Resolution - 2009 - 28 - Eagle Budget, Spending And Fiscal Transparency Resolution - 01/20/2009
Resolution No. 08-28
Eagle Budget, Spending and Fiscal Transparency Resolution
WHEREAS, it is the desire of the City of Eagle to increase transparency with regard to
the City revenues, expenditures, budgets, contracts, leases, and grants; and
WHEREAS, the City of Eagle recognizes the need to embrace and fully utilize
technological improvements to keep the City on the cutting edge of government
innovation; and
WHEREAS, making financial documents, budgets, contracts, leases and grants available
on the City's website will reduce the cost, time and effort needed to respond to public
information requests; and
WHEREAS, the City of Eagle has already taken substantial steps to increase
transparency by making financial documents and budgets available to the public through
the City's website.
WHEREAS, the City's existing website will allow the public to access, aggregate and
download information on the City's revenues, expenditures, quarterly reports, proposed
and final budgets, contracts, leases, and grants at no cost to the taxpayer.
NOW THEREFORE, BE IT RESOLVED by the Eagle City Council that the appropriate
City staff is directed to implement the following additional measures to improve
transparency with regard to the City revenues, expenditures, budgets and other fiscal
matters:
1. City revenue information shall be made available on the City's website by
posting the Receipt Register.
2. The Receipt Register posted on the City's website shall include, but is not limited
to: the receipt number, the date, general ledger distribution description, the general ledger
account number, and the amount.
3. The City expenditure information shall be made available on the City's website
by posting the Check Register.
4. The Check Register posted on the City's website shall include, but is not limited
to: checks, petty cash payment, credit card transaction, reimbursement, payment for
professional service, purchase order, grant, bond payment, loan payment, lease payment,
contracts and subcontracts.
5. The Check Register posted on the City's website shall include: the date of
payment, check number, payee, general ledger account number, general ledger account
title, and check amount.
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6. The City's Vendors List will be posted on the City's website which shall include
the name and principal location of each Vendor.
7. The Financial Statement will be posted on the City's website quarterly.
BE IT FURTHER RESOLVED that the Receipt Register and the Check Register will be
posted to the City's website as soon as possible after the Council approves the Check
Register at a regularly scheduled Council meeting. The Receipt Register and Check
Register will be rotated every quarter.
BE IT FURTHER RESOLVED that all active contracts, leases and grants, final budgets,
and quarterly reports, will be posted on the City's website as soon as possible after each
document is adopted, entered into or received by the City. In the case of contracts that
are let out to bid, a list of all bidders shall be posted on the website.
BE IT FURTHER RESOLVED that the website additions shall be operational as soon as
possible, but no later than March 1, 2009.
BE IT FURTHER RESOLVED, that nothing in this resolution shall require the
disclosure of information which is exempt from disclosure under Idaho's public records
statutes, or information which is confidential under state or federal law, or that is
protected by attorney-client privilege.
ADOPTED at a regular meeting of the Eagle City Council on this~ay of January,
2009.
CITY OF EAGLE
Ada County, Idaho
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ATTEST:
(SEAL)
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.;...- SHARON K. BERGMANN
CITY CLERK/TREASURER
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