Resolution - 2010 - 10-10 - Authorizing Archiving Of Public Records - 01/26/2010
Resolution No. 10-10
AUTHORIZING ARCHIVING OF PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides for the transfer of permanent
public records to the Idaho State Historical Society's Repository; and
WHEREAS, On the 1ih day of February, 2002, the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records
be transferred to the Idaho State Historical Society's permanent records repository.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
1. That the following permanent public records shall be transferred to the Idaho State Historical
Society, 2205 East Old Penitentiary Road, Boise, Idaho, in accordance with Resolution No. 02-
04 and Idaho Code 50-907 and 50-908:
SEE ATTACHED LIST
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this,.f~}J-day of January 2010.
PH LLIP J. BANDY
MA YOR
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v SHAR N K. BERGMANN
CITY CLERK/TREASURER
Page 1 of I
K:\Clerks\Records\State Archives\20 10\Res 10-10 Archiving Records.doc
STATE ARCHIVE LIST 1/26/2010
Skateboard Park Lease Agreement
Personal Services Contract - Melton Alliance - Library - LYNX Consortium
Hoffman Planning - Capital Improvement Plan & Development Impact Fee Ordinance
MOA Compass - Orthophotos
Black & Veatch - Engineer - Eagle/State 138 KV Sub-Transmission Project
ITD Rental Agreement - Parcel A & B Old State Street
ACHD Agreement - Roadway Reconstruction, Landscape & Lighting Improvements -Eagle Rd, State St S
ACHD - Eagle Road - Alternate Route/State Street
Anvil Fence Company - Eagle Island Bike Path Fence
Ada County Sheriffs Office - Contracts FY 1996/1997 thru FY2002/2003
Ada County Prosecutor's Office - Contracts FY1998/1999 thru FY2003/2004
ITD Cooperative Agreement - Illumination SH55/Hill Road
ITD Cooperative Agreement - Illumination Alternate Route
Letters of Credit/Surities 1994 thru 1997
Eagle Revenue Forecast 1996 - 2005 prepared by W. David Eberle Consulting
ACHD Installation of Street Light - 1999
Aikens Sculpture
ACHD - 2nd Street Improvements - 2002
Insurance Documents - Misc - 1993 - 2004
Election - General City - 11/6/07
Election - Runoff Mayor - 12/5/07
1994 monthly payroll backup diskettes (3.5") May, August, September, October, November, December
1995 monthly payroll backup diskettes (3.5") January, February, March, April, June, July, January before
year-end. 1/18/95 backup for W-2's
1994 general ledger backup diskettes (3.5") May, August, September, October, November, December
1995 general ledger backups diskettes (3.5") January, February, March, April, May, June, July)
Microfiche film (1648 frames, film created 10/18/1990) - Ordinance 01-175, Resolution 3-80 to 5-90,
Council minutes 1971-1982.
Zoning Minutes 1991.
Microfiche film (917 frames, film created 05/07/1993) - Resolution: Proclamations (no date specified),
Planning & Zoning minutes 1993.
1994, Findings of Fact & Conclusions of Law Planning & Zoning Commission 05-03-1993 thru 05-02-
1994.
1996 General ledger backup diskettes (3.5") April, May, July, August. .
1996 Payroll backup diskettes (3.5") May, June, July, August, September. October.
1997 Payroll backup diskettes (3.5") February, March, April, May, June, July, August, September,
November. Payroll backup after W-2 before year end.
1998 Payroll backup diskettes (3.5") October, November, December. Year end payroll.
1999 Payroll backup diskette (3.5") January, February, March, April, May June, July, August, September.
4-29-1999 before post.
Payroll backup before year end (no date on diskette)