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Resolution - 2010 - 10-08 - Authorizing Destruction Of Temporary Public Records - 01/26/2010 RESOLUTION NO. 10-08 AUTHORIZING DESTRUCTION OF TEMPORARY PUBLIC RECORDS WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may authorize the destruction of public records no longer required by law or for city business; and WHEREAS, On the 1ih day of February, 2002, the City Council did approve Resolution No. 02-04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and documents; and WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records be authorized for destruction in order to dispose of them; and WHEREAS, "Temporary records" shall consist of: (a) Building applications, plans, and specifications for noncommercial and nongovernment projects after the structure or project receives final inspection and approval; (b) Cash receipts subject to audit; (c) Election ballots and duplicate poll books; and (d) Other documents or records as may be deemed of temporary nature by the city council. WHEREAS, Temporary Records shall be retained for not less than two (2) years, but in no event shall financial records be destroyed until completion of the City's financial audit; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as follows: I. That the following temporary public records shall be destroyed by shredding under the supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code 50-907 and 50-908: a. 2003 - 2006 Complaint files that were resolved and required no further action. b. 1999 & 2006 Public Records Requests. c. 1/07 - 12/07 Residential Building Plans. 2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to take all necessary steps to carry out the authorization provided by this Resolution. K:\Clerks\Records\Temporary Records\Resolution I 0-08-Destroy Temporary Records,doc Dated this~day of January 2010. PH LLIP J. BANDY MAYOR ATTEST: .llr4-0 ~ SHARON K. BERGMANN CITY CLERK/TREASURER ",......... -", .... ..,' "{ 0 F eA.... ...... ,~ .......... 0.; '. ~ v ..- -.. ~ -. ~ .. o\lPOR-1 .. ~ .~ ::() ~~: :*: : : : : ~.-- :*= : .... SEAL · .. ':. .....,..~ ".......: -<p.o ,Ct.: ~ .;>. ...:I'ORA"{~~..:<;'o ...... "", ~ l' ........ 'ftIJo. ,... .... "" II 0 F n) "",.." ",.,.... II ."", ATTORNEY CERTIFICATION As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I have reviewed the foregoing Resolution No. ID - o"of the City of Eagle and that the same is in accordance with Section 50-907 and 50-908, Idaho Code. . fk. ~ Dated thIS 2 (0 day of 0 CL~ ' 20 1'0. ~ City Attorney K:\Clerks\Records\Temporary RecordslResolution I 0-08-Destroy Temporary Records.doc Sharon Bergmann om: Charlene Elg Sent: Thursday, January 07, 2010 12:08 PM To: Sharon Bergmann (sharon©cityofeagle.org) Subject: Residential Building Plans Hi Sharon, The Residential Building Plans that need to be destroyed are the Months of Jan '07 through Dec. '07. If you need anything further, please let me know. Warm Regards, eltaideee Ee9 City of Eagle Building Department Admin Clerk II 208-489-8760