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Minutes - 1997 - City Council - 10/28/1997 - RegularEAGLE CITY COUNCIL MEETING MINUTES October 28, 1997 ORIGINAL PRECOUNCIL: 6:30 pm - 7:30pm 1. Sewer District Report: Lynn Moser provides Mayor and Council a report on the Sewer Districts agreement with the City of Boise. General discussion. 2. Mayor and Council' s Reports: Mayor Yzaguirre will discuss reorganizing Council' s meeting schedule for the months of November and December to accommodate holidays. Mayor and Council agree on changing the November 11th meeting to November 12th and changing the December 23rd meeting to December 16th . Mayor and Council also agree to canvass the votes of the November 4th Election on November 5th at 5:00 p.m. Mayor: No further report. Sedlacek: No report. Masner: Discusses going to the council meetings at other cities. General discussion. Merrill: Reports on the Historical Commission and her Council Advisory Committee. Will call for an Executive Session at the end of the meeting. 3. City Clerk/Treasurer's Report: Discussion of Sheriff's Department request for additional code books. General discussion among the Council. Council agrees to provide 6 code books to the police department. 4. Zoning Administrator's Report: Introduction of Eagle's new Building Official. Discussion of building permit fees. Discusses the Request for Proposal for the Comp Plan. General discussion. Discussion on Administrative Interpretation. Discussion on Plaza Street and a grid system for downtown. 5. City Engineer's Report: Bill Johnson, Holladay Engineering. Distributes and discusses the completed feasibility report regarding the bicycle path bridge located in Island Wood. General discussion about the meetings and time the City Engineer needs to attend the City Council meetings. Discussion on providing written reports. Butler to contact Mayor and Council prior to meetings to see if the City Engineer needs to attend the regular meeting. Discussion on grants. 6. City Attorney's Report: No report. Mayor calls a recess. Mayor reconvenes meeting. COUNCIL: 7:30 p.m. 1. CALL TO ORDER: 2. ROLL CALL: Bastian, Masner, Merrill, Sedlacek. A quorum is present. 3. PLEDGE OF ALLEGIANCE: 4. CONSENT AGENDA: · City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. · Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. Masner: Add 7B, 7C, 7D, 7F to the Consent Agenda. Sedlacek: Remove Item 4D from the Consent Agenda Merrill: Add Item 7H. Clerk appointment for an Election Clerk. Merrill: Executive Session after New Business to discussion land acquisition. Masner moves to approve the changes to the Consent Agenda. Seconded by Merrill. ALL AYE: MOTION CARRIES ....... A. Minutes of October 14, 1997 B. Minutes of October 21, 1997 C. Claims Against the City D. FP-6-97 - Chaumont No. 2 Final Plat - Hillwa¥, Inc.: Hillway, Inc., represented by Gary Lee with JUB Engineers, is requesting final plat approval for Chaumont Subdivision No. 2, a 27-1ot (23-buildable) residential subdivision. The 10.74 -acre site abuts Hill Road to the North and is located approximately 1,600-feet east of Edgewood Lane. The site is within the Eagle City Limits. Removed from the Consent Agenda. E. Lorenzo Estates Final Plat - Rod & Katie Lamm: Rod & Katie Lamm, represented by Darren Leavitt, are requesting final plat approval for Lorenzo Estates Subdivision, a 2-lot residential subdivision. The 4.87-acre site is located on the east side of N. Park Lane approximately 960-feet north of Floating Feather Road at 1560 N. Park Lane. The site is within the Eagle Area of Impact. F. CPA_l-97. Findln~.~ of Fact - Comprehensive Plan Amendment - Mark Guho: The Zoning Administrator is requesting Council approval of the Findings of Fact for the Comprehensive Plan Amendment application submitted by Mark Guho. The site is located on the northeast comer of Cobblestone Lane and State Street approximately x,/4 mile west of Eagle Road. The address of the site is 450 W. State Street. (MLB) G. RZ-2-97 -Findin~.