Minutes - 2010 - City Council - 06/01/2010 - Special
EAGLE CITY COUNCIL
Special Meeting Minutes
June 1,2010
1. CALL TO ORDER: Acting Mayor Huffaker calls the meeting to order at 6:00 p.m.
2. ROLL CALL: SHOUSHT ARIAN, HUFFAKER, SEMANKO, GRASSER. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE: Troop #3521eads the Pledge of Allegiance.
4. CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
. Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Oven Container Permit: Smoky Mountain Pizza and Pasta is requesting an
open container permit to be used on June 11 & 12, 2010 from 11 :00 a.m. to
11 :00 p.m. The event will be held in the parking lot located at 34 E. State. St.
Site plan approval has been received by City of Eagle Police.
B. Noise Ordinance Waiver: Smoky Mountain Pizza and Pasta is requesting a
waiver for the noise ordinance extending the time to 11 :00 p.m. on June 11 & 12,
2010 to facilitate their sponsored activities for Eagle Fun Days.
C. Oven Container Permit: Bardenay Eagle is requesting an open container permit
to be used on June 11,2010 from 4:00 p.m. to 10:00 p.m. and June 12,2010
from 10:00 a.m. to 10:00 p.m. The event will be held in the parking lot located
at 185 E. State St. (Heritage Park). Site plan approval has been received by City
of Eagle Police.
D. Oven Container Permit: Eagle Hills Golf Course is requesting an open
container permit to be used on June 11, 2010 from 4:00 p.m. to 10:00 p.m. and
June 12, 2010 from 10:00 a.m. to 10:00 p.m. The event will be held in the
parking lot located at 185 E. State St. (Heritage Park). Site plan approval has
been received by City of Eagle Police.
Shoushtarian moves to approve the Consent Agenda. Seconded by Grasser. ALL AYES:
MOTION CARRIES.........
5. UNFINISHED BUSINESS:
A. Discussion rel!ardinl! Eal!le Public Library business hours:
Acting Mayor Huffaker introduces the issue.
Library Director Baker is not present so we will continue this item until Ron is present.
6. BUDGET DISCUSSION:
A. Zero Based Budl!etinl!:
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B. Revenue Projections:
C. Review ProCessional Dues:
D. General budl!et discussion:
Presentation bv Holladav Enl!ineerinl!. City Enl!ineers.
Acting Mayor Huffaker introduces the issue.
Vern Brewer & Kasey Ketterling, Holladay Engineering, distributes a packet to Council and
discusses the same and provides an overview of the history Holladay has in working for the City.
General discussion.
SA. Discussion rel!ardinl! Eal!le Public Librarv business hours:
Acting Mayor Huffaker introduces the issue.
Ron Baker, Library Director, distributes a revision to the Collection Development Funding that
was provided to the Council in their mailboxes on May 28, 2010. Discusses the increase in
Library hours and the staff cost associated with the additional hours.$8,431.00 for opening 9
hours on Thursday and $10,332.00 for 2 more hours on Saturday.
Discussion on the HV AC for the Library which has gone out. We are going to have a diagnostic
report on the system and we will bring the cost to repair the system to the Council on June 8,
2010.
General discussion.
Semanko moves to continue this item to the June 8, 2010 Council meeting. Seconded by
Grasser. ALL AYES: MOTION CARRIES...................
Discussion on Professional Dues. Council concurs to have these organizations on a Council
agenda to discuss their organizations and their dues structure.
Discussion on Zero Based Budgeting.
Discussion on revenues, property taxes and reserve fund.
Acting Mayor Huffaker: At our next meeting we are going to be discussing the City Hall RFP.
So if everyone would look at that documents this week and make their comments then we will
have a document to discuss next week.
Discussion on the costs to move from the existing City Hall which would include moving costs
and tenant improvements.
General budget discussion.
Council concurs to have the next budget meeting on June 15,2010 at 6:00 p.m.
General discussion on the City Hall RFP.
General discussion on the city's landscape maintenance. Council concurs to have Trautmans and
Public Works Director Echeita do their presentations at the meeting on June 15th.
General discussion on sending letters/RFPs out to service providers. Council concurs that letters
and RFP's need to be sent out.
General discussion on the Agenda for the June 15th meeting.
General discussion on the creation of a Library District and consolidation of Library services.
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7. ADJOURNMENT:
Grasser moves to adjourn. Seconded by Shoushtarian. ALL AYES: MOTION
CARRIES...
Hearing no further business, the Council meeting adjourned at 9: 1 0 p.m.
Respectfully submitted:
.J)l(t-k. y-(30~
-SHARON K. BERGMANN
CITY CLERK/TREASURER
APPROVED:
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MICHAEL HUF
ACTING MAYO
A TRANSCRIBABLE RECORD OF THIS MEETING IS A V AILABLE AT EAGLE
CITY HALL
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