Service Solicited - 2010 - Folke CPS's, PC - 2009/2010 Audit Services
loelio (!'PAs, P.(!,.
5inwtfuJ S. :Jollie -J{UJd fR. :Jollie
P.o. Box 100, Payette, Idaho 83661
www.folkecpas.com.folkecpas@srvinet.com
P: 208-642-1417, F: 208-642-1582
June 11,2010
City of Eagle
P.O. Box 1520
Eagle, ID 83616
RE: 2009/10 Independent Audit
Weare pleased to confirm our understanding of the services we are to provide the City of Eagle
(the City) for the year ended September 30, 2010. \Ve will audit the financial statements of the
governmental activities, the business-type activities, the aggregate discretely presented
component units, each major fund, and the aggregate remaining fund information, which
collectively comprise the entity's basic financial statements, of the City as of and for the year
ended September 30,2010. Accounting standards generally accepted in the United States provide
for certain required supplementary information (RSI) to accompany the City's basic financial
statements. As part of our engagement, we will apply certain limited procedures to the City's
RSI. These limited procedures will consist principalJly of inquiries of management regarding the
methods of measurement and presentation, which management is responsible for affirming to us
in its representation letter. Unless we encounter problems with the presentation of the RSI or
with procedures relating to it, we will disclaim an opinion on it. As in prior years, the
Management's Discussion & Analysis (MD&A) will be excluded. If supplementary information
other than RSI accompanies the basic financial statements, it will be subject to the auditing
procedures applied in our audit of the basic financial statements and we will provide an opinion
on it in relation to the basic financial statements. Provisions described in this engagement letter
relating to a Single Audit, OMB Circular A-133, or the schedule of expenditures of federal
awards only apply when the City is subject to a Single Audit.
Audit Objectives
The objective of our audit is the expression of opinions as to whether your basic financial
statements are fairly presented, in all material respects, in conformity with U.S. generally
accepted accounting principles and to report on the fairness of the additional information referred
to above when considered in relation to the basic financial statements taken as a whole. The
objective also includes reporting on:
. Internal control related to the financial statements and compliance with laws, regulations,
and the provisions of contracts or grant agreements, noncompliance with which could
have a material effect on the financial statements in accordance with Government
Auditing Standards.
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· Internal control related to major programs and an opinion (or disclaimer of opinion) on
compliance with laws, regulations, and the provisions of contracts or grant agreements
that could have a direct and material effect on each major program in accordance with
the Single Audit Act Amendments of 1996 and OMB Circular A-l33, Audits of States,
Local Governments, and Non-Profit Organizations.
The reports on internal control and compliance will each include a statement that the report is
intended solely for the information and use of management, the body or individuals charged with
governance, others within the entity, specific legislative or regulatory bodies, federal awarding
agencies, and if applicable, pass-through entities and is not intended to be and should not be used
by anyone other than these specified parties.
Our audit will be conducted in accordance with auditing standards generally accepted in the
United States of America; the standards for financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; the Single Audit Act
Amendments of 1996; and the provisions ofOMB Circular A-133, and will include tests of the
accounting records, a determination of major program(s) in accordance with OMB Circular A-
133, and other procedures we consider necessary to enable us to express such opinions and to
render the required reports. If our opinions on the financial statements or the Single Audit
compliance opinions are other than unqualified, we will fully discuss the reasons with you in
advance. If, for any reason, we are unable to complete the audit or are unable to form or have not
formed opinions, we may decline to express opinions or to issue a report as a result of this
engagement.
Management Responsibilities
Management is responsible for the financial statements and all accompanying information as
well as all representations contained therein. Manag1ement is also responsible for preparation of
the schedule of expenditures of federal awards in accordance with OMB Circular A-133. As part
of the audit, we will assist with preparation of your financial statements, schedule of
expenditures of federal awards, and related notles. You are responsible for making all
management decisions and performing all management functions relating to the financial
statements, schedule of expenditures of federal awards, and related notes and for accepting full
responsibility for such decisions. You will be required to acknowledge in the management
representation letter our assistance with preparation of the financial statements and the schedule
of expenditures of federal awards and that you have reviewed and approved the financial
statements, schedule of expenditures of federal awards, and related notes prior to their issuance
and have accepted responsibility for them. Further, you are required to designate an individual
with suitable skill, knowledge, or experience to oversee any nonaudit services we provide and for
evaluating the adequacy and results of those services and accepting responsibility for them.
