Minutes - 2011 - City Council - 01/18/2011 - Special EAGLE CITY COUNCIL
Special Meeting Minutes
January 18,2011
INVOCATION
1. CALL TO ORDER: Mayor Reynolds calls the meeting to order at 6:10 P.M.
2. ROLL CALL: Present: SHOUSHTARIAN, HUFFAKER, SEMANKO, GRASSER.
All present. A quorum is present.
Semanko moves to amend the Agenda to include Council Reports and Concerns at
the end of the agenda. Seconded by Huffaker. ALL AYES: MOTION CARRIES...
3. Fiscal Year 2009-2010 Audit Report: Kurt Folke, Folke CPAs
Kurt Folke, with Folke CPAs, presents the audit report for fiscal year 2009-2010.
Kurt discusses what an audit is. Kurt also states that the audit went very well. The books
and records were in very good shape and were very accurate. The City is right on with
their accounts. General discussion.
Kurt provides an overview of the Statement of Revenues, Expenditures and Changes in
Fund Balances. Discussion on General Fund reserve/fund balance. The City now has a
decent fund balance.
Discussion on the Library Fund. We do want to increase this fund balance in the coming
years. The reserve should be increased to about a six month operating costs which would
be about $400,000.
Discussion on the Debt Service Fund. This funds function is to collect enough tax money
to pay the bond payment. This fund is operating as it should.
The Water Fund is an enterprise fund and the accounting is a little different. Discussion
on the depreciation expense. The cash basis of the water fund went up by approximately
$200,000.00. The water fund is charging just enough to break even each year. Major
improvements need to be funded by increasing the charges to have a reserve or the City
will need pass a bond to have the money to fund a big project/expense that could come
up.
Discussion on collateralizing all of the funds. This has already been done.
General discuss on the Water Fund and the DEQ payments on the loan. General
discussion on personnel that wages that is assessed to both the water and general fund. In
looking at the total wages the audit shows a reasonable amount for each fund. Discuss on
Long-Term Debt Bonded Debt Service. Further discussion on the Library Reserve.
4. 1St Quarter Report From Prosecuting Attorney: Susan Mimura, Mimura&
Associates
Susan Mimura, Mimura& Associates, presents the 1St quarter report for the City
Prosecuting Attorney.
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Susan Mimura provides a quarterly report to the Council on the number of tickets issued,
the number cases pending, her time sheets, the fines and fees collected and discusses the
same. General discussion.
I'm going to be sending over some ordinances for your review and adoption that will
allow the City to recover more revenue in fines. General discussion.
General overall discussion on cases, case loads, types of cases, bond forfeitures, working
relationships with the courts and Eagle Sheriffs Department.
5. 1St Quarter Financial Update: — Sharon Bergmann, City Clerk/Treasurer
Sharon Bergman, City Clerk/Treasurer reviews the 1st quarter financial status of the City.
City Clerk/Treasurer Bergmann provides an overview of the quarter finances and the
collections to date in January. The first property tax payment will be paid by the end of
January together with franchise fees and revenue sharing. General discussion.
6. DISCUSSION ITEMS:
A. Developing a 2 year plan for the City—(JR) General discussion.
B. Monthly Staff Meetings—Council attendance (JR) General discussion. Mayor and
staff will work on a monthly staff meeting with 2 Council Members present.
C. Cell phones for Building Inspectors (JR) General discussion. Public Works Director
will get the costs and the City Attorney will provide the information on the process to
amend the budget.
D. Chevron Block Valve resolution(WEV) Zoning Administrator Vaughn distributes a
map showing the location of the Chevron Block Value and provides an overview of the
project. Discussion on moving the west entry sign in conjunction with installing the
valve. Discussion has been had with the Eagle Sewer District to locate the sign on their
property. General discussion.
E. Moving west entry sign. (WEV) Discussed in item D above.
F. Eagle City Hall questionnaire (Jeff Kunz) Jeff Kunz discusses the preliminary survey
that he has put together. Discussion on what questions need to be on the survey. Jeff will
make changes to the survey and send out to Council for their review. General discussion.
