Minutes - 2011 - City Council - 03/08/2011 - Regular EAGLE CITY COUNCIL
Minutes
March 8,2011
PRE-COUNCIL AGENDA: 5:30 p.m.- 6:30 p.m.
1. Library Director's Report: Ron Baker gives the library report and discusses strategic
planning.
2. Eagle Fire Department Report: Chief Dan Friend reports to council, Chief Friend will be
retiring this summer.
3. Mayor and Council Reports and Concerns: No reports.
4. City Clerk/Treasurer Report: No report.
5. Zoning Administrator's Report: No report.
6. City Attorney Report: No report.
REGULAR COUNCIL AGENDA: 6:30 p.m.
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:45 p.m.
2. ROLL CALL: HUFFAKER, SHOUSHTARIAN, SEMANKO, GRASSER. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE: Mayor Reynolds leads the Pledge of Allegiance.
4. PUBLIC COMMENT:
Bob VanArnum, 3049 S. Whitepost Way addresses the council in regard to the Eagle Fire
District tax increases, would like the council to ask the fire commissioners to come in and
explain their budget process.
Matt Lott, manager of Eagle Zamzows addresses the council in regard to building a new shed.
He feels the fees are cost prohibitive to being able to construct the shed and he would like them
waived. Zoning Administrator Vaughan addresses the council and explains the process and what
has been done up to this point in trying to find a solution for this project. Council gives direction
that the Zoning Administrator and Mr. Lott should get together and work on some kind of
compromise and then place that item on a future agenda for council review.
Mark Butler, 1640 Washam Road addresses the council in regard to staff having the ability to
approve more things at staff level.
5. CONSENT AGENDA:
♦ Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
♦ Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of February 15, 2011.
C. Minutes of February 22, 2011.
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D. Appointment to the Arts Commission. Mayor Reynolds is requesting the
appointment of Scott Phillips and Covey Rhule to the Commission. Mr. Phillips
and Mr. Rhule will serve a three year terms. (JR)
E. Addendum to Joint Powers Agreement between the Ada County Sheriff's
Office and the City of Eagle relating to law enforcement services.
F. EXT-14-10—Preliminary Plat Extension of Time for Lonesome Dove II
Subdivision—Taunton Properties LLC: Taunton Properties LLC, represented
by Chad Longson is requesting a one (1)year extension of time for the
preliminary plat approval for Lonesome Dove II Subdivision a 74-lot(70-
residential, 4-common) residential subdivision (a re-subdivision of Lot Lot 1,
Block 1, Lot 1A, Block 2, and Lot 1B, Block 2, Lonesome Dove Subdivision).
The 4.35-acre site is generally located on the southeast and southwest corner of
East Riverside Drive and South Lone Brook Way. (WEV)
Huffaker would like to remove items 5B, 5C and 5E from the consent agenda. Semanko would
like to remove item 5A.
Huffaker moves to approve the remaining consent agenda items, 5D and 5F. Seconded by
Semanko. ALL AYES: MOTION CARRIES
Semanko has questions on Boise Valley Ditch Company assessment fees and council monthly
insurance premiums being paid.
Semanko moves to approve item 5A,claims against the City. Seconded by Huffaker.
Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: Grasser: AYE: ALL AYES:
MOTION CARRIES
Discussion on changes to be made to the Feb. 15, 2011 minutes.
Huffaker moves to approve item 5B with changes as discussed. Seconded by Shoushtarian.
ALL AYES: MOTION CARRIES
Discussion on changes to be made to the February 22, 2011 minutes.
Huffaker moves to approve item 5C with changes as discussed. Seconded by Shoushtarian.
ALL AYES: MOTION CARRIES
Discussion on Ada County Sheriff's Office addendum. Huffaker would like clarification on the
payment schedule.
Huffaker moves to continue item 5E, Addendum to the Ada County Sheriffs Office
contract to the next regular meeting,March 22. Seconded by Semanko. ALL AYES:
MOTION CARRIES
6. PROCLAMATIONS & RESOLUTIONS:
Semanko moves to amend the agenda to add item 6A,Arbor Day Proclamation.
Seconded by Huffaker. ALL AYES: MOTION CARRIES
Huffaker moves to approve the Arbor Day Proclamation as presented. Seconded by
Semanko. ALL AYES: MOTION CARRIES
7. UNFINISHED BUSINESS:
A. The City Council is inviting business and citizen input regarding updating the City's
sign ordinance-to provide for an optimum balance between sign flexibility and
appropriate sign control. This discussion will include a focus on temporary signage
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(e.g. banner signs & A-frame signs),off-premise signage in the Downtown,and
timing of implementation and enforcement. The public is encouraged to provide
comment on this item.
Zoning Administrator Vaughan address the council in regard to notification of noncomplying
signage that has been recently delivered to businesses in town. Answers questions about city
code that pertains to signage.