Management is responsible for establishing and maintaining internal controls, including internal
controls over compliance, and for monitoring ongoing activities, to help ensure that appropriate
goals and objectives are met. You are also responsible for the selection and application of
accounting principles; for the fair presentation in the financial statements of the respective
financial position of the governmental activities, the business-type activities, the aggregate
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discretely presented component units, each major fund, and the aggregate remaInIng fund
information of the City and the respective changes in financial position and, where applicable,
cash flows in conformity with u.s. generally accepted accounting principles; and for compliance
with applicable laws and regulations and the provisions of contracts and grant agreements.
Management is responsible for making all financial records and related information available to
us and for ensuring management and financial information is reliable and properly recorded.
Your responsibilities include identifying significant vendor relationships in which the vendor has
the responsibility for program compliance and for the accuracy and completeness of that
information. Your responsibilities include adjusting the financial statements to correct material
misstatements and confirming to us in the representation letter that the effects of any uncorrected
misstatements aggregated by us during the current engagement and pertaining to the latest period
presented are immaterial, both individually and in the: aggregate, to the financial statements taken
as a whole.
You are responsible for the design and implementation of programs and controls to prevent and
detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the
government involving (1) management, (2) employees who have significant roles in internal
control, and (3) others where the fraud or illegal acts could have a material effect on the financial
statements. Your responsibilities include informing us of your knowledge of any allegations of
fraud or suspected fraud, or illegal acts affecting the government received in communications
from employees, former employees, grantors, regulators, or others. In addition, you are
responsible for identifying and ensuring that the entity complies with applicable laws,
regulations, contracts, agreements, and grants. Additionally, as required by OMB Circular A-
133, it is management's responsibility to follow up and take corrective action on reported audit
findings and to prepare a summary schedule of prior audit findings and a corrective action plan
and to make these items available for our review.
Management is responsible for establishing and maintaining a process for tracking the status of
audit findings and recommendations. Management is also responsible for identifying for us,
previous financial audits, attestation engagements, performance audits, or other studies related to
the objectives discussed in the Audit Objectives section of this letter. This responsibility
includes relaying to us corrective actions taken to address significant findings and
recommendations resulting from those audits, attestation engagements, performance audits, or
studies. You are also responsible for providing management's views on our current findings,
conclusions, and recommendations, as well as your planned corrective actions for the report, and
for the timing and format for providing that information.
Audit Procedures-General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements; therefore, our audit will involve judgment about the number of
transactions to be examined and the areas to be tested. We will plan and perform the audit to
obtain reasonable rather than absolute assurance about whether the financial statements are free
of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3)
misappropriation of assets, or (4) violations of laws or governmental regulations that are
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attributable to the entity or to acts by management or employees acting on behalf of the entity.
Because the determination of abuse is subjective, Government Auditing Standards do not expect
auditors to provide reasonable assurance of detecting abuse.
Because an audit is designed to provide reasonable, but not absolute assurance and because we
will not perform a detailed examination of all transactions, there is a risk that material
misstatements may exist and not be detected by us. In addition, an audit is not designed to detect
immaterial misstatements or violations of laws or governmental regulations that do not have a
direct and material effect on the financial statements. However, we will inform you of any
material errors and any fraudulent financial reporting or misappropriation of assets that come to
our attention. We will also inform you of any violations of laws or governmental regulations that
come to our attention, unless clearly inconsequential. We will include such matters in our
reports required for a Single Audit. Our responsibility as auditors is limited to the period
covered by our audit and does not extend to later periods for which we are not engaged as
auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded
in the accounts, and may include tests of the physical existence of inventories, and direct
confirmation of receivables and certain other assets and liabilities by correspondence with
selected individuals, creditors, and financial institutions. We will request written representations
from your attorneys as part of the engagement, and they may bill you for responding to this
inquiry. At the conclusion of our audit, we will also require certain written representations from
you about the financial statements and related matters.