G. Mayor and Council Reports and Concerns.
Mayor: Mr. Pooley has agreed to meet with us on the 26th at 1:30 and I'm wondering
which one of you can meet with us. All Council Members can be available to meet so
Council will decide which two of them will meet with the Mayor and Mr. Pooley.
Semanko: I would like to have an update on an Agenda in regards to IDWR and M3.
General discussion.
Semanko moves to have an update on M3 water application with public input at our
next Council Meeting on January 25, 2010. Seconded by Shoushtarian. ALL
AYES: MOTION CARRIES
Further discussion IDWR and M3.
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Grasser: I have asked Dan Friend to come to council to give us a report on the Fire
Department and Dan Friend is going to be retiring so they are actively looking for a new
chief.
9. ADJOURNMENT:
Semanko moves to adjourn. Seconded by Huffaker. ALL AYES: MOTION
CARRIES...
Hearing no further business, the Council meeting adjourned at 9:30 p.m.
Respectfully submitted: 0..•••••••••.,,
�.•`% Of E, C''••,
• _ cd • y O R q i %• i-
SHARON K. BERGMANN • O� S.
CITY CLERK/TREASURER = * . S
's . SEALQ:
A RONED: / T
/ I I .•I /
/JAMES D. REYN•i D/
(MAYOR
AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE AT CITY HALL
UPON REQUEST.
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City Council Meeting 1/18/11
Financial Report -1st Quarter of FY 10/11 Oct - December
General Fund
1. Revenue/Expenditures:
Received 17% of budgeted Revenue
Spent 3% of budgeted Expenditures
Total Quarterly Revenue - $802,564.00
Total Quarterly Expenditures - $554,785.00
2. Franchise Fees :
Franchise Fees came in above 1st Quarter projections:
Total Quarterly Franchise Fees collected -$75,565.00
Budget Quarterly Projection - $63,300.00
3. Building Permits:
Received 69% of Budgeted Revenue - $113,011.00
Budgeted Revenue - $162,986.00
4. Annex/Zoning Permits:
Received 63% of Budged Revenue - $10,086.00
Budgeted Revenue - $16,000.00
All associated fees to Building Permits and Annex/Zoning Permits are above quarterly
projections.
5. liquor Distribution:
The Quarterly liquor Distribution amount will be $83,222.00 for an annual total of
$332,888.00.
The Budgeted projection is $293,079.00. A difference of $39,809.00.
6. State Sales Tax
1st Quarter receipts of $35,010.00 which is $8,882.00 above the Budgeted Quarterly Projection
of $26,128.00.
7. State Revenue Sharing:
1st Quarter receipts of $254,784.00 which is $20,802.00 above the Budgeted Quarterly
Projection of $233,982.00.
CITY OF EAGLE
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING DECEMBER 31, 2010
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
01-0309-01-00 RESERVE FUND - 1ST QTR EXPEND .00 .00 1,100,000.00 1,100,000.00 .0