Linda Butler, 1640 W. Washam Road addresses the council and her idea of having signage
with arrows indicating direction of businesses that are off of the main streets.
Mark Butler, 1640 W. Washam Road and Gretchen, Chamber president addresses the council
and gives overview of meeting they recently had with Mr. Vaughan. The Chamber feels that
no temporary signage should be allowed in landscaping, however A-frames in good taste
should be allowed. The City should change section of code that prohibits off premise
signage, to allow it, one per business. Gretchen Gilbert, Chamber President 597 E. State
Street feels that signage education would be a good place to start.
Melissa Brodt, 179 S. Eagle Road and Kelly Beach of Star, owner of Gaia Studio feels that
we need street signage in order to make events successful in Eagle. She offers suggestions
for possible acceptable signage. Maybe a committee of business owners and city staff could
form and come up with ideas that everyone would feel good about.
Tom Howell, 539 S Fitness Place with Howell Therapy comments on signage discussion.
Charles Hem with Seasons, feels some great suggestions have been brought up tonight.
Discussion on how difficult it is for businesses that are off of the main streets.
Sandy Germa with Pizza Hut, discussion on feather banners and trying to bring customers in
to her business.
Mark Miller, 646 Palmetto Drive, feels developers should play a part in all of this as well.
Jerry Sullivan, 1736 N Clariton, owns Great Clips. A-frame and banner discussion for
franchise businesses.
Dawn Lopez, 572 Palmetto Drive, owner of Switcherooz would like directional signage to be
approved.
Melissa Brodt, 179 S. Eagle Road reads a letter from Naomi Preston, owner of Wild West.
Mary Defayette feels that there are many code enforcement issues in Eagle that should also
be looked into.
Discussion with Chamber President Gretchen Gilbert and Chamber Board member Mark
Butler in regard to putting together a signage task force. They agree that this is something
they would be willing and able to do.
Council directs staff to take chamber proposal and council discussion and continue to follow
through with sign code enforcement as directed.
B. Ordinance No. 655: An Ordinance Amending Eagle City Code Title 3, Chapter 2a,
Section 3; Title 3, Chapter 2b, Section 1; Title 3, Chapter 2c, Section 5; Title 3, Chapter
2c, Section 7; Title 3, Chapter 2c, Section 8; Enacting Eagle City Code Title 3, Chapter
2c, Section 12; Enacting Eagle City Code Title 3, Chapter 2, Section 2 Delegating The
Authority To Issue Or Deny Alcoholic Beverage Licenses And Permits To The City
Clerk Preserving Appellate Rights Before The Council; Providing A Catering Permit
Application Procedure; Providing A Severability Clause; Providing A Codification
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Clause; And Providing An Effective Date. (SEB) The public is encouraged to provide
comment on this ordinance.
Huffaker moves to continue this item to March 22,2011, per the request of the City
Clerk's office, for further review with the city attorney. Seconded by Shoushtarian.
ALL AYES: MOTION CARRIES
C. Review City Hall RFP language: (SEB)
Council review of letter to Hawkins Smith with direction to City Attorney Fitzer to make
changes as discussed.
Council review of RFP language with direction to City Attorney Fitzer to make changes as
discussed.
D. Resolution 11-05: Policy regarding Opening Invocations before Meetings of the Eagle
City Council: (SEB &JR)
Council discussion on changes to be made.
Huffaker moves to continue item 7D to the March 22 meeting with suggested changes
to be made. Seconded by Grasser. ALL AYES: MOTION CARRIES
8. PUBLIC HEARINGS: None.
9. NEW BUSINESS:
A. Update on Central Valley Express Way: Mary May& Terry Christensen
The applicants are not available at this time. This item will be added to a future agenda
when applicants are available.
B. Discussion of compensation for Council member Huffaker's service as Acting
Mayor in 2010.
Huffaker gives review of time spent as acting mayor and duties to fulfill the office. Council
discussion.
Semanko moves to compensate Councilman Huffaker an additional $10,000 for the
work he performed as the acting mayor during fiscal year 09/10, being roughly the
period from March 10 through September 30, recognizing the payment that he has
already received for the work that he did during this current fiscal year which was
approximately 25 days into October, conditioned on an agreement between
Councilman Huffaker and the City satisfactory to both sides with regard to waiver of
any potential claims and other items that our city attorney may identify as being a
necessary part of the agreement. Seconded by Shoushtarian. Council discussion.
Shoushtarian: AYE; Semanko: AYE: Grasser: AYE: ALL AYES: MOTION
CARRIES
Huffaker has been available as a fact witness but has recused himself from participating in
the motion and legal parameters involved in this decision.
C. Discussion of amending Eagle City Code 1-5-3A regarding Mayoral salary and
compensation for Council President should the Mayor's Office be vacated for an
extended amount of time.