~ of Fact - Rezone from R-5 to C-2 and L-O - Mark Guho: The Zoning Administrator is requesting Council approval of the Findings of Fact for the Rezone application submitted by Mark Guho. The site is located on the northeast comer of Cobblestone Lane and State Street approximately IA mile west of Eagle Road. The address of the site is 450 W. State Street. (MLB) H. Tax Dispute with the IRS: The Clerk is requesting Council to authorize the Mayor to sign Form 2504 and authorize payment of $651.48 for the tax due. ROLL CALL VOTE. (SKS) I. 7B. Request for Special Meeting: The City Clerk is requesting the Mayor and Council call a special meeting to canvas the votes of the November 4, 1997election.(SKS) Added to the Consent Agenda. J. 7C. Parks Maintenance Bids: The City Clerk is requesting Council to award the bid for parks maintenance. (SKS). K. 7D. Library Board Appointment: Susan Thomas is requesting Council approval of Terri L. Muse's appointment to the Eagle Library Board. (ST) L. 7F. Regular Meetings with ACHD: The Clerk is asking Mayor and Council to discuss and establish a policy of meeting every two months with Ada County Highway District. The Clerk is also requesting that Council set a date for a meeting in January, suggested dates are January 8th, 22nd, or 29th, 1998 (all dates fall on a Thursday). (SKS) Masher moves to approve the Consent Agenda. Seconded by Merrill. Masncr: AYE: Merrill: AYE: Sedlacek: AYE: ALL AYE: MOTION CARRIES ......... D. FP-6-97 - Chaumont No. 2 Final Plat - Hillwa¥, Inc.: Hillway, Inc., represented by Gary Lee with JUB Engineers, is requesting final plat approval for Chaumont Subdivision No. 2, a 27- lot (23-buildable) residential subdivision. The 10.74 -acre site abuts Hill Road to the North and is located approximately 1,600-feet east of Edgewood Lane. The site is within the Eagle City Limits. Mayor introduces the issue. Gary Lee, JUB Engineers. Discusses the canal crossing and the easement for the pathways. The easement will be adjacent to New Dry Creek's easement. General discussion. General discussion on pressurized irrigation and manufacturing housing. Sedlacek moves to approve Chaumont No. 2 Final Plat subject to the conditions and staff recommendations. Receiving no Second the Motion dies. Merrill moves to continue Chaumont No. 2 Final Plat approval to the next council meeting. Seconded by Masner. ALL AYE: MOTION CARRIES ......... 5. UNFINISHED BUSINESS: A. Echo Creek (Trail Creek) Landscaping Bid: Mayor Yzaguirre would like Council to discuss whether or not the City wishes to dedicate funds to the Echo Creek Homeowners association for the installation of a sprinkler system and of their berm. (RY) Continued from the October 14, 1997 meeting. Mayor introduces the issue. Chuck Jeters, Echo Creek Homeowner's Association. Discussed the berm with ITD and their proposal for the berm will not look good. Discusses the Homeowner's proposal to Council. General discussion. Terry Miller, Echo Creek Homeowner's Association. Discusses the CC&R's of Echo Creek and the proposal to Council. General discussion and City Attorney discusses this proposal. Masner moves to table this and have a workshop. Seconded by Merrill. Discussion. ALL AYE: MOTION CARRIES ......... B. Cooperative Agreement between the city of Eagle and Lexington Hills: Continued from the October 14, 1997 meeting. Mayor introduces the issue. Legal Counsel: Discusses the changes that were in the Agreement. General discussion on the Agreement. Masner moves to approve Item 5B, the Cooperative Agreement between the City of Eagle and Lexington Hills and Treasure Valley Village. Seconded by Merrill. ALL AYE: MOTION CARRIES ........ C. Planning and Zoning Committee Appointment: Mayor Yzaguirre is requesting Council approval of his appointment to the Planning and Zoning Committee.(RY) Continued from the October 14, 1997 meeting. Mayor recommends the appointment of Fred W. Wilson to the Planning and Zoning Commission. Masner moves to approve the appointment of Fred W. Wilson to the Planning and Zoning Commission. Seconded by Sedlacek. ALL AYE: MOTION CARRIES ......... 