Audit Procedures-Internal Controls
Our audit will include obtaining an understanding of the entity and its environment, including
internal control, sufficient to assess the risks of material misstatement of the financial statements
and to design the nature, timing, and extent of further audit procedures. Tests of controls may be
performed to test the effectiveness of certain controls that we consider relevant to preventing and
detecting errors and fraud that are material to the :financial statements and to preventing and
detecting misstatements resulting from illegal acts and other noncompliance matters that have a
direct and material effect on the financial statements. Our tests, if performed, will be less in
scope than would be necessary to render an opinion on internal control and, accordingly, no
opinion will be expressed in our report on internal control issued pursuant to Government
Auditing Standards.
As required by OMB Circular A-l33, we will perform tests of controls over compliance to
evaluate the effectiveness of the design and operation of controls that we consider relevant to
preventing or detecting material noncompliance with compliance requirements applicable to each
major federal award program. However, our tests will be less in scope than would be necessary
to render an opinion on those controls and, accordingly, no opinion will be expressed in our
report on internal control issued pursuant to OMB Circular A-l33.
An audit is not designed to provide assurance on internal control or to identify significant
deficiencies. However, during the audit, we will communicate to management and those charged
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with governance internal control related matters that are required to be communicated under
AICP A professional standards, Government Auditing Standards, and OMB Circular A-133.
Audit Procedures-Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of
material misstatement, we will perform tests of th(~ City's compliance with the provisions of
applicable laws, regulations, contracts, agreements, and grants. However, the objective of our
audit will not be to provide an opinion on overall compliance and we will not express such an
opinion in our report on compliance issued pursuant to Government Auditing Standards.
OMB Circular A-133 requires that we also plan and perform the audit to obtain reasonable
assurance about whether the auditee has complied with applicable laws and regulations and the
provisions of contracts and grant agreements applicable to major awards. Our procedures will
consist of test of transactions and other applicable procedures described in the OMB Circular A-
133 Compliance Supplement for the types of compliance requirements that could have a direct
and material effect on each of the City's major programs. The purpose of those procedures will
be to express an opinion on the City's compliance with requirements applicable to each of its
major programs in our report on compliance issued plllfsuant to OMB Circular A-l33.
Audit Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and
will locate any documents selected by us for testing.
At the conclusion of the engagement, we will complete the appropriate sections of the Data
Collection Form (when applicable) that summarizl~s our audit findings. It is management's
responsibility to submit the reporting package (including financial statements, schedule of
expenditures of federal awards, summary schedule prior audit findings, auditor's reports, and a
corrective action plan) along with the Data Collection Form to the federal audit clearinghouse.
We will coordinate with you the electronic submission and certification. If applicable, we will
provide copies of our report for you to include with the reporting package you will submit to
pass-through entities. The Data Collection Form and the reporting package must be submitted
within the earlier of 30 days after receipt of the auditor's reports or nine months after the end of
the audit period, unless a longer period is agreed to in advance by the cognizant or oversight
agency for audits.
The audit documentation for this engagement is the property of Folke CPAs, P.C. and constitutes
confidential information. However, pursuant to authority given by law or regulation, we may be
requested to make certain audit documentation available to Legislative Services Office or its
designee, a federal agency providing direct or indirect funding, or the U.S. Government
Accountability Office for purposes of a quality revie:w of the audit, to resolve audit findings, or
to carry out oversight responsibilities. We will notify you of any such request. If requested,
access to such audit documentation will be provided under the supervision of Folke CP As, P .C.
personnel. Furthermore, upon request, we may provide copies of selected audit documentation to
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the aforementioned parties. These parties may int4;:nd, or decide, to distribute the copIes or
information contained therein to others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after
the report release date or for any additional period requested by Legislative Services Office. If
we are aware that a federal awarding agency or auditee is contesting an audit finding, we will
contact the party(ies) contesting the audit finding for guidance prior to destroying the audit
documentation.