01-0311-00-00 PROPERTY TAX 3,431.24 14,852.70 902,969.00 888,116.30 1.6
01-0311-01-00 PENALTY/INTEREST ON TAXES 439.57 1,796.28 4,500.00 2,703.72 39.9
01-0316-10-00 FRANCHISE FEE/EAGLE WATER CO. .00 3,099.68 7,500.00 4,400.32 41.3
01-0316-10-02 FRANCHISE FEE/UNITED WATER .00 1,549.93 5,700.00 4,150.07 27.2
01-0316-11-00 FRANCHISE FEE/INTERMTN GAS .00 .00 266,000.00 266,000.00 .0
01-0316-12-00 FRANCHISE FEE/CABLE TV .00 .00 115,000.00 115,000.00 .0
01-0316-13-00 FRANCHISE FEE/TRASH .00 32,363.67 125,000.00 92,636.33 25.9
01-0316-14-00 FRANCHISE FEE/IDAHO POWER .00 38,551.93 115,000.00 76,448.07 33.5
01-0316-14-01 FRAN FEE ID POWER -TRANS LINES .00 77,115.42 180,000.00 102,884.58 42.8
01-0321-10-00 ALCOHOLIC BEVERAGE LICENSES 58.36 58.36 15,000.00 14,941.64 .4
01-0321-30-00 BUSINESS LICENSE FEE 6,275.00 6,725.00 12,000.00 5,275.00 56.0
01-0322-10-00 BUILDING & INSPECTION PERMITS 46,325.63 113,011.81 162,986.00 49,974.19 69.3
01-0322-11-00 ANNEX/ZONING/DR PERMIT FEES 5,126.00 10,086.00 16,000.00 5,914.00 63.0
01-0322-11-01 PZ INSPECTION FEES 150.00 910.00 1,000.00 90.00 91.0
01-0322-11-02 PZ PLAN REVIEW FEES 900.00 1,950.00 1,000.00 ( 950.00) 195.0
01-0322-12-00 PLAN REVIEW FEES 17,281.95 42,314.78 60,000.00 17,685.22 70.5
01-0322-13-00 ENERGY STANDARDS (IRES) 1,000.00 2,250.00 3,000.00 750.00 75.0
01-0322-14-00 ELECTRICAL INSPECTION FEES .00 .00 1,500.00 1,500.00 .0
01-0322-15-00 PLUMBING INSPECTION FEES 3,324.00 9,816.93 20,000.00 10,183.07 49.1
01-0322-16-00 MECHANICAL INSPECTION FEES 5,123.45 7,816.17 20,000.00 12,183.83 39.1
01-0322-17-00 STREET LIGHT INSPECTION FEES .00 .00 70.00 70.00 .0
01-0322-18-00 SURETY/LETTER OF CREDIT FEES .00 .00 200.00 200.00 .0
01-0322-19-00 ACHD IMPACT PROCESSING FEES 120.00 280.00 500.00 220.00 56.0
01-0331-60-00 TREE CITY USA GRANT .00 .00 175.00 175.00 .0
01-0331-63-00 GRANTS/MATCHING FUNDS .00 2,994.00 .00 ( 2,994.00) .0
01-0335-10-00 STATE LIQUOR .00 83,222.00 293,079.00 209,857.00 28.4
01-0335-20-00 URBAN RENEWAL LOAN PAYMENT .00 .00 30,000.00 30,000.00 .0
01-0335-50-00 STATE SALES TAX .00 35,010.32 104,512.00 69,501.68 33.5
01-0335-60-00 STATE REVENUE SHARING .00 254,784.16 935,929.00 681,144.84 27.2
01-0338-40-00 COURT FEES 7,137.23 16,813.05 50,000.00 33,186.95 33.6
01-0338-41-00 CITATION FEES/CODE ENFORCEMENT 50.00 85.00 100.00 15.00 85.0
01-0341-01-00 CONVENIENCE FEE 37.50 82.50 50.00 ( 32.50) 165.0
01-0341-10-04 ELECTRICAL INSP ADMIN REIMB 501.79 1,819.00 .00 ( 1,819.00) .0
01-0341-11-00 MISCELLANEOUS PERMITS/LICENSES 20.00 245.00 1,000.00 755.00 24.5
01-0341-12-00 ANIMAL CONTROL FEES 2,142.50 2,491.00 5,000.00 2,509.00 49.8
01-0341-13-00 ENGINEERING FEES -DEVELOPERS 2,284.00 2,284.00 15,000.00 12,716.00 15.2
01-0341-13-01 DRAINAGE FEES .00 .00 400.00 400.00 .0
01-0341-14-00 ATTORNEY FEE COLLECT -DEVELOPER 23,963.48 25,172.36 35,000.00 9,827.64 71.9
