Resolution - 2010 - 10-09 - Authorizing Destruction Of Semi-Permanent Records - 01/26/2010
RESOLUTION NO. 10-09
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them; and
WHEREAS, "Semipermanent records" shall consist of:
(a) Claims, canceled checks, warrants, duplicate warrants,
purchase orders, vouchers, duplicate receipts, utility and
other financial records;
(b) Contracts;
(c) Building applications for commercial projects and
government buildings;
(d) License applications;
(e) Departmental reports;
(f) Bonds and coupons; and
(g) Other documents or records as may be deemed of
semipermanent nature by the city council.
WHEREAS, The following Records are Semi-Permanent Records and shall be kept for
not less than five (5) years after the date of issuance or completion of the matter
contained within the record;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
I. That the following semi-permanent public records shall be destroyed by shredding
under the supervision ofthe City Clerk in accordance with Resolution No. 02-04 and
Idaho Code 50-907 and 50-908:
a. 1988 - 1997 Liquor, Beer & Wine Licenses, transferred or not renewed. The
City's copy of the licenses have been given to the Eagle Museum for a Historical
Record.
b. 1993 - 2005 Miscellaneous Professional Services Contracts for engineering,
Fireworks America, American Linen, Unisource and etc.
2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
C:\Documents and Settings\rhouse\Local Settings\Temporary Internet Files\Content.Outlook\54LE05EI \Resolution IO-09-Destroy
Semi-Permanent Records (2).doc
Dated this~~day of January 2010.
CIT
PHI LIP J. B
MA YOR
ATTEST:
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- SHARON K. BERGMANN
CITY CLERK/TREASURER
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ATTOR..NEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 10-09 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
.fit
Dated this 2& day of January 2010.
~j7AM~~
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No.1 0-
09 of the City of Eagle and that the same is in accordance with Section 50-907 and 50-
908, Idaho Code and said semi-permanent public records are not deemed to be of a
historical value and can be destroyed.
Dateglhis. /.t:J... day 0 1 January 2010.
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IDAHO STATE
HISTORICAL
.. SOCIETY ..
Preserving the past, Enriching the future
To:
Sharon Bergmann CMC
City Clerk/Treasurer
City of Eagle
P.O. Box 1520
Eagle, Idaho 83616
Our mission: to preserve and
promote Idaho's cultural heritagt;::rOm: Rod House
State Archivist
www.idahohistory.net
C.L. "Butch" Otter
Governor of Idaho
Janet L. Gallimore
Executive Director
Administration
2205 Old Penitentiary Roall
Boise. Idaho 83712-8250
Office: (208) 334-2682
Fax: (208) 334-2774
Membership and Fund Development
2205 Old Penitentiary Road
Boise. Idaho 83712-8250
Office: (208) 514-2310
Fax: (208) 334-2774
Archaeological Survey of Idaho
210 Main Srreel
Boise, Idaho 83702-7264
Office: (208) 334-3847
Fax: (208) 334-2775
Historical Museum and
Education Programs
610 North Julia Davis Drive
Boise. Idaho 83702-7695
Office: (208) 334-2120
Fax: (208) 334-4059
Hisloric Preservation Office
210 Main Su-eel
Boise, Idaho 83702-7264
Office: (208) 334-3861
Fax: (208) 334-2775
Old Penitentiary and Historic Sites
2445 Old Penitentiary Road
Boise. Idaho 83712-8254
Office: (208) 334-2844
Fax: (208) 334-3225
Statewide Sites
. Franklin Historic Site
- Pierce Counhouse
- Rock Creek Swrioll &
Srricker Homesite
Public Archives and
Research Library
2205 Old penitentiary Road
Boise, Idaho 83712.8250
Office: (208) 334-3356
Fax: (208) 334-3198
- Public Archives
- Research Library
- Oral History
North Idaho Office
112 W. Fourth Street, Suite 7
Moscow. ID 83843
Office: (208) 882-1540
Fax: (208) 882-1763
Date: January 2010
Re: Request to destroy City Records
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JAN 1 9 2010 I
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Thank you for your email dated 13 January 2010 requesting
permission to destroy Eagle City records.
The Historical Society does not consider these records to have
historical significance and has no desire in obtaining these records.
This letter constitutes the approval of the Idaho State Archivist for
the destruction or return of these items.
Respectfully, f
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State Arch ivist
Idaho Public Archives and Research Library
2205 Old Penitentiary Road
Boise, Idaho 83712
Phone: (208) 514 -- 2316
Email: rod.house@ishs.idaho.gov
The Idaho State Historical Society is an Equal Opportunity Employer.