Timothy S. Folke or Kurt R. Folke will be the engagement partner and will be responsible for
supervising the engagement and signing the report. We expect to begin our audit on
approximately September 1st and to issue our reports no later than December 31st (contingent
upon when the Eagle Urban Renewal Agency audited financial statements are made available).
Our fees for these services will be at our standard hourly rates plus out-of-pocket costs (such as
report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we
agree that our gross fees, including expenses, will not exceed:
Financial Audit
$9,800
Federal Single Audit (only if needed)
$1,800
Our invoices for these fees will be rendered each month as work progresses and are payable upon
presentation. The above fees are based on anticipated cooperation from your personnel and the
assumption that unexpected circumstances will not be encountered during the audit. If significant
additional time is necessary, we will discuss it with you and arrive at a new fee estimate before
we incur the additional costs.
Government Auditing Standards require that we provide you with a copy of our most recent
external peer review report and any letter of comme:nt, and any subsequent peer review reports
and letters of comment received during the period of the contract. Our most recent peer review
report accompanies this letter.
We appreciate the opportunity to be of service to you and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us
know. If you agree with the terms of our engagement as described in this letter, please sign one
copy and return it to us.
Very truly yours,
100tiD ~PAs, P.~.
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RESPONSE:
This letter correctly sets forth the understanding of the City.
By: A~I?-~~
Title: ('" tl'1 (J1~ I ~~
Date: 1-1 S -/-;J
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Pull iam & Associates, Chartered
Certified Public Accountants
September 25, 2007
To Timothy S. Folke, CPA, CMA, PC
We have reviewed the system of quality control for the accounting and auditing practice of Timothy S.
Folke, CPA, CMA, PC (the firm) in effect for the year ended June 30, 2007. A system of quality
control encompasses the firm's organizational structure, the policies adopted and procedures
established to provide it with reasonable assurance of conforming with professional standards. The
elements of quality control are described in the Statements on Quality Control Standards issued by the
American Institute of CP As (AlCP A). The firm is responsible for designing a system of quality
control and complying with it to provide the fiml reasonable assurance of conforming with
professional standards in all material respects. Our responsibility is to express an opinion on the
design of the system of quality control and the firm's compliance with its system of quality control
based on our review.
Our review was conducted in accordance with standards established by the Peer Review Board of the
AICP A. During our review, we read required repn:sentations from the firm, interviewed firm
personnel and obtained an understanding of the nature of the firm's accounting and auditing practice,
and the design of the firm's system of quality control sufficient to assess the risks implicit in its
practice. Based on our assessments, we selected engagements and administrative files to test for
conformity with professional standards and compliance with the firm's system of quality control. The
engagements selected represented a reasonable cross-section of the firm's accounting and auditing
practice with emphasis on higher-risk engagements. The: engagements selected included among others,
engagements performed under Government Auditing Standards. Prior to concluding the review, we
reassessed the adequacy of the scope of the peer review procedures and met with firm management to
discuss the results of our review. We believe that the procedures we performed provide a reasonable
basis for our opinion.
In performing our review, we obtained an understanding of the system of quality control for the firm's
accounting and auditing practice. In addition, we testl:d compliance with the firm's quality control
policies and procedures to the extent we considered appropriate. ,These tests covered the application of
the firm's policies and procedures on selected engagements. Our review was based on selected tests
therefore it would not necessarily detect all weaknesses 1m the system of quality control or all instances
of noncompliance with it. There are inherent limitations in the effectiveness of any system of quality
control and therefore noncompliance with the system of quality control may occur and not be detected.
Projection of any evaluation of a system of quality control to future periods is subject to the risk that
the system of quality control may become inadequate because of changes in conditions, or because the
degree of compliance with the policies or procedures may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice of Timothy S.
Folke, CPA, CMA, PC, in effect for the year ended June 30, 2007 has been designed to meet the
requirements of the quality control standards for an accounting and auditing practice established by the
AICP A and was complied with during the year then ended to provide the firm with reasonable
assurance of conforming with professional standards.
p~ f ~, ~Z~~L
Pulliam & Associates, Chartered
7235 W. Emerald, Boise, Idaho 83704 Telephone (208) 322-8525