01-0341-15-00 M3 STAFF TIME REIMBURSEMENT 3,190.60 4,824.29 19,000.00 14,175.71 25.4
01-0350-01-00 MAYOR'S CUP GOLF TOURNAMENT .00 .00 3,500.00 3,500.00 .0
01-0350-03-00 FRAN FEE TRASH -ADD SRVCS-EDUCA .00 6,743.57 65,436.00 58,692.43 10.3
01-0350-04-00 MAYOR'S YOUTH ACTION COUNCIL 200.00 350.00 .00 ( 350.00) .0
01-0350-05-00 HEALING FIELDS CONTRIBUTIONS .00 .00 3,500.00 3,500.00 .0
01-0350-20-00 RESERVATION FEES/PKS-PLAYFIELD .00 ( 205.65) 6,000.00 6,205.65 ( 3.4 )
01-0371-25-00 ZIONS INVESTMENT INTEREST .00 728.11 1,200.00 471.89 60.7
01-0371-26-00 IDAHO POWER INVESTMENT INT .00 202.58 .00 ( 202.58) .0
01-0379-00-00 MISC .00 .00 500.00 500.00 .0
01-0379-01-00 DUPLICATION/PUBLISHING/PRINTNG 38.10 39.80 500.00 460.20 8.0
01-0383-01-00 ID POWER SUBSTATION/WATER USE .00 120.00 120.00 .00 100.0
01-0383-04-00 LEASE PAYMENTS .00 .00 150.00 150.00 .0
01-0383-05-00 MISCELLANEOUS-REIMBURSEABLES .00 10.50 1,000.00 989.50 1.1
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 01/11/2011 01:OOPM PAGE: 3
01-0383-06-00 LEASE PAYMENT -CITY HALL LAND
01-0383-09-00 ROOM RESERVATIONS
TOTAL FUND REVENUE
CITY OF EAGLE
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING DECEMBER 31, 2010
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
.00 .00 1,000.00 1,000.00 .0
50.00 200.00 500.00 300.00 40.0
129,170.40 802,564.25 4,707,576.00 3,905,011.75 17.1
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 01/11/2011 01:OOPM PAGE: 4
CITY OF EAGLE
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING DECEMBER 31, 2010
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
RESERVE
01-0410-01-00 RESERVE FUND -1ST OTR EXP .00 .00 1,050,000.00 1,050,000.00 .0
01-0410-03-00 MONTHLY TRANS TO DEPARTMENTS .00 206,712.18 .00 ( 206,712.18) .0
01-0410-05-00 RESERVE -CITY HALL PURCHASE .00 .00 98,188.00 98,188.00 .0
TOTAL RESERVE
ADMINISTRATION
.00 206, 712.18 1,148,188.00 941,475.82 18.0
01-0413-01-00 P&Z COMMISSIONERS COMPENSATION .00 500.00 4,850.00 4,350.00 10.3
01-0413-04-00 ELECTIONS .00 .00 8,000.00 8,000.00 .0
01-0413-05-00 OFFICE EXPENSES 1,399.11 4,836.60 12,000.00 7,163.40 40.3
01-0413-06-00 DUPLICATION/PUBLISHING/PRINTIG 112.50 422.87 200.00 ( 222.87) 211.4
01-0413-07-00 POSTAGE .00 700.00 3,500.00 2,800.00 20.0
01-0413-08-00 LEGAL ADVERTISING/PUBLICATION 39.60 466.80 1,500.00 1,033.20 31.1
01-0413-10-00 INSURANCE - PROPERTY .00 18,535.86 37,072.00 18,536.14 50.0
01-0413-14-00 PROFESSIONAL DUES 149.00 19,295.25 33,933.00 14,637.75 56.9
01-0413-16-00 UTILITIES/NEW CITY HALL 1,444.48 3,223.24 23,000.00 19,776.76 14.0
01-0413-19-00 TELEPHONE & COMMUNICATIONS 614.69 1,229.20 10,000.00 8,770.80 12.3
01-0413-21-00 INTERNET SERVICES .00 .00 500.00 500.00 .0
01-0413-23-00 MTNC-REPAIR/OFFICE EQUIP/FURN 1,697.45 4,739.37 14,000.00 9,260.63 33.9
