Resolution - 2020 - 20-07 - City Of Eagle Covid-19 Emergency Response Plan - 03/19/2020 CITY OF EAGLE
RESOLUTION NO. 20-07
A RESOLUTION OF THE CITY OF EAGLE, ADA COUNTY, IDAHO, ADOPTING
THE CITY OF EAGLE COVID-19 EMERGENCY RESPONSE PLAN; AND,
PROVIDING AN EFFECTIVE DATE
WHEREAS, an outbreak of the Coronavirus (COVID-19) in the Treasurer Valley affects
the City of Eagle;
WHEREAS, it is necessary for the City of Eagle to adopt a City of Eagle COVID-19
Emergency Response Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF EAGLE, Ada County, Idaho, as follows:
Section 1. In the interest of Public Health, it is necessary for the City of Eagle to adopt a
COVID-19 Emergency Response Plan so the City of Eagle can take proactive steps to
protect the workplace in the event of an outbreak of the Coronavirus (COVII)-19); and
Section 2. The COVID-19 Emergency Response Plan provides essential information to
City employees and the general public, and also provides a plan to identify service
priorities and the means to maintain essential services.
PASSED AND APPROVED by the City Counc. on the 19th y of Ma 2020.
Jason ierce, Mayor
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COVID-19 Emergency Response Plan
1. Introduction:
In the interest of public health, the City of Eagle will ask employees who exhibit flu-
like symptoms, other respiratory ailments, or were potentially exposed to the virus to
stay home from work.
If local transmission occurs, the City of Eagle will follow the guidance of local public
health officials. Knowing that staffing may become an issue if southwest Idaho
becomes a region with active transmission, the City of Eagle has prepared the
following plan identifying service priorities and maintaining our most essential
services. Just like the situation, the plan is fluid and flexibility on the part of all is
essential.
In responding to the COVID-19 emergency, the City of Eagle will follow
recommendations from the Centers for Disease Control,the Occupational Safety and
Health Administration, the State of Idaho's Central District Health, and the Idaho
Department of Health and Welfare.
2. Service Priorities:
A. Website and community information functions:
o In the event of an emergency closure, aspects of the City's online
presence will need to be maintained.
o Any suspension of City services will be communicated through both
the City's and the Library's website. Additionally, notice of service
disruption will be disseminated through approved social media
platforms, and to those subscribers to the City's email list. The notice
shall also be provided to other agencies (i.e. municipalities, Ada
County, Highway and School Districts). A news release shall also be
distributed regarding the same. Such communication will be
coordinated by the City's Public Information Officers.
o The line of succession for website maintenance during absences or
illness is as follows:
■ City of Eagle Public Information Officers
■ City of Eagle IT Department
o The City's IT Department will ensure that the correct permissions and
passwords exist for both website and social media channels.
B. City Services:
o Unless a closure is recommended by local public health officials, the
City of Eagle will have staff available to serve the public.
o In the case of a staffing emergency some services may be curtailed in
favor of maintaining public service.
o The City will strive to maintain hours of operation unless a closure is
recommended by public health officials.
o The City may suspend services in a number of situations, including:
■ if there is an inadequate number of staff to perform core City
functions
• if public health officials recommend suspending public
gatherings
o The Mayor will determine when and if suspension of services is
necessary.
o The Public Information Officers will communicate with the public
should City Services be suspended.
C. Traditional Outreach:
o Participating in City events and programs, while important, are
generally promotional rather than a City service, and will take lower
priority in the absence of adequate City staffing.
• Cancellations of programs and events may be required on a
case by case basis due to shortfalls in City staffing.
• Cancellations of programs and events may also occur if the
hosting community partner deems the event unsafe.
• The Mayor will assess whether a full suspension of programs
and events is necessary based on staffing levels and other
staffing demands.
3. Employee Policies for Sick Leave:
• In the interest of public health, the City of Eagle will ask employees who
exhibit flu-like symptoms or other respiratory ailments to stay home from
work.
• Absence from work will be governed by the City of Eagle Personnel
Manual and any additional emergency policies and procedures established
by the City.
4. Social Distancing
• If suggested, the City will find ways to allow employees increased space
between one another.
• If public events and programs are cancelled due to transmission concerns,
public meeting space (City Council Chambers and the conference room)
will be made unavailable to the general public.
5. Use of Gloves by Staff:
o Disposable gloves may be worn by staff when the occasion is
warranted.
6. Cleaning standards:
• The Public Works department will work with the City's custodial vendor
to provide extra cleaning and sanitizing of all public spaces.
• Work areas of staff who miss work may be cleaned and sanitized.
7. Extended Building Closure:
• Closing City buildings for an extended period will require a schedule for
checking on the critical needs of the facility.
• Building functions, such as heating and cooling, are to be conducted by
the Public Works staff.
• The Mayor and the City Clerk's Office will coordinate payroll in
accordance with City of Eagle policies and procedures.
8. Communication Plan in Event of Closure:
• Staff
o Communication with City staff may occur through phone, email,
or text.
• Public
o Communication with the public will occur through
• the City of Eagle's website (cityofeagle.org),
• the approved social media platforms, and
• signage on the City Hall entrance.
9. Continuity of Service During Closure:
• In the event of closure, and depending on its anticipated duration, material
funds may be re-directed toward the expansion of online services.
10. Public Education:
• To provide public education in advance of an epidemic,the City of Eagle
will
o post educational signs (such as proper hand-washing methods), and
o create a website portal directing users to official epidemic control
sources.
11. Sources for COVID-19 Information:
• Center for Disease Control cdc.gov
o Interim Guidance for Businesses and Employers (CDC)
• Central District Health Idaho cdhd.idaho.gov
• Idaho Health and Welfare healthandwelfare.idaho.gov
• Occupational Safety and Health Administration osha.gov
• Society for Human Resource Management shrm.org
• City of Eagle cityofeagle.org
• American Library Association Pandemic Preparedness
• State of Idaho: https://coronavirus.idaho.gov/