is requesting final plat approval for Great Sky Estates Subdivision No. 2, a
14-lot (13-buildable) residential subdivision. The 4.85-acre site is located offof
South Silver Bow Avenue, approximately 400-feet east of Parkinson Street and
approximately 800-feet north of State Street. The site is within the Eagle City
Limits.
G. Appointment to plannlnO & Zoning Commission: The Mayor is requesting
Council to conth'm his appointment to the Commission. (RY)
H. LS-8-97 - Reid E. Merrill: Reid E. Merrill, represented by Nancy Merrill, is
requesting approval of a lot split for the creation of two lots located on the south side
of State Street approximately 1-mile east of Eagle Road at 1125 E. State Street.
(MLB)
I. Resolution 97-17: Resolution approving an agreement for bond
J. 7E. Installation of Additional microphone: The Mayor is requesting Council to
approve the cost of installing an additional microphone in Council Chambers. (RY)
Masner moves to approve the Consent Agenda. Seconded by Sedlacek. Discussion. Item
4A needs to be removed from the Consent Agenda. Masner moves to amend his motion to
include removing Item 4A from the Consent Agenda. Second concurs. ALL AYE:
MOTION TO AMEND CARRIES ......... ALL AYE: MOTION TO APPROVE
CONSENT AGENDA AS AMENDED CARRIES ............
5. UNFINISHED BUSINESS:
A. FP-6-97 - Chaumont No. 2 Final Plat - Hilhva¥, Inc.: Hillway, Inc., represented by Gary
Lee with JUB Engineers, is requesting final plat approval for Chaumont Subdivision No. 2, a
27-1ot (23-buildable) residential subdivision. The 10.74 -acre site abuts Hill Road to the
North and is located approximately 1,600-feet east of Edgewood Lane. The site is within the
Eagle City Limits. This item was continued from the December 9, 1997 meeting. (MLB)
Mayor introduces the issue.
Butler: Received a letter requesting a continuance of this item.
Masner moves to remand FP-6-97 Chaumont No. 2 Final Plat back to Staff. Seconded by
Merrill. ALL AYE: MOTION CARRIES .........
Ordinance 309 City initiated zonine ordinance amendment (ZOA-7-97): Ordinance Of
The City Of Eagle, Ada County Idaho, Amending Eagle City Code, Title 8 "Zoning",
Chapter 4, "Off-Street Parking And Loading", Sections 8-4-1: Interpretation Of Provisions,
8-4-2: Application Of Provisions, 8-4-3: Design And Maintenance, 8-4-4: Additional Parking
Regulations And Requirements, 8-4-4-1: Location Of Parking Spaces, 8-4-4-2: Design And
Maintenance, 8-4-4-3: Joint Parking Facilities, 8-4-4-4: Parking Disabled Vehicles, 8-4-5:
Schedule For Parking Requirements, And 8-4-6: Additional Loading Space Regulations And
Requirements. (This item was continued from the December 9, 1997 meeting.) (MLB)
Mayor introduces the issue.
Butler: Discusses the language to deal with parking lots and lighting. General discussion. Mark
to provide Council an analysis on the cost per parking places and bring the ordinance back before
the Council.
C. The Land Group: Phil Hull, with The Land Group, is requesting Council approval of the
proposed fee agreement for professional services to develop a master plan, construction
document package and construction administration for the Merrill Community Park project. (RY)
(This item was continued from the December 9, 1997 meetingO
Mayor introduces the issue.
Phil Hull, The Land Group. Displays a project schedule for Reid Merrill Community Park and
discusses the items that have been completed to date and the items that need to be completed.
Would like to approval of their Contract.
Steve Guerber, Chairman Parks Committee, Parks Committee has been working with The Land
Group and they have been asked to carry a big work load. At some point the City needs to
approve a contract to reimburse The Land Group for the work that they have done and will be
doing. General discussion.
Phil Hull, The Land Group. Discusses the provisions of the Contract. General discussion.
The City would like to Amend Article 6 to read that the ownership of the documents should be
with the City. General discussion.
Bastian moves to pay The Land Group for work completed as documented by the Land
Group. Seconded by Merrill. ALL AYE: MOTION CARRIES ...............
6. PUBLIC HEARINGS:
A. VAC-3-97 - Redwood Creek Sub. Final Plat Vacation - Redwood Creek Development:
Redwood Creek Development, represented by Briggs Engineering, Inc., is requesting a vacation
to the final plat of Redwood Creek Subdivision No. 2. The proposed vacation would allow the
removal of all easements along the common lot line between lot 9 and 10, Block 4. The 80-acre
residential subdivision consists of 69 lots and is located on the north side of State Highway 44
approximately 1.8 miles west of Eagle Road. (MLB)
Mayor introduces the issue.
No member of Council has had any ex parte contact or a conflict of interest.
Dean Briggs, Briggs Engineering, This is a house cleaning affair for a well lot which was placed
from place to another. It left a large hole in Redwood Creek next to a property and we are trying
to make that area available for the adjacent lot. The property line adjustment has been approved
and recorded. What we now have is a large lot with an easement through it with no purpose. We
are trying to meet State statutes to vacate that easement.
Buffer: This is a clean-up issue. Planning & Zoning has approved with conditions.
Homeowners' Association has asked for this.
Mayor opens the Public Hearing. No one has signed up to speak.
Mayor closes the Public Hearing.