01-0413-25-00 MISCELLANEOUS .00 12.85 500.00 487.15 2.6
01-0413-28-00 RESOURCE MATERIALS 367.46 367.46 1,000.00 632.54 36.8
01-0413-29-00 REAL PROPERTY TAXES/CITY 153.50 153.50 150.00 ( 3.50) 102.3
01-0413-31-00 ENGINEERING FEE/DEVELOPER CHGS .00 .00 15,000.00 15,000.00 .0
01-0413-33-00 ATTORNEY FEE -CHARGE DEVELOPERS 7,481.29 20,661.31 35,000.00 14,338.69 59.0
01-0413-34-00 MONITORING ALARM SYSTEMS .00 201.00 1,400.00 1,199.00 14.4
01-0413-36-00 STORAGE SHED RENTAL 94.00 282.00 1,300.00 1,018.00 21.7
01-0413-37-00 BACKGROUND CHECK-PERMITS/LIC .00 .00 470.00 470.00 .0
TOTAL ADMINISTRATION
PERSONNEL
13,553.08 75,627.31 203,375.00 127,747.69 37.2
01-0415-11-00 CITY COUNCIL SALARIES 1,986.83 5,960.49 23,842.00 17,881.51 25.0
01-0415-21-00 FICA 96.41 289.23 1,824.00 1,534.77 15.9
01-0415-22-00 PERSI/PUBLIC RETIREMENT 206.42 619.26 2,533.00 1,913.74 24.5
01-0415-23-00 HRA BILLING .00 .00 4,752.00 4,752.00 .0
01-0415-23-01 HRA ADMIN FEE 4.00 12.00 48.00 36.00 25.0
01-0415-24-00 WORKER'S COMPENSATION 5.18 15.54 274.00 258.46 5.7
01-0415-25-00 INSURANCE - DO NOT USE 1,444.42 4,333.26 17,339.00 13,005.74 25.0
01-0415-28-00 UNEMPLOYMENT BENEFITS .00 .00 25,000.00 25,000.00 .0
TOTAL PERSONNEL 3,743.26 11,229.78 75,612.00 64,382.22 14.9
FOR ADMINISTRATION USE ONLY
25 % OF THE FISCAL YEAR HAS ELAPSED 01/11/2011 01:OOPM PAGE: 5
CITY OF EAGLE
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING DECEMBER 31, 2010
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
CONTRACTS & AGREEMENTS
01-0416-02-00 CITY ATTORNEY 9,827.13 15,899.94 85,000.00 69,100.06 18.7
01-0416-05-00 PROSECUTOR 3,750.00 11,250.00 45,000.00 33,750.00 25.0
01-0416-07-00 CITY ENGINEERING .00 172.50 4,500.00 4,327.50 3.8
01-0416-08-00 CITY AUDITOR .00 .00 9,800.00 9,800.00 .0
01-0416-09-00 LAW ENFORCEMENT DEPARTMENT 108,367.83 325,103.49 1,302,814.00 977,710.51 25.0
01-0416-10-00 SR CENTER VAN AGREEMENT 1,216.67 3,650.01 14,660.00 11,009.99 24.9
01-0416-11-00 ANIMAL CONTROL - IHS .00 .00 10,000.00 10,000.00 .0
01-0416-16-00 DATABASE/WEB PAGE MANAGEMENT 410.00 820.00 8,000.00 7,180.00 10.3
01-0416-21-00 CITY HALL LEASE PAYMENT - H.S. 11,867.07 35,601.21 142,405.00 106,803.79 25.0
01-0416-22-00 CITY HALL OPERATING EXPENSES 8,318.89 8,318.89 19,500.00 11,181.11 42.7
01-0416-24-00 EQUIPMENT LEASING 1,574.45 4,752.00 15,662.00 10,910.00 30.3
01-0416-26-00 COMPUTER LAN MTNC-BLOCK TIME .00 2,010.00 8,040.00 6,030.00 25.0
01-0416-31-00 MANLEY SERVICES .00 150.00 .00 ( 150.00) .0
01-0416-32-00 ENVIRONMENTAL CONSERVATION -M3 850.00 850.00 .00 ( 850.00) .0
01-0416-34-00 VIDEO/AUDIO STEAMING CC MTNGS .00 .00 1,000.00 1,000.00 .0
TOTAL CONTRACTS & AGREEMENTS
GRANTS
146,182.04 408,578.04 1,666,381.00 1,257,802.96 24.5
01-0421-01-00 GRANTS/MATCHING FUNDS .00 703.00 .00 ( 703.00) .0