Council discussion. Mayor Reynolds recuses himself from discussion on this item.
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Grasser moves that item 9C be continued, the discussion of amending Eagle City Code
1-5-3A regarding mayoral salary and compensation for council president should the
Mayor's office be vacated for an extended amount of time to a future city council
meeting for open discussion and for public opinion/comment. Seconded by Semanko.
ALL AYES: MOTION CARRIES
D. Discussion regarding revising the definition of"Commercial Entertainment Facility
(Indoor)"- Eagle City Code Title 8—Zoning. (JJG)
Huffaker moves to continue 9D to March 22,we should try to get it early on in the
discussion and invite public comment as well. Seconded by Grasser. ALL AYES:
MOTION CARRIES
10. ADJOURNMENT:
Huffaker moves to adjourn at 11:05 pm. Seconded by Shoushtarian. ALL AYES:
MOTION CARRIES...
Hearing no further business, the Council meeting adjourned at 11:05 p.m.
Respectfully submitted:
1 /.0. of r
SHARON K. BERGMANN C o TF
CITY CLERK/TREASURER *
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J / ES D. REYNOL S
MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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Eagle Fire Department Year End Summary
Special Points of
Interest 2010
• On July 28, 2010, Eagle ex-
perienced the worst fire in its
history. Sparked by lightning
and aided by strong winds,
the devastating, rapid moving
Hwy. 16/Homer Road Foot-
hills Fire charred nearly
5,000 acres and took with it 4
Interesting Facts
• Fire was sparked by lightning
near Hwy. 16 and Linder
Road.
• Over 300 firefighters fought
this fire together.
• 42 Police units were present
• 75 apparatus, 1 Hot Shot
Crew, 4 EMS units, 2 air
attack planes, 1 Lead plane, 7
tankers, 4 helicopters and 4
bulldozers were used.
+ 5,000 acres were burned
• 4 homes, 9 barns and out-
buildings were destroyed.
• 7 passenger vehicles, 1 motor
home, 6 trailers, 1 snow mo-
bile, 1 ATV, 29 motocycles, 1
boat , landscape and miles of
fencing were lost.
• 59 homes were saved.
• There were 110 civilian or
firefighter injuries or fatali-
ties.
• There were no livestock inju-
ries or fatalities.
Mission Statement: The Eagle Fire Department Mission is to provide diversified emergency
services in a competent and caring fashion, with dedication through progressive, training, technol-
ogy, public education and superior service—to ensure a safe environment for the Eagle Commu-
nity of today and tomorrow.
Our Core Values:
1. Guard the public trust
2. Practice integrity and accountability at all times
3. Develop community partnerships
4. Show courtesy and respect for all
160
140
120
100
80
60
40
20
0
300
250
200
ISO
100
SO
0
Incidents by Month 2010
1 11
111
Jan Cela Mai Apr May len
lul Aug Sept Oct Nov Doc
Response Time in Minutes 2010
9
iti
000 001 002 003 040 005 006 007 008 0:09 010 011 012
4*14
Response Area 65 sq mi
Population Served 22,000
Incident Responses
Stn. 1 785
Stn. 2 326
Stn. 3 195
Total Incidents 1306
EMS 871
Fire 435
Plan Reviews
Inspections
Total Training Hours
Dollar Loss
205
200
195
150
185
150
105
170
165
160
135
60
226
11,953
$7,756,540.00
# of Incidents by Day of the Week 2010
3
1
Sui!04 Mood.. Tucsea,
Training Hours 2010
Wcdnesdav Inmsdav Fnd41 SaW'14v
In Fire/Wildfire - 6785
• Rescue - 844
Driver/Operator -897
■ EMS - 817
Drilling, Practicals, Testing etc. -
1118
The Eagle Firefighters spend
countless hours training and
performing community
service. In the picture below,
the Eagle Fire Department is
removing trees on the 3.2
mile long "3 Cities Path"
which will extend the Boise
River Greenbelt on the South
Bank of the South Channel
from Garden City to Eagle
Road.
•
•
Our firefighters are alwa
willing to give a helping
hand. Even if you are a de
stuck in a lake or some duc
lings stuck in a storm drain,
they are there to assist you!
•
r again!!!
Ea,Ie Fire Department Year End
59,000,000
58,000,000
57,000,000
$6,000,000
$5,000,000
54,000,000
$3,000,000
$2,000,000
$1,000,000
5o
4/17/10
*7/28/10
9/23/10
12/22/10
0.1104,
Total Losses Comparison for Fires 2005-2010
Incidents Contributing to Large Dollar Losses
Park Lane Building Fire
Hwy. 16 & Homer Road Foothills Fire
N. Sierra View Building Fire
N. Blacktail Ave. Building Fire
Page 2
• 2005
• 2006
2007
• 2008
2009
2010
$300,000
$7,000,000
$155,000
$158,000
This year, Eagle experienced its worse tire and losses (4 homes lost) in the Foothills Fire.
