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Misc - 1997 - Planning & Zoning - By Laws of the Eagle Planning & Zoning Commission - 10/3/1997 BYLAWS OF THE EAGLE PLANNING AND ZONING COMMISSION ARTI CLE 1 APPOINTMENT, MEMBERSHIP AND QUALIFICATIONS: The Commission shall consist of from three (3) to twelve (12) members who shall be appointed by the Mayor and confirmed by a majority vote of the City Council. AII~members must have been residents of the County for at least five (5~ years, and must reside within the County while serving on the Commission. Persons residing within the Eagle impact area shall be entitled to representation on the City Planning and zoning Commission. Such representation shall as nearly as possible reflect the proportion of population living within the City as opposed to the population living within membership in the Eagle impact area. To achieve such proportional representation, membership on the City Planning and zoning Commission may exceed twelve (12) persons. Members shall be selected without respect to political affiliations and shall serve without compensation. TERM OF OFFICE, VACANCIES AND REMOVALS: The term of office for appointive members shall be three (3) years. Said terms shall be staggered in such a manner that not more than thirty five percent (35%) shall expire in anyone year. All vacancies shall be filled in the same manner as original appointments and members may be removed after public hearing by a majority vote of the governing board. DUTIES: It shall be the duty of the Planning and zoning Commission to: A. Conduct a planning process designed to prepare, implement, review and update a comprehensive plan that includes all lands within the governing board's jurisdiction; B. Hold public hearings prior to recommending the comprehensive plan, changes to the plan and ordinances, special use permits, rezone applications, planned unit development proposals and variance applications, and zoning ordinance amendments; C. Provide ways and means to obtain citizen participation in the planning process; D. Recommend subdivision and zoning ordinances; E Recommend changes to a comprehensive plan and zoning ordinance prior to annexation of an unincorporated area; F. Recommend a map, a governing plan and ordinances for an area of City impact that is within the unincorporated area of the County; and G. Such other duties as are required by Idaho law and this Code. EMPLOYEES AND EXPENDITURES: Any expenditures of the Commission (exclusive of gifts) shall be within the amounts appropriated and set aside by the City Council for the Commission. ' Within suc,h limits, the Commission is authorized to hire such employees and technical advisors as it deems necessary for the acqomplishment of its authorized purpose and work. ARTICLE 11 OFFICERS: The general officers of the Eagle Planning and zoning Commission shall be Chairman and Vice-Chairman, who shall hold office for one year and until their successors are elected. Officers may hold successive terms. Section 1. Annually, at the first regular meeting of the calendar year, the Eagle planning and Zoning Commission shall elect a chairman and vice-chairman, who will take office immediately after being elected. Vacancies in these offices occurring during the course of the year will be filled by election at the next regular meeting. Section 2. The Eagle City Clerk/Treasurer shall serve as the secretary/treasurer of the commission. If otherwise qualified, the secretary/treasurer may be appointed as a regular member of the commission. Section 3. The principal duties of the chairman shall be to preside at all meetings and to have general supervision of the affairs of the Eagle Planning and Zoning Commission. The chairman shall make such appointments as may be required, subject to approval of the commission membership. Section 4. The principal duties of the vice-chairman shall be to discharge the duties of the chairman in the event of the absence or disability, for any reason whatsoever, of the chairman. Section 5. The pri.ncipal duties of the secretary/treasurer shall be to keep a record of the proceedings of the commission, and systematically keep all books, papers, records and documents belonging to the commission, or in anywise pertaining to the business thereof. The secretary/treasurer shall give notice of all meetings and keep a record of all meetings and shall be the custodian of all official records, hearings, resolutions, studies, findings, permits and actions of the commission. All records shall be open to the public. ARTI CLE 111 MEETINGS: Section 1. The Eagle Planning and Zoning Commission shall hold its regular meetings the first Monday of the mpnth at 7:30 P.M. At least one (1) regular meeting shall be held each month for not less than nine (9) months in a year. All meetings shall be open to the public. Section 2. Special meetings may be called at any time by the chairman, or by the request of three (3) or more members of the commission. A written notice stating the time, place and purpose of such meeting will be mailed except that such notice may also be given orally or by telephone. No business shall be transacted except that mentioned in the notice of the special meeting. Section 3. A majority of voting members of the Eagle Planning and Zoning Commission shall constitute a quorum. ARTICLE IV COMMITTEES: Section 1. A subdivision/planned unit development/major impact committee shall be formed as a standing committee. The chairman, with approval of the commission, shall appoint no less than three (3) nor more than five (5) members to this committee. The duties of this committee shall be to review all subdivision/ planned unit development/and major impact application and recommend for approval/denial to the commission. The committee shall elect its own officers and adopt its own standing rules. All other members of the commission may attend committee meetings as ex-officio members. Section 2. The chairman, with approval of the commission, may establish at any time, such other standing and/or special committees as are deemed necessary to carryon the work of the commission. Section 3. The appointment or reappointment of standing committee members shall be made at the second regular meeting of the year, and their term shall not exceed one year; however, they may be reappointed by the chairman. ARTICLE V PARLIAMENTARY AUTHORITY: The rules contained in the current edition of ROBERT'S RULES OF ORDER NEWLY REVISED shall govern the commission in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the commission may adopt, or any federal, state, county, or city statutes applicable to this commission. ARTICLE VI AMENDMENT OF BYLAWS: These bylaws can be amended at any regular meeting of the commission by a two-thirds (2/3) vote~ provided that the amendment has been submitted in writing at the previous regular meeting, or included in the agenda of the 'next regular meeting.