01-0421-06-00 PAYETTE RIVER NTL SCENIS BYWAY .00 .00 100.00 100.00 .0
01-0421-07-00 IDAHO TREE PRESERVATION GRANT 13,480.00 33,745.00 .00 ( 33,745.00) .0
TOTAL GRANTS 13,480.00 34,448.00 100.00 ( 34,348.00) 1448.0
COMMUNITY RELATIONS
01-0422-01-00 PUBLIC RELATIONS .00 65.00 .00 ( 65.00) .0
01-0422-05-00 MAYOR'S YOUTH ACTION COUNCIL .00 150.00 .00 ( 150.00) .0
01-0422-06-00 HEALING FIELD FLAG DISPLAY .00 .00 3,500.00 3,500.00 .0
TOTAL COMMUNITY RELATIONS .00 215.00 3,500.00 3,285.00 6.1
CULTURAL EVENTS DEPARTMENT
01-0463-01-00 HISTORICAL COMMISSION FUNDING .00 10,100.86 56,532.00 46,431.14 17.9
TOTAL CULTURAL EVENTS DEPARTMENT .00 10,100.86 56,532.00 46,431.14 17.9
CAPITAL OUTLAY GENERAL FUND
01-0465-16-00 ACSO RELOCATION EXP .00 .00 50,000.00 50,000.00 .0
TOTAL CAPITAL OUTLAY GENERAL FUND .00 .00 50,000.00 50,000.00 .0
FOR ADMINISTRATION USE ONLY
25 % OF THE FISCAL YEAR HAS ELAPSED 01/11/2011 01:01PM PAGE: 6
CITY OF EAGLE
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING DECEMBER 31, 2010
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
COMMUNITY PROJECTS -CAP OUTLAY
01-0468-10-00 VRT HWY 44 EXPRESS .00 15,458.00 15,458.00 .00 100.0
01-0468-11-00 BURY DISTRIBUTION LINES .00 .00 180,000.00 180,000.00 .0
TOTAL COMMUNITY PROJECTS -CAP OUTLAY .00 15,458.00 195,458.00 180,000.00 7.9
TOTAL FUND EXPENDITURES 176,958.38 762,369.17 3,399,146.00 2,636,776.83 22.4
NET REVENUE OVER EXPENDITURES ( 47,787.98) 40,195.08 1,308,430.00 1,268,234.92 3.1
FOR ADMINISTRATION USE ONLY
25 % OF THE FISCAL YEAR HAS ELAPSED 01111/2011 01:01 PM PAGE: 7
CITY OF EAGLE
REVENUES WIFLI COMPARISON TO BUDGET
FOR TI IE 4 MONTHS ENDING JANUARY 31, 2011
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL. BUEXi[iT UNEARNED PCNT
REVENUE
01-0309-01-00 RESERVE FUND - IST OFR EXPEND 00 00 1.100.000 00 1.100.000 00 0
01-0311-00-00 PROPER'T'Y TAX .00 14,852.70 902.969 00 888,116 30 1 6
01-0311-01-00 PENALTY/INTEREST ON TAXES 00 1,796.28 4.500.00 2.70372 399
01-0316-10-00 FRANCI IISE FEE/EAGLE' WATER CO 1.571.96 4,671 64 7,500 00 2,828.36 62.3
01-0316-10-02 FRANC] IISE FEE/UNITED WATER 2.412 29 3.962 22 5.700 00 1.737 78 69 5
01-0316-11-00 FRANCHISE 00 00 266.000 00 266,000 00 .0
01-0316-12-00 FRANCHISE FEE/CABLE TV 00 00 115.000 00 115.000 00 0
01-0316-13-00 FRANCI IISE FEE/TRASII 00 32.363 67 125.000 00 92,636 33 25 9
01-0316-14-00 FRANCHISE FEE/IDAHO POWER 00 38.551 93 115,000 00 76.448.07 33 5
01-0316-14-01 FRAN FEE ID POWER -TRANS LINES 00 77.115 42 180,000.00 102.884 58 42 8
01-0321-10-00 ALCOHOLIC BEVERAGE LICENSES 00 58 36 15,000 00 14.941 64 .4
01-0321-30-00 BUSINESS LICENSE FEE .:41.900.�R 8.625 00 12,000.00 3.375 00 71.9
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01-0322-11-01 PZ INSPECTION FEES 60 00 970.00 1.000.00 30 00 97 0
