Resolution - 2009 - 14 - Authorizing Destruction Of Semi-Permanent Public Records - 05/26/2009
RESOLUTION NO. 09-14
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the 1 ih day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them,
WHEREAS, The following Records are Semi-Permanent Records and shall be kept for
not less than five (5) years after the date of issuance or completion of the matter
contained within the record;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following semi-permanent public records shall be destroyed by shredding
under the supervision of the City Clerk in accordance with Resolution No. 02-04 and
Idaho Code 50-907 and 50-908:
FY 02/03 Bank Statements, Duplicate Checks, Duplicate Financial Records,
Receipt Books, State Treasurer Reports, AP, and AR
2003 Payroll Records, Time Records, 1099, Federal and State Reports, W4,
W2 and Unemployment Records
2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
Dated this ~0-.kaay of May, 2009.
CFfV-GF EAGLE
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PHILLIP J. BANDY
MAYOR
ATTEST:
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~N K. BERGMANN~r
CITY CLERK/TREASURER
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ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No, 09-14 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
Dated this z.1t' day of May, 2009.
~~~
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No,
09-14 of the City of Eagle and that the same is in accordance with Section 50-907 and
50-908, Idaho Code and said semi-permanent public records are not deemed to be of a
historical value and can be destroyed.
Dated this _15_ day of May, 2009.
ROD HOUSE
State Archivist
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To: Sharon Bergmann
From: Rod House
State Archivist
Date: May 2009
Re: Request to destroy City Records
Thank you for your email dated 11 May 2009 requesting permission
to destroy Eagle City records.
The Historical Society does not consider these records to have
historical significance and has no desire in obtaining these records,
This letter constitutes the approval of the Idaho State Archivist for
the destruction or return of these items,
Respectfully,
Rod House
State Archivist
Idaho Public Archives and Research Library
2205 Old Penitentiary Road
Boise, Idaho 83712
Phone: (208) 514 - 2316
Email: rod.house@ishs.idaho.gov