Resolution - 2011 - 11-04 - Authorizing Destruction Of Semi-Permanent Records - 02/22/2011 RESOLUTION NO. 11-04
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS, 'file following Records are Semi-Permanent Records and have been kept for
not less than five (5) years after the date of issuance or completion of the matter
contained within the record;
WHEREAS, "Semi-permanent Records" shall consist of:
FY 04/05 Bank Statements, Duplicate Financial Records, AP, AR, and State
Treasurer Reports
FY 05/06 Caselle Year End & GL Reports
2005 Payroll Records, Time Records, Medical Records
2005 Business License Applications
2005 Dog Tags
2005 Last Thursday Vendor Applications
Expired Liquor License for Regal Beagle
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following semi-permanent public records shall be destroyed by shredding
under the supervision of the City Clerk in accordance with Resolution No. 02-04 and
Idaho Code 50-907 and 50-908:
2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
Dated thisAIA day of February 2011.
CI_I OF EAGLE
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C:ADocuments and Settings\rhouseALocal Settings\Temporary Internet Files\Content_Outlook\54LE05EI\Resolution I I-04 Destroy
Semi-Permanent Records(2).doc
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 11-04 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
Dated is ZZ day of February 2011.
1 ,;
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No. 11-
04 of the City of Eagle and that the same is in accordance with Section 50-907 and 50-
908, Idaho Code and said semi-permanent public records are not deemed to be of a
historical value and can be destroyed.
Dated this 7 d.y of February 2011.
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St. e Arch is
C:\Documents and Settings\rhouseALocal Settings\Temporary Internet Files\Content.Outlook\54LEOSEI\Resolution I I-04 Destroy
Semi-Permanent Records(2).doc