01-0322-11-02 PZ PLAN REVIEW FEES 450 00 2.400 00 1,00(1 00 ( 1.400 00 ) 240 0
01-0322-12-00 PLAN REVIEW FEES 5.092 92 47,407 70 60,000 00 12,592.30 79.0
01-0322-13-00 ENERGY STANDARDS ORES) 350.00 2.600 00 3.000 00 400 00 86 7
01-0322-14-00 ELECTRICAL INSPECTION FEES 00 00 1.500 00 1,50(100 0
01-0322-15-00 PLUMBING INSPECTION FEES 2,554 35 12.371.28 20.000 00 7,628 72 61.9
01-0322-16-00 MEC I IANICAL INSPECTION FEES 862 00 8.678 17 20.000 00 11.321 83 43 4
01-0322-17-00 S'T'RE'E'T' LIGHT INSPECTION FEES 00 .00 70 00 70.00 0
01-0322-18-00 SURETY/LETTER OF CREDIT FEES .00 00 200 00 200 00 0
01-0322-19-00 ACI ID IMPACT PROCESSING FEES 240 00 520.00 500 00 1 20 00) 104 0
01-0331-60-00 TREE CITY USA GRANT 00 00 175 00 175 00 0
01-0331-63-00 GRANTS/MATCHING FUNDS 00 2.994 00 00 ( 2.994 00) 0
01-0335-10-00 S'T'A'T'E LIQUOR 83.222 00 166,444 00 293,079 00 126,635 00 56.8
01-0335-20-00 URI3AN RENEWAL. LOAN PAYMENT 00 .00 30,000 00 30,000 00 0
01-0335-50-00 S'I'A'I'E SALES TAX 00 35.010.32 104.512 00 60.501 68 33 5
01-f) p� - -f DATE REVENUE SLIAPIN(' 00 254,784 16 935.929 00 681.144.84 27 2
'�If 4U -UO I�. _ 00 16.813 05 50,000 00 33,186 95 33.6
01-0338-41-00 CITATION FEES/CODE ENFORCEMENT 50.00 135 00 100,00 ( 35 00) 135 0
01-0341-01-00 CONVENIENCE FEE 11 00 93.50 50 00 ( 43 50) 187 0
01-0341-10-04 ELEC 1 RICAL INSP ADMIN REIMB 00 1.819.00 ,00 ( 1.819 (10 ) ,0
01-0341-11-00 MISCELLANEOUS PERMI'T'S/LICENSES 60 00 305 00 1,000 00 695 00 30.5
01-0341-12-00 ANIMAL CONTROL FEES 673.00 3.164 00 5,000 00 1,836 00 63 3
01-0341-13-00 ENGINEERING FEES -DEVELOPERS 1.988 00 4,272 00 15.000.00 10.728 00 28 5
01-0341-13-01 DRAINAGE FEES 00 00 40000 40000 0
0I-0341-14-00 ATTORNEY FEE COLLECT -DEVELOPER 381 02 25.553 38 35.0(10 00 9.446 62 73.0
01-0341-15-00 M3 STAFF TIME REIMBURSEMENT 00 4.824 29 19.000 00 14,175.71 25 4
01-0350-01-00 MAYOR'S CUP GOLF TOURNAMENT 425,00 425 00 3,500.00 3.075 00 12 1
01-0350-03-00 FRAN FEE TRASH -ADD SRVCS-EDUCA .00 6.743,57 65.436 00 58,692 43 10 3
01-0350-04-00 MAYOR'S YOUTH AC'T'ION COUNCIL 00 350 00 00 ( 350 00) 0
01-0350-05-00 HEALING FIELDS CON I'RII3UTIONS .00 .00 3.500 00 3.500 00 0
OI -0350-20-00 RESERVATION FEES/PKS-PLAYFIELD 00 ( 205.65) 6,000 00 6.205 65 ( 3 4
01-0371-25-00 TIONS INVESTMENT INTEREST .00 1,031 29 1,200 00 168 71 85 9
01-0371-26-00 IDAI IO POWER INVESTMENT INT 00 310.32 00 ( 310 32) 0
01-0379-00-00 MISC ,00 .00 500 00 500 00 0
01-0379-01-00 DUPLICATION/PUBLISI ZING/PRINTNG 18.53 58.33 500 00 441 67 T 17
01-0383-01-00 IE) POWER SUBSTATION/WATER USE 00 120 00 120.00 00 100 0
01-0383-04-00 LEASE PAYMENTS 00 .00 150.00 150.00 .0
01-0383-05-00 MISCELLANEOUS-RLIMT3URSCABLES 00 10.50 1.00000 989.50 11
FOR ADMINISTRATION LISE ONLY
34 'Yo OF 11IE FISCAL YEAR I IAS ELAPSED 01/18/2011 12 34PM PAGE.