Masner moves to approve the request to vacate Redwood Creek Subdivision final plat,
Redwood Creek Development as outlined on the agenda with the conditions imposed by the
Planning & Zoning Commission and the additional Staff condition. Seconded by Merrill.
ALL AYE: MOTION CARRIES ..........
7. NEW BUSINESS:
A. Discussion of Albertson's fuel island gas pumps and existing dumpster enclosure. (MLB)
Mayor introduces the issue.
Butler briefly discusses the fuel island gas pumps and the dumpster enclosure.
Donald Knickrehm, representing Albertson's. Discusses the design of the gas pumps. There was
no specific conditions as regard to the gas pumps. Albertson's is willing to put in a design for
historic gas pumps. The supplier of the equipment said that he had someone who could do that
and it turned out that the supplier could not supply historic gas pumps. Distributes drawings of a
gas pump to the Council. General discussion.
Masher moves to approve the design submitted by Albertson's for the gas pump. Seconded
by Merrill. ALL AYE: MOTION CARRIES ..........
Donald Knickrehm, representing Albertson's. Discusses the dumpster enclosure. Central
District Health required the dumpster enclosure. Albertson's should have consulted with the
City.
Butler: Central District Health does want the dumpster there. General discussion. Displays an
overhead of the landscape plan which shows the dumpster and discusses the same. The
landscaping is bonded for. General discussion.
Chord Christenson, Albertson's. Discusses the requirement of Central District Health. 3~e
dumpster has to be within a certain distance from where the trash is accumulated. Ready to do
what it takes to make it right. General discussion.
Bastian moves to approve the dumpster structure enclosure and that the final architectural
approval be made by the Design Review Board. Seconded by Masner. Discussion. Bastian
amends the Motion to include immediate screening. Second concurs. ALL AYE:
MOTION AS AMENDED CARRIES ...............
B. Renewal of Grazine Aereement: Bud Kasper would like to discuss renewing the grazing
agreement (Merrill Park property) for 1998.
Mayor introduces the issue.
Bud Kasper. Requests a change from last years Lease Agreement. Would like to renew the lease
with the exception that the cost of having the weeds sprayed be split with the City. General
discussion. Approximate cost would be $200.00 a piece.
Merrill states that the trade of the property in question could be within a month. General
discussion.
Bastian moves to approve the Grazing and Lease Agreement. Seconded by Merrill. ALL
AYE: MOTION CARRIES ............
C. GE Capital Modular: The Clerk is requesting Council vote on the bid submitted by GE
Capital. (SKS)
Mayor introduces the issue.
Masher moves to approve the purchase. Seconded by Merrill. Discussion. ALL AYE:
MOTION CARRIES ...........
D. Discussion on hiring a third police officer to service the City of Eagle.
Mayor introduces the issue.
Masher moves to approve the third police officer. Seconded by Bastian. ALL AYE:
MOTION CARRIES ...........
General discussion on the new officer and the good job the present Officer's are doing in the
City. Council would like to have the new officer start as soon as possible.
E. Installation of Additional microphone: The Mayor is requesting Council to approve the
cost of installing an additional microphone in Council Chambers. (RY) Moved to the Consent
Agenda. Approved.
Sedlacek moves to hear Item 7G and It before going into Executive Session. Seconded by
Merrill. ALL AYE: MOTION CARRIES ............
F. Executive Session - Land Acquisition and personnel matters.
G. Ordinance #315: Extend the "sunset" date on the Motor Vehicle Emissions Control
Ordinance.
Mayor introduces the issue.
Merrill moves, pursuant to Idaho Code, Section 50-902, that the rule requiring ordinances
to be read on three different days with one reading to be in full be dispensed with, and that
Ordinance #315 be considered after being read once by title only. Merrill reads Ordinance
#315 by title only. Seconded by Masher. ALL AYE: MOTION CARRIES ..........
Merrill moves that Ordinance #315 be adopted. Seconded by Masner. Bastian: AYE;
Masuer: AYE; Merrill: AYE; Sedlacek: AYE: ALL AYE: MOTION CARRIES ............
A. Approval of the Contract with Ada County for the 1997/1998 Pet License Sales
Agreement.
Merrill moves to approve the Contract with Ada County for the 1997/1998 Pet License
Sales Agreement. Seconded by Masher. Bastian: AYE; Masher: AYE; Merrill: AYE;
Sedlacek: AYE: ALL AYE: MOTION CARRIES ............
Masher moves to go into Executive Session to discuss land acquisition and personnel
matters. Seconded by Bastian. Bastian: AYE; Masher: AYE; Merrill: AYE; Sedlacek:
AYE: ALL AYE: MOTION CARRIES ............
Bastian moves to leave Executive Session. Seconded by Masner. ALL AYE: MOTION
CARRIES ..........
Bastian moves to authorize the City Attorney to prepare a lease purchase contract for the
Ponderosa property. Seconded by Merrill. ALL AYE: MOTION CARRIES .........
Bastian moves that we direct the Mayor to inquire about the purchase or acquisition of the
Wells property. Seconded by Merrill. ALL AYE: MOTION CARRIES .........
8. ADJOURNMENT:
Bastian moves to adjourn. Seconded by Masner. ALL AYE: MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 9:50 p.m.
Respectfully submitted:
CITY CLE~i~I~ASURER
~CK
MAYOR
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