Minutes - 2019 - Eagle Public Library - 12/18/2019 - RegularTHE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Minutes
' Eagle Public Library, 100 N Stierman Way
December 18, 2019 6:00 P.M.
1. CALL TO ORDER at 6:01pm
2. ROLL CALL: HYER, THAEMERT, SOELBERG, MORTENSEN, LEWIS all present
3. ACTIONITEM: ADDITIONS, DELETIONS, OR MODIFICATIONS TO THE AGENDA
4. ALL CONSENTITEMSAREACTIONITEMS. CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member, City Staff, or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
• Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
• Minutes of November 20, 2019
• Minutes of November 25, 2019
• Approval of Bills.
• Guest Code of Conduct Policv: Annual policy review. This policy was adopted on May 13, 2019, and last
reviewed and reaffirmed on December 19, 2018.There are no recommended changes.
• Exhibit Case and Displays Policv: Annual policy review. This policy was adopted on August 12, 2013 and was
last reviewed and reaffirmed on January 16, 2019. There are no recommended changes.
0 1st: Thaemert
0 2nd: Mortensen
o Unanimously approved
5. REPORTS
a. Director's Report
i. Circulation up over previous year 3%, digital 11%, 6% overall
ii. Staff development day was successful
iii. Gingerbread program drew about 600 people
iv. Donuts with Dad drew about 200 people
v. Irene was promoted to Lifelong Education Manager
vi. Marketing candidate accepted offered
b. Library Liaison / City Hall Reports- Mitchell is at a special meeting with the City so not present tonight
c. Board Specialists Reports
L Growth and Development- Mortensen is in a holding pattern until new Mayor and Council is
sworn in.
ii. Finance- Thaemert, nothing to report
iii. Personnel- Hyer and Soelberg met with Steve to discuss staffing options for the amended budget
iv. Foundation- Soelberg is in holding pattern until some contact information is provided
6. OLD BUSINESS
a. ACTIONITEM: Review of approved amended budget for FY 2019-20.
i. Reviewed approved amended budget that was forwarded to City Council for approval to bring new
Board member up -to -speed.
ACTIONITEM: Job Descriptions.
L Motion to approve Guest Services Manager, Material Services Specialist, the Youth Programming
Librarian, and Adult Programming Librarian job descriptions
Pt: Hyer
2°d: Thaemert
Unanimously approved
7. PUBLIC COMMENT: This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is
not the time slot to give formal testimony on a new business item or pending application or proposal. Out of courtesy
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THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
1%4---h 10 Into K.nn v A4
8. ADJOURNMENT
15` Soelberg
2nd Mortensen
Adjourned 7:18pm
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