However, 59 of the foothills homes were saved
Aid Given by Departments 2010
North Ada County fire & Rescue
Department • 3 4%
Mn4.an Fve Department 14
SO%
Str 3.re Depannxnt b
69%
• bone fire Department - a 6%
Aid Received by Department 2010
• North Ado Count', Fire & Rescue
Depurmr•nl • 14 25%
• Meridian F ,rc Department • 6
11•.
• Star F ire Department 14
15%
• M,ddletun Fie Department 1
2%
• Baur Fre Depanment 13
23%
• Horseshoe Beold Fre
Department 1 2a.
• 'gun a f.re Department 1 2-+
• Parma 3 ,.e Department 1
N.nnp.. F m' De partmenl 1
EMS Incidents 2010
Rescue EMS
Medical Assist
Fall Victim
EMS Calls
MVA w/Injuries
MVA/Pedestrian
MVA No Injuries
Water/Ice Rescue
Vehicle Extrication
Extrication Rescue
Lock In
121
218
84
369
42
6
15
1
12
1
TOTAL 871
Fire and Other Incidents
Fires
Explosions
Hazardous Conditions
Service Calls
Good Intent Calls
False Alarms
Special Type Incident
TOTAL
82
18
90
162
80
2
435
NFPA 1710
Career Staffing Requirements
NFPA 1710, Standard for the Organization and Deployment of Fire Suppression
Operations, Emergency Medical Operations, and Special Operations to the Public by
Career Fire Departments.
5.2.3. Deployment
5.2.3.1 Initial -Arriving Company
5.2.3.11 The fire department's fire -suppression resources shall be deployed for
the arrival of an engine company within a 4 -minute response time
and/or the initial full alarm assignment within an 8 -minute response
time to 90% of the incidents.
5.2.3.2.1 The fire department shall have to capability to deploy an initial full -
alarm assignment within an 8 -minute response time to 90% of the incidents.
5.2.3.2.2 The initial full -alarm assignment shall provide for the following:
(1) Establishment of incident command outside the hazard area for the
overall coordination and direction of the initial alarm assignment. A
minimum of one individual shall be dedicated to this task.
(2) Establishment of an uninterrupted water supply of a minimum of 400
gpm for 30 minutes. Supply line shall be maintained by an operator
who shall ensure uninterrupted water flow application.
(3) Establishment of an effective flow application rate of 300 gpm form
two handlines, each of which shall have minimum of 100 gpm.
Attack and backup lines shall be operated by a minimum of two per-
sonnel each to effectively and safely maintain the line.
(4) Provision of one support person for each attack and backup line
deployed to provide hydrant hookup and to assist in line lays, utility
control, and forcible entry.
(5) A minimum of one victim search and rescue team shall be part of the
initial full -alarm assignment. Each search -and -rescue team shall
consist of a minimum of two personnel.
(6) A minimum of one ventilation team shall be part of the initial full alarm
assignment. Each ventilation team shall consist of a minimum of two
personnel.
(7) If an aerial device is used in operations, one shall function as an
aerial operator who shall maintain primary control of the aerial device
at all times.
(8) Establishment of an Initial Rapid -Intervention Crew (IRIC) that shall con-
sist of a minimum of two properly equipped and trained personnel.
cc_
March 8, 2011
Letter to Eagle Mayor and City Council
Re: Business Signage
I am in whole -hearted agreement that Eagle needs regulations enforced regarding signage
for businesses in Eagle. Here are the points I'd like to bring forward.
1. I believe a tasteful sandwich sign in front of a business is appropriate. l do not
feel that sandwich or other signs on intersections and corners around a business
are in keeping with Eagle design standards, and they tend to clutter our streets. I
would, however, be in favor of citywide signage designed by the City of Eagle to
be permanently installed on corners in the downtown and other districts that
would point residents and visitors to businesses, parks and other points of interest,
off the main streets. Tastefully done multi -business signage such as this is
successfully used in many cities across the U.S. and Europe.
2. 1 do not feel that businesses should have to pay for the right to have a sandwich
board sign in front of their business. I know that many Eagle businesses are doing
their best to survive this tough economy, and more fees cannot be handled.
3. I believe that the use of "banners" and special signs should be limited to a certain
prescribed time frame. Such as the banners used for Eagle's First Friday. These
are put up one week before the event, and then taken down.
Thank you, Mr. Mayor and Eagle City Council members, for the opportunity to offer
my thoughts on this issue.
Sincerely,
Naomi Preston
Owner
Wild West Bakery & Espresso
Eagle Chamber's Business of the Year