Resolution - 2010 - 10-32 - Authorizing Destruction Of Semi-Permanent Public Records - 12/14/2010
RESOLUTION NO. 10-32
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the Ith day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS. "Semi-oennanent records" shall consist of:
. . ~
(a) Claims, canceled checks, warrants, duplicate warrants,
purchase orders, vouchers, duplicate receipts, utility and
other financial records;
(b) Contracts;
(c) Building applications for commercial projects and
govenunent buildings;
(d) License applications;
(e) Departmental reports;
(f) Bonds and coupons; and
(g) Other documents or records as may be deemed of semi-
permanent nature by the city council.
WHEREAS, The following Records are Semi-Pennanent Records and shall be kept for
not less than five (5) years after the date of issuance or completion of the matter
contained within the record;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following semi-permanent public records shall be destroyed by shredding
under the supervision of the City Clerk in accordance with Resolution No. 02-04 and
Idaho Code 50-907 and 50-908:
"SEE A IT ACHED SCHEDULE"
2. The administrative staff ofthe City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
Dated this~ay of December, 2010.
K:\Clerks\Records\Semi-Permanent Records\Resolution No. 10-32 Destroy Semi-Permanent Records.doc
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~MES D. RE
MA YOR
ATTEST:
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- SHARON K. BERGMANN
CITY CLERKfTREASURER
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A TTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed tIle foregoing Resolution No. 32 of the City of Eagle and that the same is
in accordance wjth Section 50-907 and 50-908, Idaho Code.
Dated this /1 ~ day of December 2010.
i!J~
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No. 10-
32 of the City of Eagle and that the same is in accordance with Section 50-907 and 50-
908, Idaho Code and said semi-pennanent public records are not deemed to be of a
historical value and can be destroyed,_
W' V-4!. V1'\. ~...ru-
Datedthi .~ . day of r 2010.
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".. OqEtEII/ED~Fiu:~n
CITY OF EAGL:"~
~J j 2010
To:
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Sharon Bergmann CMC
City Clerk/Treasurer
City of Eagle
P.O. Box 1520
Eagle, Idaho 83616
Our mission: to preserve and ~ . R d H
promote Idaho's cultural heritag~.rOm. 0 ouse
State Archivist
www.idahohistory.net
c.L. "Butch" Otter
Governor of Idaho
JanetL. Gallimore
Executive Director
Administration
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Fax: (208) BB2-1763
Date: November 2010
Re: Request to destroy City IRecords
Thank you for your email dated 18 November 2010 requesting
permission to destroy Eagle City records.
The State Archives Division of the Historical Society does not
consider these records to have historical significance and has no
desire in obtaining these records.
This letter constitutes the approval of the Idaho State Archivist for
the destruction or return of thesl3 items.
.l3es.pe~_tf~II... "_ ..... \/...._..-.....--
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Rod House
State Archivist
Idaho State Archives
2205 Old Penitentiary Road
Boise, Idaho 83712
Phone: (208) 514 - 2316
Email: rod.house@ishs.idaho.gov
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The Idaho State Historical Society is an Equal Opp0l1unity Employer.