CITY OF EAGLE
REVENUES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING JANUARY 31, 2011
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
01-0383-06-00 LEASE PAYMENT -CITY HALL LAND 1,000.00 1,000.00 1,000.00 .00 100.0
01-0383-09-00 ROOM RESERVATIONS ( 12.00) 188.00 500.00 312.00 37.6
TOTAL FUND REVENUE
118,220.35 921,195.52 4,707,576.00 3,786,380.48 19.6
FOR ADMINISTRATION USE ONLY 34 % THE FISCAL YEAR HAS ELAPSED 01/18/2011 12:34PM PAGE: 4
Sharon Bergmann
From:
Sent:
To:
Subject:
Attachments:
Hi Sharon:
Kurt Folke [folkecpas@srvinet.com]
Tuesday, December 28, 2010 3:22 PM
Sharon Bergmann
Financial Statement Draft
City of Eagle 09-10 Draft.pdf
I've attached a draft version of the financial statements for your review. Please let me know if you have any
questions, comments, or revisions. I have tentatively dated the auditor's reports for January 18, 2011 —
hopefully, we can get them out sooner depending on the EURA audit date.
Here is a quick summary of the audit results:
• The audit report on the financial statements (pages 1-2) is unqualified (best you can get).
• The audit report on internal control and compliance (pages 24-25) reports no significant deficiencies
(best you can get).
• The general fund (page 7) increased by $1,634,445 with an ending fund balance or carryover of
$1,985,243 (54% or 6 month operating. reserve). This fund is definitely on the road to recovery. A six
month reserve is a decent minimum amount for this fund provided no large capital outlay projects are
expected in the near future (if so, more money will of course need to built up in this fund).
• The library fund (page 7) decreased by $173,356 with an ending fund balance or carryover of $190,712
(23% or 3 month operating reserve). As this fund is primarily funded with property taxes (which are
primarily collected and remitted twice a year), it would be nice if this fund can be restored to a
minimum six month operating reserve (at current expenditure rates, this would be a little over
$400,000).
• The debt service fund (page 7) increased by $12,254 with an ending fund balance or carryover of
$26,835. The current property tax levy for this fund is covering the annual debt payments and
therefore this fund is behaving as it should.
• The water fund (page 10) decreased by $93,804 with an ending fund balance or carryover of
$3,089,271 (of which $2,456,596 is tied up in capital assets). Included in this decrease is $290,968 of
depreciation expense (a non-cash expense), so in reality, the water fund generated a "cash basis"
increase of nearly $200,000. As this amount is slightly more than the expected annual sewer revenue
loan payment, this fund appears to be tracking just fine for the time being.
On a slightly different note, I have to say that working with all of you at the City on this audit has been a real
pleasure. Your staff are very competent, enjoyable to work with, and quick about getting back on things —
which allows for timely completion of the audit. Thanks so much!
Kind regards,
Kurt Folke, CPA
Folke CPAs, P.C.
P.O. Box 100 (Mailing)
11501 U.S. Hwy 95 (Physical)
1