6. PUBLIC HEARINGS: A. Water Service Connection Fees: The purpose is to consider a fee for water service connections, which may exceed 105% of prior fees, and to explain the reasons for such fees. Mayor introduces the issue. City Attorney explains the fees. Mayor opens the Public Hearing. No one has signed up to speak. Mayor closes the Public Hearing. General Council discussion. Merrill moves to approve Resolution No. 97-16 establishing a water service connection fee. Seconded by Sedlacek. ALL AYE: MOTION CARRIES ......... 7. NEW BUSINESS: A. City of Eagle/Eagle Sewer District Merger: Council member Masner would like to discuss pursuing the consolidation of Eagle Sewer and Eagle City into one entity. (MM) Mayor introduces the issue. Masner discusses consolidation of the Sewer District with the City. Masner moves that we instruct Mayor Yzaguirre to start these negotiations and discussions at a time he deems best. Seconded by Merrill. Discussion. ALL AYE: MOTION CARRIES ......... Request for Special Meeting: The City Clerk is requesting the Mayor and Council call a special meeting to canvas the votes of the November 4, 1997 election .(SKS) Added to the Consent Agenda. C. Parks Maintenance Bids: The City Clerk is requesting Council to award the bid for parks maintenance. (SKS) Added to the Consent Agenda D. Library Board Appointment: Susan Thomas is requesting Council approval of Terri L. Muse's appointment to the Eagle Library Board. (ST) Added to the Consent Agenda. Island Woods Greenbelt Repair: Mayor Yzaguirre would like Council to discuss the request submitted by Island Woods Homeowners Association for repair of the Island Woods Greenbelt. (RY) Mayor introduces the issue. Dan Torfin, Island Woods Homeowner's Association Vice-President. Discusses the greenbelt repair. Homeowner's Association has maintained the area as a common area. Request is to have some help with the funding. It is a pathway and eventually we see the City taking this over. We have permits that are good through the end of the year to do the repairs. Displays a colored map of the area and discusses the same. Distributes photos of the erosion to the Council. The costs will be split equally with the City. Commitment from the Developer for $7,000.00. General discussion. Masner moves to approve the repair of the Island Woods Greenbelt with a cap of $7,000.00. Seconded by Merrill. Discussion. ALL AYE: MOTION CARRIES ......... F. Regular Meetings with ACHD: The Clerk is asking Mayor and Council to discuss and establish a policy of meeting every two months with Ada County Highway District. The Clerk is also requesting that Council set a date for a meeting in January, suggested dates are January 8th, 22nd, or 29th, 1998 (all dates fall on a Thursday). (SKS) Added to the Consent Agenda. G. Eagle Librar~ Bud~,et Surolus: Susan Thomas, on behalf of the Library Board, is requesting Council approval of a special earmarked carry-over account be established for any surplus from the Library's FY 1996-1997, to purchase books and other patron service items in the up-coming fiscal year if the Library Bond passes in February. (ST) Mayor introduces the issue. General Discussion. Masner moves to have the Mayor and City Clerk readdress this issue after the Library Bond Election. Seconded by Merrill. ALL AYE: MOTION CARRIES ......... H. The City Clerk is requesting the appointment of Jean Farnworth as an election clerk for the November 4, 1997, election. (SKS) Mayor introduces the issue. Merrill moves to appoint Jean Farnworth as an Election Clerk for the November 4, 1997, election. Seconded by Masher. ALL AYE: MOTION CARRIES ......... Merrill moves to go into Executive Session to discuss land acquisition. Seconded by Morgan. ALL AYE: MOTION CARRIES ........... Merrill moves to go out of Executive Session. Seconded by Masner. ALL AYE: MOTION CARRIES ......... 8. ADJOURNMENT: Masner moves to adjourn. Seconded by Sedlacek. ALL AYE: MOTION CARRIES... Hearing no further business, the Council meeting adjourned at 10:35 p.m. Respectfully submitted: CITY CLE~T~AS~R ~YOR ~